Data Variable Options

Att 5B NHME Variables Options July 2018.docx

National HIV Prevention Program Monitoring and Evaluation (NHM&E)

Data Variable Options

OMB: 0920-0696

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Attachment 5B. National HIV Prevention Program Monitoring and Evaluation (NHM&E) Data Variable Options (OMB 0920-0696, Exp. 02/28/2019)

Option 1 is available through December 31, 2018 for health departments funded under PS18-1802. However, additional time may be granted to those health departments unable to transition to Option 2 by that date. Option 1 is required for community based organizations funded under PS15-1502 through the last year of current funding (June 30, 2020) and those funded under PS17-1704 through March 31, 2019.

Option 2 is available to health departments beginning July 1, 2018 and required for all health departments on January 1, 2019. Option 2 will be required for any new CBO NOFO. New Variables will be available following OMB approval.

Variable Number

Variable Name

Option 1:

NHM&E Requirements

Option 2:

NHM&E Requirements

Status

Agency





A01

Agency Name


A01a

Agency ID


A02

Jurisdiction


A27

CBO Agency Name


A28

CBO Agency ID


Site





S01

Site ID


S04

Site Type


S08

Site – County


S09

Site – State


S10

Site - Zip Code


S03

Site Name

 


 CDC

 




CDC06

CDC Variable 6


CDC07

CDC Variable 7


CDC08

CDC Variable 8


CDC09

CDC Variable 9


CDC10

CDC Variable 10


 Client

 




G101

Date Client Demographic Data Collected


G103

Local Client ID


G112

Date of Birth - Year


G114

Ethnicity


G116

Race


G120

State/Territory of Residence


G123

Assigned Sex at Birth


G124

Current Gender Identity


G124a

Specify Current Gender Identity

 


G132

Client – County


G134

Client - Zip Code


G200

Date Client Risk Collected


G200_1

Client Behavioral Risk Profile

 


G204

Previous HIV Test


G205

Self-Reported HIV Test Result

 


G209

Pregnant (Only If Female)


G210

In Prenatal Care (Only if Pregnant)


G211_01

Injection Drug Use


G211_08

Share Drug Injection Equipment



G212

Additional Client Risk Factors



G216a

Vaginal or Anal Sex with a Male


G216b

Vaginal or Anal Sex with a Female


G216c

Vaginal or Anal Sex with a Transgender Person


G217a

Vaginal or Anal Sex without a Condom with a Male



G217b

Vaginal or Anal Sex without a Condom with a Female



G217c

Vaginal or Anal Sex without a Condom with a Transgender Person

 


G218a

Vaginal or Anal Sex with a Male IDU

 


G218b

Vaginal or Anal Sex with a Female IDU

 


G218c

Vaginal or Anal Sex with a Transgender IDU

 


G219a

Vaginal or Anal Sex with HIV-Positive Male

 


G219b

Vaginal or Anal Sex with HIV-Positive Female

 


G219c

Vaginal or Anal Sex with HIV-Positive Transgender Person

 


G220

Vaginal or Anal Sex with MSM (female only)

 


G222

Vaginal or Anal Sex without a Condom (PS only)


G223

Vaginal or Anal Sex with an IDU (PS only)

 


G205a

Previous HIV Test Result

 


G400

In the past 5 years, has the client/patient had sex with a male?

 


G401

In the past 5 years, has the client/patient had sex with a female?

 


G402

In the past 5 years, has the client/patient injected drugs that were not prescribed to him/her by a medical care provider?

 


G403

In the past 5 years, has the client/patient had sex with a transgender person?


New

 Testing 1

 




H04a

Test Form ID


H06

Session Date


H800

Has the client/patient ever heard of PrEP, the medicine taken daily to reduce the risk for getting HIV?

 


H802

Has the client/patient used PrEP anytime in the last 12 months?

 


H04c

eHARS State Number

 


H04d

eHARS City/County Number

 


 Partner Services

 




PCR101

Case Number


PCR103

Case Open Date


PCR104

Case Close Date


PCR108

Date of Report



PCR109

Reported to Surveillance



PCR200

Date Collected



PCR202a

Local PS ID

 


PCR207

Partner Type


PCR209

Notification Plan

 


PCR104a

Care Status at Case Close Date

 


 Testing 2

 




X103

Test Technology



X104

HIV Test Election



X104a

HIV Test Election

 


X105

Sample Date


X110

Test Result

 


X111

Result Provided


X115

If Result Not Provided, Why

 


X124

Basis of Final Determination

 


X125

HIV Test Result, Final Determination

 


X126

Preliminary Positive point-of-care rapid test

 


X126a

Specimen Collection Date of Preliminary Positive point-of-care rapid test

 


X127

Tests for co-infections

 


X127a

Syphilis Test

 


X127b

Gonorrhea

 


X127c

Chlamydial infection

 


X127d

Hepatitis C

 


X135

Worker ID


X136

In Surveillance System or Records

 


X137

Program Announcement or Program Strategy


X137-1

Specify Program Announcement/Strategy

 


X138

Client HIV Status

 


X150

Has the client/patient ever had a positive HIV test?

 


X150a

If yes, date of first positive HIV test

 


X224

Stage of infection

 


X302

Attempt to Locate Outcome


X303

Reason for Unsuccessful Attempt


X303a

Specify Reason for Unsuccessful Attempt

 


X306

Enrollment Status


X502

Time Period for Recall (in months)

 


X503

Total number of claimed sex and/or needle-sharing partners within the last 12 months


X511

Total number of named sex and/or needle sharing partners within the last 12 months (with enough information to locate)


X511a

Total Number of Named Male Partners



X511b

Total Number of Named Female Partners



X511c

Total Number of Named Transgender Partners



X600

Partner Notifiability


X601

Actual Notification Method


X602

Previous HIV Test



X603

Self-Reported HIV Test Result



X604

Date of Last HIV Test



X702

Referral Date



X702a

Reason Client Not Referred to HIV Medical Care



X703_01

Referred To HIV Testing



X703_10

Referred To Medical Care



X703_14

Referred To Partner Services



X703_17

Referred To HIV Prevention Services



X706

Referral Outcome



X706b

First HIV Medical Care Appointment within 90 Days of HIV Test



X706c

HIV Medical Care Linkage

 


X706d

First HJV Medical Appointment Date

 


X712

HIV Test Performed


X712a

Coinfection Screen (Partner Services)



X712b

Co-infection Result (Partner Services)



X713

HIV Test Result

 


X714a

HIV Test Results Provided


X724

Client Received Prevention Services



X725

Partner Service Interview



X725a

Was the PS Interview within 30 Days of Receiving a Positive HIV Test Result



X725b

Care Status at Time of the PS Interview

 


X730a

Housing status in past 12 months - revised


X731

PrEP Status

 


X731a

Partner referred to PrEP Provider (Partner Services)

 


X740

Seen a Medical Care Provider in past 6 months

 


X741

Attend HIV medical care appointment

 


X741a

Appointment Date

 


X742

Individualized behavioral risk-reduction counseling

 


X743

Information provided for partner services

 


X744

Interviewed for partner services

 


X744a

Date of partner services interview

 


X745

Screened for perinatal HIV service coordination needs

 


X746

Perinatal HIV service coordination needs identified

 


X747

Referred for HIV perinatal service coordination

 


X748

Screened for PrEP eligibility

 


X749

Eligible for PrEP referral

 


X750

Referred to a PrEP Provider



X751

Assistance with linkage to a PrEP provider

 


X752a

Navigation services for linkage to HIV medical care – screened for need

 


X752b

Navigation services for linkage to HIV medical care – need identified

 


X752c

Navigation services for linkage to HIV medical care – provided or referred for service

 


X752e

Linkage services to HIV medical care – screened for need

 


X752f

Linkage services to HIV medical care – need identified



X752g

Linkage services to HIV medical care – provided or referred for service



X753a

Health benefits navigation and enrollment – screened for need



X753b

Health benefits navigation and enrollment – need identified



X753c

Health benefits navigation and enrollment – provided or referred to service



X754a

Medication adherence support – screened for need



X754b

Medication adherence support – need identified



X754c

Medication adherence support – provided or referred to service



X755a

Evidence-based risk reduction intervention – screened for need



X755b

Evidence-based risk reduction intervention – need identified



X755c

Evidence-based risk reduction intervention – provided or referred to service



X756a

Behavioral health services – screened for need



X756b

Behavioral health services – need identified



X756c

Behavioral health services – provided or referred to service



X758a

Social services – screened for need



X758b

Social services – need identified



X758c

Social services – provided or referred to service



 Aggregate

 




ME201a

Category A total PS18-1801-funded aggregate test events


ME201b

Category A total reimbursed aggregate test events


ME202a

Category A PS18-1801-funded aggregate newly diagnosed HIV-positive test events


ME202b

Category A reimbursed aggregate newly diagnosed HIV-positive testing events


CBO





CBOCL003

Client Record Number


CBOTEST001

Target Population(s)

 


CBOTEST002

High-Risk Client


CBOTEST003

HIV Medical Care at the time of this positive test


CBOTEST004

Navigation and prevention and essential support services, HIV Testing


CBOTEST004SP

Other recommended support services, HIV testing


CBOTEST005

Date client attended first medical care appointment


 Data Upload

 




Z03c

Schema Version Number


Z06

Data Type in File


Budget

Health Department PS18-1802 Only




BASTRAT10a1P

Percent Allocated - Monitoring and Evaluation - Prevention

New

BASTRAT10a1S

Percent Allocated - Monitoring and Evaluation - Surveillance

 

New

BASTRAT11a1P

Percent Allocated - Capacity Building and TA - Prevention

New

BASTRAT11a1S

Percent Allocated - Capacity Building and TA - Surveillance

New

BASTRAT11a2P

Percent Allocated - Geocoding - Prevention

New

BASTRAT11a2S

Percent Allocated - Geocoding - Surveillance

New

BASTRAT1a1S

Percent Allocated – Data Activities - Surveillance

New

BASTRAT1a2P

Percent Allocated – Data Activities - Prevention

New

BASTRAT2a1P

Percent allocated - Routine HIV testing, Healthcare -Prevention

 

New

BASTRAT2a2P

Percent allocated - Targeted HIV testing, non-Healthcare - Prevention

New

BASTRAT2a3P

Percent allocated - HIV Partner Services - Prevention

New

BASTRAT2a4P

Percent allocated - D2C - Prevention

New

BASTRAT2a4S

Percent expended - D2C - Surveillance

New

BASTRAT3a1P

Percent Allocated - HIV Transmission Clusters and Outbreaks - Prevention

New

BASTRAT3a1S

Percent Allocated - HIV Transmission Clusters and Outbreaks - Surveillance

New

BASTRAT4a1P

Percent Allocated - CPP, Continuum of Care - Prevention

 

New

BASTRAT4a2P

Percent Allocated - CPP, Risk Reduction Interventions - Prevention

New

BASTRAT4a3P

Percent Allocated - Other CPP - Prevention

New

BASTRAT5a1P

Percent Allocated - Prevention with HIV-negative persons - Prevention

New

BASTRAT5a2P

Percent Allocated - PrEP Access and Support - Prevention

New

BASTRAT5a3P

Percent Allocated - PEP Access and Support - Prevention

New

BASTRAT6a1P

Percent Allocated - Perinatal HIV Exposure Reporting - Prevention

New

BASTRAT6a1S

Percent Allocated - Perinatal HIV Exposure Reporting - Surveillance

 

New

BASTRAT6a2P

Percent Allocated - Perinatal HIV Surveillance Coordination - Prevention

New

BASTRAT6a2S

Percent Allocated - Perinatal HIV Surveillance Coordination - Surveillance

New

BASTRAT7a1P

Percent Allocated - Community-level Prevention Activities - Prevention

New

BASTRAT7a2P

Percent Allocated - SSP - Prevention

New

BASTRAT7a3P

Percent Allocated - Condom Distribution - Prevention

New

BASTRAT8a1P

Percent Allocated - HIV Planning - Prevention

New

BASTRAT8a1S

Percent Allocated - HIV Planning - Surveillance

 

New

BASTRAT9a1P

Percent Allocated - Health Information Infrastructure - Prevention

New

BASTRAT9a1S

Percent Allocated - Health Information Infrastructure -Surveillance

New

BASTRAT9a2P

Percent Allocated - Data Security and Confidentiality - Prevention

New

BASTRAT9a2S

Percent Allocated - Data Security and Confidentiality - Surveillance

New

BASTRAT9a3P

Percent Allocated - Policies and Protocols - Prevention

New

BASTRAT9a3S

Percent Allocated - Policies and Protocols - Surveillance

New

BESTRAT10a1P

Percent Expended - Monitoring and Evaluation - Prevention

 

New

BESTRAT10a1S

Percent Expended - Monitoring and Evaluation - Surveillance

New

BESTRAT11a1P

Percent Expended - Capacity Building and TA - Prevention

New

BESTRAT11a1S

Percent Expended - Capacity Building and TA - Surveillance

New

BESTRAT11a2P

Percent Expended - Geocoding - Prevention

New

BESTRAT11a2S

Percent Expended - Geocoding - Surveillance

New

BESTRAT1a1S

Percent Expended – Data Activities - Surveillance

New

BESTRAT1a2P

Percent expended - NHME

 

New

BESTRAT2a1P

Percent expended - Routine HIV testing, Healthcare - Prevention

New

BESTRAT2a2P

Percent expended - Targeted HIV testing, non-Healthcare - Prevention

New

BESTRAT2a3P

Percent expended - HIV Partner Services - Prevention

New

BESTRAT2a4P

Percent expended - D2C - Prevention

New

BESTRAT2a4S

Percent expended - D2C - Surveillance

New

BESTRAT3a1P

Percent Expended - HIV Transmission Clusters and Outbreaks - Prevention

New

BESTRAT3a1S

Percent Expended - HIV Transmission Clusters and Outbreaks - Surveillance

 

New

BESTRAT4a1P

Percent Expended - CPP, Continuum of Care - Prevention

New

BESTRAT4a2P

Percent Expended - CPP, Risk Reduction Interventions - Prevention

New

BESTRAT4a3P

Percent Expended - Other CPP - Prevention

New

BESTRAT5a1P

Percent Expended - Prevention with HIV-negative persons - Prevention

New

BESTRAT5a2P

Percent Expended - PrEP Access and Support - Prevention

New

BESTRAT5a3P

Percent Expended - PEP Access and Support - Prevention

New

BESTRAT6a1P

Percent Expended - Perinatal HIV Exposure Reporting - Prevention

 

New

BESTRAT6a1S

Percent Expended - Perinatal HIV Exposure Reporting - Surveillance

New

BESTRAT6a2P

Percent Expended - Perinatal HIV Surveillance Coordination - Prevention

New

BESTRAT6a2S

Percent Expended - Perinatal HIV Surveillance Coordination - Surveillance

New

BESTRAT7a1P

Percent Expended - Community-level Prevention Activities - Prevention

New

BESTRAT7a2P

Percent Expended - SSP - Prevention

New

BESTRAT7a3P

Percent Expended - Condom Distribution - Prevention

New

BESTRAT8a1P

Percent Expended - HIV Planning - Prevention

 

New

BESTRAT8a1S

Percent Expended - HIV Planning - Surveillance

New

BESTRAT9a1P

Percent Expended - Health Information Infrastructure - Prevention

New

BESTRAT9a1S

Percent Expended - Health Information Infrastructure - Surveillance

New

BESTRAT9a2P

Percent Expended - Data Security and Confidentiality - Prevention

New

BESTRAT9a2S

Percent Expended - Data Security and Confidentiality - Surveillance

New

BESTRAT9a3P

Percent Expended - Policies and Protocols - Prevention

New

BESTRAT9a3S

Percent Expended - Policies and Protocols - Surveillance

 

New

CSTRATEGY1

Comments - Strategy 1

New

CSTRATEGY10

Comments - Strategy 10

New

CSTRATEGY11

Comments - Strategy 11

New

CSTRATEGY2

Comments - Strategy 2

New

CSTRATEGY3

Comments - Strategy 3

New

CSTRATEGY4

Comments - Strategy 4

New

CSTRATEGY5

Comments - Strategy 5

 

New

CSTRATEGY6

Comments - Strategy 6

New

CSTRATEGY7

Comments - Strategy 7

New

CSTRATEGY8

Comments - Strategy 8

New

CSTRATEGY9

Comments - Strategy 9

New





10


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