29 Cfr 97.40

12/28/2020

29 CFR § 97.40 - Monitoring and reporting program performance. | CFR | US Law | LII / Legal Information Institute

29 CFR § 97.40 - Monitoring and reporting program
performance.
CFR

§ 97.40 Monitoring and reporting program performance.
(a) Monitoring by grantees. Grantees are responsible for managing the
day-to-day operations of grant and subgrant supported activities. Grantees
must monitor grant and subgrant supported activities to assure compliance
with applicable Federal requirements and that performance goals are being
achieved. Grantee monitoring must cover each program, function or activity.
(b) Nonconstruction performance reports. The Federal agency may, if it
decides that performance information available from subsequent applications
contains sufficient information to meet its programmatic needs, require the
grantee to submit a performance report only upon expiration or termination of
grant support. Unless waived by the Federal agency this report will be due on
the same date as the final Financial Status Report.
(1) Grantees shall submit annual performance reports unless the awarding
agency requires quarterly or semi-annual reports. However, performance
reports will not be required more frequently than quarterly. Annual reports
shall be due 90 days after the grant year, quarterly or semi-annual reports
shall be due 30 days after the reporting period. The final performance report
will be due 90 days after the expiration or termination of grant support. If a
justified request is submitted by a grantee, the Federal agency may extend
the due date for any performance report. Additionally, requirements for
unnecessary performance reports may be waived by the Federal agency.
(2) Performance reports will contain, for each grant, brief information on
the following:
(i) A comparison of actual accomplishments to the objectives established
for the period. Where the output of the project can be quantified, a
computation of the cost per unit of output may be required if that
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29 CFR § 97.40 - Monitoring and reporting program performance. | CFR | US Law | LII / Legal Information Institute

information will be useful.
(ii) The reasons for slippage if established objectives were not met.
(iii) Additional pertinent information including, when appropriate, analysis
and explanation of cost overruns or high unit costs.
(3) Grantees will not be required to submit more than the original and two
copies of performance reports.
(4) Grantees will adhere to the standards in this section in prescribing
performance reporting requirements for sub grantees.
(c) Construction performance reports. For the most part, on-site
technical inspections and certified percentage-of-completion data are relied on
heavily by Federal agencies to monitor progress under construction grants and
sub grants. The Federal agency will require additional formal performance
reports only when considered necessary, and never more frequently than
quarterly.
(d) Significant developments. Events may occur between the scheduled
performance reporting dates which have significant impact upon the grant or
subgrant supported activity. In such cases, the grantee must inform the
Federal agency as soon as the following types of conditions become known:
(1) Problems, delays, or adverse conditions which will materially impair the
ability to meet the objective of the award. This disclosure must include a
statement of the action taken, or contemplated, and any assistance needed
to resolve the situation.
(2) Favorable developments which enable meeting time schedules and
objectives sooner or at less cost than anticipated or producing more
beneficial results than originally planned.
(e) Federal agencies may make site visits as warranted by program needs.
(f) Waivers, extensions.
(1) Federal agencies may waive any performance report required by this
part if not needed.
(2) The grantee may waive any performance report from a subgrantee
when not needed. The grantee may extend the due date for any
performance report from a subgrantee if the grantee will still be able to
meet its performance reporting obligations to the Federal agency.

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