Sample 2019 Patient Record

Attachment F: 2019 Patient Record form (NAMCS-73)
NAMCS-73
(9-18-2018)

SAMPLE

NATIONAL AMBULATORY MEDICAL CARE SURVEY
2019 PATIENT RECORD
Form Approved: OMB No. 0920-0234

NOTICE – CDC estimates the average public reporting burden for this collection of information as 1 minute per response, including the time for reviewing
instructions, searching existing data/information sources, gathering and maintaining the data/information needed, and completing and reviewing the collection
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a practice, or an establishment will be used only for statistical purposes. NCHS staff, contractors, and agents will not disclose or release responses in
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he or she willfully discloses ANY identifiable information about you.

PATIENT INFORMATION
Patient medical record No.

1
2

Date of visit
Month
Day

3

Year

1

ZIP Code Enter "1" if homeless.

Date of birth
Month
Day

Years
Months
Days

1
2

Sex

201

Expected source(s) of
payment for THIS VISIT –
Mark (X) all that apply.

Ethnicity
Age

Female – Is patient pregnant?
1
Yes – Specify gestation week –
Gestation week refers to the
number of weeks plus 2 that the
offspring has spent developing
in the uterus

1
2
3

2
2

No

5

Male

2
3

White
Black or African
American
Asian
Native Hawaiian or
Other Pacific Islander
American Indian
or Alaska Native

Tobacco use
1
2

Private insurance
Medicare
Medicaid or CHIP or
other state-based
program
Workers’ compensation
Self-pay
No charge/Charity
Other
Unknown

1

Race – Mark (X) all that
apply.

4

Year

Hispanic or Latino
Not Hispanic or Latino

4
5
6
7
8

3

Not current
Current
Unknown
Prior tobacco use
1
Never
Former
2
Unknown
3

BIOMETRICS/VITAL SIGNS
Blood pressure – If multiple measurements
are taken, record the last measurement.

Temperature
Height

in

ft
OR

Weight

cm

lb
OR

oz

kg

gm

1

˚C
˚F

2

Systolic

Diastolic

/

REASON FOR VISIT
List the rst 5 reasons for visit (i.e., symptoms, problems, issues, concerns of the patient)
in the order in which they appear. Start with the chief complaint and then move to the
patient history for additional reasons.
(1) Most important
(2) Other
(3) Other

Major reason for this visit
New problem (<3 mos. onset)
1
2
Chronic problem, routine
3
Chronic problem, flare-up
4
Pre-surgery
Post-surgery
5
Preventive care (e.g., routine prenatal, well-baby,
6
screening, insurance, general exams)

(4) Other
(5) Other

INJURY
Is this visit related to an injury/trauma,
overdose/poisoning, or adverse effect
of medical/surgical treatment?
1
Yes, injury/trauma
2
Yes, overdose/poisoning
Yes, adverse effect of medical or
3
surgical treatment or adverse effect of
medicinal drug
No
4
5
Unknown SKIP to Continuity of Care

}

Did the injury/trauma,
overdose/poisoning or adverse
effect occur within 72 hours
prior to the date and time of
this visit?
Yes
1
2
No
Unknown
3

Is this injury/trauma
or overdose/poisoning
intentional
or unintentional?
Intentional
1
2
Unintentional (e.g.,
accidental)
3
Intent unclear

}

For adverse effect SKIP to Cause

What was the intent of the
injury/trauma or overdose/poisoning?
Suicide attempt with intent to die
1
2
Intentional self-harm without intent to die
3
Unclear if suicide attempt or intentional
self-harm without intent to die
4
Intentional harm inflicted by another
person (e.g., assault, poisoning)
5
Intent unclear

Cause of injury/trauma, overdose/poisoning, or adverse effect of medical/surgical treatment – Describe the place and circumstances that preceded the injury,
poisoning, or adverse effect. Examples: 1 – Injury (e.g., patient fell while walking down stairs at home and sprained her ankle; patient was bitten by a spider); 2 – Poisoning
(e.g., 4 year old child was given adult cold/cough medication and became lethargic; child swallowed large amount of liquid cleanser and began vomiting); 3 – Adverse effect
(e.g., patient developed a rash on his arm 2 days after taking penicillin for an ear infection)

DIAGNOSIS

CONTINUITY OF CARE
Are you the patient’s primary care
provider?
1
Yes – SKIP to
No
2
Unknown
3
Was patient referred for this
visit?
3
Unknown
1
Yes
2
No

}

Has the patient been seen in this practice
before?
Yes, established patient –
1
How many past visits to this practice
in the last 12 months? (Exclude this visit.)

2

Visits
No, new patient

As speci cally as possible, list diagnoses related
to this visit including chronic conditions.
(1) Primary diagnosis
(2) Other
(3) Other
(4) Other
(5) Other

Regardless of the diagnoses previously entered, does the patient now have –
Mark (X) all that apply.
Alcohol misuse, abuse
Chronic obstructive
20
1
10
History of pulmonary embolism
or dependence
pulmonary disease (COPD)
(PE), deep vein thrombosis
(DVT), or venous
2
Alzheimer’s disease/Dementia 11
Congestive heart failure (CHF)
thromboembolism (VTE)
12
Coronary artery disease (CAD),
Arthritis
3
21
HIV Infection/AIDS
ischemic heart disease (IHD) or
Asthma
4
history of myocardial infarction (MI) 22
Hyperlipidemia
5
Attention deficit disorder
13
Depression
Hypertension
23
(ADD)/Attention deficit
Diabetes mellitus (DM), Type 1
hyperactivity disorder (ADHD) 14
Obesity
24
15
Diabetes mellitus (DM), Type 2
6
Autism spectrum disorder
25
Obstructive sleep apnea (OSA)
Diabetes mellitus (DM), Type
16
7
Cancer
26
Osteoporosis
unspecified
Cerebrovascular disease/History
8
27
Substance abuse or
17
End-stage renal disease (ESRD)
of stroke (CVA) or transient
dependence
ischemic attack (TIA)
Hepatitis B
18
None of the above
28
9
Chronic kidney disease (CKD)
19
Hepatitis C

Complete if Asthma box is marked.
Asthma 1
Intermittent
severity: 2
Mild persistent
3
Moderate persistent
Severe persistent
4
5
Other – Specify

Asthma
control:

6

None recorded

1
2
3
4

Well controlled
Not well controlled
Very poorly controlled
Other – Specify

5

None recorded

SERVICES
Mark (X) all Examinations/Screenings, Laboratory tests, Imaging, Procedures, Treatments, Health education/Counseling, and Other services
ORDERED OR PROVIDED.
1
NO SERVICES
Examinations/Screenings:
Alcohol misuse screening
2
(includes AUDIT, MAST,
CAGE, T-ACE)
Breast
3
Depression screening
4
Domestic violence screening
5
Foot
6
Neurologic
7
8
Pelvic
Rectal
9
Retinal/Eye
10
11
Skin
12
Substance abuse screening
(includes NIDA/NM ASSIST,
CAGE-AID, DAST-10)
Laboratory tests:
Basic metabolic panel (BMP)
13
CBC
14
Chlamydia test
15
Comprehensive metabolic
16
panel (CMP)
17
Creatinine/Renal
function panel
Culture, blood
18
19
Culture, throat
20
Culture, urine
21
Culture, other
22
Glucose, serum
Gonorrhea test
23
HbA1c (Glycohemoglobin)
24
Hepatitis testing/panel
25
26
HIV test
HPV DNA test
27

Lipid profile/panel
29
Liver enzymes/Hepatic
function panel
30
Pap test
31
Pregnancy/HCG test
32
PSA (prostate specific antigen)
33
Rapid strep test
34
TSH/Thyroid panel
Urinalysis (UA) or urine dipstick
35
36
Vitamin D test
Imaging:
37
Bone mineral density
38
CT scan
39
Echocardiogram
Other ultrasound
40
41
Mammography
42
MRI
43
X-ray
Procedures:
44
Audiometry
45
Biopsy
Biopsy provided?
1
Yes
No
2
46
Cardiac stress test
47
Colonoscopy
Colonoscopy provided?
1
Yes
No
2
Cryosurgery (cryotherapy)/
48
Destruction of tissue
EKG/ECG
49
28

Electroencephalogram (EEG)
Electromyogram (EMG)
51
Excision of tissue
52
Excision of tissue provided?
1
Yes
No
2
Fetal monitoring
53
54
Peak flow
55
Sigmoidoscopy
Sigmoidoscopy provided?
1
Yes
No
2
56
Spirometry
57
Tonometry
58
Tuberculosis skin testing/PPD
59
Upper gastrointestinal
endoscopy/EGD
EGD provided?
1
Yes
No
2
Treatments:
Cast/splint/wrap
60
Complementary and alternative
61
medicine (CAM)
62
Durable medical equipment
Home health care
63
Mental health counseling,
64
excluding psychotherapy
65
Occupational therapy
66
Physical therapy
67
Psychotherapy
Radiation therapy
68
Wound care
69
50

PROVIDERS

MEDICATIONS & IMMUNIZATIONS

Were any prescription or non-prescription drugs ORDERED or PROVIDED (by any
Mark (X) all
route of administration) at this visit? Include Rx and OTC drugs, immunizations, allergy
providers seen at
shots, oxygen, anesthetics, chemotherapy, and dietary supplements that were ordered,
this visit.
supplied, administered, or continued during this visit. Include drugs prescribed at a previous
Physician
1
visit if the patient was instructed at THIS VISIT to continue with the medication.
2
Physician
1
Yes
assistant
2
No
3
Nurse
Continued
New
List up to 30 medications.
practitioner/
Midwife
(1)
1
2
4
RN/LPN
(2)
1
2
5
Mental health
(3)
1
2
provider
(4)
6
Other
1
2
7
None
(5)
1
2

(30)

1

2

1

2

1

2

Health education/Counseling:
70
Alcohol abuse counseling
71
Asthma education
Asthma action plan given to patient
72
Diabetes education
73
Diet/Nutrition
74
Exercise
75
Family planning/Contraception
76
77
Genetic counseling
78
Growth/Development
79
Injury prevention
80
STD prevention
81
Stress management
82
Substance abuse counseling
83
Tobacco use/Exposure
84
Weight reduction
Other services not listed:
85
Other service – Specify

Up to 5 other services
can be listed.

TIME SPENT WITH PROVIDER
Minutes

Enter estimated time spent
with sampled provider –
Enter 0 if no provider seen

VISIT DISPOSITION
Mark (X) all that apply.
1
Return to referring physician/provider
Refer to other physician/provider
2
Return in less than 1 week
3
4
Return in 1 week to less than
2 months
5
Return in 2 months or greater
6
Return at unspecified time
7
Return as needed (p.r.n.)
8
Refer to ER/Admit to hospital
9
Other

TESTS
Was blood for the following laboratory tests
drawn on the day of the sampled visit or
during the 12 months prior to the visit?
Total Cholesterol
1

1

2

2

High density
lipoprotein (HDL)

3

Low density
lipoprotein (LDL)

1
2

1
2

Triglycerides (TGs)

4

1
2

5

HbA1c (A1C)
(Glycohemoglobin)

1
2

6

Blood glucose (BG)

1
2

Serum creatinine

7

1
2

Most recent result

Month

Yes
None found

Day

Month

Day

Month

Day

Month

Day

Month

Day

Month

Day

2

mg/dL
μmol/L

Year

201

mg/dL

.

Year

201

%

1

Year

201

mg/dL

Yes
None found

Year

201

mg/dL

.

Year

201

mg/dL

Yes
None found

Year

201
Month

Yes
None found

Yes
None found

Day

mg/dL

Yes
None found

Yes
None found

Date of blood draw

Year

201

CPT CODES
Enter Current Procedural Terminology (CPT) or Healthcare Common Procedure Coding System (HCPCS) code. Up to 18 CPT codes can be listed.

NAMCS-73 (9-18-2018)