FRP-7 Fingerprint Instructions

Fingerprinting Instructions

Office of Refugee Resettlement

What are the steps I need to take to get fingerprinted?
1.

Read the Authorization for Release of Information carefully and complete the form.

2.

Fax or email the Case Manager the completed Authorization for Release of
Information and a copy of your photo ID. If you are unable to fax or email the
documents, please send them by express or priority mail as soon as possible.

3.

After submitting the Authorization for Release of Information the Case Manager
arranges a fingerprinting session for you, or will give you the contact information of
the designated ORR Digital Fingerprinting Site to arrange your own appointment. If
you are unable to travel to the designated ORR Digital Fingerprinting Site, you must
discuss with your Case Manager the option to provide two sets of paper fingerprint
cards.

4.

Attend your fingerprinting session at the scheduled time at the designated ORR
Digital Fingerprint Site. Please note that ORR DOES NOT offer fingerprinting services
at ORR’s Headquarters. Fingerprinting services are available at designated ORR
Digital Fingerprint Sites only.

5.

Contact the Case Manager after you attend your fingerprinting session to let him or
her know you have been fingerprinted. The Case Manager may have further
instructions for you to follow to complete other aspects of your background check.

How do I review the results of my fingerprint background checks?
You may review the results of their FBI fingerprint background checks by sending a
request to the child’s Case Manager. You may also contact the ORR National Call Center
for assistance at (800)203-7001 or email at [email protected].
If the results of my fingerprint background check are wrong can I contest the
findings?
Yes. If a sponsor, adult household member, or adult care giver identified in a sponsor
care plan, believes the FBI criminal background check results are incorrect, he or she
may challenge the accuracy or completeness of the information. The sponsor or adult
household member may contact the agency that contributed the information the subject
of the background check believes is incorrect. Additional details about obtaining a
change, correction, or update of an FBI identification record are set forth in the U.S. Code
of Federal Regulations at 28 CFR § 16.34.
ORR UAC/FRP-7 [Rev. 05/14/2018]
OMB 0970-0278 [valid through 10/31/2018]
THE PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) Public reporting burden for this collection of information is estimated to average 1 hour per response,
including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Please see the accompanying
privacy notice / Privacy Act statement for a discussion of (1) the authority for solicitation of information, and whether disclosure is mandatory or voluntary, (2)
the principal purposes for which the information is intended to be used, (3) other routine uses which may be made of the information, and (4) the effects, if any,
of not providing all or any part of the requested information.

Appendix A
OPM Privacy Act Notice
PURPOSE AUTHORITY and PRIVACY STATEMENT
Solicitation of this information is authorized by sections 3301, 3302, and 9101 of title 5 of the U.S. Code;
Executive Orders 8781, 13467, 10577 and 12968. This information will be used to search the Federal Bureau
of Investigation’s fingerprint files in determining your fitness for Federal employment or a security clearance. It
may also be used for searches of other law enforcement agencies’ fingerprint files for the same purpose. The
information on this form, and information collected during an investigation, may be disclosed without your
consent, as permitted by the Privacy Act (5 U.S.C. 552a(b)) and the applicable routine uses, including
disclosure to government agencies for determining qualifications, suitability, and security access.

Your Social Security Number (SSN) is being requested under the authority of Executive Order 9397.
Furnishing the requested information is voluntary; however, your failure to provide requested information may
delay or prevent your eligibility for employment, a clearance or a credential. An intentional misstatement or
omission will negatively affect your employment, up to and including removal and debarment. In addition,
knowingly providing false information may be punishable by law (title 18, U.S. Code, section 1001).

ROUTINE USES
The information collected from you may be disclosed without your consent as permitted by the Privacy Act (5
USC 522a (b)). OPM’s routine uses are as follows:

a. To designated officers and employees of agencies, offices, and other establishments in the
executive, legislative, and judicial branches of the Federal Government, are having a need to
evaluate qualifications, suitability, and loyalty to the United States Government and/or a security
clearance or access determination.
b. To designated officers and employees of agencies, offices, and other establishments in the
executive, legislative, and judicial branches of the Federal Government, when such agency, office,
or establishment conducts an investigation of the individual for purposes of granting a security
clearance, or for the purpose of making a determination of qualifications, suitability, or loyalty to
the United States Government, or access to classified information or restricted areas.
c. To designated officers and employees of agencies, offices, and other establishments in the
executive, judicial, or legislative branches of the Federal Government, having the responsibility to
grant clearances to make a determination regarding access to classified information or restricted
areas, or to evaluate qualifications, suitability, or loyalty to the United States Government, in
Page 2 of 5

connection with performance of a service to the Federal Government under a contract or other
agreement.
d. To the intelligence agencies of the Department of Defense, the National Security Agency, the
Central Intelligence Agency, and the Federal Bureau of Investigation for use in intelligence
activities.
e. To any source from which information is requested in the course of an investigation, to the extent
necessary to identify the individual, inform the source of the nature and purpose of the
investigation, and to identify the type of information requested.
f. To the appropriate Federal, State, local, tribal, foreign, or other public authority responsible for
investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order where
OPM becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.
g. To an agency, office, or other establishment in the executive, legislative, or judicial branches of
the Federal Government, in response to its request, in connection with the hiring or retention of an
employee, the issuance of a security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a
license, grant, or other benefit by the requesting agency, to the extent that the information is
relevant and necessary to the requesting agency's decision on the matter.
h. To provide information to a congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that individual. However, the
investigative file, or parts thereof, will only be released to a congressional office if OPM receives a
notarized authorization or signed statement under 28 U.S.C. 1746 from the subject of the
investigation.
i.

To the Office of Management and Budget at any stage in the legislative coordination and
clearance process in connection with private relief legislation as set forth in OMB Circular No. A19.

j.

To disclose information to contractors, grantees, experts, consultants, or volunteers performing or
working on a contract, service, or job for the Federal Government.

k. For agencies that use adjudicative support services of another agency, at the request of the
original agency, the results will be furnished to the agency providing the adjudicative support.
l.

To provide criminal history record information to the FBI, to help ensure the accuracy and
completeness of FBI and OPM records.

Page 3 of 5

Appendix B
FBI Privacy Act Statement
Authority: The FBI’s acquisition, preservation, and exchange of fingerprints and associated
information are generally authorized under 28 U.S.C. 534. Depending on the nature of your
application, supplemental authorities include Federal statutes, State statutes pursuant to Pub. L. 92544, Presidential Executive Orders, and federal. Providing your fingerprints and associated
information is voluntary; however, failure to do so may affect completion or approval of your
application.
Social Security Account Number (SSAN): Your SSAN is needed to keep records accurate because
other people may have the same name and birth date. Pursuant to the Federal Privacy Act of 1974 (5
USC 552a), the requesting agency is responsible for informing you whether disclosure is mandatory
or voluntary, by what statutory or other authority your SSAN is solicited, and what uses will be made
of it. Executive Order 9397 also asks Federal agencies to use this number to help identify individuals
in agency records.
Principal Purpose: Certain determinations, such as employment, licensing, and security clearances,
may be predicated on fingerprint-based background checks. Your fingerprints and associated
information/biometrics may be provided to the employing, investigating, or otherwise responsible
agency, and/or the FBI for the purpose of comparing your fingerprints to other fingerprints in the FBI’s
Next Generation Identification (NGI) system or its successor systems (including civil, criminal, and
latent fingerprint repositories) or other available records of the employing, investigating, or otherwise
responsible agency. The FBI may retain your fingerprints and associated information/biometrics in
NGI after the completion of this application and, while retained, your fingerprints may continue to be
compared against other fingerprints submitted to or retained by NGI.
Routine Uses: During the processing of this application and for as long thereafter as your fingerprints
and associated information/biometrics are retained in NGI, your information may be disclosed
pursuant to your consent, and may be disclosed without your consent as permitted by the Privacy Act
of 1974 and all applicable Routine Uses as may be published at any time in the Federal Register,
including the Routine Uses for the NGI system and the FBI’s Blanket Routine Uses. Routine uses
include, but are not limited to, disclosures to: employing, governmental or authorized nongovernmental agencies responsible for employment, contracting licensing, security clearances, and
other suitability determinations; local, state, tribal, or federal law enforcement agencies; criminal
justice agencies; and agencies responsible for national security or public safety.
Additional Information: The requesting agency and/or the agency conducting the applicationinvestigation will provide you additional information pertinent to the specific circumstances of this
application, which may include identification of other authorities, purposes, uses, and consequences
of not providing requested information. In addition, any such agency in the Federal Executive Branch
has also published notice in the Federal Register describing any systems(s) of records in which that
agency may also maintain your records, including the authorities, purposes, and routine uses for the
system(s).

Page 4 of 5

Appendix C
Noncriminal Justice Applicant’s Privacy Rights
As an applicant who is the subject of a national fingerprint-based criminal history record check for a
noncriminal justice purpose (such as an application for a job or license, an immigration or
naturalization matter, security clearance, or adoption), you have certain rights which are discussed
below.






You must be provided written notification1 that your fingerprints will be used to check the criminal history
records of the FBI.
If you have a criminal history record, the officials making a determination of your suitability for the job,
license, or other benefit must provide you the opportunity to complete or challenge the accuracy of the
information in the record.
The officials must advise you that the procedures for obtaining a change, correction, or updating of your
criminal history record are set forth at Title 28, Code of Federal Regulations (CFR), Section 16.34.
If you have a criminal history record, you should be afforded a reasonable amount of time to correct or
complete the record (or decline to do so) before the officials deny you the job, license, or other benefit
based on information in the criminal history record.2

You have the right to expect that officials receiving the results of the criminal history record check will
use it only for authorized purposes and will not retain or disseminate it in violation of federal statute,
regulation or executive order, or rule, procedure or standard established by the National Crime
Prevention and Privacy Compact Council.3
If agency policy permits, the officials may provide you with a copy of your FBI criminal history record
for review and possible challenge. If agency policy does not permit it to provide you a copy of the
record, you may obtain a copy of the record by submitting fingerprints and a fee to the
FBI. Information regarding this process may be obtained at http://www.fbi.gov/aboutus/cjis/background-checks.
If you decide to challenge the accuracy or completeness of your FBI criminal history record, you
should send your challenge to the agency that contributed the questioned information to the FBI.
Alternatively, you may send your challenge directly to the FBI. The FBI will then forward your
challenge to the agency that contributed the questioned information and request the agency to verify
or correct the challenged entry. Upon receipt of an official communication from that agency, the FBI
will make any necessary changes/corrections to your record in accordance with the information
supplied by that agency. (See 28 CFR 16.30 through 16.34.

1

Written notification includes electronic notification, but excludes oral notification.
See 28 CFR 50.12(b).
3
See 5 U.S.C. 552a (b); 28 U.S.C. 534(b); 42 U.S.C. 14616, Article IV(c); 28 CFR 20.21(c), 20.33(d) and 906.2(d).
2

Page 5 of 5