Screen Shots for NAPIS

Data Entry into NAPIS by CAPS Cooperators
Introduction
NAPIS survey data collected contains both required and optional fields. The entry of these fields can be done
either through a spreadsheet or online as a single record entry.
 The online single record entry is useful for quick entry of a single record, data checking or creating a
data template.
 The spreadsheet entry is useful when entering a batch of similar survey records.
 The software data entry interface has features which aid in the entry process.
Descriptions of specific scenarios of data entry
1. Add record/create template
Required fields are highlighted in red.
All of the information for the record to be entered is within the one-screen interface.
Errors are described in the right hand column of the screen and change according to input.
When all required fields are entered and the record has been validated, the “Record Validated” button
is green and the record is ready to be added.
 The screen also provides an additional feature of creating an Excel template which can be used for
uploading a batch of similar records within a spreadsheet.
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a. NAPIS 3.0 Add Record/Create Template:

b. Error detected in the data to be entered:

c. Errors are corrected and the green button, “Record Validated – add the Record” is showing. Data record
is ready to be entered:

d. The green button, “Create Excel Template” is used to create a template so that similar data may be
uploaded in a batch format:

2. Upload Excel File
The Upload Excel file features are
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Selecting the file to be uploaded
Checking the Excel file for errors
Uploading the file
Generating an email for the user with the data entry results.

a. NAPIS 3.0 Upload Excel File:

b. Excel spreadsheet with multiple records to be uploaded:

c. Upload Excel File Validation Results with error(s) upon testing:

d. Corrected and uploaded Excel File Validation Results:
 A summary table and map show what data has been added.

Appendix

1. NAPIS 3.0 Add Record/Create Template:

2. Observation Number, Observation Date and Data Source entered:

3. State/County, Site/Host and Crop Situation (type of location) are chosen and entered:

4. Funding Year, Source and Survey Name are chosen and entered:

5. Pest, Pest Life Stage, Pest Status are chosen and entered:

6. Survey Method, Trap and Lure are chosen and entered:

7. In collaboration with CPHST, the CAPS Resource and Collaboration website’s Approved Methods provides
information on traps and lures for priority pests:

8. Diagnostic Lab, Confirmation Method and Confirmation Date are entered:

9. When no errors present; the button, “Record Validated – add the Record” is green; the data record is ready
to be entered:

10. The green button, “Create Excel Template” is used for creating an Excel template to upload data in a batch:

11. NAPIS 3.0 Upload Excel File for batch uploads of records.

12. Upload Excel File Validation results with an error:

13. Email received by user with Upload Excel File Validation results - error information:

14. Upload Excel File Validation results – successful upload:

15. Email sent to user with Upload Excel File Validation results – successful upload: