SDR Between-Cycle Respondent Locating

2021 Survey of Doctorate Recipients (NCSES)

Appendix E.2 Prefield Contact Materials for 2023 SDR_Final[2]

SDR Between-Cycle Respondent Locating

OMB: 3145-0020

Document [pdf]
Download: pdf | pdf
DRAFT as of June 2, 2021

Appendix E.2 Prefield Contact Materials for 2023 SDR
Contents
Week 1 ................................................................................................................................................ 2
Invitation Email – Continuing cohort .............................................................................................. 2
Invitation Email – New Cohort .......................................................................................................... 3
Invitation Email – Experian Household Emails .............................................................................. 4
Week 6 ................................................................................................................................................ 5
Reminder Letter – Continuing Cohort ....................................................................................................... 5
Reminder Letter – New Cohort ................................................................................................................. 6
Frequently Asked Questions ................................................................................................................ 7
Locating Instrument ............................................................................................................................. 8

Page 1 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Week 1
Invitation Email – Continuing cohort
- Send to highest quality active email address
- Sender: SDR@.com
- Email subject line: NSF contact information
Dear Dr. {FIRST NAME} {LAST NAME},

About 2 years ago, you were asked to participate in the Survey of Doctorate Recipients
(SDR) that is being conducted by our survey contractor, . As you may recall,
the SDR is sponsored by the National Center for Science and Engineering Statistics (NCSES)
within the National Science Foundation (NSF) and the National Institutes of Health (NIH) and
collects data on U.S.-trained doctorates in the fields of science, engineering, and health (Survey
of Doctorate Recipients | NCSES | NSF). As we prepare for the 2023 cycle of the SDR, we
would like to ensure we have your most current contact information.
Please click on the link below and enter your PIN to update or confirm your information.
https://www.NSFcontact.org
PIN: {WEBPIN}
Thank you in advance.

Sincerely,
Emilda B. Rivers, Director
National Center for Science and Engineering Statistics
National Science Foundation

Your data will be kept strictly confidential and safeguarded in accordance with the Privacy Act of
1974 and the Confidential Information Protection and Statistical Efficiency Act of 2002. The
OMB Control number covering this collection is 3145-0020, and expires MM/DD/YYYY.

Questions?
Call 1-855-200-0528 (toll-free in the United States), 301-684-5701 (outside the United States)
Email SDR@.com or Daniel Foley, SDR Survey Manager ([email protected])

Page 2 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Invitation Email – New Cohort
- Send to highest quality active email address
- Sender: SDR@.com
- Email subject line: NSF contact information
Dear Dr. {FIRST NAME} {LAST NAME},

This summer, you will be invited to participate in the Survey of Doctorate Recipients (SDR)
that is being conducted by our survey contractor, . The study is sponsored
by the National Center for Science and Engineering Statistics (NCSES) within the National
Science Foundation (NSF) and the National Institutes of Health (NIH) and collects data on U.S.trained doctorates in the fields of science, engineering, and health (Survey of Doctorate
Recipients | NCSES | NSF). As we prepare to launch the 2023 SDR, we would like to ensure we
have your most current contact information.
Please click on the link below and enter your PIN to update or confirm your information.
https://www.NSFcontact.org
PIN: {WEBPIN}
Thank you in advance.

Sincerely,
Emilda B. Rivers, Director
National Center for Science and Engineering Statistics
National Science Foundation

Your data will be kept strictly confidential and safeguarded in accordance with the Privacy Act of
1974 and the Confidential Information Protection and Statistical Efficiency Act of 2002. The
OMB Control number covering this collection is 3145-0020, and expires MM/DD/YYYY.

Questions?
Call 1-855-200-0528 (toll-free in the United States), 301-684-5701 (outside the United States)
Email SDR@.com or Daniel Foley, SDR Survey Manager ([email protected])

Page 3 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Invitation Email – Experian Household Emails
- Send to highest quality active email address
- Sender: SDR@.com
- Email subject line: NSF contact information
This summer you or someone in your household will be invited to participate in a survey
sponsored by the National Center for Science and Engineering Statistics (NCSES) within the
National Science Foundation (NSF) and the National Institutes of Health (NIH).
The survey is being conducted by our contractor, . As we prepare to launch
the survey, we would like to ensure we have your most current contact information.
Please click on the link below and enter your PIN to update or confirm your information.
https://www.NSFcontact.org
PIN: {WEBPIN}
You can learn more about NCSES and the surveys we conduct at: National Center for Science
and Engineering Statistics (NCSES) | National Science Foundation (NSF)
Thank you in advance.

Sincerely,
Emilda B. Rivers, Director
National Center for Science and Engineering Statistics
National Science Foundation

Your data will be kept strictly confidential and safeguarded in accordance with the Privacy Act of
1974 and the Confidential Information Protection and Statistical Efficiency Act of 2002. The
OMB Control number covering this collection is 3145-0020, and expires MM/DD/YYYY.

Questions?
Call 1-855-200-0528 (toll-free in the United States), 301-684-5701 (outside the United States)
Email SDR@.com or Daniel Foley, SDR Survey Manager ([email protected])

Page 4 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Week 6
Reminder Letter – Continuing Cohort
- Letter in #10 envelope
- Send to highest quality active address
{DATE}
Dear Dr. {FIRST NAME} {LAST NAME},
About 2 years ago, you were asked to participate in the Survey of Doctorate Recipients
(SDR) that is being conducted by our survey contractor, . As you may recall,
the SDR is sponsored by the National Center for Science and Engineering Statistics (NCSES)
within the National Science Foundation (NSF) and the National Institutes of Health (NIH) and
collects data on U.S.-trained doctorates in the fields of science, engineering, and health. As we
prepare for the next cycle of the SDR, we would like to ensure we have your most current
contact information.
If you have already updated or confirmed your information, thank you. If not, please visit the
website below to provide us with your current information.

https://www.NSFcontact.org
PIN: {WEBPIN}

For more information, see the back of this letter for answers to frequently asked questions,
email SDR@.com, or call 855-200-0528 (toll-free in the United States) or
301-684-5701 (outside the United States).
Thank you in advance.

Sincerely,
Emilda B. Rivers, Director
National Center for Science and Engineering Statistics
National Science Foundation

Page 5 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Reminder Letter – New Cohort
- Letter in #10 envelope
- Send to highest quality active address in M3.
{DATE}
Dear Dr. {FIRST NAME} {LAST NAME},
This summer, you will be invited to participate in the Survey of Doctorate Recipients (SDR)
that is being conducted by our survey contractor, . The SDR is sponsored
by the National Center for Science and Engineering Statistics (NCSES) within the National
Science Foundation (NSF) and the National Institutes of Health (NIH) and collects data on U.S.trained doctorates in the fields of science, engineering, and health. As we prepare to launch the
2023 SDR, we would like to ensure we have your most current contact information.
If you have already updated or confirmed your information, thank you. If not, please visit the
website below to provide us with your current information.

https://www.NSFcontact.org
PIN: {WEBPIN}

For more information, see the back of this letter for answers to frequently asked questions,
email SDR@.com, or call 855-200-0528 (toll-free in the United States) or
301-684-5701 (outside the United States).
Thank you in advance.

Sincerely,
Emilda B. Rivers, Director
National Center for Science and Engineering Statistics
National Science Foundation

Page 6 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Frequently Asked Questions
Included on backside of letters

Survey of Doctorate Recipients (SDR)
FrequentlyAsked Questions
What is the Survey of Doctorate Recipients?
Since the 1970s, the Survey of Doctorate Recipients (SDR) has been the most important source of
information on the education and training, work experience, and career development of science,
engineering, and health (SEH) doctorate holders trained in the United States. The SDR is conducted by
the National Center for Science and Engineering Statistics (NCSES) within the National Science
Foundation (NSF) and the National Institutes of Health (NIH).  serves as the data
collection contractor for the SDR on behalf of NCSES.
How is the information used?
The SDR provides data useful in assessing the supply and characteristics of the nation's SEH doctorates
employed in educational institutions, private industry, and professional organizations, as well as in
Federal, state, and local governments. Data are used by policymakers, academic organizations, and
governmental agencies to understand the educational and occupational achievements and career
movement of U.S.-trained doctoral scientists and engineers in the United States and abroad.
For other uses and more information, visit https://nsf.gov/statistics/srvydoctoratework/.
What are you asking me to do right now?
For now, we are asking you to confirm or update your contact information so that when we are ready to launch
the next cycle of the SDR this year, you are able to receive your survey invitation.
Who will be asked to participate?
SDR samples individuals who have earned an SEH research doctoral degree from a U.S. academic
institution and are less than 76 years of age.
Will my information be kept confidential?
Yes, all information you provide will be kept strictly confidential and safeguarded in accordance with the Privacy
Act of 1974 and the Confidential Information Protection and Statistical Efficiency Act of 2002. Your responses
are used for research purposes only.
Per the Federal Cybersecurity Enhancement Act of 2015, your data are protected from cybersecurity risks
through screening of the Federal systems that transmit your data.
Information that personally identifies you is separated from your survey responses. Published reports
show only summary information.
How long will this survey take?
It will take you less than 5 minutes to update your contact information. For the SDR survey itself,
although individual times may vary, the average time to complete the survey is about 21 minutes. Send
comments regarding this burden estimate or any other aspects of this collection of information, including
suggestions for reducing this burden, to the Reports Clearance Officer, Office of the General Counsel,
National Science Foundation, 2415 Eisenhower Ave., Alexandria, VA 22314.
Additional information about this survey
Under 5 CFR 1320.5(b), an agency cannot conduct, sponsor, or require a response to a collection of
information unless the collection displays a currently valid Office of Management and Budget (OMB)
approval number. The OMB approval number for this survey is 3145-0020.

Page 7 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Locating Instrument
Survey Information
Assurance of Confidentiality
•
•

•
•

The information collected for the Survey of Doctorate Recipients (SDR) is solicited under the
authority of the National Science Foundation Act of 1950, as amended, and the Confidential
Information Protection and Statistical Efficiency Act of 2002.
These laws require that the survey sponsors (National Center for Science and Engineering
Statistics within the National Science Foundation, and National Institutes of Health) treat all
information you provide as confidential. The information you provide will be used only for
research and statistical purposes by the survey sponsors, their contractors, and collaborating
researchers for the purpose of analyzing data and preparing scientific reports and articles. Any
information publicly released (such as statistical summaries) will be in a form that does not
personally identify you.
Per the Federal Cybersecurity Enhancement Act of 2015, your data are protected from
cybersecurity risks through screening of the Federal systems that transmit your data.
The responses you provide today are being collected with software that is designed to secure
your data and provide you with confidentiality. However, please be apprised that all Internetbased communication is subject to the remote likelihood of tampering from an outside source.

OMB Control Number: 3145-0020
•

An agency may not conduct or sponsor, and a person is not required to respond to, a collection
of information unless it displays a currently valid OMB Control Number.

Participation Information
•
•
•

The average time to complete this survey is about 3 minutes. Actual time may vary depending
on your circumstances.
Your response is voluntary and failure to provide some or all of the requested information will
not in any way adversely affect you.
If you have questions about the SDR, please refer to our Frequently Asked Questions. If you
have any further questions, please contact  toll-free within the U.S. at 1-855200-0528, or 301-684-5701 outside of the U.S. You can also send an email to SDR@.com.

Thank you for your continued support of the SDR!

Programming Instructions: Make “Frequently Asked Questions” a hyperlink that launches the 2021
Locating Instrument FAQs.

Page 8 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021

Instructions
Navigation Instructions
•

Move forward or backward one question at a time by clicking on the Next or Previous buttons.
(DO NOT use your browser's Back or Forward buttons.)

Suspending the Survey
•
•
•

If you need to exit the survey prior to completion, please click on the Save and Continue Later
button at the bottom of any screen. All responses that you have provided to that point are
securely stored, and you can resume the survey at your convenience.
In order to resume your survey, you will need your PIN.
If you exit the survey another way, for example by closing the browser window without clicking
the Save and Continue Later button, all responses that you provided to that point are saved.

Q1. Is your name {FirstName} {PERSMID} {LastName} {NameSuffix}?
1
2
3
4

Yes
Yes, but that is not the correct spelling SKIP TO Q1a
No, but I used to go by that name
SKIP TO Q1a
No
SKIP TO END1

Q1A. Please correct your name below.
First Name ____________________
Middle Name ____________________
Last Name _______________________
Suffix ____________________

Q2. Did you earn a doctorate degree in Science, Engineering, or Health? This includes
degrees in the biological, agricultural, and environmental life sciences, computer and
information sciences, mathematics and statistics, the physical sciences, psychology, the
social sciences, engineering, and health.
1
2

Yes
No

SKIP TO END1

Q3. From which of the following academic institutions did you receive your doctorate
degree? If you have more than one, please answer for your first SEH degree.
1
2
3
4
Page 9 of 12

{A}
{B}
{C}
OTHER, SPECIFY: ____________
Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021
Q4. What was the primary field of study for this degree?
1
2
3
4

{A}
{B}
{C}
Other, specify: ____________

Q5. In what year was this degree awarded?
1

{A}

2

{B}

3

{C}

4

Other, specify: ____________

Q6. Below is the mailing address we have for you. Is this address correct?
{Address1}
{Address2}
{City}, {State}{Province} {Zip}
{Country}
1

Yes

GO TO Q6b

2

Yes, but I prefer that you use a different address

3

No, this is no longer my mailing address GO TO Q6a

4

No, this was never my mailing address GO TO Q6a

GO TO Q6a

Q6A. What is your {preferred} mailing address?
Country ____
To: {DR. {LastName/Q1ALASTNAME}}
Company / Institution / Organization _______________
Agency / Branch / Department _________________
Address 1 _____
Address 2 _____
City ____
State/Province/Region ____
Zipcode ____
Page 10 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021
Q6B. Is this a:
1

Home address

2

Work address

IF HASEMAIL=1, GO TO Q7, ELSE GO TO Q7a.

Q7. Below is the email address we have for you. Is this email address correct?
{Email1}
1

Yes

GO TO Q7b

2

Yes, but I prefer that you use a different email address

3

No, this is no longer my email address GO TO Q7a

4

No, this was never my email address GO TO Q7a

GO TO Q7a

Q7A. What is your {preferred} email address?
Email: ___________________

Q7B. Is this a:
1

Personal email address

2

Work email address

Q8. Below {is/are} the phone {number/numbers} we have for you. Please review and
update as needed. Click “Add new phone” if no phone numbers are listed or if there is
another phone number we should have.
1. Is this phone number current?
[Q8_A]
1 Yes

{Phone1}

2 No, this
is no
longer my
phone
number

3 No, this
was never
my phone
number

2. Is this phone
number for home
or work? [Q8_B]
1 Home 2 Work

3. Is this phone
number a landline or
cell? [Q8_C]
1 Landline 2 Cell

{Phone2}
{Phone3}
Add new
phone

Page 11 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR

DRAFT as of June 2, 2021
Q9. Which of these phone numbers is your preferred number? We will contact you at this
number first.
{Phone1}
{Phone2}
{Phone3}

Page 12 of 12

Appendix E.2_Prefield Contact Materials for 2023 SDR


File Typeapplication/pdf
AuthorElizabeth Smith
File Modified2021-06-02
File Created2021-06-02

© 2024 OMB.report | Privacy Policy