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200% Graduation
Rates
Integrated Postsecondary Education Data System (IPEDS)
2019-20 to 2021-22
Changes for 2020-21 are included in the attached survey materials.
Please note that the terminology 'COVID-19' will be replaced with the terminology
'coronavirus pandemic' before the materials are released.
6/24/2020
IPEDS Data Collection System
2020-21
Data Collection System
IPEDS HELP DESK
(877) 225-2568 | [email protected]
OMB NO. 1850-0582 v.24 : Approval Expires 8/31/2022
2020-21 Survey Materials Form
200% Graduation Rates for 4-year institutions
Overview
Graduation Rates 200 Overview
Welcome to the IPEDS Graduation Rates 200 (GR200) survey component. The GR200 component is a further extension of the traditional Graduation Rates (GR)
component which carries forward 100% and 150% graduation rates data previously reported in the GR component and requests information on any additional
completers and exclusions from the cohort between 151% and 200% of normal time for students to complete all requirements of their program of study. This
information is collected to assist institutions with complying with the requirements of the Higher Education Act, as amended.
Data Reporting Reminders
Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prioryear reporting. For example, if a summer term began later than usual due COVID-19 postponements, continue to report using the timeframes as defined in
the IPEDS instructions.NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the
impacts of COVID-19. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help
Desk that the seemingly inconsistent data are accurate and reflect the effects of COVID-19.
The reporting of data for the 200% completion period is not cumulative. Respondents are ONLY asked to report data for the time period between 151% and
200% of normal time to completion.
When reporting award levels for sub-baccalaureate certificates, determine program length by the number of credit or clock hours, NOT the academic year
length in parentheses. The academic year length is meant only to provide context.
Changes to reporting for 2020-21:
There are no changes to this survey component.
Resources:
The survey materials package for this component can be downloaded using the following link: Survey Materials
To access your prior year data submission for this component: Reported Data
If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.
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Screening Question
Your institution reported to the GR survey component as having the following number of students who did not complete,
but were still enrolled at your institution:
Do you have students to report who, 1) received an award between 151% and 200% of the normal time to complete OR are still enrolled as of 200% of normal
time?
No
Yes
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Completers within 200%
For 4-year institutions, report on the 2012 cohort of full-time, first-time bachelor's or equivalent degree-seeking students.
Information for this cohort was originally reported by your institution in the 2018-19 IPEDS Graduation Rates survey component. The data on lines 1-5 are preloaded
based on the information provided.
Graduation
rates
1
Revised cohort
2
Exclusions within 150%
3
Adjusted cohort 150%
4
Number of students in the cohort who completed a bachelor’s degree within 100% of normal time to completion
5
Number of students in the cohort who completed a bachelor’s degree within 150% of normal time to completion
6
Additional exclusions (between 151% and 200% of normal time)
7
Adjusted cohort 200% (line 3 - line 6)
8
Number of students in the cohort who completed a bachelor’s degree between 151% and 200% of normal time to
completion
9
Still enrolled as of 200% of normal time to completion
10
Total completers within 200% of normal time (line 5 + line 8)
You may use the box below to provide additional context for the data you have reported above. Context notes will be posted on the College Navigator website.
Therefore, you should write all context notes using proper grammar (e.g., complete sentences with punctuation) and common language that can be easily
understood by students and parents (e.g., spell out acronyms).
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Prepared by
Prepared by
Reporting Reminders:
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions concerning the data.
The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden associated with IPEDS.
Please include in your estimate the time it took for you to review instructions, query and search data sources, complete and review the component, and
submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
SFA Contact
HR Contact
Finance Contact
Academic Library Contact
Other
Name:
Email:
How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)
How many hours did you and others from your institution only spend on each of the steps below when responding to this survey component?
Exclude the hours spent collecting data for state and other reporting purposes.
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Staff member
Your office
hours
hours
Other offices
hours
hours
https://edsurveys.rti.org/IPEDS2k20_21/public/survey-materials/forms?surveyid=2&instructionid=30083&formid=83
Entering Data
Revising and Locking Data
hours
hours
hours
hours
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200% Graduation Rates Full Instructions - 4-year institutions
Purpose of Survey
Changes in Reporting
General Instructions
Reporting period covered
Context boxes
Coverage
Where to get help
Where data appears
Uploading Files to the IPEDS Data Collection System
Data Reporting Instructions
Purpose of the Survey
The primary purpose of the IPEDS GR200 survey component is to collect more extensive data on graduation rates as required by the Higher Education Act, as
amended. The necessary data are collected to calculate graduation rates at 200% of normal time to complete all requirements of their program of study for the
cohort of full-time, first-time bachelor's or equivalent degree-seeking students at 4-year institutions; and for all full-time, first-time degree/certificate-seeking
undergraduate students at less than 4-year institutions.
Changes in reporting
The following changes were implemented for the 2020-21 data collection period:
There are clarifications to the terms "transfer-in student" and "transfer-out student"
As a clarification to the reporting of transfers-out, if a student transfers out of an institution and goes to another institution within the same coordinated
system, they should be counted as a transfer-out student. Since each reporting entity that has an IPEDS UnitID is recognized as an individual reporting
institution for Graduation Rates purposes, only report completers if that campus confers the award or degree.
The term 'contact hour' has been replaced with the term 'clock hour'
The term 'formal award' has been replaced with the term 'recognized postsecondary credential'
There is a new instruction to exclude students participating in Experimental Pell (See https://experimentalsites.ed.gov/exp/approved.html)
General Instructions
Reporting period covered
This survey component collects data on the cohort of full-time, first-time bachelor's or equivalent degree-seeking undergraduate students enrolled at your
institution either (1) as of October 15, 2012 (or the institution's official fall reporting date) for institutions that offer a predominant number of programs based
on standard academic terms (e.g., semesters, trimesters, quarters, or 4-1-4 plan); or (2) during the period between September 1, 2012 and August 31, 2013
for institutions that do not offer a predominant number of programs based on standard academic terms. Institutions are to report the status of these students
as of August 31, 2020.
The status of this cohort of students (the 2012 Graduation Rates cohort) within 150% of normal time to completion was previously reported on the 2018-19
IPEDS Graduation Rates survey component. The GR200 component further tracks the status of these students at 200% of normal time to completion.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on
the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and
appropriateness before posting them on the College Navigator Website; institutions should check grammar and spelling of their entries.
Coverage
Data on the cohort of full-time, first-time bachelor's or equivalent degree-seeking undergraduate students in your institution's 2012 Graduation Rates cohort,
previously reported on the 2018-19 IPEDS Graduation Rates survey component, are preloaded into the GR200 survey. The parameters for coverage of the
original cohort are outlined below.
Who to include in the cohort
Include all full-time, first-time students seeking a bachelor's or equivalent degree upon entering the institution either during the fall term or during the 12month period as described above. For institutions that do not determine degree intent upon entry, this should include any students whose intent was not
known. Include students enrolled in the fall term who attended college for the first time in the prior summer term and students who entered with advanced
standing (college credits earned before graduating from high school).
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized postsecondary credential. Include students enrolled
in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home
study programs.
Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination.
This includes students who:
Received any type of federal financial aid, regardless of what courses they took at any time
Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate, or transfer-seeking
program
Obtained a student visa to study at a U.S. postsecondary institution
A student who is designated as a member of the 2012 cohort remains in the 2012 cohort, even if the student:
Becomes a part-time student
Transfers to another institution
Drops out of the institution
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Stops out of the institution
Has not fulfilled the institution's requirements to receive a degree or certificate
Who to exclude from the cohort
Do NOT include students in the cohort who are:
Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion of a vocational program (i.e., nondegree/certificate-seeking students)
Exclusively taking CEUs
Exclusively auditing classes
Enrolled part-time
Transfers into the institution
Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas), if these students are not enrolled at a U.S.
institution
Students in Experimental Pell Programs
Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]
Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools,
and other valuable resources.
IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information centers (e.g.,
academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS Data Explorer
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Uploading Files to the IPEDS Data Collection System
The File Import/Upload option is found under the Tools menu. In order to perform the upload you’ll need to have a file formatted to specifications. Upload
specifications are included with the survey materials found under the Help menu. There are two upload formats available for the GR200 survey component:
Fixed width file
Key value file
Data Reporting Instructions
The GR200 survey component collects additional data on the cohort of full-time, first-time bachelor's degree-seeking undergraduate students in your institution's
2012 Graduation Rates cohort, as first reported on the 2018-19 IPEDS Graduation Rates survey component. Institutions must report the status of these students
as of August 31, 2020 so that a 200% graduation rate may be calculated. One hundred percent and 150% graduation rates were previously calculated in the
2018-19 Graduation Rates survey.
Graduation rates data reported in the GR200 component are NOT reported by race and ethnicity.
A number of data elements are preloaded in this survey. Lines 1-5 are preloaded based on your institution's 2018-19 Graduation Rates reporting. These fields may
not be updated. The 100% and 150% graduation rates calculated for the cohort based on the data reported in 2018-19 are also preloaded and may not
be adjusted.
On line 6, please enter any additional allowable exclusions to the cohort. This should include any additional students who left your institution between 151%
and 200% of the normal time to complete their program (and have neither graduated nor transferred to another institution) due to one of the following
documented reasons:
a. The student is deceased or is totally and permanently disabled and thus unable to return to school.
b. The student left school to serve in the armed forces or was called up to active duty. (DO NOT include students already in the military who transfer to
another duty station.)
c. The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
d. The student left school to serve on an official church mission.
NOTE: Students who leave the institution for one of the reasons noted above, but return prior to the status date of August 31, 2020, may still be reported as
exclusions.
Line 7, the 200% adjusted cohort, is a calculated value representing the difference between the 150% adjusted cohort (line 3) and the additional exclusions
reported on line 6.
On line 8, report the number of students who completed a bachelor's degree or equivalent within the period from September 1, 2018 through August 31, 2020.
Once you save the page, the total completers within 200% and the 200% graduation rate will be calculated in the appropriate boxes on line 10.
On line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to completion.
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Glossary
date: 06/24/2020
Term
Definition
Adjusted cohort
The result of removing any allowable exclusions from a cohort (or subcohort). For the Fall Enrollment component, it is the
cohort for calculating retention rate; for the Graduation Rates component, this is the cohort from which graduation and transferout rates are calculated; and for the Outcome Measures component, these are the four cohorts (first-time, full-time; first-time,
part-time; non-first-time, full-time; or non-first-time, part-time) for which outcomes rates are calculated at 4, 6, and 8 years.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally
requires at least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees
conferred in a 5-year cooperative (work-study) program. A cooperative plan provides for alternate class attendance and
employment in business, industry, or government; thus, it allows students to combine actual work experience with their college
studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years.
Bachelor's or equivalent
degree-seeking subcohort
In the GR component of IPEDS, a cohort of students who were seeking a bachelor's or equivalent degree upon entry.
Cohort
A specific group of students established for tracking purposes.
Exclusions
Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation Rates, Outcome Measures, and
Fall Enrollment retention rate reporting, students may be removed from a cohort if they left the institution for one of the
following reasons: death or total and permanent disability; service in the armed forces (including those called to active duty);
service with a foreign aid service of the federal government, such as the Peace Corps; or service on official church missions.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this
includes all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during
the fall term of a given year.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in
the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing
(college credits or recognized postsecondary credential earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more clock hours a
week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved
in thesis or dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as
defined by the institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR),
a full-year cohort is from September 1 through August 31 and is used primarily by institutions that offer occupational programs
of varying lengths. Students must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM)
component, all degree-granting institutions report on a full-year cohort from July 1 through June 30. Students are reported once
in one of the four OM cohorts: first-time, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduation rate
The rate required for disclosure and/or reporting purposes under Student Right-to-Know Act. This rate is calculated as the total
number of completers within 150% of normal time divided by the revised adjusted cohort.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual
institution-level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of
Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report
data using a web-based data collection system. IPEDS currently consists of the following components: Institutional
Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human
Resources (HR) composed of Employees by Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates
(GR); Outcome Measures (OM); Finance (F); and Academic Libraries (AL).
Normal time to completion
The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institution's
catalog. This is typically 4 years (8 semesters or trimesters, or 12 quarters, excluding summer terms) for a bachelor's degree in
a standard term-based institution; 2 years (4 semesters or trimesters, or 6 quarters, excluding summer terms) for an associate's
degree in a standard term-based institution; and the various scheduled times for certificate programs.
Revised cohort
Initial cohort after revisions are made. Cohorts may be revised if an institution discovers that incorrect data were reported in an
earlier year.
Student Right-to-Know Act
Also known as the "Student Right-to-Know and Campus Security Act" (P.L. 101-542), which was passed by Congress November
9, 1990. Title I, Section 103, requires institutions eligible for Title IV funding to calculate completion or graduation rates of
certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to all students and
prospective students. Further, Section 104 requires each institution that participates in any Title IV program and is attended by
students receiving athletically-related student aid to submit a report to the Secretary of Education annually. This report is to
contain, among other things, graduation/completion rates of all students as well as students receiving athletically-related
student aid by race/ethnicity and gender and by sport, and the average completion or graduation rate for the four most recent
years. These data are also required to be disclosed to parents, coaches, and potential student athletes when the institution
offers athletically-related student aid. The Graduation Rates component of IPEDS was developed specifically to help institutions
respond to these requirements. See Graduation Rates for the current description of data collected.
Transfer-out student
A student that leaves the reporting institution and enrolls at another institution. For systems of coordinated institutions (multicampus system), students are to be identified as transfer-out students when leaving an institution to enroll into another
institution within the same coordinated system.
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Graduation Rates (GR)
This annual component of IPEDS was added in 1997 to help institutions satisfy the requirements of the Student Right-to-Know
legislation. Data are collected on the number of students entering the institution as full-time, first-time, degree/certificateseeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program
within 150 percent of normal time to completion; the number that transfer to other institutions if transfer is part of the
institution's mission. Prior to 2007, institutions who offered athletically-related student aid were asked to report, by sport, the
number of students receiving aid and whether they completed within 150 percent of normal time to completion. Now, these
institutions only need to report a URL where the athletic data is located on their website, when available. GR automatically
generates worksheets that calculate rates, including average rates over 4 years.
Subcohort
A predefined subset of the initial cohort or the revised cohort established for tracking purposes. Degree/certificate-seeking
students in the bachelor's degree-seeking group in the Graduation Rates (GR) component and Pell-Grant, non-first-time, part-time
students in the Outcome Measures (OM) component are examples of subcohorts.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the
Title IV federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early
Intervention Scholarship and Partnership (NEISP) programs).
Cohort year
The year that a cohort of students begins attending college.
Recognized postsecondary
credential
A recognized postsecondary credential includes any credential that is received after completion of a program that is eligible for
Title IV federal student aid or that is awarded in recognition of an individual's attainment of measurable technical or
industry/occupational skills necessary to obtain employment or advance within an industry/occupation. These technical or
industry/occupational skills generally are based on standards developed or endorsed by employers or industry associations.
Transfer-in (non-first-time
entering) student
A student entering the reporting institution for the first time but known to have previously attended a postsecondary institution
at the same level (e.g., undergraduate, graduate). This includes new students enrolled in the fall term who transferred into the
reporting institution the prior summer term. The student may transfer with or without credit. For systems of coordinated
institutions (multi-campus system), students are to be identified as transfer-in students upon entering an institution from
another institution within the same coordinated system.
U.S. Department of Education
National Center for
Education Statistics
Software Provider Resources
Section 508 Compliance
Use of Cookies
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Troubleshooting
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2020-21
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IPEDS HELP DESK
(877) 225-2568 | [email protected]
OMB NO. 1850-0582 v.24 : Approval Expires 8/31/2022
2020-21 Survey Materials Form
200% Graduation Rates for less-than-4-year institutions reporting on a fall cohort (academic reporters)
Overview
Graduation Rates 200 Overview
Welcome to the IPEDS Graduation Rates 200 (GR200) survey component. The GR200 component is a further extension of the traditional Graduation Rates (GR)
component which carries forward 100% and 150% graduation rates data previously reported in the GR component and requests information on any additional
completers and exclusions from the cohort between 151% and 200% of normal time for students to complete all requirements of their program of study. This
information is collected to assist institutions with complying with the requirements of the Higher Education Act, as amended.
Data Reporting Reminders
Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prioryear reporting. For example, if a summer term began later than usual due COVID-19 postponements, continue to report using the timeframes as defined in
the IPEDS instructions.NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the
impacts of COVID-19. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help
Desk that the seemingly inconsistent data are accurate and reflect the effects of COVID-19.
The reporting of data for the 200% completion period is not cumulative. Respondents are ONLY asked to report data for the time period between 151% and
200% of normal time to completion.
When reporting award levels for sub-baccalaureate certificates, determine program length by the number of credit or clock hours, NOT the academic year
length in parentheses. The academic year length is meant only to provide context.
Changes to reporting for 2020-21:
There are no changes to this survey component.
Resources:
The survey materials package for this component can be downloaded using the following link: Survey Materials
To access your prior year data submission for this component: Reported Data
If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.
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Screening Question
Your institution reported to the GR survey component as having the following number of students who did not complete,
but were still enrolled at your institution:
Do you have students to report who, 1) received an award between 151% and 200% of the normal time to complete OR are still enrolled as of 200% of normal
time?
No
Yes
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Completers within 200%
For less than 4-year institutions, report on the 2016 cohort of full-time, first-time degree/certificate-seeking undergraduate students.
Information for this cohort was originally reported by your institution in the 2019-20 IPEDS Graduation Rates survey component. The data on lines 1-5 are preloaded
based on the information provided.
Graduation rates
1
Revised cohort
2
Exclusions within 150%
3
Adjusted cohort 150%
4
Number of students in the cohort who completed a program within 100% of normal time to completion
5
Number of students in the cohort who completed a program within 150% of normal time to completion
6
Additional exclusions (between 151% and 200% of normal time)
7
Adjusted cohort 200% (line 3 - line 6)
8
Number of students in the cohort who completed a program between 151% and 200% of normal time to completion
9
Still enrolled as of 200% of normal time to completion
10
Total completers within 200% of normal time (line 5 + line 8)
You may use the box below to provide additional context for the data you have reported above. Context notes will be posted on the College Navigator website.
Therefore, you should write all context notes using proper grammar (e.g., complete sentences with punctuation) and common language that can be easily
understood by students and parents (e.g., spell out acronyms).
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Prepared by
Prepared by
Reporting Reminders:
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions concerning the data.
The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden associated with IPEDS.
Please include in your estimate the time it took for you to review instructions, query and search data sources, complete and review the component, and
submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
SFA Contact
HR Contact
Finance Contact
Academic Library Contact
Other
Name:
Email:
How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)
How many hours did you and others from your institution only spend on each of the steps below when responding to this survey component?
Exclude the hours spent collecting data for state and other reporting purposes.
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Staff member
Your office
hours
hours
Other offices
hours
hours
https://edsurveys.rti.org/IPEDS2k20_21/public/survey-materials/forms?surveyid=2&instructionid=30084&formid=84
Entering Data
Revising and Locking Data
hours
hours
hours
hours
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IPEDS Data Collection System
200% Graduation Rates Full Instructions - Less Than 4-Year Institutions
Purpose of Survey
Changes in Reporting
General Instructions
Reporting period covered
Context boxes
Coverage
Where to get help
Where the Reported Data Will Appear
Uploading Files to the IPEDS Data Collection System
Data Reporting Instructions
Purpose of the Survey
The primary purpose of the IPEDS GR200 survey component is to collect more extensive data on graduation rates as required by the Higher Education Act, as
amended. The necessary data are collected to calculate graduation rates at 200% of normal time to complete all requirements of their program of study for the
cohort of full-time, first-time bachelor's or equivalent degree-seeking students at 4-year institutions; and for all full-time, first-time degree/certificate-seeking
undergraduate students at less than 4-year institutions.
Changes in reporting
The following changes were implemented for the 2020-21 data collection period:
There are clarifications to the terms "transfer-in student" and "transfer-out student"
As a clarification to the reporting of transfers-out, if a student transfers out of an institution and goes to another institution within the same coordinated
system, they should be counted as a transfer-out student. Since each reporting entity that has an IPEDS UnitID is recognized as an individual reporting
institution for Graduation Rates purposes, only report completers if that campus confers the award or degree.
The term 'contact hour' has been replaced with the term 'clock hour'
The term 'formal award' has been replaced with the term 'recognized postsecondary credential'
There is a new instruction to exclude students participating in Experimental Pell (See https://experimentalsites.ed.gov/exp/approved.html)
General Instructions
Reporting period covered
This survey component collects data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students enrolled at your institution either
(1) as of October 15, 2016 (or the institution's official fall reporting date) for institutions that offer a predominant number of programs based on standard
academic terms (e.g., semesters, trimesters, quarters, or 4-1-4 plan); or (2) during the period between September 1, 2016 and August 31, 2017 for
institutions that do not offer a predominant number of programs based on standard academic terms. Institutions are to report the status of these students as
of August 31, 2020.
The status of this cohort of students (the 2016 Graduation Rates cohort) within 150% of normal time to completion was previously reported on the 2019-20
IPEDS Graduation Rates survey component. The GR200 component further tracks the status of these students at 200% of normal time to completion.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on
the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and
appropriateness before posting them on the College Navigator Website; institutions should check grammar and spelling of their entries.
Coverage
Data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students in your institution's 2016 Graduation Rates cohort,
previously reported on the 2019-20 IPEDS Graduation Rates survey component, are preloaded into the GR200 survey. The parameters for coverage of the
original cohort are outlined below.
Who to include in the cohort
Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during the fall term or during the 12-month
period as described above. Include students enrolled in the fall term who attended college for the first time in the prior summer term and students who entered
with advanced standing (college credits earned before graduating from high school).
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized postsecondary credential. Include students enrolled
in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home
study programs.
Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination.
This includes students who:
Received any type of federal financial aid, regardless of what courses they took at any time
Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate, or transfer-seeking
program
Obtained a student visa to study at a U.S. postsecondary institution
A student who is designated as a member of the 2016 cohort remains in the 2016 cohort, even if the student:
Becomes a part-time student
Transfers to another institution
Drops out of the institution
Stops out of the institution
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Has not fulfilled the institution's requirements to receive a degree or certificate
Who to exclude from the cohort
DO NOT include students in the cohort who are:
Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion of a vocational program (i.e., nondegree/certificate-seeking students)
Exclusively taking CEUs
Exclusively auditing classes
Enrolled part-time
Transfers into the institution
Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas), if these students are not enrolled at a U.S.
institution.
Students in Experimental Pell Programs
Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]
Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools,
and other valuable resources.
IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information centers (e.g.,
academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS Data Explorer
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Uploading Files to the IPEDS Data Collection System
The File Import/Upload option is found under the Tools menu. In order to perform the upload you’ll need to have a file formatted to specifications. Upload
specifications are included with the survey materials found under the Help menu. There are two upload formats available for the GR200 survey component:
Fixed width file
Key value file
Data Reporting Instructions
The GR200 survey component collects additional data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students in your institution's
2016 Graduation Rates cohort, as first reported on the 2019-20 Graduation Rates survey component. Institutions must report the status of these students as of
August 31, 2020 so that a 200% graduation rate may be calculated. One hundred percent and 150% graduation rates were previously calculated in the 2019-20
Graduation Rates survey.
Graduation Rates data reported in the GR200 component are NOT reported by race and ethnicity.
A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on your institution's 2019-20 Graduation Rates reporting. These
fields may not be updated. The 100% and 150% graduation rates calculated for the cohort based on the data reported in 2019-20 are also preloaded, and may
not be adjusted.
On line 6, please enter any additional allowable exclusions to the cohort. This should include any additional students who left your institution between 151% and
200% of the normal time to complete their program (and have neither graduated nor transferred to another institution) due to one of the following documented
reasons:
a. The student is deceased or is totally and permanently disabled and thus unable to return to school.
b. The student left school to serve in the armed forces or was called up to active duty. (DO NOT include students already in the military who transfer to
another duty station.)
c. The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
d. The student left school to serve on an official church mission.
NOTE: Students who leave the institution for one of the reasons noted above, but return prior to the status date of August 31, 2020, may still be reported as
exclusions.
Line 7, 200% adjusted cohort, is a calculated value representing the difference between the 150% adjusted cohort (line 3) and the additional exclusions
reported on line 6.
On line 8, report the number of students who completed a program (including eligible transfer-preparatory programs; as outlined in the instructions for the
Graduation Rates survey component) within the period of 151% to 200% of normal time. Once you save the page, the total completers within 200% and the
200% graduation rate will be calculated in the appropriate boxes on line 10.
On line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to completion.
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Glossary
date: 06/24/2020
Term
Definition
Adjusted cohort
The result of removing any allowable exclusions from a cohort (or subcohort). For the Fall Enrollment component, it is the
cohort for calculating retention rate; for the Graduation Rates component, this is the cohort from which graduation and transferout rates are calculated; and for the Outcome Measures component, these are the four cohorts (first-time, full-time; first-time,
part-time; non-first-time, full-time; or non-first-time, part-time) for which outcomes rates are calculated at 4, 6, and 8 years.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally
requires at least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees
conferred in a 5-year cooperative (work-study) program. A cooperative plan provides for alternate class attendance and
employment in business, industry, or government; thus, it allows students to combine actual work experience with their college
studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years.
Bachelor's or equivalent
degree-seeking subcohort
In the GR component of IPEDS, a cohort of students who were seeking a bachelor's or equivalent degree upon entry.
Cohort
A specific group of students established for tracking purposes.
Exclusions
Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation Rates, Outcome Measures, and
Fall Enrollment retention rate reporting, students may be removed from a cohort if they left the institution for one of the
following reasons: death or total and permanent disability; service in the armed forces (including those called to active duty);
service with a foreign aid service of the federal government, such as the Peace Corps; or service on official church missions.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this
includes all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during
the fall term of a given year.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in
the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing
(college credits or recognized postsecondary credential earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more clock hours a
week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved
in thesis or dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as
defined by the institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR),
a full-year cohort is from September 1 through August 31 and is used primarily by institutions that offer occupational programs
of varying lengths. Students must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM)
component, all degree-granting institutions report on a full-year cohort from July 1 through June 30. Students are reported once
in one of the four OM cohorts: first-time, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduation rate
The rate required for disclosure and/or reporting purposes under Student Right-to-Know Act. This rate is calculated as the total
number of completers within 150% of normal time divided by the revised adjusted cohort.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual
institution-level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of
Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report
data using a web-based data collection system. IPEDS currently consists of the following components: Institutional
Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human
Resources (HR) composed of Employees by Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates
(GR); Outcome Measures (OM); Finance (F); and Academic Libraries (AL).
Normal time to completion
The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institution's
catalog. This is typically 4 years (8 semesters or trimesters, or 12 quarters, excluding summer terms) for a bachelor's degree in
a standard term-based institution; 2 years (4 semesters or trimesters, or 6 quarters, excluding summer terms) for an associate's
degree in a standard term-based institution; and the various scheduled times for certificate programs.
Revised cohort
Initial cohort after revisions are made. Cohorts may be revised if an institution discovers that incorrect data were reported in an
earlier year.
Student Right-to-Know Act
Also known as the "Student Right-to-Know and Campus Security Act" (P.L. 101-542), which was passed by Congress November
9, 1990. Title I, Section 103, requires institutions eligible for Title IV funding to calculate completion or graduation rates of
certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to all students and
prospective students. Further, Section 104 requires each institution that participates in any Title IV program and is attended by
students receiving athletically-related student aid to submit a report to the Secretary of Education annually. This report is to
contain, among other things, graduation/completion rates of all students as well as students receiving athletically-related
student aid by race/ethnicity and gender and by sport, and the average completion or graduation rate for the four most recent
years. These data are also required to be disclosed to parents, coaches, and potential student athletes when the institution
offers athletically-related student aid. The Graduation Rates component of IPEDS was developed specifically to help institutions
respond to these requirements. See Graduation Rates for the current description of data collected.
Transfer-out student
A student that leaves the reporting institution and enrolls at another institution. For systems of coordinated institutions (multicampus system), students are to be identified as transfer-out students when leaving an institution to enroll into another
institution within the same coordinated system.
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Graduation Rates (GR)
This annual component of IPEDS was added in 1997 to help institutions satisfy the requirements of the Student Right-to-Know
legislation. Data are collected on the number of students entering the institution as full-time, first-time, degree/certificateseeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program
within 150 percent of normal time to completion; the number that transfer to other institutions if transfer is part of the
institution's mission. Prior to 2007, institutions who offered athletically-related student aid were asked to report, by sport, the
number of students receiving aid and whether they completed within 150 percent of normal time to completion. Now, these
institutions only need to report a URL where the athletic data is located on their website, when available. GR automatically
generates worksheets that calculate rates, including average rates over 4 years.
Subcohort
A predefined subset of the initial cohort or the revised cohort established for tracking purposes. Degree/certificate-seeking
students in the bachelor's degree-seeking group in the Graduation Rates (GR) component and Pell-Grant, non-first-time, part-time
students in the Outcome Measures (OM) component are examples of subcohorts.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the
Title IV federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early
Intervention Scholarship and Partnership (NEISP) programs).
Cohort year
The year that a cohort of students begins attending college.
Recognized postsecondary
credential
A recognized postsecondary credential includes any credential that is received after completion of a program that is eligible for
Title IV federal student aid or that is awarded in recognition of an individual's attainment of measurable technical or
industry/occupational skills necessary to obtain employment or advance within an industry/occupation. These technical or
industry/occupational skills generally are based on standards developed or endorsed by employers or industry associations.
Transfer-in (non-first-time
entering) student
A student entering the reporting institution for the first time but known to have previously attended a postsecondary institution
at the same level (e.g., undergraduate, graduate). This includes new students enrolled in the fall term who transferred into the
reporting institution the prior summer term. The student may transfer with or without credit. For systems of coordinated
institutions (multi-campus system), students are to be identified as transfer-in students upon entering an institution from
another institution within the same coordinated system.
U.S. Department of Education
National Center for
Education Statistics
Software Provider Resources
Section 508 Compliance
Use of Cookies
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IPEDS HELP DESK
(877) 225-2568 | [email protected]
OMB NO. 1850-0582 v.24 : Approval Expires 8/31/2022
2020-21 Survey Materials Form
200% Graduation Rates for less-than-4-year institutions reporting on a full-year cohort (program reporters)
Overview
Graduation Rates 200 Overview
Welcome to the IPEDS Graduation Rates 200 (GR200) survey component. The GR200 component is a further extension of the traditional Graduation Rates (GR)
component which carries forward 100% and 150% graduation rates data previously reported in the GR component and requests information on any additional
completers and exclusions from the cohort between 151% and 200% of normal time for students to complete all requirements of their program of study. This
information is collected to assist institutions with complying with the requirements of the Higher Education Act, as amended.
Data Reporting Reminders
Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prioryear reporting. For example, if a summer term began later than usual due COVID-19 postponements, continue to report using the timeframes as defined in
the IPEDS instructions.NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the
impacts of COVID-19. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help
Desk that the seemingly inconsistent data are accurate and reflect the effects of COVID-19.
The reporting of data for the 200% completion period is not cumulative. Respondents are ONLY asked to report data for the time period between 151% and
200% of normal time to completion.
When reporting award levels for sub-baccalaureate certificates, determine program length by the number of credit or clock hours, NOT the academic year
length in parentheses. The academic year length is meant only to provide context.
Changes to reporting for 2020-21:
There are no changes to this survey component.
Resources:
The survey materials package for this component can be downloaded using the following link: Survey Materials
To access your prior year data submission for this component: Reported Data
If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.
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Screening Question
Your institution reported to the GR survey component as having the following number of students who did not complete,
but were still enrolled at your institution:
Do you have students to report who, 1) received an award between 151% and 200% of the normal time to complete OR are still enrolled as of 200% of normal
time?
No
Yes
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Completers within 200%
For less than 4-year institutions, report on the 2016 cohort of full-time, first-time degree/certificate-seeking undergraduate students.
Information for this cohort was originally reported by your institution in the 2019-20 IPEDS Graduation Rates survey component. The data on lines 1-5 are preloaded
based on the information provided.
Graduation rates
1
Revised cohort
2
Exclusions within 150%
3
Adjusted cohort 150%
4
Number of students in the cohort who completed a program within 100% of normal time to completion
5
Number of students in the cohort who completed a program within 150% of normal time to completion
6
Additional exclusions (between 151% and 200% of normal time)
7
Adjusted cohort 200% (line 3 - line 6)
8
Number of students in the cohort who completed a program between 151% and 200% of normal time to completion
9
Still enrolled as of 200% of normal time to completion
10
Total completers within 200% of normal time (line 5 + line 8)
You may use the box below to provide additional context for the data you have reported above. Context notes will be posted on the College Navigator website.
Therefore, you should write all context notes using proper grammar (e.g., complete sentences with punctuation) and common language that can be easily
understood by students and parents (e.g., spell out acronyms).
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Prepared by
Prepared by
Reporting Reminders:
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions concerning the data.
The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden associated with IPEDS.
Please include in your estimate the time it took for you to review instructions, query and search data sources, complete and review the component, and
submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
SFA Contact
HR Contact
Finance Contact
Academic Library Contact
Other
Name:
Email:
How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)
How many hours did you and others from your institution only spend on each of the steps below when responding to this survey component?
Exclude the hours spent collecting data for state and other reporting purposes.
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Staff member
Your office
hours
hours
Other offices
hours
hours
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Entering Data
Revising and Locking Data
hours
hours
hours
hours
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200% Graduation Rates Full Instructions - Less Than 4-Year Institutions
Purpose of Survey
Changes in Reporting
General Instructions
Reporting period covered
Context boxes
Coverage
Where to get help
Where the Reported Data Will Appear
Uploading Files to the IPEDS Data Collection System
Data Reporting Instructions
Purpose of the Survey
The primary purpose of the IPEDS GR200 survey component is to collect more extensive data on graduation rates as required by the Higher Education Act, as
amended. The necessary data are collected to calculate graduation rates at 200% of normal time to complete all requirements of their program of study for the
cohort of full-time, first-time bachelor's or equivalent degree-seeking students at 4-year institutions; and for all full-time, first-time degree/certificate-seeking
undergraduate students at less than 4-year institutions.
Changes in reporting
The following changes were implemented for the 2020-21 data collection period:
There are clarifications to the terms "transfer-in student" and "transfer-out student"
As a clarification to the reporting of transfers-out, if a student transfers out of an institution and goes to another institution within the same coordinated
system, they should be counted as a transfer-out student. Since each reporting entity that has an IPEDS UnitID is recognized as an individual reporting
institution for Graduation Rates purposes, only report completers if that campus confers the award or degree.
The term 'contact hour' has been replaced with the term 'clock hour'
The term 'formal award' has been replaced with the term 'recognized postsecondary credential'
There is a new instruction to exclude students participating in Experimental Pell (See https://experimentalsites.ed.gov/exp/approved.html)
General Instructions
Reporting period covered
This survey component collects data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students enrolled at your institution either
(1) as of October 15, 2016 (or the institution's official fall reporting date) for institutions that offer a predominant number of programs based on standard
academic terms (e.g., semesters, trimesters, quarters, or 4-1-4 plan); or (2) during the period between September 1, 2016 and August 31, 2017 for
institutions that do not offer a predominant number of programs based on standard academic terms. Institutions are to report the status of these students as
of August 31, 2020.
The status of this cohort of students (the 2016 Graduation Rates cohort) within 150% of normal time to completion was previously reported on the 2019-20
IPEDS Graduation Rates survey component. The GR200 component further tracks the status of these students at 200% of normal time to completion.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on
the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and
appropriateness before posting them on the College Navigator Website; institutions should check grammar and spelling of their entries.
Coverage
Data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students in your institution's 2016 Graduation Rates cohort,
previously reported on the 2019-20 IPEDS Graduation Rates survey component, are preloaded into the GR200 survey. The parameters for coverage of the
original cohort are outlined below.
Who to include in the cohort
Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during the fall term or during the 12-month
period as described above. Include students enrolled in the fall term who attended college for the first time in the prior summer term and students who entered
with advanced standing (college credits earned before graduating from high school).
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized postsecondary credential. Include students enrolled
in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home
study programs.
Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination.
This includes students who:
Received any type of federal financial aid, regardless of what courses they took at any time
Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate, or transfer-seeking
program
Obtained a student visa to study at a U.S. postsecondary institution
A student who is designated as a member of the 2016 cohort remains in the 2016 cohort, even if the student:
Becomes a part-time student
Transfers to another institution
Drops out of the institution
Stops out of the institution
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Has not fulfilled the institution's requirements to receive a degree or certificate
Who to exclude from the cohort
DO NOT include students in the cohort who are:
Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion of a vocational program (i.e., nondegree/certificate-seeking students)
Exclusively taking CEUs
Exclusively auditing classes
Enrolled part-time
Transfers into the institution
Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas), if these students are not enrolled at a U.S.
institution.
Students in Experimental Pell Programs
Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]
Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools,
and other valuable resources.
IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information centers (e.g.,
academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
IPEDS Data Explorer
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Uploading Files to the IPEDS Data Collection System
The File Import/Upload option is found under the Tools menu. In order to perform the upload you’ll need to have a file formatted to specifications. Upload
specifications are included with the survey materials found under the Help menu. There are two upload formats available for the GR200 survey component:
Fixed width file
Key value file
Data Reporting Instructions
The GR200 survey component collects additional data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students in your institution's
2016 Graduation Rates cohort, as first reported on the 2019-20 Graduation Rates survey component. Institutions must report the status of these students as of
August 31, 2020 so that a 200% graduation rate may be calculated. One hundred percent and 150% graduation rates were previously calculated in the 2019-20
Graduation Rates survey.
Graduation Rates data reported in the GR200 component are NOT reported by race and ethnicity.
A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on your institution's 2019-20 Graduation Rates reporting. These
fields may not be updated. The 100% and 150% graduation rates calculated for the cohort based on the data reported in 2019-20 are also preloaded, and may
not be adjusted.
On line 6, please enter any additional allowable exclusions to the cohort. This should include any additional students who left your institution between 151% and
200% of the normal time to complete their program (and have neither graduated nor transferred to another institution) due to one of the following documented
reasons:
a. The student is deceased or is totally and permanently disabled and thus unable to return to school.
b. The student left school to serve in the armed forces or was called up to active duty. (DO NOT include students already in the military who transfer to
another duty station.)
c. The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
d. The student left school to serve on an official church mission.
NOTE: Students who leave the institution for one of the reasons noted above, but return prior to the status date of August 31, 2020, may still be reported as
exclusions.
Line 7, 200% adjusted cohort, is a calculated value representing the difference between the 150% adjusted cohort (line 3) and the additional exclusions
reported on line 6.
On line 8, report the number of students who completed a program (including eligible transfer-preparatory programs; as outlined in the instructions for the
Graduation Rates survey component) within the period of 151% to 200% of normal time. Once you save the page, the total completers within 200% and the
200% graduation rate will be calculated in the appropriate boxes on line 10.
On line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to completion.
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IPEDS Data Collection System
Glossary
date: 06/24/2020
Term
Definition
Adjusted cohort
The result of removing any allowable exclusions from a cohort (or subcohort). For the Fall Enrollment component, it is the
cohort for calculating retention rate; for the Graduation Rates component, this is the cohort from which graduation and transferout rates are calculated; and for the Outcome Measures component, these are the four cohorts (first-time, full-time; first-time,
part-time; non-first-time, full-time; or non-first-time, part-time) for which outcomes rates are calculated at 4, 6, and 8 years.
Bachelor's degree
An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally
requires at least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees
conferred in a 5-year cooperative (work-study) program. A cooperative plan provides for alternate class attendance and
employment in business, industry, or government; thus, it allows students to combine actual work experience with their college
studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years.
Bachelor's or equivalent
degree-seeking subcohort
In the GR component of IPEDS, a cohort of students who were seeking a bachelor's or equivalent degree upon entry.
Cohort
A specific group of students established for tracking purposes.
Exclusions
Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation Rates, Outcome Measures, and
Fall Enrollment retention rate reporting, students may be removed from a cohort if they left the institution for one of the
following reasons: death or total and permanent disability; service in the armed forces (including those called to active duty);
service with a foreign aid service of the federal government, such as the Peace Corps; or service on official church missions.
Fall cohort
The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this
includes all students who enter an institution as full-time, first-time degree or certificate-seeking undergraduate students during
the fall term of a given year.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in
the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing
(college credits or recognized postsecondary credential earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more clock hours a
week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved
in thesis or dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as
defined by the institution.
Full-year cohort
This is a group of students entering at any time during the 12-month period for tracking and reporting. For Graduation Rate (GR),
a full-year cohort is from September 1 through August 31 and is used primarily by institutions that offer occupational programs
of varying lengths. Students must be full-time and first-time to be considered in the cohort. For Outcome Measures (OM)
component, all degree-granting institutions report on a full-year cohort from July 1 through June 30. Students are reported once
in one of the four OM cohorts: first-time, full-time; first-time, part-time: non-first-time, full-time; or non-first-time, part-time.
Graduation rate
The rate required for disclosure and/or reporting purposes under Student Right-to-Know Act. This rate is calculated as the total
number of completers within 150% of normal time divided by the revised adjusted cohort.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual
institution-level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of
Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report
data using a web-based data collection system. IPEDS currently consists of the following components: Institutional
Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human
Resources (HR) composed of Employees by Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates
(GR); Outcome Measures (OM); Finance (F); and Academic Libraries (AL).
Normal time to completion
The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institution's
catalog. This is typically 4 years (8 semesters or trimesters, or 12 quarters, excluding summer terms) for a bachelor's degree in
a standard term-based institution; 2 years (4 semesters or trimesters, or 6 quarters, excluding summer terms) for an associate's
degree in a standard term-based institution; and the various scheduled times for certificate programs.
Revised cohort
Initial cohort after revisions are made. Cohorts may be revised if an institution discovers that incorrect data were reported in an
earlier year.
Student Right-to-Know Act
Also known as the "Student Right-to-Know and Campus Security Act" (P.L. 101-542), which was passed by Congress November
9, 1990. Title I, Section 103, requires institutions eligible for Title IV funding to calculate completion or graduation rates of
certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to all students and
prospective students. Further, Section 104 requires each institution that participates in any Title IV program and is attended by
students receiving athletically-related student aid to submit a report to the Secretary of Education annually. This report is to
contain, among other things, graduation/completion rates of all students as well as students receiving athletically-related
student aid by race/ethnicity and gender and by sport, and the average completion or graduation rate for the four most recent
years. These data are also required to be disclosed to parents, coaches, and potential student athletes when the institution
offers athletically-related student aid. The Graduation Rates component of IPEDS was developed specifically to help institutions
respond to these requirements. See Graduation Rates for the current description of data collected.
Transfer-out student
A student that leaves the reporting institution and enrolls at another institution. For systems of coordinated institutions (multicampus system), students are to be identified as transfer-out students when leaving an institution to enroll into another
institution within the same coordinated system.
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IPEDS Data Collection System
Graduation Rates (GR)
This annual component of IPEDS was added in 1997 to help institutions satisfy the requirements of the Student Right-to-Know
legislation. Data are collected on the number of students entering the institution as full-time, first-time, degree/certificateseeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program
within 150 percent of normal time to completion; the number that transfer to other institutions if transfer is part of the
institution's mission. Prior to 2007, institutions who offered athletically-related student aid were asked to report, by sport, the
number of students receiving aid and whether they completed within 150 percent of normal time to completion. Now, these
institutions only need to report a URL where the athletic data is located on their website, when available. GR automatically
generates worksheets that calculate rates, including average rates over 4 years.
Subcohort
A predefined subset of the initial cohort or the revised cohort established for tracking purposes. Degree/certificate-seeking
students in the bachelor's degree-seeking group in the Graduation Rates (GR) component and Pell-Grant, non-first-time, part-time
students in the Outcome Measures (OM) component are examples of subcohorts.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the
Title IV federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early
Intervention Scholarship and Partnership (NEISP) programs).
Cohort year
The year that a cohort of students begins attending college.
Recognized postsecondary
credential
A recognized postsecondary credential includes any credential that is received after completion of a program that is eligible for
Title IV federal student aid or that is awarded in recognition of an individual's attainment of measurable technical or
industry/occupational skills necessary to obtain employment or advance within an industry/occupation. These technical or
industry/occupational skills generally are based on standards developed or endorsed by employers or industry associations.
Transfer-in (non-first-time
entering) student
A student entering the reporting institution for the first time but known to have previously attended a postsecondary institution
at the same level (e.g., undergraduate, graduate). This includes new students enrolled in the fall term who transferred into the
reporting institution the prior summer term. The student may transfer with or without credit. For systems of coordinated
institutions (multi-campus system), students are to be identified as transfer-in students upon entering an institution from
another institution within the same coordinated system.
U.S. Department of Education
National Center for
Education Statistics
Software Provider Resources
Section 508 Compliance
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| File Type | application/pdf |
| Author | Lawley, Tara |
| File Modified | 2020-06-25 |
| File Created | 2020-06-25 |