Procedures for Transportation Drug and Alcohol Testing Program

Forms and Documents

Document Name	Status
Form DOT F 1385 Procedures for Transportation Drug and Alcohol Testing Program Form	Modified
PRA - OST (ODAPC) - 2105 0529 - SS - 093020.pdf Supporting Statement A	2020-09-30
PRA - OST - ODAPC - 2105 0529 - 60 Day - 85 FR 35689 - 061120.pdf Supplementary Document	2020-09-30
PRA - OST - ODAPC - 2105 0529 - 30 Day - 85 FR 61796 - 093020.pdf Supplementary Document	2020-09-30
2105-0529_SS_Appendices_2013.doc Supplementary Document	2013-11-15
Rev_MIS_Form.pdf Supplementary Document	2011-07-26
Federal_ATF.pdf Supplementary Document	2011-07-26
2000_FRA_Random_Rates.pdf Supplementary Document	2008-06-18
1998_FTA_Random_Rates.pdf Supplementary Document	2008-06-18
1998_FMCSA_Random_Rates.pdf Supplementary Document	2008-06-18
1998_FAA_Random_Rates.pdf Supplementary Document	2008-06-18
Rev_MIS_Form.doc Supplementary Document	2008-06-18
Rev_Federal_ATF.doc Supplementary Document	2008-06-18
Part40_complete_20080109.pdf Supplementary Document	2008-06-18
Omnibus_Act.pdf Supplementary Document	2008-06-18
Public Law 102-143.pdf Supplementary Document	2007-01-11

IC Document Collections

IC ID	Document Title	Status
25092	Procedures for Transportation Drug and Alcohol Testing Program Form	Modified

ICR Details

OMB Control No: 2105-0529	ICR Reference No: 202009-2105-002
Status: Active	Previous ICR Reference No: 201707-2105-001
Agency/Subagency: DOT/OST	Agency Tracking No:
Title: Procedures for Transportation Drug and Alcohol Testing Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/02/2020
	Date Received in OIRA: 09/30/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2023	36 Months From Approved	12/31/2020
Responses	11,858,752	0	7,221,367
Time Burden (Hours)	1,287,843	0	748,196
Cost Burden (Dollars)	0	0	0

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Abstract: Five of the Department of Transportation’s Operating Administrations (OA) – Federal Motor Carrier Safety Administration (FMCSA), Federal Aviation Administration (FAA), Federal Transit Administration (FTA), Federal Railroad Administration (FRA) and the Pipeline and Hazardous Materials Safety Administration (PHMSA) and the United States Coast Guard (USCG)[1] – require drug and alcohol testing for safety-sensitive employees in their regulated industries. With very few exceptions, however, all the drug and alcohol tests performed under the five OA and USCG regulations are conducted using a single source of drug and alcohol testing procedures – 49 CFR Part 40. The Office of the Secretary of Transportation (OST) is the proponent of Part 40. Part 40 requires the collection of information from a variety of transportation employers, employees and service agents. To ensure the required quality (e.g., privacy, accuracy and confidentiality) of the drug and alcohol testing services provided, OST requires documentation in the collection of urine, breath, and saliva specimens; screening and confirmation of specimen tests; the medical review of results; and the treatment recommendations for those refusing to test or for testing positive for drug use or alcohol misuse. Records related to these activities are to be maintained. This information is used by employers and Department representatives to ensure that those refusing or testing positive are removed from safety-sensitive functions, that program problems are immediately identified and corrected, that quality assurance efforts are working, that security and privacy measures are upheld, and that the fairness and credibility of the Department’s testing efforts are maintained. Also, the Management Information System data that is collected (via the MIS form) is used by each of the affected DOT Agencies when calculating their industry’s annual random drug and/or alcohol testing rate.

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Authorizing Statute(s): PL: Pub.L. 102 - 143 Appendix A Name of Law: The Omnibus Transportation Employee Testing Act of 1991
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 35689	06/11/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 61796	09/30/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Procedures for Transportation Drug and Alcohol Testing Program	DOT F 1380, DOT F 1385	MIS Data Collection Form ,   Breath Alcohol Testing Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,858,752	7,221,367	0	-7,221,397	11,858,782	0
Annual Time Burden (Hours)	1,287,843	748,196	0	-748,164	1,287,811	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: there was an overall increase of 539,615 in the total estimated burden hours (most of which were related to pre-employment and alcohol testing): • The number of requests for information from previous employers (164,179 hours) • The number of employees authorizing release of their testing information (82,089 hours) • The number of alcohol tests conducted (244,060 hours)

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/30/2020

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