2020 September Grantee Survey on COVID-19 Response Efforts
Formative Data Collections for Program Support
0970 - 0531
Supporting Statement
Part A - Justification
August 2020
Submitted By:
Administration for Native Americans
Administration for Children and Families
U.S. Department of Health and Human Services
4th Floor, Mary E. Switzer Building
330 C Street, SW
Washington, D.C. 20201
A1. Necessity for the Data Collection
The Administration for Native Americans (ANA), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS) seeks approval for the 2020 September Grantee Survey on COVID-19 Response Efforts regarding grantee experiences with COVID-19. ANA wants to learn how its grantees are coping with the COVID-19 pandemic. ANA will use information collected to better see best practices and gauge possibility of traveling to grantees for on-site visits in calendar year (CY) 2021 given the COVID-19 global pandemic.
Delivery of targeted assistance and workflows related to program implementation or the development or refinement of program and grantee processes, and the development and refinement of recordkeeping and communication systems.
Planning for provision of programmatic or evaluation-related training or technical assistance (T/TA).
There are no legal or administrative requirements that necessitate the collection. ACF is undertaking the collection at the discretion of the agency.
A2. Purpose of Survey and Data Collection Procedures
Overview of Purpose and Approach
ANA wants to learn how its 174 grantees are coping with the COVID-19 pandemic. The proposed survey will be distributed via Survey Monkey through ANA’s regularly scheduled monthly email correspondence Strengthening Our Circle as part of the Top Updates. ANA will use information collected to see best practices and gauge possibility of traveling to grantees for on-site visits in calendar year (CY) 2021 given the COVID-19 global pandemic.
Research Questions
What are best practices your project has developed in response to COVID-19 and various workplace regulations.
The Administration for Native Americans tries to visit our grantees for both mid-term monitoring as well as learning about project Outcome for ending projects. Looking ahead, do you think your tribe or organization would be open to welcoming ANA staff in your community in the Spring of 2021?
If not, that is understandable, we would like to know your concerns?
Study Design
ANA has its own in-house evaluators who contributed to this information collection and will analyze the results internally. ANA has informally reached out to its grantees; however ANA wants to better learn how grantees have been working through COVID-19 and serving their participants. The information collection will be open for three weeks. Evaluators will compile and analyze the results to inform ANA leadership in how to best respond to the needs of grantees during possible crisis in the future.
Universe of Data Collection Efforts
The survey will only be distributed to current ANA grantees.
A3. Improved Information Technology to Reduce Burden
ANA will use Survey Monkey to collect responses.
A4. Efforts to Identify Duplication
ACF does not have the specific information that will be collected through this formative research. We will not ask any questions that can be answered through our existing sources of grantee data.
A5. Involvement of Small Organizations
Most of ANA’s grantees are small organizations and will be asked to voluntarily respond to this survey.
A6. Consequences of Less Frequent Data Collection
This is a one-time survey.
A7. Special Circumstances
There are no special circumstances for the proposed data collection efforts.
A8. Federal Register Notice and Consultation
Federal Register Notice and Comments
In accordance with the Paperwork Reduction Act of 1995 (Pub. L. 104-13) and Office of Management and Budget (OMB) regulations at 5 CFR Part 1320 (60 FR 44978, August 29, 1995), ACF published a notice in the Federal Register announcing the agency’s intention to request an OMB review of the overarching generic clearance for formative information collection. This notice was published on October 11, 2017, Volume 82, Number 195, page 47212, and provided a sixty-day period for public comment. During the notice and comment period, no substantive comments were received.
ANA has its own in-house evaluators who developed this information collection and will analyze the results internally.
A9. Incentives for Respondents
No incentives for respondents are proposed for this information collection.
A10. Privacy of Respondents
Information collected will be kept private to the extent permitted by law. Respondents will be informed of all planned uses of data, that their participation is voluntary, and that their information will be kept private to the extent permitted by law.
Information will not be maintained in a paper or electronic system from which data are actually or directly retrieved by an individuals’ personal identifier.
A11. Sensitive Questions
There are no sensitive questions in this data collection.
A12. Estimation of Information Collection Burden
This survey is mainly multiple choice and 3 questions in total and Survey Monkey estimated the time of completion as 2 minutes.
Total Burden Requested Under this Information Collection
Instrument |
Total/Annual Number of Respondents |
Number of Responses Per Respondent |
Average Burden Hours Per Response |
Annual Burden Hours |
Average Hourly Wage |
Total Annual Cost |
ANA’s 2020 September Mini-Survey |
174 |
1 |
2 minutes |
5.8 hours |
$22.16 |
$128.53 |
Estimated Annual Burden Total: |
5.8 hours |
|
$128.53 |
|||
Total Annual Cost
The total annual cost for grantees is $128.53. This was calculated using wage data found here: https://www.bls.gov/oes/current/oes_nat.htm
A13. Cost Burden to Respondents or Record Keepers
There are no additional costs to respondents.
A14. Estimate of Cost to the Federal Government
The total costs for tabulating and analysis of responses – 2 hours at $47/hr = $94
A15. Change in Burden
This is for an individual information collection under the umbrella formative generic clearance for program support (0970-0531).
A16. Plan and Time Schedule for Information Collection, Tabulation and Publication
Contingent upon OMB approval, ANA plans to send this survey out in early August 2020 and tabulate responses before September 2020. ANA intends to use this information for planning purposes and does not intend to publish findings.
A17. Reasons Not to Display OMB Expiration Date
All instruments will display the expiration date for OMB approval.
A18. Exceptions to Certification for Paperwork Reduction Act Submissions
No exceptions are necessary for this information collection.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | OPRE OMB Clearance Manual |
| Author | DHHS |
| File Modified | 0000-00-00 |
| File Created | 2021-01-13 |