Sorn

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Title of Collection: Employers of
National Service Enrollment Form and
Employers of National Service Annual
Survey.
OMB Control Number: 3045–0175.
Type of Review: Renewal and addition
of second instrument.
Respondents/Affected Public: Any
organization that seeks to be or is an
Employer of National Service program,
including businesses, nonprofits,
institutions of higher education, school
districts, state/local governments, and
federal agencies.
Total Estimated Number of Annual
Responses: 1,180.
Total Estimated Number of Annual
Burden Hours: 490.
Abstract: This is a request to renew
the Employers of National Service
Enrollment Form and add an additional
related instrument, the Employers of
National Service Annual Survey.
Organizations from all sectors either
seeking to become or already
established Employers of National
Service will be filling out these forms,
including businesses, nonprofits,
institutions of higher education, school
districts, state/local governments, and
federal agencies. The key purpose of the
enrollment form is to document what
the organization is committing to doing
as an Employer of National Service and
provide contact information to CNCS.
The information gathered on the
enrollment form will also allow CNCS
to display the organization’s
information accurately online as a
resource for job seekers. It will also
enable CNCS to speak to the diversity
within the program’s membership, both
for internal planning and external
audience use. The purpose of the survey
form is to track what actions an
employer has taken in the past year,
gather stories of success or impact,
collect quantitative hiring data relating
to AmeriCorps and Peace Corps alumni,
and provide organizations with an
opportunity to update their contact and
location data. The information will be
collected electronically via our website.
CNCS also seeks to continue using the
currently approved information
collection until the revised information
collection is approved by OMB. The
currently approved information
collection is due to expire on March 31,
2019.
Comments submitted in response to
this notice will be summarized and/or
included in the request for OMB
approval. Comments are invited on: (a)
Whether the collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information shall have
practical utility; (b) the accuracy of the

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agency’s estimate of the burden of the
collection of information; (c) ways to
enhance the quality, utility, and clarity
of the information to be collected; (d)
ways to minimize the burden of the
collection of information on
respondents, including through the use
of automated collection techniques or
other forms of information technology;
and (e) estimates of capital or start-up
costs and costs of operation,
maintenance, and purchase of services
to provide information. Burden means
the total time, effort, or financial
resources expended by persons to
generate, maintain, retain, disclose or
provide information to or for a Federal
agency. This includes the time needed
to review instructions; to develop,
acquire, install and utilize technology
and systems for the purpose of
collecting, validating and verifying
information, processing and
maintaining information, and disclosing
and providing information; to train
personnel and to be able to respond to
a collection of information, to search
data sources, to complete and review
the collection of information; and to
transmit or otherwise disclose the
information. All written comments will
be available for public inspection on
regulations.gov.
Dated: October 10, 2018.
Sharron Walker-Tendai,
Program Support Specialist.
BILLING CODE 6050–28–P

DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2018–OS–0076]

Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice of a new system of

AGENCY:

records.
The Office of the Secretary of
Defense (OSD) proposes to establish a
new system of records, ‘‘Personnel
Vetting Records System,’’ DUSDI 02DoD. The system supports the
Department of Defense (DoD) in
conducting end-to-end personnel
security, fitness, suitability, and
credentialing processes, including
application and questionnaire
submission, investigations,
adjudications, and continuous vetting
activities. The Personnel Vetting
Records System integrates DoD
information technology capabilities
developed to support the execution of

SUMMARY:

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You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: http://
www.regulations.gov.
Follow the instructions for submitting
comments.
* Mail: Department of Defense, Office
of the Chief Management Officer,
Directorate of Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Suite 08D09, Alexandria,
VA 22350–1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at http://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.

ADDRESSES:

[FR Doc. 2018–22636 Filed 10–16–18; 8:45 am]

ACTION:

federal background investigation
activities, including: Investigations and
determinations of eligibility for access
to classified national security
information, eligibility to occupy a
sensitive position, and for access to
special access programs; suitability for
federal employment; fitness of
contractor personnel to perform work
for or on behalf of the U.S. Government,
and Homeland Security Presidential
Directive (HSPD)-12 determinations for
Personal Identity Verification (PIV)
credentials to gain logical or physical
access to government facilities and
systems. The Personnel Vetting Records
System also supports: submissions of
adverse personnel information;
verification of investigation and
adjudicative history and status; support
of continuous evaluation (CE); and
insider threat detection, prevention, and
mitigation activities. The system may
also be used as a management tool for
statistical analyses; tracking, reporting,
and evaluating program effectiveness;
and conducting research related to
personnel vetting.
DATES: This SORN, with the exception
of routine uses, is effective on October
17, 2018. Routine Uses will be effective
November 16, 2018. Comments will be
accepted on or before November 16,
2018.

Mr.
Mark Nehmer, Technical Director,
Defense Security Enterprise/Federal
Vetting Enterprise Program Executive
Office, Building 600, 10th Street, Ft.
George G. Meade, MD 20755; by email
at [email protected] or by
phone at (301) 833–3488.

FOR FURTHER INFORMATION CONTACT:

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Federal Register / Vol. 83, No. 201 / Wednesday, October 17, 2018 / Notices
The OSD
is proposing to establish a system of
records that will be integral to the
Federal Government’s need to conduct
background investigations and make
vetting decisions for persons who are
proposed for new or continuing access
to classified national security
information, eligibility to positions with
sensitive duties, enlistment or
appointment into a military service,
federal employment, assignment to
contractual duties in support of federal
requirements, or physical or logical
access to U.S. Government systems or
facilities.
As background, in January 2016 the
Federal Government announced a series
of changes to modernize and strengthen
how the Federal Government performs
and safeguards background
investigations for federal employees,
military personnel, and contractor
personnel. The changes resulted from a
review conducted by the interagency
Performance Accountability Council
(PAC) to re-examine reforms to the
federal background investigations
process, assess additional enhancements
to further secure information networks
and systems, and determine
improvements that could be made to the
way the Federal Government conducts
background investigations for
suitability, security, and credentialing
(SSC).
One of the actions resulting from the
PAC review was a direction to leverage
expertise at the DoD for processing
background investigations and
protecting against threats. DoD was
therefore assigned the responsibility to
design, build, test, operate, and secure
the National Background Investigation
System (NBIS), a federal governmentwide information technology system for
conducting federal SSC investigations
and adjudications. Specific direction for
the Secretary of Defense to design,
develop, deploy, operate, secure,
defend, and continuously update and
modernize, as necessary, vetting
information technology systems is
stated in subsection 2.6(b) of Executive
Order 13467, as amended by Executive
Order 13764, issued on January 23,
2017. Requirements for NBIS elements
and enhancements were also passed
into law by the National Defense
Authorization Acts for fiscal years 2017
and 2018 (Pub. L. 114–328, paragraph
951(f)(1), and Pub. L. 115–91, paragraph
925(f)(1), respectively).
This Privacy Act system of records
consists of background investigation
information collected, created, and
compiled in connection with authorized
personnel security background
investigations, adjudications, and

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SUPPLEMENTARY INFORMATION:

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continuous vetting activities conducted
by the DoD.
The OSD notices for systems of
records subject to the Privacy Act of
1974, as amended, are published in the
Federal Register and are available from
the address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy, Civil
Liberties, and Transparency Division
website at https://defense.gov/privacy.
The proposed systems reports, as
required by of the Privacy Act, as
amended, were submitted on September
5, 2018, to the House Committee on
Oversight and Government Reform, the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Office of Management and Budget
(OMB) pursuant to Section 6 to OMB
Circular No. A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act,’’
revised December 23, 2016 (December
23, 2016, 81 FR 94424).
Dated: October 11, 2018.
Shelly E. Finke,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:

Personnel Vetting Records System,
DUSDI 02–DoD.
SECURITY CLASSIFICATION:

Unclassified and Classified. This
system of records consists of linked
information systems and records that
support DoD’s personnel security,
suitability, fitness, and credentialing
processes. Some of these systems may
contain classified information.
SYSTEM LOCATION:

Defense Information Systems Agency
(DISA), DISA Defense Enterprise
Computing Center (DECC), 3990 E Broad
St, Columbus, OH 43213–1152.
SYSTEM MANAGER(S):

Mr. Mark Nehmer, Technical Director,
Defense Security Enterprise/Federal
Vetting Enterprise Program Executive
Office, Building 600, 10th Street, Ft.
George G. Meade, MD 20755; by email
at [email protected] or by
phone at (301) 833–3488.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 137, Under Secretary of
Defense for Intelligence; 10 U.S.C. 504,
Persons Not Qualified; 10 U.S.C. 505,
Regular components: Qualifications,
term, grade; Atomic Energy Act of 1954,
60 Stat. 755; Public Law 108–458, The
Intelligence Reform and Terrorism
Prevention Act of 2004 (50 U.S.C. 401
note); Public Law 114–92, Section 1086,
National Defense Authorization Act
(NDAA) for Fiscal Year (FY) 2016,

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Reform and Improvement of Personnel
Security, Insider Threat Detection and
Prevention, and Physical Security (10
U.S.C. 1564 note); Public Law 114–328,
Section 951 (NDAA for FY2017),
Enhanced Security Programs for
Department Defense Personnel and
Innovation Initiatives (10 U.S.C. 1564
note); Public Law 115–91, Section 925,
(NDAA for FY2018) Background and
Security Investigations for Department
of Defense Personnel (10 U.S.C. 1564
note); 5 U.S.C. 9101, Access to Criminal
History Records for National Security
and Other Purposes; Executive Order
(E.O.) 13549, as amended, Classified
National Security Information Program
for State, Local, Tribal, and Private
Sector Entities; E.O. 12333, as amended,
United States Intelligence Activities;
E.O. 12829, as amended, National
Industrial Security Program; E.O. 10865,
as amended, Safeguarding Classified
Information Within Industry; E.O.
13467, as amended, Reforming
Processes Related to Suitability for
Government Employment, Fitness for
Contractor Employees, and Eligibility
for Access to Classified National
Security Information; E.O. 12968, as
amended, Access to Classified
Information; E.O. 13470, Further
Amendments to Executive Order 12333;
E.O. 13488, as amended, Granting
Reciprocity on Excepted Service and
Federal Contractor Employee Fitness
and Reinvestigating Individuals in
Positions of Public Trust; E.O. 13526,
Classified National Security
Information; E.O. 13741, Amending
Executive Order 13467, To Establish the
Roles and Responsibilities of the
National Background Investigations
Bureau and Related Matters; E.O. 13764,
Amending the Civil Service Rules; DoD
Manual 5200.02, Procedures for the DoD
Personnel Security Program (PSP); DoD
Instruction (DoDI) 1400.25, Volume 731,
DoD Civilian Personnel Management
System: Suitability and Fitness
Adjudication for Civilian Employees;
DoDI 5200.46, DoD Investigative and
Adjudicative Guidance for Issuing the
Common Access Card (CAC); Homeland
Security Presidential Directive (HSPD)
12: Policy for a Common Identification
Standard for Federal Employees and
Contractors; Federal Information
Processing Standard (FIPS) 201–2,
Personal Identity Verification (PIV) of
Federal Employees and Contractors; and
E.O. 9397 (SSN), as amended.
PURPOSE(S) OF THE SYSTEM:

This system of records allows DoD to
conduct end-to-end personnel security,
suitability, fitness, and credentialing
processes, including application and
questionnaire submission,

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investigations, adjudications, and
continuous vetting (including
continuous evaluation) activities.
DoD developed the information
technology capabilities that contribute
to the Personnel Vetting Records System
to support federal background
investigation processes pursuant to
Executive Order 13467, as amended,
and Section 925 of the National Defense
Authorization Act (NDAA) for FY2018.
The Personnel Vetting Records System
integrates information technology
capabilities to conduct background
investigations activities including:
investigations and determinations of
eligibility for access to classified
national security information, and for
access to special access programs;
suitability for federal employment;
fitness of contractor personnel to
perform work for or on behalf of the
U.S. Government; and Homeland
Security Presidential Directive (HSPD)–
12 determinations for Personal Identity
Verification (PIV) credentials to gain
logical or physical access to government
facilities and systems. The Personnel
Vetting Records System also supports:
submissions of adverse personnel
information; verification of investigation
and adjudicative history and status;
continuous evaluation; and insider
threat detection, prevention, and
mitigation activities.
Records in the information systems
covered by this system notice may also
be used as a management tool for
statistical analyses; tracking, reporting,
and evaluating program effectiveness;
and conducting research related to
personnel vetting. This system notice
does not cover personnel vetting records
(including investigation and
adjudication records) collected or
retained separately by those DoD
Components with specific personnel
vetting authorities and that conduct
their own investigations and vetting, or
by non-DoD agencies.

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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Personnel for whom DoD conducts or
adjudicates background investigations
for security, suitability, fitness, and
credentialing. This includes Armed
Forces personnel; DoD and U.S. Coast
Guard civilian personnel, DoD
contractor personnel and consultants,
and applicants for those positions;
civilian employees, contractor
personnel and consultants, and
applicants for those positions, working
for or on behalf of other federal agencies
and offices, for whom DoD conducts
background investigations; other
government personnel who have
authorized access to the system for

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reciprocity purposes; ‘‘affiliated’’
personnel (e.g., Non-Appropriated Fund
employees, Red Cross volunteers and
staff, USO personnel, and congressional
staff members); and other individuals
(including contractor personnel of other
government entities and foreign
nationals) requiring a DoD
determination for fitness, HSPD–12
access, access to classified national
security information, Sensitive
Compartmented Information, and/or
assignment to a position with sensitive
duties; and officials or employees of
State, local, tribal and private sector
entities sponsored for access to
classified information by a federal
agency.
CATEGORIES OF RECORDS IN THE SYSTEM:

Name (current, former and alternate
names); Social Security Number (SSN);
DoD Identification Number (DoD ID
Number); date of birth; place of birth;
height; weight; hair and eye color;
gender; sex; mother’s maiden name;
residential history, phone numbers, and
email addresses; employment history;
military records and discharge
information; selective service
registration record; educational data,
including conduct records and degrees
earned; names of relatives, associates
and references with their contact
information; country(ies) of citizenship;
travel, immigration, and passport
information; mental health history;
records related to drug and/or alcohol
use; financial record information;
information from the Internal Revenue
Service pertaining to income tax
returns; bureau of vital statistics records
(e.g., birth certificate, death certificate,
marriage application and license); credit
reports; prior security clearance and
investigative information; type of DoD
affiliation; employing activity; current
employment status; position sensitivity;
personnel security investigative basis;
status of current adjudicative action;
security clearance eligibility status and
access status; self-reported information;
eligibility recommendations or
decisions made by an appellate
authority; inadvertent disclosure
briefing and agreement; non-disclosure
execution dates; indoctrination date(s);
level(s) of access granted; briefing/
debriefing date(s) and reasons for
briefing/debriefing; and other
biographical information as required
during the course of a background
investigation.
Records documenting the outcomes of
investigations and adjudications
conducted by other Federal
investigative organizations (e.g., U.S.
Office of Personnel Management (OPM),
Federal Bureau of Investigation (FBI),

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National Aeronautics and Space
Administration (NASA), etc.) and
locator references to such investigations.
Entries documenting fitness
determinations, HSPD–12 access,
continuous vetting adverse information
flags, or counter insider threat reports of
the subject.
Name, date and place of birth, social
security number, country of citizenship,
criminal history and prior security
clearance and investigative information
for spouse or cohabitant(s); the name
and marriage information for current
and/or former spouse(s); the
country(ies) of citizenship, name, date
and place of birth, contact information
(e.g., phone numbers, email addresses),
and address for relatives.
Reports from pre-employment
screening, such as counterintelligence
screening or military accessions vetting;
results of subject and reference
interviews conducted during the course
of background investigations,
continuous evaluation, counter insider
threat, counterintelligence screening,
security incident resolution, or program
access requests.
Information detailing agency
investigation requests including type of
investigation requested, tracking codes,
and requesting officials’ contact
information.
Polygraph reports, polygraph charts,
polygraph tapes and recordings in other
forms, and notes from polygraph
interviews or activities related to
polygraph interviews.
Biometric information including but
not limited to images and fingerprints;
criminal and civil fingerprint history
information.
Foreign contact, affections, associates
(e.g., family members, friends or social
contacts), travel, and activities
information, including names of
individuals known, dates, country(ies)
of citizenship, country(ies) of residence,
type and nature or contact, financial
interests, assets, benefits from foreign
governments, countries and dates of
arrival and departure for U.S. border
crossings; association records;
information on loyalty to the United
States.
Criminal history information,
including information contained in
local, state, military, Federal, and
foreign criminal justice agency records
and local, state, military, and Federal
civil and criminal court records.
Information about affiliation with
known criminal and/or terrorist
organizations.
Records concerning civil or
administrative proceedings, (for
example, bankruptcy records, civil
lawsuits, Merit System Protection

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Board), including information contained
in local, state, military, Federal, and
foreign courts and agency records.
Information about and evidence of
unauthorized use or misuse of
information technology systems.
Information aggregated in counterinsider threat inquiries or
investigations, including payroll
information, travel vouchers, benefits
information, equal employment
opportunity complaints, performance
evaluations, disciplinary files, training
records, substance abuse and mental
health records of individuals
undergoing law enforcement action or
presenting an identifiable imminent
threat, counseling statements, outside
work and activities requests, and
personal contact records; particularly
sensitive or protected information,
including information held by special
access programs, law enforcement,
inspector general, or other investigative
sources or programs. Access to such
information may require additional
approval by the senior official who is
responsible for managing and
overseeing the program; information
related to reports regarding harassment
or discrimination.
Information collected through user
activity monitoring, which is the
technical capability to observe and
record the actions and activities of all
users, at any time, on a computer
network controlled by a government
agency in order to deter, detect, and/or
mitigate insider threats as well as to
support authorized investigations. Such
information may include key strokes,
screen captures, and content transmitted
via email, chat, or data import or export.
Agency or Component summaries of
reports, and full reports, about potential
insider threats from records of usage of
government telephone systems,
including the telephone number
initiating the call, the telephone number
receiving the call, and the date and time
of the call.
U.S. and foreign finance and real
estate information that consists of
names of financial institutions, number
of accounts held, monthly and year-end
account balances for bank and
investment accounts, address, year of
purchase and price, capital investment
costs, lease or rental information, year of
lease or rental, monthly payments,
deeds, lender/loan information and
foreclosure history; information on
owned and leased vehicles, boats,
airplanes and other U.S. and foreign
assets that include type, make, model,
year, plate or identification number,
year leased, monthly rental payment;
year of purchase and price, and fair
market value; information pertaining to

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large or suspicious currency
transactions; U.S. and foreign
mortgages, loans, and liabilities
information that consist of type of loan,
names and addresses of creditors,
original balance, monthly and year-end
balance, monthly payments, and
payment history.
Publicly available electronic
information about or generated by a
covered individual (e.g., public records,
civil court records, social media
content, news articles, and web blog
information).
Results of record checks and data
analyses for purposes of improving all
types of investigations, reinvestigations,
or continuous evaluation with respect to
efficiency or cost-effectiveness.
RECORD SOURCE CATEGORIES:

Information contained in this system
is obtained from the individual (e.g. SF–
85, Questionnaire for Non-Sensitive
Positions; SF–85P, Questionnaire for
Public Trust Positions; SF–86,
Questionnaire for the National Security
Positions; or self-reported information
provided in other forms, such as
interviews); DoD personnel and other
record systems (e.g. Defense Enrollment
Eligibility Reporting System; Defense
Civilian Personnel Data System;
Electronic Military Personnel Record
System, Department of Defense (DoD)
Insider Threat Management and
Analysis Center (DITMAC) and DoD
Component Insider Threat Records
System, etc.); continuous evaluation
records; DoD and Federal investigative
and adjudicative facilities/
organizations; other Federal agency
records and/or systems of records (as
authorized by their routine use clauses
in system of records notices) that
provide security-relevant information;
and security managers, security officers,
or other officials requesting or
sponsoring an individual for security
eligibility, suitability, fitness or
credentialing determination, or
determinations concerning access to
facilities. Additional information may
be obtained from Federal, State, local, or
tribal government entities, including
information from criminal or civil
investigations, courts, law enforcement
agencies, agencies authorized to collect
information concerning citizenship,
probation officials, prison officials,
information technology officials, and
security representatives. Information
also may be obtained from other
publicly available information sources,
commercial data providers (e.g., credit
reporting companies and online news
sources), past and present employers,
personal references and associates,
relatives, neighbors, education

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institutions, subject’s personal financial
records, military service records, travel
records, medical records, and
unsolicited sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

In addition to disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, the
records contained herein, may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
a. To Federal, State, and local
government agencies, if necessary, to
obtain information from them which
will assist DoD in conducting studies
and analyses in support of evaluating
and improving the effectiveness of
personnel security, suitability, and
credentialing programs and
methodologies.
b. To the Federal Bureau of
Investigation and U.S. Office of
Personnel Management personnel to
help ensure the accuracy and
completeness of FBI, OPM, and DoD
records.
c. To the Office of Personnel
Management, the Office of the Director
of National Intelligence, and other
federal government agencies responsible
for conducting background
investigations, continuous evaluation,
and continuous vetting in order to
provide them with information relevant
to their inquiries and investigations.
d. To designated officers and
employees of Federal, State, local,
territorial, tribal, international, or
foreign agencies, or other public
authorities, or to other offices or
establishments in the executive,
legislative, or judicial branches of the
Federal Government, in connection with
the hiring or retention of an employee,
the conduct of a suitability,
credentialing, or security investigation,
the classifying of jobs, the letting of a
contract, or the issuance of a license,
grant or other benefit by the requesting
agency, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter and the Department deems
appropriate.
e. To designated officers and
employees of agencies, offices, and
other establishments in the executive,
legislative, and judicial branches of the
Federal Government or the Government
of the District of Columbia having a
need to investigate, evaluate, or make a
determination regarding loyalty to the
United States; qualification, suitability,
or fitness for Government employment
or military service; eligibility for logical

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or physical access to federallycontrolled facilities or information
systems; eligibility for access to
classified information or to hold a
sensitive position; qualification or
fitness to perform work for or on behalf
of the Government under contract,
grant, or other agreement; or access to
restricted areas.
f. To an element of the U.S.
Intelligence Community as identified in
E.O. 12333, as amended, for use in
intelligence activities for the purpose of
protecting the United States national
security interests.
g. To an agency, office, or other
establishment in the executive,
legislative, or judicial branches of the
Federal Government in response to its
request, in connection with its current
employee’s, contractor employee’s, or
military member’s retention; loyalty;
qualifications, suitability, or fitness for
employment; eligibility for logical or
physical access to federally-controlled
facilities or information systems;
eligibility for access to classified
information or to hold a sensitive
position; qualifications or fitness to
perform work for or on behalf of the
Government under contract, grant, or
other agreement; or access to restricted
areas.
h. To contractors, grantees, or
volunteers performing or working on a
contract, service, grant, cooperative
agreement, or assignment for the Federal
Government, when necessary to
accomplish an agency function related
to this system of records. Such
recipients shall be required to comply
with the Privacy Act of 1974, as
amended.
i. To the appropriate Federal, State,
local, tribal, foreign, or other public
authority in the event of a natural or
manmade disaster. The record will be
used to provide leads to assist in
locating missing subjects or assist in
determining the health and safety of the
subject. The record will also be used to
assist in identifying victims and locating
any surviving next of kin.
j. For agencies that use adjudicative
support services of another agency, at
the request of the original agency, the
information may be furnished to the
agency providing the adjudicative
support.
k. To a federal, state, or local agency
maintaining civil, criminal, or other
relevant enforcement information or
other pertinent information, such as
current licenses, if necessary to obtain
information relevant to a decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the letting of a contract, or

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the issuance of a license, grant, or other
benefit.
l. To any source from which
information is requested in the course of
an investigation, to the extent necessary
to identify the individual under
investigation, inform the source of the
nature and purpose of the investigation,
and to identify the type of information
requested.
m. To contractors whose employees
require fitness determinations, or
eligibility for access to classified
national security information, for the
purpose of ensuring that the employer is
appropriately informed about the status
of the employee’s application for a
fitness or eligibility determination.
n. To provide information to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of that individual. However,
the investigative file, or parts thereof,
will only be released to a congressional
office if DoD receives a notarized
authorization or signed statement under
28 U.S.C. 1746 from the subject of the
investigation.
o. To the Director of National
Intelligence, as Security Executive
Agent, the Director of the Office of
Personnel Management, as Suitability
Executive Agent or Credentialing
Executive Agent, or their assignee, to
perform any functions authorized by
law or executive order in support of
personnel security programs, suitability,
and/or credentialing. Examples include
the Intelligence Reform and Terrorism
Prevention Act and E.O. 13741—
Amending Executive Order 13467 To
Establish the Roles and Responsibilities
of the National Background
Investigations Bureau and Related
Matters.
p. To the White House to obtain
approval of the President of the United
States regarding certain military
personnel officer actions as provided for
in DoD Instruction 1320.04, Military
Officer Actions Requiring Approval of
the President, Secretary of Defense or
the Under Secretary of Defense for
Personnel and Readiness Approval, or
Confirmation by the Senate.
q. To the U.S. Citizenship and
Immigration Services for use in alien
admission and naturalization inquiries.
r. For the Merit Systems Protection
Board —To disclose information to
officials of the Merit Systems Protection
Board or the Office of the Special
Counsel, when requested in connection
with appeals, special studies of the civil
service and other merit systems, review
of applicable agency rules and
regulations, investigations of alleged or
possible prohibited personnel practices,

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and such other functions, e.g., as
promulgated in 5 U.S.C. 1205 and 1206,
or as may be authorized by law.
s. To disclose information to an
agency Equal Employment Opportunity
(EEO) office or to the Equal Employment
Opportunity Commission when
requested in connection with
investigations into alleged or possible
discriminatory practices in the Federal
sector, or in the processing of a Federal
sector EEO complaint.
t. To disclose information to the
Federal Labor Relations Authority or its
General Counsel when requested in
connection with investigations of
allegations of unfair labor practices or
matters before the Federal Service
Impasses Panel.
u. To another Federal agency’s Office
of Inspector General when DoD becomes
aware of an indication of misconduct or
fraud during the applicant’s submission
of the standard forms.
v. To another Federal agency’s Office
of Inspector General in connection with
its inspection or audit activity of the
investigative or adjudicative processes
and procedures of its agency as
authorized by the Inspector General Act
of 1978, as amended, exclusive of
requests for civil or criminal law
enforcement activities.
w. To a Federal agency or state
unemployment compensation office
upon its request in order to adjudicate
a claim for unemployment
compensation benefits when the claim
for benefits is made as the result of a
qualifications, suitability, fitness,
security, identity credential, or access
determination.
x. To appropriately cleared
individuals in Federal agencies, to
determine whether information
obtained in the course of processing the
background investigation is or should be
classified.
y. To the Office of the Director of
National Intelligence for inclusion in its
Scattered Castles system in order to
facilitate reciprocity of background
investigations and security clearances
within the intelligence community or
assist agencies in obtaining information
required by the Federal Investigative
Standards.
z. To the Office of Personnel
Management (OPM) for the purpose of
addressing civilian pay and leave,
benefits, retirement deduction, and any
other information necessary for the
OPM to carry out its legally authorized
government-wide personnel
management functions and studies.
aa. A record from this system may be
disclosed as a routine use outside the
DoD or the U.S. Government for the
purpose of counterintelligence,

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Federal Register / Vol. 83, No. 201 / Wednesday, October 17, 2018 / Notices
counterterrorism, and homeland defense
activities authorized by U.S. Law or
Executive Order or for the purpose of
enforcing laws which protect the
national security of the United States;
this includes disclosure to Executive
Branch Agency insider threat,
counterintelligence, and
counterterrorism officials to fulfill their
responsibilities under applicable
Federal law and policy, including but
not limited to E.O. 12333, 13587 and the
National Insider Threat Policy and
Minimum Standards.
bb. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature, and whether arising by general
statute or by regulation, rule, or order
issued pursuant thereto. The relevant
records in the system of records may be
referred, as a routine use, to the agency
concerned and charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
cc. To any component of the
Department of Justice for the purpose of
representing DoD, or its components,
officers, employees, or members in
pending or potential litigation to which
the record is pertinent.
dd. In an appropriate proceeding
before a court, grand jury, or
administrative or adjudicative body or
official (including to another Federal
agency or party in litigation in such a
proceeding, as well as to the
administrative or adjudicative body or
official), when the DoD or other Agency
representing the DoD determines that
the records are relevant and necessary to
the proceeding; or in an appropriate
proceeding before an administrative or
adjudicative body when the adjudicator
determines the records to be relevant to
the proceeding.
ee. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
ff. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or has confirmed that there has been a
breach of the system of records; (2) the
DoD has determined that as a result of
the suspected or confirmed breach there
is a risk of harm to individuals, the DoD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and

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(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
gg. To another Federal agency or
Federal entity, when the DoD
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records are maintained in paper and
electronic storage media, in accordance
with the safeguards below.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Information is retrieved by SSN, case
number, DoD ID number, name, date of
birth, state and/or country of birth, or
some combination thereof.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Draft Records Retention/Disposition
Schedule is currently in development,
pending submission to and approval
from the Archivist of the United States,
National Archives and Records
Administration (NARA). Unscheduled
NBIS records will be treated as
permanent until receipt of retention/
disposition instruction approval from
the Archivist of the United States,
NARA.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

The system is protected against
compromise of Personally Identifiable
Information (PII) and cyberattack by the
full suite of defenses and sensors of the
DoD cybersecurity perimeter. Electronic
data is encrypted where it is stored, and
network traffic is encrypted based on
the type of user traffic and risk to PII
data. User access to data is protected
using Identity and Access Management
with multifactor authentication that will
only allow an authenticated and
authorized user to access or manipulate
the specific records based on user role
and permissions. The system audits
access to information. Paper records are
contained and stored in safes and
locked filing cabinets that are located in
a secure area with access only by

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52425

authorized personnel. Physical entry is
restricted by the use of locks, guards,
and administrative procedures. All
individuals granted access to the system
must complete Information Assurance
and Privacy Act training before initially
accessing the system and annually
thereafter, and these users must have
also been adjudicated as being eligible
for system access through the
information technology credentialing
and/or security clearance eligibility
process.
RECORD ACCESS PROCEDURES:

Individuals seeking information about
themselves contained in this system
should address written inquiries to the
Defense Security Service, Office of FOIA
and PA, 27130 Telegraph Road,
Quantico, VA 22134–2253. Requests for
vetting records not covered by this
system notice, including vetting records
maintained by other DoD Components
and other federal agencies, should be
addressed to those DoD Components
and federal agencies.
Signed, written requests should
contain the requester’s full name (and
any alias and/or alternate names used),
SSN, DoD ID Number (if available), and
date and place of birth.
In addition, the requester must
provide either a notarized statement or
an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
Attorneys or other persons acting on
behalf of an individual must provide
written authorization from that
individual for their representative to act
on their behalf.
Note: Information generated,
authored, or compiled by another
Government agency that is relevant to
the purpose of the record may be
incorporated into the record. In such
instances that information will be
referred to the originating entity for
direct response to the requester, or
contact information and record access
procedures for the other agency will be
provided to the requester.
CONTESTING RECORD PROCEDURES:

The Department of Defense rules for
accessing records, contesting contents,

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Federal Register / Vol. 83, No. 201 / Wednesday, October 17, 2018 / Notices

and appealing initial agency
determinations are contained in 32 CFR
part 310; or may be obtained from the
system manager.

HISTORY:

None.

NOTIFICATION PROCEDURES:

[FR Doc. 2018–22508 Filed 10–16–18; 8:45 am]

Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to Defense
Security Service, Office of FOIA and
PA, 27130 Telegraph Road, Quantico,
VA 22134–2253. Requests for vetting
records not covered by this systems
notice, including vetting records
maintained by other DoD Components
and other federal agencies, should be
addressed to those DoD Components
and federal agencies.
Signed, written requests should
contain the requester’s full name,
telephone number, street address, email
address, and name and number of this
system of records notice.
In addition, the requester must
provide either a notarized statement or
an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’

BILLING CODE 5001–06–P

EXEMPTIONS CLAIMED FOR THE SYSTEM:

daltland on DSKBBV9HB2PROD with NOTICES

CFR part 310. For additional
information contact the system manager.

The DoD is exempting records
maintained in DUSDI 02-DoD
‘‘Personnel Vetting Records System,’’
from subsections (c)(3), (d)(1), (d)(2),
(d)(3), (d)(4), and (e)(1) of the Privacy
Act pursuant to 5 U.S.C. 552a(k)(1), (2),
(3), (5), (6), and (7). In addition, in the
course of carrying out personnel vetting,
including records checks for continuous
vetting, exempt records from other
systems of records may in turn become
part of the records maintained in this
system. To the extent that copies of
exempt records from those other
systems of records are maintained in
this system, the Department also claims
the same exemptions for the records
from those other systems that are
maintained in this system, as claimed
for the original primary system of which
they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b) (1), (2),
and (3), (c) and (e) and published in 32

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DEPARTMENT OF EDUCATION
[Docket No.: ED–2018–ICCD–0104]

Agency Information Collection
Activities; Comment Request; Recent
Graduates Employment and Earnings
Survey (RGEES) Standards and Survey
Form
Federal Student Aid (FSA),
Department of Education (ED).
ACTION: Notice
AGENCY:

In accordance with the
Paperwork Reduction Act of 1995, ED is
proposing an extension of an existing
information collection.
DATES: Interested persons are invited to
submit comments on or before
December 17, 2018.
ADDRESSES: To access and review all the
documents related to the information
collection listed in this notice, please
use http://www.regulations.gov by
searching the Docket ID number ED–
2018–ICCD–0104. Comments submitted
in response to this notice should be
submitted electronically through the
Federal eRulemaking Portal at http://
www.regulations.gov by selecting the
Docket ID number or via postal mail,
commercial delivery, or hand delivery.
Please note that comments submitted by
fax or email and those submitted after
the comment period will not be
accepted. Written requests for
information or comments submitted by
postal mail or delivery should be
addressed to the Director of the
Information Collection Clearance
Division, U.S. Department of Education,
550 12th Street SW, PCP, Room 9086,
Washington, DC 20202–0023.
FOR FURTHER INFORMATION CONTACT: For
specific questions related to collection
activities, please contact Beth
Grebeldinger, 202–377–4018.
SUPPLEMENTARY INFORMATION: The
Department of Education (ED), in
accordance with the Paperwork
Reduction Act of 1995 (PRA) (44 U.S.C.
3506(c)(2)(A)), provides the general
public and Federal agencies with an
opportunity to comment on proposed,
revised, and continuing collections of
information. This helps the Department
assess the impact of its information
collection requirements and minimize
the public’s reporting burden. It also
SUMMARY:

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helps the public understand the
Department’s information collection
requirements and provide the requested
data in the desired format. ED is
soliciting comments on the proposed
information collection request (ICR) that
is described below. The Department of
Education is especially interested in
public comment addressing the
following issues: (1) Is this collection
necessary to the proper functions of the
Department; (2) will this information be
processed and used in a timely manner;
(3) is the estimate of burden accurate;
(4) how might the Department enhance
the quality, utility, and clarity of the
information to be collected; and (5) how
might the Department minimize the
burden of this collection on the
respondents, including through the use
of information technology. Please note
that written comments received in
response to this notice will be
considered public records.
Title of Collection: Recent Graduates
Employment and Earnings Survey
(RGEES) Standards and Survey Form.
OMB Control Number: 1845–0138.
Type of Review: An extension of an
existing information collection.
Respondents/Affected Public:
Individuals or Households.
Total Estimated Number of Annual
Responses: 22,123.
Total Estimated Number of Annual
Burden Hours: 7,374.
Abstract: The National Center for
Education Statistics (NCES) of the U.S.
Department of Education (Department)
is required by regulation to develop an
earnings survey to support gainful
employment (GE) program evaluations.
The regulations specify that the
Secretary of Education will publish in
the Federal Register the survey and the
standards required for its
administration. NCES has developed the
Recent Graduates Employment and
Earnings Survey (RGEES) Standards and
Survey Form. The RGEES can be used
in a debt-to-earnings (D/E) ratio appeal
under the GE regulations as an
alternative to the Social Security
administration earnings data.
Institutions that choose to submit
alternate earnings appeal information
will survey all Title IV funded students
who graduated from GE programs
during the same period that the
Department used to calculate the D/E
ratios, or a comparable period as
defined in 668.406(b)(3) of the
regulations. The survey will provide an
additional source of earnings data for
the Department to consider before
determining final D/E ratios for
programs subject to the gainful
employment regulations. Programs with
final D/E ratios that fail to meet the

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