APHIS 7089, Inspection Report Review Checklist

UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
ANIMAL CARE
INSPECTION REPORT REVIEW CHECKLIST
FOR INTERNAL USE

When reviewing an Inspection Report, the reviewer should make sure that all the applicable criteria
below are met:
General Information
� Inspection type is correct (Routine, PL Inspection #1, Site Additions are marked as Routine, etc.)
� Report not written on a canceled site
� “Prepared by”: same as or later than “Inspection date”
� “Received by” date: before earliest correction deadline, 5 days or less from “Inspection date”, and
same as or after “Prepared by”
� Name in “Received by” matches licensee name or is a facility representative
� Certified mail number included on report, if applicable
� Reports with Directs were not emailed or sent certified mail
Narrative
� If no NCIs, Report has appropriate statement
� NCI citation contains all 4 4 parts, if appropriate
� Regulation (appropriate section and specific subparts for the NCI)
� Description of NCI (clear, appropriate details including animal ID, no diagnosis)
� Why the problem is an NCI (appropriate, reasonable consequence)
� Appropriate general description of how licensee/registrant can correct the problem, and a reasonable
correction deadline (unless Repeat, PL, or New Site Approval inspection)
� Narrative is clear, reasonably free of improper grammar or spelling errors, and objective
� Direct NCIs appropriately classified (unless PL)
� Same problem is not cited in multiple CFRs, unless appropriate
� Focused inspections are appropriately described
� Final statement regarding who conducted the inspection and the exit briefing and when it occurred if
report not delivered day of inspection
� Amended reports are not noted as “Amended”
� No extraneous, unrelated, or inappropriate information
� Report follows all Inspection Guide requirements and supervisory guidance
� Pre-License reports have all required statements
� Passing PL: type license requested and payment information
� Non-passing PL: how many inspections left and deadline date for 90 days window
� All PL: no regulated activity statement
� Look at previous report(s) to verify Repeat NCIs
� Repeats notated correctly, i.e., inspector didn’t shift section numbers (e.g. 3.1 vs. 3.6 for same
problem)
� Inspections not occurring on exact same date each year
Documentation (photos, videos, document)
� Required photos for Repeats, Criticals, Directs, Corrected Directs, Corrected Vet Care, all NCIs at
facility with ongoing IES investigation, and commercial airlines
� Documentation clearly and accurately depicts the NCI
� Close-ups and overviews are included as needed for orientation
� Animal IDs included in picture labels for vet care, space, and when appropriate
� Animals are present in the photo (if possible)
� Uploaded or photographed documents or records are readable
� View videos and listen to audio to ensure content is appropriate and depicts NCIs
� If documentation contains confidential business information, ensure this is noted in label
� Labels are present for all documentation and are sufficiently detailed
� Documentation assigned to appropriate CFR(s) unless showing corrected items or overviews
� Note if documentation depicts an NCI not included on report
� Note if required photographs were not included
APHIS FORM 7089
OCT 2018

� If documentations does not support NCIs or raises any concerns, make note to discuss with
inspector

Animal Inventory
� Verify inventory included
� Assess completeness (numbers make sense with NCI narratives, all species mentioned in report are
included, etc.)
� Note unusually large facilities or unusual mixes of species (e.g. 3000 pigs; 300 dogs + 1 tiger)
Information which should NOT be on the Inspection Report
� No licensee names in body of report
� No addresses of animal facilities or inappropriately detailed building descriptions
� No confidential business information
� No proprietary scientific information
If any errors are noted by the non-Supervisor reviewer, the Inspection Report should be referred to the
Supervisor. Supervisors will contact the inspector to discuss the Inspection Report.

APHIS FORM 7089
OCT 2018