fast track Evaluation Using Focus Groups: Topic Guide

Fast Track Template_evaluation focus group_topic guide (1).docx

Generic Clearance for the Collection of Qualitative Feedback on Agency Service Delivery (NIH)

fast track Evaluation Using Focus Groups: Topic Guide

OMB: 0925-0648

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Request for Approval under the “Generic Clearance for the Collection of Routine Customer Feedback” (OMB#: 0925-0648 Exp., date: 05/2021)

Shape1 TITLE OF INFORMATION COLLECTION: Evaluation Using Focus Groups: Topic Guide


PURPOSE:

To collect feedback from the NIH extramural staff on their training experience; and the most valuable takeaways and expected impact from training events, programs, or activities. The information from this collection of data will be used to improve future extramural staff training events, programs, activities, and or efforts.


DESCRIPTION OF RESPONDENTS:


This questionnaire will be shared with extramural staff (program, review, and grants management) involved in the administration and oversight of the NIH funding process.


Respondents will be individuals who voluntarily choose to participate in focus group sessions. The questionnaire will be accessible through online survey link, administered during focus group discussions, or sent as a follow-up electronic document.



TYPE OF COLLECTION: (Check one)


[] Customer Comment Card/Complaint Form [] Customer Satisfaction Survey

[] Usability Testing (e.g., Website or Software [] Small Discussion Group

[X] Focus Group [] Other: ______________________


CERTIFICATION:


I certify the following to be true:

  1. The collection is voluntary.

  2. The collection is low burden for respondents and low-cost for the Federal Government.

  3. The collection is non-controversial and does not raise issues of concern to other federal agencies.

  4. The results are not intended to be disseminated to the public.

  5. Information gathered will not be used for the purpose of substantially informing influential policy decisions.

  6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.


Name: Rosalina Bray, OD/OER/DCO/Extramural Staff Training Office


To assist review, please provide answers to the following question:


Personally Identifiable Information:

  1. Is personally identifiable information (PII) collected? [] Yes [X] No

  2. If Yes, is the information that will be collected included in records that are subject to the Privacy Act of 1974? [] Yes [ X] No

  3. If Applicable, has a System or Records Notice been published? [] Yes [] No [X] N/A


Gifts or Payments:

Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants? [] Yes [X] No



ESTIMATED BURDEN HOURS and COSTS


Category of Respondent

No. of Respondents

No. of Responses per Respondent

Time per

Response

(in hours)

Total Burden

Hours

Individuals/Households

25

1

1

25






Totals


25


25



Category of Respondent


Total Burden

Hours

Hourly Wage Rate*

Total Burden Cost

Individuals/Households

25

$46.00

$1,150.00





Totals



$1,150.00

The General Public wage rate was obtained from https://www.bls.gov/oes/2019/may/oes_nat.htm#00-0000



FEDERAL COST: The estimated annual cost to the Federal government is $17,000.00


Staff


Grade/Step

Salary*

% of Effort

Fringe (if applicable)

Total Cost to Gov’t

Federal Oversight






Extramural Staff Training Officer


GS - 14

$142,000.00

12%


0


$17,000.00

























Travel






Other Cost












Total






$17,000.00

*the Salary in table above is cited from https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2018/DCB.pdf



If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions:


The selection of your targeted respondents

  1. Do you have a customer list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe? [X] Yes [] No


If the answer is yes, please provide a description of both below (or attach the sampling plan)? If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them?


Fiscal year baseline data from NIH QVR IMPAC II system which extramural staff who are responsible for the oversight and administration of grants are listed.



Administration of the Instrument

  1. How will you collect the information? (Check all that apply)

[] Web-based or other forms of Social Media

[] Telephone

[X] In-person

[] Mail

[] Other, Explain



  1. Will interviewers or facilitators be used? [ X] Yes [] No

Please make sure that all instruments, instructions, and scripts are submitted with the request.



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File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
File TitleGeneric Clearance Submission Template
SubjectGeneric Clearance Submission Template
AuthorOD/USER
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File Created2021-05-03

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