5_ASTDD sample screening budget

BUDGET ESTIMATE FOR AN ORAL HEALTH SURVEY
UPDATED JULY 2017
Survey Coordinator: This person must be detail oriented. Although this person does not need to have a dental
background, they need to have an understanding of why the survey is important. It is up to this person to
contact the schools and convince them to participate. Budget: 0.5 FTE for 6-9 months (salary will vary by state
and job classification)
Disposable Supplies: Budget these items on a per child basis. Most prices are from the PlakSmacker website –
government contract prices may be lower than those listed.
Item
Photocopies
Gloves (nitrile) 2/child
Tongue Depressors
Disposable Mirrors
Toothbrushes
Toothpicks
Tray Covers

Comment
Necessary
Necessary
Use one of these –
both not necessary
Good Idea
Good Idea
Optional

Unit
3/child
100
500
144
144
lots
1,000

Unit Cost
0.10
9.00
12.50
53.00
39.00
cheap
19.00

Cost/Child
0.30
0.18
0.03
0.37
0.27
0.00
0.02

Other Screening Supplies: Budget these items on a per screener basis. Prices are from a variety of websites –
government contract prices might be lower than those listed.
Item
Antiseptic Hand Wash
Penlights (6 pack)
Antiseptic Wipes
Supply Tub
Garbage Bags

Comment
Necessary
Necessary
Good Idea
Good Idea
Good Idea

Cost/box
9.00
14.00
10.00
25.00
10.00

Cost/Screener
18.00
28.00
20.00
25.00
10.00

Screeners: For a statewide survey, plan on one person-day per school. In urban areas, a screener may be able
to screen more than one school per day, but in rural areas, it is almost impossible to screen more than one
school per day. Depending on your area, and who will screen the children (dentist, hygienist, etc), plan on about
$240 per school (4 hours at $60/hour).
Travel: Travel costs will depend on the size of your state. If you hire regional screeners, travel costs will be
reduced.
Translations: Budget $500 per page of translation.
Office Supplies, Phone, Postage: A good estimate is about $20 per school.
Data Entry: An administrative staff person should be able to enter 60 BSS screening forms per hour (more if they
have data entry experience). Budget $25 per hour for data entry – total cost will be dependent upon the
number of forms. You may be able to use direct data entry or scan forms and have no data entry costs.
Data Analysis and Interpretation: If the basic BSS model is used, data analysis and interpretation should take
about 40 hours @ $150 per hour = $6,000.
Graphics and Printing: Dependent on availability of in-house staff.
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SAMPLE BUDGET FOR STATEWIDE SURVEY
Assumptions:
 80 schools
 6 regional screeners (hygienists)
 5,000 students enrolled in the 80 schools
 80% response rate – 4,000 children will be screened
 Will use disposable mirrors & toothpicks

Budget Item
Coordinator
Screeners
Travel
Disposable Supplies
Other Screening Supplies
Photocopies
Translations
Office Supplies
Data Entry
Data Analysis & Interpretation
TOTAL
Report Preparation
Graphics & Printing

Description
$45,000 salary; 30% benefits; 0.5 FTE for 9 months
80 schools @ $240/school
80 schools @ $40/school
4,000 kids @ $0.84/child (if using disposable mirrors)
6 screeners @ $101/screener
5,000 children @ 0.30/child
$500/page, 3 pages, 2 languages
80 schools @ $20/school
60 forms/hour; 4000 forms; $25/hour
40 hours @ $150/hour

Cost
21,940
19,200
3,200
3,360
606
1,500
3,000
1,600
1,670
6,000
$62,076

In-kind?
Unknown

Disclaimer: These are estimates based on data from several oral health surveys. The cost for your survey may
vary depending on local salaries and available in-kind staff.
For Further Information Contact:
Kathy Phipps
ASTDD Data and Surveillance Coordinator
Phone: 805-776-3393
Email: [email protected]

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