E-2 ANNUAL SURVEY OF PUBLIC EMPLOYMENT & PAYROLL – State Ins

Attachment 3
U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration

U.S. CENSUS BUREAU
Worksheet

E-2

2020 ANNUAL
SURVEY OF PUBLIC EMPLOYMENT & PAYROLL March
2020 – State Institutions of Higher Education
OMB No. 0607-0585: Approval Expires 07/31/2023

(06-28-2018)

DUE DATE:

April 28, 2020
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questions?

DO NOT use this worksheet to respond to the survey, it is intended to assist you
with gathering and preparing your data prior to reporting online.
Return to respond.census.gov/aspep when you are ready to report online.

• Visit
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• Call
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WORKSHEET

Title 13, United States Code, Sections 161 and 182 authorizes the Census Bureau to conduct this collection and to request your voluntary
assistance. These data are subject to provisions of Title 13, United States Code, Section 9(b) exempting data that are customarily provided
in public records from rules of confidentiality.

We estimate this survey will take between 10 minutes to 15 hours to complete, with an average of 50 minutes, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information.

1 Is the addressee title/department and mailing address the same as shown in the address label?
Mark "X" only one box.
Yes – Go to 2

No – Enter correct information below

Addressee Title or Department

ATTN:
Street 1

Street 2

City

State

Zip Code

Please continue on the next page

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This collection has been approved by the Office of Management and Budget (OMB). The eight-digit OMB approval number is 0607-0452 and
appears at the upper right of this page. Without this approval we could not conduct this survey.

Page 2
PART 1 – FULL-TIME EMPLOYEES STANDARD WEEKLY HOURS

2 Approximately how many hours per week do the majority of the full-time employees work?

Exclude
• Employees on unpaid leave, unpaid officials, pensioners, and contractors and their employees
Mark "X" only one box.
A

40 hours

C

34 to 37.4 hours

E

30 to 31.9 hours

B

37.5 to 39.9 hours

D

32 to 33.9 hours

F

No Full-Time Employees

PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS

3 For each applicable pay period that includes March 12, 2019, what were the TOTAL number of
employees and TOTAL gross payroll amounts for both full-time and part-time employees? Please also
report the number of part-time hours paid for each applicable pay period with part-time employees.
Payroll Codes
W = Weekly;

EXAMPLE

B = Bi-Weekly;

T = Twice a Month;

M = Monthly;

Q = Quarterly;

S = Semi-Annually;

A = Annually

If all full-time employees are paid bi-weekly, please provide the one bi-weekly payroll that includes March 12, 2019.

E
L

A. Full-time employees and gross payroll for the pay period that inlcudes March 12, 2019

➥

Full-time
Number of
Payroll
Full-time Employees
Code

B

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2 9 5

1 5 6

9

3

2

P

M

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Include
• Persons paid to work the number of hours that represents regular, full-time employment
• Temporary or seasonal employees who are working the number of hours that represents regular, full-time
employment

If some part-time employees are paid bi-weekly and some part-time employees are paid monthly; please provide the data for
the bi-weekly payroll that includes March 12, 2019 for the employees paid bi-weekly and the monthly data for the month of
March for the employees paid monthly.

➥

E-2

X

Part-time
Number of
Payroll
Part-time Employees
Code

B
M

E

$Bil.

Gross Payroll for Part-time Employees
Mil.
Thou.
Dol.

Part-time Hours Paid

1 0 3

6 3

0 7

7

2

4

5 5

5

0

1 9 8 5

1

9

2 5

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A

B. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019

Page 3
PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS – (Continued)

W = Weekly;

B = Bi-Weekly;

A. Instructional staff

T = Twice a Month;

Payroll Codes
M = Monthly;
Q = Quarterly;

S = Semi-Annually;

A = Annually

018

1. Full-time employees and gross payroll for the pay period that includes March 12, 2019
Full-time
Number of
Payroll
Full-time Employees
Code

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019
Part-time
Number of
Payroll
Part-time Employees
Code

Gross Payroll for Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

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Include
• Employees engaged in college or other postsecondary level teaching and related academic
(departmental) research
• Employees engaged in continuing education and other non-degree programs that are operated by
degree granting institutions
• Adjunct professors and graduate teaching/research assistants (should be reported as part-time)

E-2

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Include
Employees
• Current employees in paid leave status whether paid from the general, special, or Federal grant funds
• Substitute teachers and student employees
• Board members or school trustees paid on a per meeting basis or a flat sum quarterly, semiannually, or
annually
• Temporary or seasonal employees working the number of hours that represent full-time employment should
be reported as full-time employees
• Temporary or seasonal employees working less than the regular, full-time workweek should be reported as
part-time employees
Payroll
• Salaries, wages, fees or commissions, as well as overtime, premium, and night differential pay
• Bonuses and incentive payments that are paid at regular pay periods
• Amounts withheld for taxes, employee contributions to retirement systems, etc.
Hours
• An estimate of hours worked during the pay period for part-time employees, not compensation on an hourly
basis
Exclude
Employees
• Employees on unpaid leave, unpaid officials, pensioners, and contractors and their employees
• School board members or school trustees who serve without compensation
Payroll
• Lump sum payments and the value of living quarters and subsistence allowances furnished to
employees
Do not report
• Cumulative salaries since the beginning of the calendar or fiscal year
• Payroll amounts from last fiscal year
• Employer costs of non-wage employee benefits such as workers’ compensation, FICA, health insurance, etc.

Page 4
PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS – (Continued)

W = Weekly;

B. Hospitals

B = Bi-Weekly;

T = Twice a Month;

Payroll Codes
M = Monthly;
Q = Quarterly;

S = Semi-Annually;

A = Annually

036

1. Full-time employees and gross payroll for the pay period that includes March 12, 2019
Full-time
Number of
Payroll
Full-time Employees
Code

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019
Part-time
Number of
Payroll
Part-time Employees
Code

C. Outpatient clinics

Gross Payroll for Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

032

1. Full-time employees and gross payroll for the pay period that includes March 12, 2019
Full-time
Number of
Payroll
Full-time Employees
Code

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019
Part-time
Number of
Payroll
Part-time Employees
Code

Gross Payroll for Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

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Include
• All non-instructional employees of health clinics operated by the institution and serving the general
public
Exclude
• Employees of any clinics operated as part of a regular, inpatient hospital (should be reported in item B.)
• Employees of the student health services not available to the general public (should be reported in item E.)

E-2

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Include
• All non-instructional employees of hospitals operated by the institution and serving the general public
• Intern and resident physicians
Exclude
• Employees of the student health facilities not available to the general public (should be reported in item E.)

Page 5
PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS – (Continued)

W = Weekly;

B = Bi-Weekly;

T = Twice a Month;

Payroll Codes
M = Monthly;
Q = Quarterly;

S = Semi-Annually;

D. Agriculture experiment stations, farms, and agricultural extension services

A = Annually

059

1. Full-time employees and gross payroll for the pay period that includes March 12, 2019
Full-time
Number of
Payroll
Full-time Employees
Code

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019
Part-time
Number of
Payroll
Part-time Employees
Code

E.

All other

Gross Payroll for Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

016

1. Full-time employees and gross payroll for the pay period that includes March 12, 2019
Full-time
Number of
Payroll
Full-time Employees
Code

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019
Part-time
Number of
Payroll
Part-time Employees
Code

Gross Payroll for Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

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Include
• All non-instructional employees of the college or other postsecondary level institution not reported
elsewhere
• All paid student help
• Administrative, clerical, custodial, cafeteria, and health personnel
• Non-instructional employees engaged in organized research
• Law enforcement personnel

E-2

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Include
• All non-instructional employees of experiment stations, farms, and agricultural extension services
operated by the institution

Page 6
PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS – (Continued)

W = Weekly;

F.

B = Bi-Weekly;

T = Twice a Month;

Payroll Codes
M = Monthly;
Q = Quarterly;

S = Semi-Annually;

A = Annually

TOTAL – (Sum of items A. through E.)
Full-time
Payroll
Code

Number of
Full-time Employees

Gross Payroll for Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2. Part-time employees, gross payroll, and hours for the pay period that includes March 12, 2019
Part-time
Number of
Payroll
Part-time Employees
Code

Gross Payroll for Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

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1. Full-time employees and gross payroll for the pay period that includes March 12, 2019

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E-2

Please continue on the next page

Page 7
PART 3 – REMARKS

4 Use this space for any explanations that may be essential in understanding the reported data.

Please continue on page 10

5 Who should be contacted to answer questions about data reported on this worksheet?
Name of contact person - Please print

Area code and phone number

Email Address - Please print

E-2

Title of contact person - Please print

Extension

Area code and fax number

Date worksheet was completed
(MM)
(DD)
(YYYY)

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PART 4 – CONTACT INFORMATION

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Include
• Any significant changes to employment or payroll occurring within the last year
• Groups of employees for which you were unable to supply information
• A note if the majority of the full-time employees work more than 40 hours per week