Application for a Social Security Card

Forms and Documents

Document Name	Status
Form SS-5 Application for a Social Security Card - no need to provide parent's SSN (Paper or Intranet Modalities) Form and Instruction	Modified
Form SS-5 Application for a Social Security Card - Asking for Replacement Card beyond allowable limits Form and Instruction	Unchanged
Form SS-5 Application for a Social Security Card - need to provide parent's SSN Form and Instruction	Unchanged
Form SSA-2935-OP1 Authorization to the Social Security Administration to Obtain Personal Information Form and Instruction	Unchanged
Form SSA-2935-OP1 Authorization to the Social Security Administration to Obtain Personal Information Form and Instruction	Unchanged
Justification for the Non-Substantive Changes - 0066 (COVID-Related).docx Justification for No Material/Nonsubstantive Change	2020-09-11
Supporting Statement - 0066 (Revised).docx Supporting Statement A	2020-09-10

IC Document Collections

IC ID	Document Title	Status
9002	Application for a Social Security Card - no need to provide parent's SSN (Paper or Intranet Modalities) Form and Instruction	Modified
243560	Enumeration at Birth - Hospital Staff Relaying State Birth Certificate Data to SSA	Unchanged
239280	Application for Replacement Social Security Card - oSSNAP Other-Internet and Intranet Screens	Unchanged
216218	Application for a Social Security Card - no need to provide parent's SSN (iSSNRC Internet Modality) Other-Internet Screens	Modified
199949	Application for a Social Security Card - Asking for Replacement Card beyond allowable limits Form and Instruction	Unchanged
199948	Application for a Social Security Card - Age 12 or older, additional questions Other-Internal Screens	Unchanged
199946	Application for a Social Security Card - need to provide parent's SSN Form and Instruction	Unchanged
198351	Authorization to the Social Security Administration to Obtain Personal Information Form and Instruction	Unchanged
198350	Authorization to the Social Security Administration to Obtain Personal Information Form and Instruction	Unchanged

ICR Details

OMB Control No: 0960-0066	ICR Reference No: 202009-0960-005
Status: Historical Active	Previous ICR Reference No: 202001-0960-003
Agency/Subagency: SSA	Agency Tracking No:
Title: Application for a Social Security Card
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/12/2020
	Date Received in OIRA: 09/11/2020
Terms of Clearance: Previous terms of clearance continue to apply.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2023	09/30/2023	09/30/2023
Responses	17,063,250	0	17,063,250
Time Burden (Hours)	7,579,584	0	8,004,584
Cost Burden (Dollars)	0	0	0

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Abstract: SSA collects information on the SS-5 (used in the United States) and SS-5-FS (used outside the United States) to issue original or replacement Social Security cards. SSA also enters the application data into the Social Security Number Application Process (SSNAP) when card via telephone or in person. In addition, hospitals collect the same information on SSA's behalf for newborn children through the Enumeration-at-Birth process. In this process, parents of newborns provide hospital birth registration clerks with information required to register these newborns. Hospitals send this information to State Bureaus of Vital Statistics (BVS), and they send the information to SSA's National Computer Center. SSA then uploads the data to the SSA mainframe along with all other enumeration data, and we assign the newborn a Social Security number (SSN) and issue a Social Security card. Respondents can also use these modalities to request a change in their SSN records. Additionally, the iSSNRC application will collect information similar to the paper SS-5 for no-change replacement SSN cards for adult U.S. citizens. A new iSSNRC modality included in the current clearance will allow certain applicants for an SSN replacement card to apply by completing an internet application and submitting the required evidence online rather than completing a paper Form SS-5, Application for a Social Security Card. The respondents for this collection are applicants for original and replacement Social Security cards, or individuals who wish to change information in their SSN records, who use any of the modalities described above. We are submitting a COVID-related Change Request to use video teleconferencing to conduct in-person interviews with the public for replacement SSN cards, while our offices are closed. In addition, we have also reevaluated our criteria for respondents using our iSSNRC Internet application which should allow more people to use the Internet to make these SSN replacement requests. In this way, we hope to expand the ways in which the public can continue to request SSN replacement cards during the COVID-19 national emergency.

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Authorizing Statute(s): US Code: 42 USC 405 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 6671	02/05/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 19563	04/07/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 9

IC Title	Form No.	Form Name
Enumeration at Birth - Hospital Staff Relaying State Birth Certificate Data to SSA
Application for a Social Security Card - no need to provide parent's SSN (iSSNRC Internet Modality)
Authorization to the Social Security Administration to Obtain Personal Information	SSA-2935-OP1	Authorization to SSA to Obtain Personal Information
Authorization to the Social Security Administration to Obtain Personal Information	SSA-2935-OP1	Authorization to SSA to Obtain Personal Information
Application for a Social Security Card - need to provide parent's SSN	SS-5-FS, SS-5	Application for a Social Security Card ,   Application for a Social Security Card (Foreign Service)
Application for a Social Security Card - Asking for Replacement Card beyond allowable limits	SS-5, SS-5-FS	Application for a Social Security Card ,   Application for a Social Security Card (Foreign Service)
Application for a Social Security Card - Age 12 or older, additional questions
Application for a Social Security Card - no need to provide parent's SSN (Paper or Intranet Modalities)	SS-5-FS, SS-5	Application for a Social Security Card ,   Application for a Social Security Card (Foreign Service)
Application for Replacement Social Security Card - oSSNAP

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	17,063,250	17,063,250	0	0	0	0
Annual Time Burden (Hours)	7,579,584	8,004,584	0	0	-425,000	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: We are adjusting our burdens for the iSSNRC and paper SSN Replacement card request submissions to show that we expect more respondents to use iSSNRC once we expand our criteria. We do not expect any change in the total number of respondents; however, by allowing more respondents to use iSSSRC, we reduce the total burden for this ICR from 8,004,584 to 7,579,584. We do not anticipate any change in the use of the SSNAP or oSSNAP systems; however we hope to use video teleconferencing technology to conduct the in-person interviews we normally conduct for those modalities. We are making no changes to any of the modalities for this information collection request.

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Annual Cost to Federal Government: $478,000,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/11/2020

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