Crosswalk - IKN Technical Guidance

Burden Change

Reason for Change

Type of Change

2020 (new version)

2018 (old version)
IKN Technical Guidance, section 2.2.4, "Manage Organization Users": "The State Deleted this section.
Administrator has the ability to search for users, disable/re-enable user accounts,
update user permissions, and reset user passwords that are only associated with
their state. State Administrators may perform these tasks by using the ‘Manage
Organization Users’ feature under the ‘Manage Organization’ option in the lefthand menu on the IKN Data Management website home page. The 'Manage
Organization Users' page is shown in Figure 6.
It is important to note that after an update is made to a user profile, the ‘Update
User’ button located at the bottom of each search record must be selected to save
the recent changes made to the profile."

Rev

Upgrades to site security to meet current data
security standard. Changes made to System
Roles to limit the ability to perform certain tasks
to only state data administrators.

IKN Technical Guidance, section 4.3, "Client Tool Developed by HRSA": "Data
Deleted this section.
upload users have the option of uploading data via the IKN Data Submission
Client Tool (as referred to as the IKN Client Tool) instead of the IKN Data
Management website. Data files are processed the same way, regardless of the
mechanism used. The primary advantage of the IKN Client Tool is that it allows
users to configure the tool to allow them to upload data by program as frequently
as they like without requiring them to actively log into the IKN Data Management
website and upload their files manually. Developed for data submission purposes
only, the IKN Client Tool, depicted in Figure 13 and Figure 14, does not provide as
many features as the IKN Data Management website. Users who wish to submit
their data more frequently or who can generate their data file automatically tend to
prefer the IKN Client Tool. Users who submit their data on a quarterly basis or
generate their file manually prefer the IKN Data Management website. In addition
to these mechanisms, users also have the option to develop their own custom
client tool. Users may download the IKN Data Submission Client Tool from
http://ikndata.insurekidsnow.gov/clienttool/. The tool has a simple configuration
interface that collects the user ID, password, location, and name of the file to
upload. The tool uses this information to establish a connection to the data
submission service and upload the designated file. Once the tool is configured,
the user may use it to manually select and upload a file, or set a schedule to run
automatically.
NOTE: The tool does not automatically schedule itself to run. The user will need
to create a scheduled task using the Windows Scheduler to automate
submissions using this tool. When the tool runs in unattended mode, it assumes
that the file indicated exists. The user does not have to generate files with unique
names each time they submit a file. When the client is running in automatic mode,
name the file to be uploaded the same every time to avoid having to reset the
tool’s configuration."

Rev

Upgrades to site security to meet current data
No
security standard. Desktop client retired because
it presented a security vulnerability, and is not
currently used by any states.

Type of Change: Rev = Revision, Del = Deletion, Add = Addition, and Red = Redesgnation.

No

IKN Technical Guidance, section 4.4 "Customized Client Tool Created by Your
Deleted this section.
Organization": "If the IKN Data Submission Client Tool does not meet the user’s
needs, the user may create a custom submission client. APPENDIX D: Technical
Reference for Creating a Custom Upload Client includes the technical information
(i.e., service address and name, XML structure, commands, etc.) necessary to
construct a custom data submission client. Please note that the information is
intended for use by those organizations that have the programming skills to create
their own upload tool rather than use the Client Tool described above."

N/A

Rev

Adds IKN Technical Guidance, section 6.4, "Find a Dentist - Report a Rev
Problem Form" (also included as Attachment B): "To further promote
completeness and accuracy of the data within the IKN Dental Locator
tool, HRSA and CMS developed the Find a Dentist – Report a
Problem form (shown in Figure 17) for users to report inaccurate or
out-of-date data to registered State Administrators within the IKN
Data Management System. The form is accessible to the public
through the interface of the Dental Locator tool via the “See
something wrong?” hyperlink, located on all dental provider records
within the results page. Within the form there are data elements
about the data shown on the dental provider record and options for
users to select depending on the discrepancies in the data they have
found. After the form is submitted, the form is emailed to the State
Administrators to review and validate the information. We encourage
the state to validate the information reported and update the data
within the IKN Data Management System if the discrepancies
reported were found to be true errors in the data."

Upgrades to site security to meet current data
No
security standard. Desktop client retired because
it presented a security vulnerability, and is not
currently used by any states.

Simplification of the pathway for user-reported
data issues, which currently are sent to the
general IKN mailbox, then forwarded to state
data administrators.

Type of Change: Rev = Revision, Del = Deletion, Add = Addition, and Red = Redesgnation.

No