Respondent Reference Guide

OMB #1220-0189

RESPONDENT REFERENCE GUIDE
OVERVIEW
We will capture durations for some physical demands and environmental conditions based on the ranges below:
Duration

Overall range

8 Hour day

40 Hour week

Seldom

Up to 2%

Less than 10 minutes

Less than 45 minutes

Occasionally

2% up to 1/3

10 minutes up to 2 1/2 hours

45 minutes up to 13 hours

Frequently

1/3 up to 2/3

2 1/2 hours up to 5 1/2 hours

13 hours up to 3 1/2 days

Constantly

2/3 or more

5 1/2 hours or more

3 1/2 days or more

JOB INFORMATION & REQUIREMENTS
For each of the jobs we will be talking about today, we will need the following information:
 The number of full time and part time employees in the job
 The typical or average work schedule for full time and part time workers
o For example – full time: 8 hours a day, 40 hours a week; part time: 4 hours a day, 20 hours a week
 Any educational requirements for the job – high school diploma, college degree, etc.
 Any other special training required to get the job – certificates, licenses, vocational training, etc.
 Any related professional work experience needed to get hired for the job

JOB FUNCTION AND TASKS
We will also be asking about what the job does in a typical day:
 What are the most important things this job does for your organization?
 What is the purpose of this job?
 What do workers in this job do in a regular day?

SUPERVISORY INFORMATION
We will talk about if the job is a supervisor and how it is supervised:
 Does this job supervise anyone?
 Is their supervisor in the area where they typically work?
 How does their supervisor check the quality of their work?

MENTAL DEMANDS
During this part of the interview we’ll talk about the mental demands of the occupations such as:
 How fast work is performed?
 How difficult the work is?
 How closely the job is supervised?

PHYSICAL DEMANDS
We will also be asking about key physical requirements for the job, including:

Pushing/Pulling
Are they pushing or pulling anything that requires a significant amount of force?

Reaching/Manipulation
Do any of their tasks require gross manipulation*?
*Seizing, holding, grasping, turning, or otherwise working with the hand(s).

Do any of their tasks require fine manipulation*?
* Touching, picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or
arm, as in gross manipulation.

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Postural
Do any of their tasks requires them to use low postures such as:
Stooping, crouching, kneeling, or crawling?

ENVIRONMENTAL CONDITIONS
We will ask if any of the following conditions are encountered while performing the job:
 Outdoors
 Extreme Heat*
 Extreme Cold*
 Wetness
 Humidity
 Heavy Vibration
 Hazardous Contaminants*
 Moving Mechanical Parts*
*Is personal protective equipment (PPE) used, such as ear plugs, hearing protection, safety harnesses, etc.?

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