Appendix D.1 FNS-10 Administrative Data Request

Appendix D.1

FNS-10 Administrative Data Request

NOTE TO REVIEWER: As noted in the supporting statement, each State agency will be asked for school-level administrative data first. If they do not have the data available at this level, they will be asked for SFA-level data. They will not be asked to provide data at both levels but both are provided here for reference.

Request for School-Level FNS-10 Data

We are asking each State to provide school- or site-level administrative records data based on the data your State submitted for the FNS-10, Report of School Program Operations, for Federal fiscal year (FY) 2020 (October 2019 through September 2020). Providing these data, along with the other administrative and survey data requested as part of this study, will satisfy reporting requirements in the Families First Coronavirus Response Act (FFCRA) related to the COVID-19 Child Nutrition waivers approved by FNS.

Data request

Please provide the FNS-10 Report of School Program Operations data at the school or site level for FY 2020. Table 1 at the end of this document shows all the data elements we are requesting for each school or site. These include (1) Part A data from 90-day reports of actual counts for each operating month in FY 2020, and (2) Part B data for October 2019. Although these data primarily reflect school meal program operations in schools, because the months of March through September 2020 coincide with the COVID-19 pandemic, we are also requesting Part A data on Seamless Summer Option (SSO) sites, if applicable.

Please provide the data in whatever format is easiest for you. For example, you could provide separate files for each month or a single Excel file with separate tabs for each month.

In addition to the FNS-10 data, for each school or site please provide:

• School or site name

• School or site ID number

• School or site city

• School or site zip code

• Grade range

• Indicator of whether the school is a charter school

• Indicator of whether the school is a public school, private school, or residential child care institution (RCCI)

• Indicator of whether the SSO site operates as an open or closed site

• Indicator of whether the SSO site was established under the Area Eligibility Waiver

• School Food Authority (SFA) name

• SFA ID number

Data delivery timeline

Please provide the data file for FY 2020 by March 31, 2021.

Data delivery and storage

We will provide a secure data transfer site to receive the data file. We can accept data in any standard format. We will store the data in a secure project directory where only those working with the data will have access.

Complete list of data elements requested

Table 1. Data elements requested for each school or site¹

Data element	Item number on FNS-10
FNS-10 Part A (monthly)
Number of lunches served in the NSLP, by reimbursement category Paid Free Reduced-price Total Average daily lunches served	5a-A 5a-B 5a-C 5a-D 5a-E
Number of NSLP operating days	Not reported on FNS-10a
Number of reimbursable lunches served that qualify district for additional paymentb	5b1-D
Number of reimbursable lunches served in districts certified for performance-based reimbursementsc	5b2-D
Number of afterschool snacks served, by reimbursement category Paid Freed Reduced-price Total Average daily snacks served	5c-A 5c-B 5c-C 5c-D 5c-E
Total free afterschool snacks served in area eligible schools and sites	5d-B
Number of breakfasts served, by reimbursement categorye Paid Free Reduced-price Total Average daily breakfasts served	6-A 6-B 6-C 6-D 6-E
Number of severe-need reimbursable breakfasts served, by reimbursement category Free Reduced-price Total Average daily severe-need reimbursable breakfasts served	7-B 7-C 7-D 7-E
Number of SBP operating days	Not reported on FNS-10a
Number of half pints served in the Special Milk Program, and reimbursement categoryf Paid Free Total	9a-A, 9b-A, 9c-A 9a-B, 9b-B, 9c-B 9a-D, 9b-D, 9c-D
Number of Special Milk Program operating days	Not reported on FNS-10a
FNS-10 Part B (October)
Membership/enrollment for school or institution of each type operating a program this month Enrollment for each public school operating each program each month: NSLP SBP SBP (severe need only) Enrollment for each private school operating each program each month: NSLP SBP SBP (severe need only) Enrollment for each RCCI operating each program each month: NSLP SBP SBP (severe need only)	12b-F 12b-I 12b-J 13b-F 13b-I 13b-J 14b-F 14b-I 14b-J
Number of children in each school approved for: Free lunches Reduced-price lunches	15a-F 15b-F
FNS-10 remarks (monthly, March through September)
Indicator of whether school or site provided meals/snacks throughg NSLP/SBP SSO	18 18
Other information to include with all data
School or site name	Not reported on FNS-10
School or site ID number
School or site city
School or site zip code
Grade range
Indicator of whether school is a charter school
Indicator of whether the school is a public school, private school, or RCCI
Indicator of whether the SSO site operates as an open or closed site
Indicator of whether the SSO site was established under the Area Eligibility Waiver
SFA name
SFA ID number

^aPlease also provide program operating days per month, if these data are available.

^bAn SFA may receive an additional needs-based payment if at least 60 percent of its students received free or reduced-price lunches two years earlier.

^cAn SFA certified for "performance-based" reimbursement earns an additional per-lunch reimbursement of 7 cents, adjusted annually.

^dInclude all free snacks reported in item 5d-B

^eInclude severe need.

^fThe Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions, and summer camps that do not participate in other Federal Child Nutrition meal service programs.

^gFNS memo SP-16-2020, CACFP 10-2020, SFSP 09-2020 requires that this information be provided in the remarks section of the FNS-10 for the monthly data collections beginning with March 2020 and ending with either the June 2020 report or upon the expiration of the Federally declared public health emergency due to COVID-19, whichever is earlier. We are requesting these data for March – September, if available.

Request for SFA-Level FNS-10 Data

We are asking each State to provide administrative records data based on the data your State submitted for the FNS-10, Report of School Program Operations, for Federal fiscal year (FY) 2020 (October 2019 through September 2020). Providing these data, along with the other administrative and survey data requested as part of this study, will satisfy reporting requirements in the Families First Coronavirus Response Act (FFCRA) related to the COVID-19 Child Nutrition waivers approved by FNS. We are asking States that are unable to provide school- or site-level data to provide School Food Authority (SFA)-level data.

Data request

Please provide the FNS-10 Report of School Program Operations data at the SFA level for FY 2020. Table 1 at the end of this document shows all the data elements we are requesting for each SFA. These include (1) Part A data from 90-day reports of actual counts for each operating month in FY 2020, and (2) Part B data for October 2019. Although these data primarily reflect school meal program operations in schools, because the months of March through September 2020 coincide with the COVID-19 pandemic, we are also requesting Part A data on SSO operations, if applicable.

Please provide the data in whatever format is easiest for you. For example, you could provide separate files for each month or a single Excel file with separate tabs for each month.

In addition to the FNS-10 data, for each SFA please provide:

• Name

• ID number

• City

• Zip code

• Count of SSO sites operating as open or closed sites

• Count of SSO sites established under the Area Eligibility Waiver

• If available, a list of the schools in which each SFA operates and (1) the grade range for each school and (2) designation as public, private, charter, or RCCI.

Data delivery timeline

Please provide the data file for FY 2020 by March 31, 2021.

Data delivery and storage

We will provide a secure data transfer site to receive the data file. We can accept data in any standard format. We will store the data in a secure project directory where only those working with the data will have access.

Complete list of data elements requested

Table 1. Data elements requested for each SFA

Data element	Item number on FNS-10
FNS-10 Part A (monthly)
Number of lunches served in the NSLP, by reimbursement category Paid Free Reduced-price Total Average daily lunches served	5a-A 5a-B 5a-C 5a-D 5a-E
Average number of NSLP operating days	Not reported on FNS-10a
Number of reimbursable lunches served that qualify district for additional paymentb	5b1-D
Number of reimbursable lunches served in districts certified for performance-based reimbursementsc	5b2-D
Number of afterschool snacks served, by reimbursement category Paid Freed Reduced-price Total Average daily snacks served	5c-A 5c-B 5c-C 5c-D 5c-E
Total free afterschool snacks served in area eligible schools and sites	5d-B
Number of breakfasts served, by reimbursement categorye Paid Free Reduced-price Total Average daily breakfasts served	6-A 6-B 6-C 6-D 6-E
Average number of SBP operating days	Not reported on FNS-10a
Number of severe-need reimbursable breakfasts served, by reimbursement category Free Reduced-price Total Average daily severe-need reimbursable breakfasts served	7-B 7-C 7-D 7-E
Number of half pints served in the Special Milk Program, and reimbursement categoryf Schoolsg Paid Free Total Nonresidential Child Care Institutions Paid Free Total Summer camps Paid Free Total	9a-A 9a-B 9a-D 9b-A 9b-B 9b-D 9c-A 9c-B 9c-D
Average number of Special Milk Program operating days	Not reported on FNS-10a
FNS-10 Part B (October)
Number of lunches served in private schools, by reimbursement category Paid Free Reduced-price Total Average daily lunches served	10a-A 10a-B 10a-C 10a-D 10a-E
Number of afterschool snacks served in private schools, by reimbursement category Paid Freeh Reduced-price Total Average daily snacks served	10b-A 10b-B 10b-C 10b-D 10b-E
Number of free afterschool snacks served in private area eligible schools or sites	10c-B
Number of breakfasts served in private schools, by reimbursement categorye Paid Free Reduced-price Total Average daily breakfasts served	10d-A 10d-B 10d-C 10d-D 10d-E
Number of severe-need breakfasts served in private schools, by reimbursement category Free Reduced-price Total Average daily severe-need reimbursable breakfasts served	10e-B 10e-C 10e-D 10e-E
Number of lunches served in Residential Child Care Institutions (RCCIs), by reimbursement category Paid Free Reduced-price Total Average daily lunches served	11a-A 11a-B 11a-C 11a-D 11a-E
Number of snacks served in RCCIs, by reimbursement category Paid Free Reduced-price Total Average daily snacks served	11b-A 11b-B 11b-C 11b-D 11b-E
Number of breakfasts served in RCCIs, by reimbursement categorye Paid Free Reduced-price Total Average daily breakfasts served	11c-A 11c-B 11c-C 11c-D 11c-E
Number of severe-need breakfasts served in RCCIs, by reimbursement category Free Reduced-price Total Average daily severe-need reimbursable breakfasts served	11d-B 11d-C 11d-D 11d-E
Number of public schools operating a program in October, and enrollment NSLP Enrollment NSLP snacks (all schools and sites) NSLP snacks (area eligible schools only) SBP (including severe need) Enrollment SBP (severe need only) Enrollment Special Milk Program	12a-F 12b-F 12a-G 12a-H 12a-I 12b-I 12a-J 12b-J 12a-L
Number of private schools operating a program in October, and enrollment NSLP Enrollment NSLP snacks (all schools and sites) NSLP snacks (area eligible schools only) SBP (including severe need) Enrollment SBP (severe need only) Enrollment Special Milk Program	13a-F 13b-F 13a-G 13a-H 13a-I 13b-I 13a-J 13b-J 13a-L
Number of RCCIs operating a program in October, and enrollment NSLP Enrollment NSLP snacks (all schools and sites) NSLP snacks (area eligible schools only) SBP (including severe need) Enrollment SBP (severe need only) Enrollment Special Milk Program	14a-F 14b-F 14a-G 14a-H 14a-I 14b-I 14a-J 14b-J 14a-L
Number of children approved for Free lunches Reduced-price lunches	15a-F 15b-F
Number of nonresidential child care institutions operating the Special Milk Program in Octoberf	16-L
Number of summer camps operating the Special Milk Program for the month of July onlyf	17-L
FNS-10 remarks (monthly, March through September)
Number of schools or sites, by type, that provided meals and/or snacks throughi NSLP/SBP SSO	18 18
Other information to include with all data
Name	Not reported on FNS-10
ID number
City
Zip code
If available, a list of the schools in which each SFA operates and (1) the grade range for each school and (2) designation as public, private, charter, or RCCI
Count of SSO sites operating as open or closed sites
Count of SSO sites established under the Area Eligibility Waiver

^aPlease also provide average program operating days per month, if these data are available.

^bAn SFA may receive an additional needs-based payment if at least 60 percent of its students received free or reduced-price lunches two years earlier.

^cAn SFA certified for "performance-based" reimbursement earns an additional per-lunch reimbursement of 7 cents, adjusted annually.

^dInclude all free snacks reported in item 5d-B

^eInclude severe need.

^fThe Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions, and summer camps that do not participate in other Federal Child Nutrition meal service programs.

^gInclude RCCIs.

^hInclude all free snacks reported in item 10c-B

ⁱFNS memo SP-16-2020, CACFP 10-2020, SFSP 09-2020 requires that this information be provided in the remarks section of the FNS-10 for the monthly data collections beginning with March 2020 and ending with either the June 2020 report or upon the expiration of the Federally declared public health emergency due to COVID-19, whichever is earlier. We are requesting these data for March – September, if available.

1 This includes all public and private schools, as well as residential child care institutions, operating school meal programs. In addition, for March through September, we are requesting FNS-10 Part A data elements for SSO sites. We are also requesting Part A Item 9 data elements for nonresidential child care institutions and summer camps that operate the Special Milk Program.