Single Institution Organizational Change Ongoing

Attachment A2: Single Institution Organizational Change Ongoing Survey (IT, PAID, and Adaptation)

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Thank you for participating in the survey. We realize that the NSF ADVANCE Award [Award # pre-populated] is still ongoing at [Awardee Institution pre-populated]. Please answer survey questions to the best of your knowledge based on what you have done to date. Access to information about the award, such as annual reports, evaluation reports, and internal notes, may be helpful in responding to the questions. Also, if you hover your cursor over a bolded word, a small text box will pop up with the definition. The survey was designed so that you can skip sections and questions and focus only on the areas that apply to you. This survey has the following sections.

• Section 1: Policies and/or Procedures

• Section 2: Infrastructure Mechanisms

• Section 3: Accountability Structures

• Section 4: Factors that Affect Sustainability

• Section 5: ADVANCE Products and Dissemination

• Section 6: Closing Question

Section 1: Policies and/or Procedures

Please hover your cursor over words in bold to see a definition.

This section focuses on formal policies and/or procedures that existed at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding, as well as those the institution/organization has worked on DURING the grant.

When responding to the questions in this section, consider only formal policies and/or procedures focused on faculty equity (with gender as one or the only focus).

Policies and/or Procedures that Existed BEFORE NSF ADVANCE Funding

1. Do you have knowledge about the existence of any formal policy and/or procedure focused on faculty equity (with gender as one or the only focus) at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding? Providing this information will help us establish a baseline for the institution/organization.

   1. Yes…..………………………………………………………………………………………………………………...(Go To Q2)

   2. No……………………………………………………………………………………………………………………...(Go To Q4)

Notes for programmer for Q2: Response option “j” should be exclusive  if “j” is selected in Q2 along with any other letter from “a” – “m”, unselect any letters other than “j” and direct the respondent to Q4. Otherwise direct the respondent to Q3.

2. Please select the category of formal policies and/or procedures that existed at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding. Consider only formal policies and/or procedures focused on faculty equity (with gender as one or the only focus). There may be more than one policy and/or procedure for each category. Please answer to the best of your knowledge and recollection. (Select all that apply.)

   1. Recruitment and Hiring

   2. Dual Career

   3. Salary Equity

   4. Dependent Care Benefits

   5. Parental Leave or Modified Duties

   6. Other Accommodations for Pregnant or Lactating Women 

   7. Stop the Tenure Clock

   8. Tenure and Promotion

   9. Non-tenure Reappointment and Promotion

   10. Don’t recall the specifics of any formal policy and/or procedure

   11. Other Category [80 Character limit]: (80 character limit)

   12. Other Category [80 character limit]: (80 character limit)

   13. Other Category [80 character limit]: (80 character limit)

3. For each category of formal policies and/or procedures, please select the population of focus (tenured/tenure-track and/or non-tenure track faculty) and the level(s) at which it existed in [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding.

Category of Policies and/or Procedures (Pre-populated with Q2, including any responses in the “Other Category”)	Population of Focus (drop down)	Levels (drop down)
Recruitment and Hiring	Tenured/tenure-track Non-tenure-track Both “a” and “b” Don’t know/Don’t remember	Department College/School Institutional Department and College/School Department and Institution College/School and Institution All 3 levels Don’t know/Don’t remember
Dual Career
Salary Equity
Dependent Care Benefits
Parental Leave or Modified Duties
Other Accommodations for Pregnant or Lactating Women 
Stop the Tenure Clock
Tenure and Promotion
Non-tenure Reappointment and Promotion
Other Category [80 character limit]: (80 character limit)
Other Category [80 character limit]: (80 character limit)
Other Category [80 character limit]: (80 character limit)

Notes for programmer for Q4: Response option “m” should be exclusive  if “m” is selected in Q4 along with any other letter from “a” – “l”, unselect any letters other than “m” and direct the respondent to Q6. Otherwise direct the respondent to Q5.

Policies and/or Procedures Worked on DURING the NSF ADVANCE Grant

4. Please select the categories of formal policies and/or procedures that [Awardee Institution pre-populated] has worked on DURING the NSF ADVANCE grant. Consider only the formal policies and/or procedures focused on faculty equity (with gender as one or the only focus). (Select all that apply.)

   1. Recruitment and Hiring

   2. Dual Career

   3. Salary Equity

   4. Dependent Care Benefits

   5. Parental Leave or Modified Duties

   6. Other Accommodations for Pregnant or Lactating Women 

   7. Stop the Tenure Clock

   8. Tenure and Promotion

   9. Non-tenure Reappointment and Promotion

   10. Other Category [80 character limit]: (80 character limit)

   11. Other Category [80 character limit]: (80 character limit)

   12. Other Category [80 character limit]: (80 character limit)

   13. Not Applicable

5. For each category of formal policies and/or procedures that [Awardee Institution pre-populated] has worked on DURING the NSF ADVANCE grant, please select the population of focus (tenured/tenure-track and/or non-tenure track faculty) and the level(s) at which it has been worked on.

Category of Policies and/or Procedures (Pre-populate with response options selected in Q4, including any responses in the “Other Category”)	Population of Focus (drop down)	Levels (drop down)
Recruitment and Hiring	Tenured/tenure-track Non-tenure-track Both “a” and “b” Don’t know/remember	Department College/School Institutional Department and College/School Department and Institution College/School and Institution All 3 levels Don’t know/Don’t remember
Dual Career
Salary Equity
Dependent Care Benefits
Parental Leave or Modified Duties
Other Accommodations for Pregnant or Lactating Women 
Stop the Tenure Clock
Tenure and Promotion
Non-tenure Reappointment and Promotion
Other Category [80 character limit]: (80 character limit)
Other Category [80 character limit]: (80 character limit)
Other Category [80 character limit]: (80 character limit)

Section 2: Infrastructure Mechanisms

Please hover your cursor over words in bold to see a definition.

This section focuses on the infrastructure mechanisms that existed at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding, as well as those the institution/organization has worked on DURING the grant.

Please do not focus on infrastructure required for your institution of higher education to comply with laws and rules as an employer (such as reporting data to the U.S. Department of Education, human resource offices, having a Title IX point of contact, etc.).

When responding to the questions in this section, please consider only infrastructure mechanisms that serve a primary purpose related to faculty equity (with gender as one or the only focus).

Infrastructure Mechanisms that Existed BEFORE NSF ADVANCE Funding

6. Do you have knowledge about the existence of any infrastructure mechanisms that served a primary purpose related to faculty equity (with gender as one or the only focus) at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding? Providing this information will help us establish a baseline for the institution.

   1. Yes…..………………………………………………………………………………………………………………...(Go To Q7)

   2. No…....………………………………………………………………………………………………………………...(Go To Q8)

Notes for programmer for Q7: Response option “j” should be exclusive  if “j” is selected in Q7 along with any other letter from “a” – “m”, unselect any letters other than “j”.

7. Please select the infrastructure mechanism(s) that existed at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding. Consider only infrastructure mechanisms that served a primary purpose related to faculty equity (with gender as one or the only focus). Please answer to the best of your knowledge and recollection. (Select all that apply.)

   1. One or more administrative office(s) that address faculty equity, exclusively or as part of a broader portfolio

   2. Full-time and/or part-time position(s) dedicated to faculty equity efforts

   3. Operating budget for faculty equity efforts

   4. Collection of faculty equity data

   5. Regular administration of faculty climate survey(s)

   6. Reporting/sharing of faculty climate survey results with stakeholders

   7. Data-informed process(es) to monitor equity in recruiting and hiring faculty

   8. Data-informed process(es) to monitor equity in evaluating and retaining faculty

   9. Data-informed process(es) to monitor equity in tenure and promotion decisions

   10. Don’t recall the specifics of any infrastructure mechanism

   11. Other Mechanism [80 character limit]: (80 character limit)

   12. Other Mechanism [80 character limit]: (80 character limit)

   13. Other Mechanism [80 character limit]: (80 character limit)

Notes for programmer for Q8: Response option “m” should be exclusive  if “m” is selected in Q8 along with any other letter from “a” – “l”, unselect any letters other than “m” and direct the respondent to Q10. Otherwise direct the respondent to Q9.

Infrastructure Mechanisms Worked on DURING the NSF ADVANCE Grant

8. Please select the infrastructure mechanism(s) that [Awardee Institution pre-populated] has worked on DURING the NSF ADVANCE grant. Consider only infrastructure mechanisms that serve a primary purpose related to faculty equity (with gender as one or the only focus). (Select all that apply.)

   1. One or more administrative office(s) that address faculty equity, exclusively or as part of a broader portfolio

   2. Full-time and/or part-time position(s) dedicated to faculty equity efforts

   3. Operating budget for faculty equity efforts

   4. Collection of faculty equity data

   5. Regular administration of faculty climate survey(s)

   6. Reporting/sharing of faculty climate survey results with stakeholders

   7. Data-informed process(es) to monitor equity in recruiting and hiring faculty

   8. Data-informed process(es) to monitor equity in evaluating and retaining faculty

   9. Data-informed process(es) to monitor equity in tenure and promotion decisions

   10. Other Mechanism [80 character limit]: (80 character limit)

   11. Other Mechanism [80 character limit]: (80 character limit)

   12. Other Mechanism [80 character limit]: (80 character limit)

   13. Not Applicable

9. For each infrastructure mechanism that [Awardee Institution pre-populated] has worked on DURING the NSF ADVANCE grant, please select the level(s) at which it has been worked on.

Infrastructure Mechanisms (Pre-populate with Q8, including responses in the “Other Mechanisms”)	Levels (drop down)
One or more administrative office(s) that address faculty equity, exclusively or as part of a broader portfolio	Department College/School Institutional Department and College/School Department and Institution College/School and Institution All 3 levels Don’t know/Don’t remember
Full-time and/or part-time position(s) dedicated to faculty equity efforts
Operating budget for faculty equity efforts
Collection of faculty equity data
Regular administration of faculty climate survey(s)
Reporting/sharing of faculty climate survey results with stakeholders
Data-informed process(es) to monitor equity in recruiting and hiring faculty
Data-informed process(es) to monitor equity in evaluating and retaining faculty
Data-informed process(es) to monitor equity in tenure and promotion decisions
Other Mechanism [80 character limit]: (80 character limit)
Other Mechanism [80 character limit]: (80 character limit)
Other Mechanism [80 character limit]: (80 character limit)

Section 3: Accountability Structures

Please hover your cursor over words in bold to see a definition.

This section focuses on the accountability structures that existed at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding, as well as those the institution/organization has worked on DURING the grant.

When responding to the questions in this section, please consider only accountability structures that serve a primary purpose related to faculty equity (with gender as one or the only focus).

Accountability Structures that Existed BEFORE NSF ADVANCE Funding

10. Do you have knowledge about the existence of any accountability structures that served a primary purpose related to faculty equity (with gender as one or the only focus) at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding? Providing this information will help us establish a baseline for the institution.

    1. Yes…..……………………………………………………………………………………………………………….(Go To Q11)

    2. No…..………………………………………………………………………………………………………………...(Go To Q12)

Notes for programmer for Q11: Response option “e” should be exclusive  if “e” is selected in Q11 along with any other letter from “a” – “h”, unselect any letters other than “e”.

11. Please select the accountability structures that existed at [Awardee Institution pre-populated] BEFORE NSF ADVANCE funding. Consider only accountability structures that served a primary purpose related to faculty equity (with gender as one or the only focus). Please answer to the best of your knowledge and recollection. (Select all that apply.)

    1. A strategic plan with clearly articulated goal(s) for faculty equity

    2. A standing committee of administrators and/or faculty to advise leadership on faculty equity issues

    3. Documented expectations for leadership to act on faculty climate survey results

    4. Documented expectations for leadership to act on faculty equity data (other than climate survey data)

    5. Don’t recall the specifics of any accountability structure

    6. Other Structure [80 character limit]: (80 character limit)

    7. Other Structure [80 character limit]: (80 character limit)

    8. Other Structure [80 character limit]: (80 character limit)

Notes for programmer for Q12: Response option “h” should be exclusive  if “h” is selected in Q12 along with any other letter from “a” – “g”, unselect any letters other than “h” and direct the respondent to Q14 if any policies and/or procedures were selected in Q4 and/or infrastructure mechanisms were selected in Q8.

Direct the respondent to Q13 if only letters other than “h” were selected in Q14.

Direct the respondent to Q16 if “h” was selected in Q12 and neither policies and/or procedures in Q4 OR infrastructure mechanisms in Q8 were selected.

Accountability Structures Worked on DURING the NSF ADVANCE Grant

12. Please select the accountability structures that [Awardee Institution pre-populated] has worked on DURING the NSF ADVANCE grant. Consider only accountability structures that serve a primary purpose related to faculty equity (with gender as one or the only focus). (Select all that apply.)

    1. A strategic plan with clearly articulated goal(s) for faculty equity

    2. A standing committee of administrators and/or faculty to advise leadership on faculty equity issues

    3. Documented expectations for leadership to act on faculty climate survey results

    4. Documented expectations for leadership to act on faculty equity data (other than climate survey data)

    5. Other Structure [80 character limit]: (80 character limit)

    6. Other Structure [80 character limit]: (80 character limit)

    7. Other Structure [80 character limit]: (80 character limit)

    8. Not Applicable

13. For each accountability structure that [Awardee Institution pre-populated] has worked on DURING the NSF ADVANCE grant, please select the level(s) at which it has been worked on.

Accountability Structures  (Pre-populate with Q12, including any responses in the “Other Structures”)	Levels (drop down)
A strategic plan with clearly articulated goal(s) for faculty equity	Department College/School Institutional Department and College/School Department and Institution College/School and Institution All 3 levels Don’t know/Don’t remember
A standing committee of administrators and/or faculty to advise leadership on faculty equity issues
Documented expectations for leadership to act on faculty climate survey results
Documented expectations for leadership to act on faculty equity data (other than climate survey data)
Other Structure [80 character limit]: (80 character limit)
Other Structure [80 character limit]: (80 character limit)
Other Structure [80 character limit]: (80 character limit)

Section 4: Factors that Affect Sustainability

Please hover your cursor over words in bold to see a definition. This section focuses on factors that may play a part in ADVANCE strategies CONTINUING AFTER NSF ADVANCE funding ends, as well as challenges and barriers to continuation.

14. Please indicate how important you anticipate each factor will be in facilitating the continuation of ADVANCE strategies at [Awardee Institution pre-populated] https://www.nsf.gov/pubs/policydocs/papp/aag_1.jspAFTER NSF ADVANCE funding ends.

Factors that May Affect Sustainability	1 Not Important	2 Slightly Important	3 Moderately Important	4 Very Important	5 Extremely Important	Factor does not apply
Incorporation of ADVANCE strategies into the portfolio of one or more administration office(s) within institution/organization
Incorporation of ADVANCE strategies into the policies and/or procedures of the institution/organization
Support/buy-in of ADVANCE strategies by faculty/members of organization
Continuity of ADVANCE project leadership
Continuity of institutional/organizational leadership
Continuity of partner participation in ADVANCE project
Evidence of ADVANCE strategy’s effectiveness
Clearly articulated sustainability plan for ADVANCE strategies
Collaborations among units within institutions (e.g., human resources office, etc.)
Low to no cost to continue ADVANCE strategies
Other Factor [150 character limit]: (150 character limit)
Other Factor [150 character limit]: (150 character limit)
Other Factor [150 character limit]: (150 character limit)

15. What do you anticipate will be the main challenges and/or barriers to continuing ADVANCE strategies in [Awardee Institution pre-populated] AFTER NSF ADVANCE funding ends? Examples include: changes in institution’s leadership; the cost of continuing activities; no institutional infrastructure to continue the work; STEM faculty resistance; limited opportunity for hiring; budget cuts to higher education in the state; and/or difficulty in measuring ADVANCE impact. [200 character limit]

(Open ended – 200 character limit)

Section 5: ADVANCE Products and Dissemination

Please hover your cursor over words in bold to see a definition.

This section focuses on products (e.g., toolkits, materials, and resources) that have resulted from the NSF ADVANCE funding thus far, as well as their dissemination to others within and/or outside the institution/organization (e.g., institutions, societies, public).

Publications are excluded.

16. Have any products (e.g., toolkits, materials, and resources) been created as a result of the NSF ADVANCE funding thus far?

Please exclude publications that have resulted from the NSF ADVANCE funding, which will be obtained through other sources.

1. Yes...........................................................................................................................................................................(Go to Q17)

2. No.............................................................................................................................................................................(Go to Q19)

3. Don’t know/Don’t remember...................................................................................................................................(Go to Q19)

17. Please provide a description for up to 10 toolkits, materials, or other resources that have resulted from [Awardee Institution pre-populated]’s NSF ADVANCE funding thus far. In addition, please indicate if any product has been disseminated to others within and/or outside the institution/organization.

Product Name  [25 character limit] (25 character limit)	Describe toolkit, material, or resource [150 character limit] (150 character limit)	Disseminated? (drop down)
1. (25 character limit)	1. [150 character limit]	Yes, within the institution/organization……………….………….(Go to Q18) Yes, outside the institution/organization……………….…………(Go to Q18) Both “a” and “b” ……………….………………………………...(Go to Q18) No, did not disseminate……………….…………………….…….(Go to Q19) Don’t know/Don’t remember……………….…………………….(Go to Q19)
2. (25 character limit)	2. [150 character limit]
3. (25 character limit)	3. [150 character limit]
4. (25 character limit)	4. [150 character limit]
5. (25 character limit)	5. [150 character limit]
6. (25 character limit)	6. [150 character limit]
7. (25 character limit)	7. [150 character limit]
8. (25 character limit)	8. [150 character limit]
9. (25 character limit)	9. [150 character limit]
10. (25 character limit)	10. [150 character limit]

18. How are/were the toolkits, materials, or other resources disseminated? (Select all that apply.)

1. Program Website

2. Training Workshop(s)

3. Professional Meetings/Conferences

4. Professional Societies

5. Conference Proceedings W/ Articles

6. Papers and/or Reports

7. Peer-reviewed journal articles

8. Ad-hoc Informal Discussions

9. Twitter, LinkedIn, Facebook, etc.

10. Listservs

11. ARC Network

12. Collaboration with other institution

13. Compensated consultant work

14. Don’t know/Don’t remember

15. Other [80 character limit]: (80 character limit)

Section 6: Closing Question

Please hover your cursor over words in bold to see a definition.

19. Please describe the impacts of the NSF ADVANCE project on the culture and/or climate of [Awardee Institution pre-populated] thus far, if any. Examples include: increased perceptions of transparency and fairness in the tenure and promotion processes; expectations of diversity, equity, and inclusion (DEI) considerations in strategic planning; higher acceptance rate by those offered faculty positions; increased positive change in faculty climate surveys; and increased DEI language in leadership’s speeches and institutional reports and documents. [200 character limit]

(Open ended – 200 character limit)

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