System of Records Notice (SORN)

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Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528–0655.
SUPPLEMENTARY INFORMATION:

[FR Doc. 2018–05410 Filed 3–15–18; 8:45 am]
BILLING CODE 9110–12–P

DEPARTMENT OF HOMELAND
SECURITY
[Docket No. DHS–2017–0074]

Privacy Act of 1974; System of
Records
Privacy Office, Department of
Homeland Security.
ACTION: Notice of modified Privacy Act
system of records.
AGENCY:

In accordance with the
Privacy Act of 1974, the Department of
Homeland Security (DHS) proposes to
modify and reissue a current DHS
system of records titled, ‘‘DHS/ALL–014
Department of Homeland Security
Personnel Contact Information.’’ This
system of records covers DHS’s
collection and maintenance of records
concerning DHS personnel (including
Federal employees and contractors) for
workforce accountability; DHS and nonDHS Federal employees, contractors, or
other individuals who participate in or
respond to all-hazard emergencies,
including technical, manmade, or
natural disasters, or who participate in
emergency response training exercises;
and individuals identified as emergency
points of contact. Categories of
individuals, categories of records, and
retention schedules for this system of
records have been modified and
expanded to better reflect the
Department’s emergency personnel
location record systems. Additionally,
this notice includes non-substantive
changes to simplify the formatting and
text of the previously published notice.
This modified system will be included
in the DHS inventory of record systems.
DATES: Submit comments on or before
April 16, 2018. This modified system
will be effective upon publication. New
or modified routine uses will be
effective April 16, 2018.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2017–0074 by one of the following
methods:
• Federal e-Rulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 202–343–4010.
• Mail: Philip S. Kaplan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528–0655.
FOR FURTHER INFORMATION CONTACT: For
general and privacy questions, please
contact Philip S. Kaplan, Sam.Kaplan@
hq.dhs.gov, (202) 343–1717, Chief

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SUMMARY:

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I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, DHS proposes to
modify a current DHS system of records
titled, ‘‘DHS/ALL–014 Personnel
Emergency Contact Information.’’
This system of records covers DHS’s
collection and maintenance of records
concerning current and former DHS
personnel (including Federal employees
and contractors) for workforce
accountability (e.g., tracking employee
locations for safety and security
purposes); Federal employees,
contractors, or other individuals (e.g.,
state, local, tribal, and territorial [SLTT]
personnel) who participate in or who
respond to all-hazards emergencies
including technical, manmade, or
natural disasters, or who participate in
emergency response training exercises;
and individuals identified as emergency
points of contact. DHS collects
information of family members, next of
kin, or other designated emergency
contact persons for use in the event of
an emergency.
Categories of individuals, categories
of records, and retention schedules for
this system of records have been
modified and expanded to better reflect
the Department’s emergency personnel
location record systems.
Categories of individuals have been
expanded to include former DHS
personnel; current and former Federal
employees, contractors, or other
individuals (e.g., SLTT personnel) who
participate in or conduct emergency
response training exercises; and
individuals identified by current or
former DHS personnel as emergency
points of contact, including family
members and next of kin.
DHS is updating the category of
records to include geospatial location
information. DHS may collect this
information from DHS personnel,
including Federal employees and
contractors; current and former Federal
employees, contractors, or other
individuals who participate in or
conduct emergency response training
exercises; current and former Federal
employees, contractors, or other
individuals who respond to all-hazards
emergencies including technical,
manmade, or natural disasters. DHS
collects this information in order to
facilitate the response efforts of
deployed DHS and non-DHS personnel
to all-hazards emergencies and provide
a clear operational picture of the
location of emergency personnel. This

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enables DHS or the emergency managers
to better direct emergency personnel
and the overall response effort.
In the course of responding to, or
planning for, all-hazards emergencies,
DHS may contact, locate, and deploy
DHS personnel; implement the
Continuity of Operations (COOP) Plan;
and participate in emergency response
training exercises. DHS may also utilize
Federal Government employees from
other Federal agencies who are
deployed as a part of a mission
assignment (pursuant to 42 U.S.C.
5197(c)) and non-Federal Government
employees, such as other SLTT
personnel. This system of records
encompasses the collection, storage, and
use of information associated with such
activities and for all individuals that
participate in those activities.
Additionally, for emergency notification
purposes, DHS may contact the
identified emergency contacts or next of
kin of the individual.
DHS is updating the record retention
schedule to reflect the new and revised
General Records Schedules under the
Office of Management and Budget
(OMB) and the National Archives and
Records Administration (NARA) M–12–
18, Managing Government Records
Directive (Aug. 24, 2012). The previous
General Records Schedules have been
superseded.
Consistent with DHS’s information
sharing mission, information stored in
the DHS/ALL–014 Personnel Emergency
Contact Information system of records
notice (SORN) may be shared with other
DHS Components that have a need to
know the information to carry out their
national security, law enforcement,
immigration, intelligence, or other
homeland security functions. In
addition, information may be shared
with appropriate Federal, state, local,
tribal, territorial, foreign, or
international government agencies
consistent with the routine uses set
forth in this SORN. This updated system
will be included in the Department’s
inventory of record systems.
II. Privacy Act
The Privacy Act embodies fair
information practice principles in a
statutory framework governing the
means by which Federal Government
agencies collect, maintain, use, and
disseminate individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
from which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the

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individual. In the Privacy Act, an
individual is defined to encompass U.S.
citizens and lawful permanent
residents. Additionally, and similarly,
the Judicial Redress Act (JRA) provides
covered persons with a statutory right to
make requests for access and
amendment to covered records, as
defined by the JRA, along with judicial
review for denials of such requests. In
addition, the JRA prohibits disclosures
of covered records, except as otherwise
permitted by the Privacy Act.
Below is the description of the DHS/
ALL–014 Personnel Emergency Contact
Information System of Records. In
accordance with 5 U.S.C. 552a(r), DHS
has provided a report of this system of
records to the Office of Management and
Budget and to Congress.
SYSTEM NAME AND NUMBER

Department of Homeland Security
(DHS)/ALL–014 Personnel Emergency
Contact Information.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

Records are maintained at DHS and
Federal Emergency Management Agency
(FEMA) Headquarters in Washington,
DC and field offices. Personnel
emergency contact information is
typically maintained locally by
individual DHS offices.
SYSTEM MANAGER(S):

The System Manager is the Director,
Office of Operations Coordination
(OPS), Department of Homeland
Security, Washington, DC 20528.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The Homeland Security Act of 2002,
6 U.S.C. 313, 314, 317, 320, 321a, and
711; Robert T. Stafford Disaster Relief
and Emergency Assistance Act, as
amended, 42 U.S.C. 5144, 5149, 5170b,
5192, and 5197.
PURPOSE(S) OF THE SYSTEM:

The purpose of this system is for DHS
workforce accountability, to support
DHS all-hazards emergency response
deployments and exercises, and to
contact designated persons in the event
of an emergency.

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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Categories of individuals in this
system include:
• Current and former DHS personnel,
including Federal employees and
contractors;
• Current and former Federal
employees, contractors, or other
individuals (e.g., SLTT personnel) who

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participate in or conduct emergency
response training exercises;
• Current and former Federal
employees, contractors, or other
individuals (e.g., state, local, tribal, and
territorial (SLTT) personnel) who
respond to all-hazards emergencies
including technical, manmade, or
natural disasters; and
• Individuals identified by current or
former DHS personnel as emergency
points of contact, including family
members and next of kin.
CATEGORIES OF RECORDS IN THE SYSTEM:

Categories of records related to
current and former DHS personnel,
including Federal employees and
contractors, include:
• Name;
• Work contact information (address,
email address, phone, fax);
• Personal contact information
(address, email address, phone
numbers, pager number, and personal
identification number [PIN]);
• Company/organization name;
• Supervisor name and contact
information.
Categories of records related to DHS
and non-DHS individuals identified as
emergency points of contact may
include:
• Name;
• Work contact information (address,
email address, phone, fax);
• Personal contact information
(address, email address, phone
numbers, pager number, and pin
number); and
• Relationship to current or former
DHS personnel.
Categories of records related to DHS
and non-DHS Federal employees,
contractors or other individuals who
participate in or who respond to allhazards emergencies including
technical, manmade or natural disasters,
or who participate in emergency
response training exercises may include:
• Name;
• Social Security number;
• Date of birth;
• Identifiers related to deployment;
• Height, weight, and other personal
characteristics, if applicable;
• Work contact information (address,
email address, phone, fax);
• Personal contact information
(address, email address, phone
numbers, pager number, and pin
number);
• Deployment contact information
(lodging address and phone number)
while deployed;
• Company/organization name and
organization code;
• Job information (position title, start
date, duty status, pay status, and
employment type);

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• Supervisor name and contact
information;
• Deployment point of contact name
and contact information;
• Approvals, authorizations,
certifications, and proficiency levels for
training and deployment;
• Information on deployment
position (program area, position type);
• Geospatial location information;
• Status of credentials for access to
regulated facilities;
• Status of Government credit card
(yes or no);
• Clearance and access level;
• Deployment information (duty
station, dates, and lodging);
• Skills inventory, qualifications,
specialties, and proficiency levels;
• Volunteered medical information;
• Emergency response group/nonemergency response group status; and
• Emergency recall rosters.
RECORD SOURCE CATEGORIES:

Records are obtained from DHS
personnel (including Federal employees
and contractors); individuals who
participate in or conduct exercises or
who respond to all-hazards emergencies
including technical, manmade, or
natural disasters; and other government
agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To the Department of Justice (DOJ),
including the U.S. Attorneys Offices, or
other Federal agency conducting
litigation or proceedings before any
court, adjudicative, or administrative
body, when it is relevant or necessary to
the litigation and one of the following
is a party to the litigation or has an
interest in such litigation:
1. DHS or any component thereof;
2. Any employee or former employee
of DHS in his/her official capacity;
3. Any employee or former employee
of DHS in his/her individual capacity,
only when DOJ or DHS has agreed to
represent the employee; or
4. The United States or any agency
thereof.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration (NARA) or

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Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices

General Services Administration
pursuant to records management
inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
D. To an agency or organization for
the purpose of performing audit or
oversight operations as authorized by
law, but only such information as is
necessary and relevant to such audit or
oversight function.
E. To appropriate agencies, entities,
and persons when:
1. DHS determines that information
from this system of records is
reasonably necessary and otherwise
compatible with the purpose of
collection to assist another Federal
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach; or
2. DHS suspects or has confirmed that
there has been a breach of this system
of records; and (a) DHS has determined
that as a result of the suspected or
confirmed breach, there is a risk of harm
to individuals, DHS (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (b) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with DHS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS,
when necessary to accomplish an
agency function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
G. To an appropriate Federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, when a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.

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H. To a Federal, state, tribal, or local
agency, if the information is relevant
and necessary, for the requesting
agency’s approval on the issuance of a
security clearance or for the purpose of
providing support in an all-hazards
emergencies including technical,
manmade, or natural disasters.
I. To Federal, state, tribal, local,
international, or foreign governmental
agencies or executive offices, relief
agencies, and non-governmental
organizations, when disclosure is
appropriate for performance of the
official duties required in response to
all-hazards including technical,
manmade, or natural disasters.
J. To identified emergency contacts of:
1. Current and former DHS personnel,
including Federal employees and
contractors;
2. Current and former Federal
employees, contractors, or other
individuals who participate in or
conduct exercises; or
3. Current and former Federal
employees, contractors, or other
individuals who respond to all-hazards
emergencies including technical,
manmade, or natural disasters.
K. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information or when disclosure is
necessary to preserve confidence in the
integrity of DHS, or when disclosure is
necessary to demonstrate the
accountability of DHS’s officers,
employees, or individuals covered by
the system, except to the extent the
Chief Privacy Officer determines that
release of the specific information in the
context of a particular case would
constitute an unwarranted invasion of
personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

DHS stores records in this system
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records may be stored
on magnetic disc, tape, and digital
media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

DHS retrieves records by an
individual’s name, location, or other
personal identifier.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records relating to current and former
DHS employees, and individuals
designated as emergency points of
contact, will be reviewed annually and
will be updated as necessary, and will

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be destroyed when obsolete, or upon
separation or transfer of the employee,
in accordance with National Archives
and Records Administration (NARA)
General Records Schedule (GRS) GRS
5.3, Item No. 020 (DAA–GRS–2016–
0004–0002). Records on non-DHS
individuals will be deleted when
obsolete and of no longer use to the
Department. The Department also
intends to rely on GRS 2.7, Employee
Health and Safety, which is currently
pending with NARA. Federal
Emergency Management Agency
Records Schedule EOM–16, which will
cover records related to deployment
activities, will be submitted by FEMA to
NARA for review and approval. FEMA
proposes that records related to
deployment activities be considered
temporary records with a cutoff at the
end of each calendar year and are
destroyed 50 years after the cutoff date.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

DHS safeguards records in this system
according to applicable rules and
policies, including all applicable DHS
automated systems security and access
policies. DHS has imposed strict
controls to minimize the risk of
compromising the information that is
being stored. Access to the computer
system containing the records in this
system is limited to those individuals
who have a need to know the
information for the performance of their
official duties and who have appropriate
clearances or permissions.
RECORD ACCESS PROCEDURES:

Individuals seeking access to and
notification of any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the Chief Privacy
Officer and Headquarters or
component’s FOIA Officer, whose
contact information can be found at
http://www.dhs.gov/foia under
‘‘Contacts Information.’’ If an individual
believes more than one component
maintains Privacy Act records
concerning him or her, the individual
may submit the request to the Chief
Privacy Officer and Chief Freedom of
Information Act Officer, Department of
Homeland Security, Washington, DC
20528–0655. Even if neither the Privacy
Act nor the Judicial Redress Act provide
a right of access, certain records about
you may be available under the
Freedom of Information Act.
When an individual is seeking records
about himself or herself from this
system of records or any other
Departmental system of records, the
individual’s request must conform to

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Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices
the Privacy Act regulations set forth in
6 CFR part 5. The individual must first
verify his/her identity, meaning that the
individual must provide his/her full
name, current address, and date and
place of birth. The individual must sign
the request, and the individual’s
signature must either be notarized or
submitted under 28 U.S.C. 1746, a law
that permits statements to be made
under penalty of perjury as a substitute
for notarization. While no specific form
is required, an individual may obtain
forms for this purpose from the Chief
Privacy Officer and Chief Freedom of
Information Act Officer, http://
www.dhs.gov/foia or 1–866–431–0486.
In addition, the individual should:
• Explain why the individual believes
the Department would have information
on him/her;
• Identify which component(s) of the
Department the individual believes may
have the information about him or her;
• Specify when the individual
believes the records would have been
created; and
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records;
If an individual’s request is seeking
records pertaining to another living
individual, the first individual must
include a statement from the second
individual certifying his/her agreement
for the first individual to access his or
her records.
Without the above information, the
component(s) may not be able to
conduct an effective search, and the
individual’s request may be denied due
to lack of specificity or lack of
compliance with applicable regulations.
CONTESTING RECORD PROCEDURES:

For records covered by the Privacy
Act or covered JRA records, see ‘‘Record
Access Procedures’’ above.
NOTIFICATION PROCEDURES:

See ‘‘Record Access procedure.’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

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HISTORY:

81 FR 48832 (July 26, 2016); 73 FR
61888 (October 17, 2008).
Philip S. Kaplan,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2018–05403 Filed 3–15–18; 8:45 am]
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Endangered Species

Fish and Wildlife Service
[Docket No. FWS–HQ–IA–2017–0083;
FXIA16710900000–156–FF09A30000]

Foreign Endangered Species; Marine
Mammal Issuance of Permits
Fish and Wildlife Service,
Interior.
ACTION: Notice of issuance of permits.
AGENCY:

We, the U.S. Fish and
Wildlife Service, have issued permits to
conduct activities with foreign
endangered and/or threatened species,
marine mammals, or both, under the
authority of the Endangered Species
Act, as amended (ESA). With some
exceptions, the ESA prohibits activities
involving listed species unless a Federal
permit is issued that allows such
activity.

Applicant
Memphis Zoo ......
Wildlife & Environmental Conservation.
Robert Earl Anderson, Jr..
Arnulfo Rodriguez
Sal Davino ..........

Permit No.

Permit
issuance
date

10014C
29610C

9/22/2017
9/28/2017

30893C

10/4/2017

20528C
21334C

10/5/2017
10/5/2017

SUMMARY:

Information about the
applications for the permits listed in
this notice is available online at
www.regulations.gov. See
SUPPLEMENTARY INFORMATION for details.
FOR FURTHER INFORMATION CONTACT:
Joyce Russell, 703–358–2023.
SUPPLEMENTARY INFORMATION: We, the
U.S. Fish and Wildlife Service, have
issued permits to conduct certain
activities with endangered and
threatened species in response to permit
applications that we received under the
authority of section 10(a)(1)(A) of the
Endangered Species Act of 1973 (16
U.S.C. 1531 et seq.; and or the Marine
Mammal Protection Act as amended (16
U.S.C. 1361 et seq.).
After considering the information
submitted with each permit application
and the public comments received, we
issued the requested permits subject to
certain conditions set forth in each
permit. For each application for an
endangered species, we found that (1)
the application was filed in good faith,
(2) the granted permit would not operate
to the disadvantage of the endangered
species, and (3) the granted permit
would be consistent with the purposes
and policy set forth in section 2 of the
ESA.
ADDRESSES:

Availability of Documents

None.

VerDate Sep<11>2014

DEPARTMENT OF THE INTERIOR

The permittees’ original permit
application materials, along with public
comments we received during public
comment periods for the applications,
are available for review. To locate the
application materials and received
comments, go to www.regulations.gov
and search for the appropriate permit
number (e.g., 12345C) provided in the
following table:

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Marine Mammal
Applicant
BBC Natural History Unit.

Permit No.

Permit
issuance
date

53019C

1/4/2018

Authorities
We issue this notice under the
authority of the ESA, as amended (16
U.S.C. 1531 et seq.) and the Marine
Mammal Protection Act as amended (16
U.S.C. 1361 et seq.).
Joyce Russell,
Government Information Specialist, Branch
of Permits, Division of Management
Authority.
[FR Doc. 2018–05326 Filed 3–15–18; 8:45 am]
BILLING CODE 4333–15–P

DEPARTMENT OF THE INTERIOR
Office of the Secretary
[XXXD5198NI DS61100000
DNINR0000.000000 DX61103]

Exxon Valdez Oil Spill Public Advisory
Committee
Office of the Secretary, Interior.
Meeting notice.

AGENCY:
ACTION:

The Department of the
Interior, Office of the Secretary is
announcing a public teleconference
meeting of the Exxon Valdez Oil Spill
(EVOS) Trustee Council’s Public
Advisory Committee.
DATES: April 2, 2018, at 1:30 p.m. AKST.
ADDRESSES: Grace Hall Conference
Room, Suite 220, 4230 University Drive,
Anchorage, Alaska; (800) 315–6338,
code 72241.
FOR FURTHER INFORMATION CONTACT: Dr.
Philip Johnson, Department of the
Interior, Office of Environmental Policy
and Compliance, 1689 ‘‘C’’ Street, Suite
119, Anchorage, Alaska, (907) 271–
5011.
SUMMARY:

The EVOS
Public Advisory Committee was created

SUPPLEMENTARY INFORMATION:

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