NSEP PIA Sec 1 and 2

PRIVACY IMPACT ASSESSMENT {PIA)
PRESCRIBING AUTHORITY: DoD Instruction 5400.16, "DoD Privacy Impact Assessment (PIA) Guidance". Complete this form for Department of Defense

(DoD) information systems or electronic collections of information (referred to as an "electronic collection" for the purpose of this form) that collect, maintain, use,
and/or disseminate personally identifiable information (PII) about members of the public, Federal employees, contractors. or foreign nationals employed at U.S.
military facilities internationally. In the case where no PII is collected, the PIA will serve as a conclusive determination that privacy requirements do not apply to
system.

1. DOD INFORMATION SYSTEM/ELECTRONIC COLLECTION NAME:

I National Security Education Program - Information Technology (NSEP-IT)
2. DOD COMPONENT NAME:

11

pefense Human Resources Activity
I Defense Language and National Security Education Office (DLNSEO)

3. PIA APPROVAL DATE:

10/30/2018

SECTION 1: PU DESCRIPTION SUMMARY (FOR PUBLIC RELEASE>
a. The PII is: (Check one. Note: foreign nationals are included in general public.)

D

From members of the general public

'X1 From both members of the general public and Federal employees and/or
� Federal contractors

b. The PII is in a: (Check one)

D

New DoD Information System

�

Existing DoD Information System

D

D

From Federal employees and/or Federal contractors

D

Not Collected (if checked proceed to Section 4)

D
D

New Electronic Collection
Existing Electronic Collection

Significantly Modified DoD Information System

c. Describe the purpose of this DoD information system or electronic collection and describe the types of personal information abo.ut individuals
collected in the system.

me NSEP-IT system 1s a comprehensive data collection system tor tracking student progress w1thrn mst1tutional academic programs, and
recording federal service requirements. The system consists of three components: NSEPnet, the Student Certification System (SCS), and the
NSEP Grants Database. Information is maintained in the SCS by the NSEP institutional academic programs for coding and tracking
participating students in DoD funded educational programs. NSEPnet maintains records of all NSEP award recipients to track recipient
progress towards fulfilling their service requirement. Data in the NSEP Grants Database is used to produce performance reporting metrics on
institutions of higher education receiving NSEP institutional grant funding. These records are also used as a management tool for statistical
analysis, tracking, reporting, and evaluating program effectiveness
The following information is collected from individual Scholarship/Fellowship recipients via the NSEPnet component of the NSEP-IT
system: title; full name; current address, permanent address, Social Security Number (SSN), current telephone number, permanent telephone
number, email address, voting district, date of birth, country or state of birth, citizenship status, educational information, region, country, and
language to be studied under award, other languages spoken, proficiency in language studied at time of award, overseas experience, relevant
activities, honors and awards, government agencies of interest, proposed study abroad program information and budget, other scholarship
funding information, prior military service, gender, ethnicity, employer name and employer address, supervisor name, supervisor title,
supervisor telephone number, position title, employment dates and hours, language used in position, security clearance held for position,
award type, date of award completion, graduation date, length of service requirement, date of availability for work, information on veterans
preference, Federal employment history, preferences with regard to being contacted by intelligence agencies, degree information, foreign
language information, job search history, job history, overseas experience, other information ( e.g., special recognitions or memberships,
special skills and qualifications, fieldwork or volunteer experience, and foreign language(s) learned information).
For two of the NSEP institutional grant programs, The Language Flagship and Project Global Officer, the Student Certification System
(SCS) collects the following participant information: full name; current address, permanent address, current telephone number, permanent
telephone number, email address, date of birth, citizenship status, educational information, language of study, other languages spoken,
proficiency in language, overseas study, scholarship funding information, prior military service, gender, family language use, and ethnicity.
The NSEP Grants Database does not collect PU.

d. Why is the PII collected and/or what is the intended use of the PII? (e.g., verification, identification, authentication, data matching, mission-related use,
administrative use)

NSEP-IT collects PII for verification and identification. All uses are mission-related uses, including authentication of the user for their
access and tracking within the NSEP-IT systems. Social Security Numbers are only used for the identification of individuals to ensure
repayment (when applicable) for non-compliance are sent to the U.S. Treasury for collection.
DD FORM 2930, JUN 2017

PREVIOUS EDITION IS OBSOLETE.

AEM Designer

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