Child Support Enforcement Program Advance Planning Document (APD) Process

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Support Statement A - CSE APD Revision_0970-0417_12.16.20.docx	Supporting Statement A	Uploaded 2020-12-18	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
211848	System Certification	Other-State Systems APD Guide	Modified
211847	Independent Verification and Validation (quarterly)	Other-State Systems APD Guide	Modified
211846	Independent Verification and Validation (semiannually)	Other-State Systems APD Guide	Modified
211845	Independent Verification and Validation (ongoing)	Other-State Systems APD Guide	Modified
183070	Operational Advance Planning Document	Other-State Systems APD Guide	Modified
183069	Emergency Funding Request	Other-State Systems APD Guide	Modified
183068	Biennial Reports	Other-State Systems APD Guide	Modified
183067	Advance Planning Document	Other-State Systems APD Guide	Modified
10450	Request for Proposal (RFP) and Contract	Other-State Systems APD Guide	Modified

ICR Details

OMB Control No: 0970-0417	ICR Reference No: 202012-0970-011
Status: Received in OIRA	Previous ICR Reference No: 201708-0970-006
Agency/Subagency: HHS/ACF	Agency Tracking No: OCSE
Title: Child Support Enforcement Program Advance Planning Document (APD) Process
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/21/2020

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	01/31/2021
Responses	235	216
Time Burden (Hours)	9,159	6,439
Cost Burden (Dollars)	0	0

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Abstract: The Office of Child Support Enforcement, Administration for Children and Families (ACF), is requesting a three-year extension for the Advance Planning Document (APD) process (OMB #0970-0417). The purpose of this information collection is to assist HHS in determining if a state is eligible for Federal Financial Participation (FFP) to acquire Automated Data Processing (ADP) system equipment and services. To do so, states must submit a proposal to the Division of State and Tribal Systems (DSTS) demonstrating sound project planning and management, and provide evidence that it is necessary for the efficient and effective administration of HHS public assistance programs. This request includes an increase in the estimated annual burden hours since OMB last approved this collection. This adjustment reflects an increase in the number of requests for approval of Request for Proposal (RFP) and Contracts, Advance Planning Document updates, and requests for Emergency Funding.

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Authorizing Statute(s): US Code: 42 USC 1302 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 55298	09/04/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 82487	12/18/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 9

table that charts list of burden

IC Title	Form No.	Form Name
Request for Proposal (RFP) and Contract
Advance Planning Document
Biennial Reports
Emergency Funding Request
Operational Advance Planning Document
Independent Verification and Validation (ongoing)
Independent Verification and Validation (semiannually)
Independent Verification and Validation (quarterly)
System Certification

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	235	216	0	19	0	0
Annual Time Burden (Hours)	9,159	6,439	0	2,720	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total estimated annual burden hours increased from 6,414 to 9,158.50 since OMB last approved this collection. This change reflects an increase in the number of requests for approval of RFP and Contracts, Advance Planning Document updates, and requests for Emergency Funding. First, there has been an increase in the number of states implementing modernization solutions in efforts to replace legacy child support enforcement systems over a 3-year period. States replacing/modernizing CSE systems are required to conduct feasibility studies, expand APDs to provide more project detail, and prepare for lengthy on-site system certification reviews. Secondly, excess demand for emergency funding requests due to the impacts of the COVID-19 pandemic increased the volume of overall Emergency Funding Requests.

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Annual Cost to Federal Government: $962,437

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/21/2020

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