Recreation Use Data Report

Recreation Use Data Report Instructions

General Instructions for filling out the Recreation Use Data Report (RUDR)
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Fields marked with a red asterisk (*) within form 7-2534 are required to be filled out in order to
successfully complete and submit the form.
If there is more than one managing entity within a recreation/wildlife area each entity will fill
out a separate form to ensure inclusion of all lands, waterbodies, amenities, concessions
operations, revenues and expenses, authorizations, and visitor information is accounted for
under their management agreement.
If there is more than one recreation/wildlife area within a Reclamation Project Area (Project),
each recreation/wildlife area needs to be reported separately by using a new form for each
area. Please refer to the definition below for a Recreation Area.

Definitions
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Reclamation Project: A Reclamation Project means any water supply, water delivery, flood
control, or hydropower project, together with associated facilities for fish, wildlife, recreation,
or water treatment, constructed or administered by Reclamation under the Federal reclamation
laws (the Act of June 17, 1902 [32Stat. 388, chapter 1093; 43 U.S.C. 371 et. seq.] and acts
supplementary thereto and amendatory thereof).
Recreation Area: A recreation area can be considered a recreation complex consisting of, among
other things, waterbodies, campgrounds, day use areas, parking areas, boat ramps, restrooms,
road and trail systems, and visitor centers. A recreation area may also contain multiple sites
(e.g., campgrounds).
Wildlife Area: A wildlife area can be considered a defined area that is managed primarily for
wildlife purposes by a wildlife management agency under an agreement with Reclamation. A
wildlife area may also contain sites that could be considered a recreation area, but it would only
be incidental to the overall management of the area for wildlife purposes.

Instructions
1. Background Information – This section is dedicated to collecting the general information for a
single recreation area. A recreation area will only have one manager, whether it be the Bureau
of Reclamation or a Managing Partner. Should there be multiple Management Agreements
resulting in multiple managing entities at a reservoir (i.e., Belle Fourche Reservoir: Bureau of
Reclamation and South Dakota Fame, Fish and Parks) they should be treated as separate
Recreation/Wildlife Areas and a form should be filled out for each area.
• Interior Region – Select from the provided drop-down list of the designated Department
of the Interior Regions that is associated with the recreation/wildlife area.
• Reclamation Project – Select from the provided drop-down list of authorized
Reclamation Projects.
• Recreation/Wildlife Area – Select from the provided drop-down list of previously
supplied recreation areas. If the recreation area is not listed, select “Not in List” and

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enter the most commonly used name of the recreation/wildlife area. This will become
the sole name used for future RUDR reporting years.
Is there a managing partner / concession operation – Within each of the respective
questions, select “yes” or “no” to generate questions specific to managing partners or
concession operations. You should only select yes if the recreation / wildlife area has a
managing partner or a concession operation.
Management Entity/Partner – Select from the provided drop-down list of previously
supplied managing entities. If the entity is not listed, select “Not in List” and enter the
most current official name of the managing entity/partner that has entered into the
management agreement for the recreation area. Note: If over the term of the
agreement, the managing partner has officially changed its name, enter the new name.
Address – Enter the address for the entity that is managing the recreation area to
include City, State, and Zip Code.
Contact Name, Phone Number, Email – Enter the name, phone number, and email
address for the main contact person at the recreation area (e.g. park ranger, park
manager, managing partner, etc.).
Management Agreement Number – Enter the number that has been assigned to the
contract by Reclamation.
Management Agreement Approval / Expiration Date – Enter the date that the
Managing Partner Agreement was entered into and the subsequent date that the
Managing Partner Agreement is set to expire.
Last Reclamation Inspection Date - Enter the date of the last Recreation Review or
Inspection conducted at the recreation area by Reclamation. The review/inspection
should be in compliance with Reclamation Manual Directive and Standard, Recreation
Program Management, LND 01-03, and any type of review or inspection conducted at
the area that was associated with contract compliance.
Twelve Month Reporting Date – Enter the twelve-month period that the report will
cover. This period can be calendar or fiscal year depending on how the managing entity
manages their reporting period.
Management Authorities – Select YES or No in each of the authority types. If the
authority applies to the recreation area, select YES. Select NO if the authority is not
applicable. If there is an alternative authority that is not listed, enter the authority in the
box labeled “Other Authority.”

2. Contact Information – Enter the contact information for each individual that took part in the
completion of the form and is responsible for the accuracy of the information provided.
3. Concession Information – This section is to be used to supply the information for all concession
operations authorized to operate within the recreation area. If there are no authorized
concession operations this section can be left blank. If there are multiple concession operations
that fall under the recreation/wildlife area, select the “+” symbol immediately under the
“Concession Information” header to create an additional set of duplicate questions. Follow this
step for each concession operation.
• Concession Name – Enter the most commonly used name for the concession operation.

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Legal Name of Owner(s) – Enter the legal name or names of the owners of the
concession operation.
Contract Number – Enter the contract/lease/authorization number assigned to the
concession operation which was given by Reclamation at the time the contract was
entered.
Contract Issued By – Enter the name of the entity that issued the
contract/lease/authorization (i.e., Reclamation or managing partner).
Contract Approval/Expiration Date – Enter the most recent approval date for the
operation of the concession and the date at which the contract is due to expire.
Annual Visitation – Enter the annual visitation number for each concession area within
the recreation area.
Operation, Maintenance, and Capital Improvement Expenses: Enter the operation and
maintenance expenses and capital improvement expenses for the 12-month reporting
period. Replacement expenses as well as salaries will be considered as an operation and
maintenance expense. A capital improvement expense is to be considered those funds
that have been allocated for construction of new facilities and components within the
concession area.
Revenues: Enter the total gross receipts for each of the concession areas that are within
the recreation area. The total gross receipts should include all revenues from
concessions, sub-concessions, and other source revenues that have resulted from the
concession operation.
Fees Paid to Managing Entity: Enter the total amount of fees the concession operation
paid to the managing entity, if separate from Reclamation.
Fees Paid to Reclamation: Enter the total amount of fees the concession operation paid
to Reclamation.
Fees Paid to Other: Enter the total amount of fees the concession operation paid to
other entities besides Reclamation and/or the managing partner. For example, this
could include a fee or assessment paid to a county or city for fire protection, police
protection, sewer/water, etc.
Land Occupied (Acres): Enter the total land acres designated/occupied by the
concession operation.
Water Occupied (Acres): Enter the total water surface acres designated/occupied by the
concession operation.
Peak Season Dates: Enter the peak season timeframe using the opening and closing of
the peak season. This will include a month and day of opening and a month and day of
the conclusion of peak season.
Annual Financial Report: Indicate whether a Reclamation Annual Financial Report has
been prepared for the current reporting year by selecting yes or no.

4. Use Authorization: This section is used to identify recreation related use authorizations. A use
authorization is a document that defines the terms and conditions under which we will allow
others to use Reclamation land, facilities, and waterbodies. Use authorizations can take the
form of easements, leases, licenses, permits, and consent documents.

If there are multiple Use Authorizations under any of the three sections, click the “+” symbol
immediately under each of the section headers to create an additional set of duplicate
questions. Follow this step for each Use Authorization.
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Non-Profit Organization/Facilities: Identify all the non-profit organizations, the
authority granting the use, type of authorization, the type of use provided, and the
facilities that are owned and operated on the recreation area. The information should
be for those non-profits that are authorized directly by Reclamation or its recreation or
wildlife managing partner.
Exclusive Uses: List the quantity, type of each exclusive use, and a very brief description
of the use and the general location. This section applies only to areas managed by
Reclamation or a partner; it does not apply to exclusive use that may exist within a
defined concession area.
Other Recreational Use Authorizations: List the quantity of other recreational use
authorizations, the purpose for which the use authorization was issued, and a very brief
description of the use authorization and the general location where the use occurs.

5. Visitor Information
• Recreation Area Visitation (Annual Visitation Number): Enter the number of visitors for
the 12-month reporting period for the recreation/wildlife area. This figure should not
include the visitation accounted for by a concession operation.
• Peak Season: Enter the peak season period by entering the “from” and “to” dates.
• Concessionaire(s) Visitation: This section will be automatically populated based on the
information collected in Section 3 of this form, Concession Information.
6. Revenues, Expenses, and Expenditures: This section will capture the total revenues, expenses,
and expenditures for Reclamation, the managing partner (if applicable), and all concessionaires
(if applicable).
Annual Revenue (Reclamation and Managing Partners)
• Entrance: Enter the total reported amount of all recreation entrance fees collected by
the managing entity for the 12-month reporting period.
• Use: Enter the most commonly charged fees for a certain activity. This includes, among
other fees, the use fee charged for camping, picnicking, boating, parking, etc. This can
only be a single dollar amount and should be independent of all other fees.
• Visitor Center/Tour: Enter the total reported amount of visitor center/tour fees
collected by the managing entity for the 12-month reporting period.
• Use Authorizations: Enter the total reported amount of recreation permit fees
(including guides, special recreation event permits, etc.) collected by the managing
entity for the 12-month reporting period.
• Other: Enter the most commonly charged fee, if any, which cannot be addressed in the
other above listed fee categories.
• Total: This section will be automatically populated with a total sum of previous entries
under this section.
Expenses & Expenditures

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Operation, Maintenance, and Capital Improvement: Enter the operation and
maintenance expenses and capital improvement expenses for the 12-month reporting
period. Replacement expenses as well as salaries will be considered as an operation and
maintenance expense. A capital improvement expense is to be considered those funds
that have been allocated for construction of new facilities and components within the
recreation/wildlife area regardless of how the finance departments of Reclamation or its
managing partners capitalize annual expenses in their records.
Concessions: All concessions information within this section will be automatically
populated based on the information collected in Section 3 of this form, Concession
Information.

7. Activity Ranking: Enter the letter of the most popular four activities with the most popular listed
first and the second most popular activity listed second, etc.
Comments
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Additional Comments, Notes, Data – Enter any additional information that you were
unable to enter in the predefined fields that may be necessary to explain any significant
adjustments from the previous year.