STATEMAP Technical (Final) Report

National Cooperative Geologic Mapping Program (EDMAP and STATEMAP)

FY21 StateMAP PA final

STATEMAP Technical (Final) Report

OMB: 1028-0088

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UNITED STATES DEPARTMENT OF THE INTERIOR
U.S. GEOLOGICAL SURVEY

-- STATEMAP -The State Component of the
National Cooperative Geologic Mapping Program
Re-authorized in 2019 by the John D. Dingell, Jr. Conservation, Management, and
Recreation Act
(Public Law 116-9)

PROGRAM ANNOUNCEMENT No. G21AS00006
For Fiscal Year 2021
ISSUE DATE: October 19, 2020
CLOSING DATE & TIME:

December 18, 2020 @ 3:00 p.m. EST

PLEASE READ THE ENTIRE ANNOUNCEMENT CAREFULLY AND NOTE ANY CHANGES
Paperwork Reduction Act Approval – OMB control number 1028-0088, Expiration Date 10/31/2021

TABLE OF CONTENTS
TABLE OF CONTENTS

LIST OF ATTACHMENTS

PROGRAM ANNOUNCEMENT CHANGES

PART I. Public Law, Program Priorities, and Geologic Map Products

A.
B.
C.
D.

The National Geologic Mapping Act
STATEMAP Component of the NCGMP
STATEMAP Proposals
FY21 Guidance for STATEMAP Geologic Map Products

1
2
2
2

PART II. Timetables, Eligibility, Format Instructions, and Proposal Evaluation

A.
B.
C.
D.

Timetables
Eligibility – Who May Submit a Proposal
Proposal Format Instructions
Proposal Evaluation

4
4
5
12

PART III. Proposal Delivery and Submission Instructions

PART IV. General Provisions

A.
B.
C.
D.

General Provisions of the National Cooperative Geologic Mapping Program
Office of Management and Budget (OMB) Circulars
Publication
Funding

13
14
14
15

LIST OF ATTACHMENTS
Proposal Submission Forms and their Instructions
A.
B.
C.
D.
E.
F.

STATEMAP Proposal Summary Sheet
Statement of Outcome
Budgets Sheets (for both entire proposal and individual projects)
Terms and Conditions
Instructions for Uploading Deliverables
Data Management Plan- Example Template

Form required at the end of the project period (form is online only)
G. Standard Form 425 – Federal Financial Report (submitted through FedConnect); form is
available online at https://www.grants.gov/forms/post-award-reporting-forms.html.
FY21– STATEMAP Program Announcement – G20ASXXX

PROGRAM ANNOUNCEMENT CHANGES
Part I, A and throughout: Updated information about the 2019 re-authorization of the Geologic
Mapping Act.
Part I, C: Proposals are now required to respond to one or more of the FY21 Guidance Criteria
described in Part I, D.
Part I, D: Added a new section: FY21 Guidance for STATEMAP Geologic Map Products and
included new guidance.
Part I, D: Updated derivative map guidance to allow for derivative map products from recent
STATEMAP mapping.
Part I, D: Digitization of prior published paper maps is not a project that is supported by STATEMAP.
Part I, D: Changed the cap on the maximum total request to $800,000.
Part I, D: Updated the FY21 GeMS Requirement to a Level Two database.
Part I, D: Included minimum requirements for components of a geologic map product.
Part II, C, 9: Changed page length limit of technical section from 20 to 25 pages.
Part II, C, 9d: Clarified guidance for the “Strategy for performing the Geologic Mapping” section.
Part II, C, 9e: Clarified what “Preliminary Results and Prior Work” means.
Part II, C: Added the requirement that Proposals conform to the requested format and order
Part II, C, 11c: Removed Map Digitization Costs from “Other Direct Cost Line Items to List”
Part II, D: Changed review criteria #2a (Technical Quality of the Proposal) to include the following:
“Does the proposed work respond to one or more of the STATEMAP Guidance criteria?” and “Is the
proposal complete and include all required components? Does it adhere to the required format?”
Part II, D: Changed the point weighting of criteria #1, #4, and #5.
Attachment A (STATEMAP Summary Sheet): Slightly revised the format.

FY21– STATEMAP Program Announcement – G20ASXXX

PART I. Public Law, Program Priorities, and Geologic Map Products
A. The National Geologic Mapping Act
The 102nd Congress recognized that the USGS and the State Geological Surveys needed a coordinated
program to prioritize the geologic mapping requirements of the Nation, and to increase production of
these geologic maps. The National Geologic Mapping Act (Public Law 102-285) was signed into law
in 1992 and created the National Cooperative Geologic Mapping Program (NCGMP). The Act has
been re-authorized four times since then, most recently by the 116th Congress in 2019 (S. 47: John D.
Dingell, Jr. Conservation, Management, and Recreation Act, sec. 5002). The Act recognizes that
geologic maps are the primary database for virtually all applied and basic earth-science investigations.
The objectives of NCGMP as outlined in the Act are to:
1. Determine the Nation’s geologic framework through the systematic development of geologic
maps; such maps will contribute to the National Geologic Map Database.
2. Develop complementary national databases (e.g., geophysical and paleontologic databases) that
provide value-added information to the National Geologic Map Database.
3. Apply cost-effective mapping techniques that assemble and disseminate geologic-map
information, and that render such information of greater application and benefit to the public.
4. Develop public awareness of the role and application of geologic-map information to the
resolution of national issues of land use management.
In 2016-2017, NCGMP went through a process of renewing its vision and mission by developing a
new strategic plan. The vision of the USGS NCGMP is to create an integrated, three-dimensional,
digital geologic map of the United States and its territories to address the changing needs of the Nation
by the year 2030. The mission of the USGS National Cooperative Geologic Mapping Program is to
characterize, interpret, and disseminate a national geologic framework model of the Earth through
geologic mapping and associated research in order to support the responsible use of land, water,
energy, and minerals and to mitigate the impact of geologic hazards on society, thereby facilitating
national security and economic growth through informed earth resource management.
The STATEMAP program continues to carry out NCGMP’s mission and address the Department of
Interior’s Secretarial priorities (see https://www.doi.gov/ourpriorities) by developing a national
geologic framework through the development of three-dimensional geologic map databases. Geologic
mapping supported by STATEMAP provides the foundational information necessary to manage the
Nation’s land and water resources, adapt to changes in the environment, and secure the Nation.
Geologic maps and associated STATEMAP products provide the data necessary to assess our natural
resources, including critical and rare earth minerals, and to maintain the health of our forests.
STATEMAP mapping efforts continue to support the development of modern infrastructure, including
our highways, bridges, and pipelines, in almost every State by providing information necessary for the
exploration of aggregate resources and building materials as well as land-use planning. In addition,
STATEMAP support helps to maintain strong geologic mapping programs and a healthier workforce at
geological surveys throughout the Nation.

FY21– STATEMAP Program Announcement – G20ASXXX

B. STATEMAP Component of the NCGMP
The primary objectives of the STATEMAP component of the NCGMP are to establish the geologic
framework of areas determined to be vital to the economic, social, or scientific welfare of individual
States. The State Geologist shall determine mapping priorities in consultation with a multirepresentational State Mapping Advisory Committee. These priorities shall be based on: a) State
requirements for geologic-map information in areas of multiple-issue need or areas of compelling
single-issue need, and b) State requirements for geologic-map information in areas where mapping is
required to solve critical earth-science problems. Priorities are not dependent on past agreements with
the USGS.
C. STATEMAP Proposals
Only one proposal will be accepted from each State each fiscal year. Proposals may contain a number
of geologic mapping projects. Projects may contain one or multiple quadrangles in an area. Each
project should: (1) be clearly defined and justified, (2) be organized around a credible issue or area to
be mapped, and (3) respond to the FY21 Guidance for STATEMAP Geologic Map Products below. A
1:1 Federal/State funding match is required for the total budget. A graphic or index map showing the
project areas should be included in the proposal. While geologic mapping projects may take more than
one year to complete, a completely new proposal subject to full review must be submitted each year.
The STATEMAP Proposal Evaluation Panel will recommend a funding level for that Fiscal Year
cycle. The evaluated strength and quality of proposals will be considered in making funding decisions.
If full funding is not granted, an applicant is required to submit to the STATEMAP Program Officer
and Grant Specialist a revised form SF 424, revised summary sheet, revised budget sheets, and
revised deliverables if they will change, limited to the projects and amount recommended for
funding. Alternatively, an applicant can decline to participate in the program.
D. FY21 Guidance for STATEMAP Geologic Map Products
Applicants may submit proposals for geologic mapping projects following at least one of the guidance
criteria that follow:
1. Create new geologic maps at a scale deemed appropriate for the geologic problem being addressed.
2. Derivative maps may augment the new mapping proposed according to Guidance #1 above or a
recent STATEMAP geologic map product. This may be done only if they provide additional
value to the geologic problem being addressed. If a derivative product is based on a prior year’s
mapping, the purpose of the derivative product should be adequately explained and the
geologic map(s) on which it was based should be clearly identified.
3. In collaboration with the NGMDB staff, update the NGMDB Catalog to include citations and
links to downloadable files for all older as well as recently published maps and related reports
for your state. Provide high-resolution PDFs of all reports to the NGMDB, for display (but not
download) through the Catalog. In addition, inventory all existing and planned publications for
your state that include 3D models and products amenable to the creation of 3D models (e.g.
regional structure contour maps, isopach maps, stratigraphic cross sections, etc.); work with the
FY21– STATEMAP Program Announcement – G20ASXXX

NGMDB staff to appropriately tag these items to ensure that they will become searchable in the
NGMDB Catalog.
4. Develop the capability to produce fully-attributed GeMS-compliant (Level 3) geologic map
databases (see https://ngmdb.usgs.gov/Info/standards/GeMS/draftimplplan.pdf) through GIS
infrastructure development that is appropriate to the needs of the proposing State geological
survey. A report detailing the workflow and a resulting GeMS-compliant map will be
delivered.
5. Compile GeMS-compliant (Level 3) geologic map databases of particular areas, or of the entire
state, at the scale of 1:100,000 or less detailed. Statewide compilations can include gaps (i.e.,
areas without mapping), and should be at a scale appropriate to the particular state (i.e., more
detailed scale for smaller states, less detailed for larger states). Compilations of surficial
geology, bedrock geology, combined surficial/bedrock, and/or basement geology/topography
are acceptable. Compilations should be delivered as GeMS-compliant databases derived from
previously published geologic maps. To the extent feasible, those source maps should be
stratigraphically reconciled and edge matched in the compilation. Depending on the geology,
the method for managing bedrock and surficial content will vary; please consult the GeMS
documentation, and address technical questions to [email protected]. Funds for necessary fieldchecking, especially along map boundaries, in order to reconcile conflicts in geologic mapping
can be requested to support the compilation process.
6. Convert recent (< 5 years) map publications to GeMS-compliant (Level 3) geologic map
databases. Note: Digitization of prior published paper maps is not a project that is
supported by STATEMAP.
Applicants may request up to $400,000.00 for geologic mapping projects following guidance
criteria #1 and/or #2 above. In addition, applicants may request up to $400,000 for geologic
mapping projects following any or all of guidance criteria #3-#6. A total proposal request may
not exceed $800,000.

FY21 GEMS REQUIREMENT FOR NEW MAPPING PROJECTS
NCGMP is phasing in a new requirement that the GeMS standard be adopted for all newly
published STATEMAP-funded maps. NCGMP recognizes that many state surveys do not
currently have the resources and GIS capabilities to support GeMS compliance, and so in FY20
proposed a three-year transition to full GeMS compliance. Each year, we will require an additional
level of GeMS compliancy according to the following levels (see
https://ngmdb.usgs.gov/Info/standards/GeMS/draftimplplan.pdf for more details):
•
•

Level One – A geologic database in GIS format that adheres to GeMS topology requirements,
and stratigraphic nomenclature differences with Geolex are documented,
Level Two – Level One requirements, plus the GeMS schema is implemented for the map (but
only specified fields must have appropriate content), the GeMS validation script must be run,
FY21– STATEMAP Program Announcement – G20ASXXX

•

and a peer-reviewed Geologic Names report, including identification of needed updates to
Geolex should be included,
Level Three -- Level 2 requirements, plus legitimate content for all required fields not noted for
Level 2. Also, population of optional fields is strongly encouraged.

For FY21, for guidance #1 and #2, a Level Two GeMS database for one published map will
be required in addition to the draft STATEMAP deliverables (see Table 1). The Level Two
GeMS database that will be submitted directly to the NGMDB can be for any recently (within 5
years) published STATEMAP-funded map. The Level Two database deliverable may be for the
same published map database that was promised to be delivered as a Level One database for FY20
STATEMAP.
FY21 Guidance
Criteria
#1
#2
#3
#4
#5
#6

GeMS Requirement

Level Two GeMS database for one published map
Level Two GeMS database for one published map
n.a.
Level Three GeMS database for the published map
Level Three GeMS database for the compilation
Level Three GeMS database for the published map
Table 1. FY21 GeMS Requirement

Geologic mapping should be done at a scale deemed appropriate for the geologic problem being
addressed. At the minimum, a geologic map should include: (1) a clear and legible base (include base
map credit and map projection), (2) scale and contour interval, (3) north arrow and magnetic
declination, (4) title, authorship, publisher, and date, (5) location index map, (6) field data or field data
stations, (7) description of map units, (8) explanation of map symbols, and (9) unit symbols on map. A
geologic map may also include correlation or sequence of map units, stratigraphic columns, cross
sections, other down-hole or three-dimensional data, derivative maps, and text, but these additions are
not required. Geologic maps in digital form also may contain a variety of point data for specific sites,
essentially comprising a 3-dimensional database. For cartographic elements, please use the FGDC
standard whenever feasible (see https://ngmdb.usgs.gov/Info/standards/#CartoStnd).
As you prepare your geologic maps, compare the stratigraphic nomenclature used on your map to the
U.S. Geologic Names Lexicon (Geolex) (http://ngmdb.usgs.gov/Geolex/). In a document or
spreadsheet submitted with your deliverable maps, summarize from the geologic names review all
differences between the stratigraphic nomenclature on the map and in Geolex, and provide guidance on
corrections or additions that should be considered for Geolex. Include in this guidance any relevant
bibliographic citations (e.g., for names that have been introduced, modified, or abandoned).
All STATEMAP deliverables are to be provided as high quality digital Portable Document Format
(PDF or GeoPDF) files, in addition to the GeMS requirement. At the end of an awarded cooperative
agreement period of performance, a digital version of your STATEMAP deliverable(s) is required to
be delivered to the STATEMAP Program Officer.

FY21– STATEMAP Program Announcement – G20ASXXX

Deliverables should be uploaded to the new NCGMP Grants Management database (Dropbox
will no longer be used). Please see Attachment E for instructions on uploading deliverables. Any
questions regarding the upload process can be addressed to the NCGMP Program Analyst, Mike
Marketti ([email protected]).

PART II. Timetables, Eligibility, Format Instructions, and Proposal Evaluation
A. Timetables
Proposal Announcement Date: October 19, 2020
Closing Date and Time for Proposal Submission: December 18, 2020 @ 3:00 p.m. (EST)
B. Eligibility – Who May Submit a Proposal
Only State Geological Surveys are eligible to apply to the STATEMAP component of the National
Cooperative Geologic Mapping Program pursuant to the National Geologic Mapping Act (Public Law
116-9). Since many State Geological Surveys are organized under a State university system, such
universities may submit a proposal on behalf of the State Geological Survey.
State Geological Surveys must have a State Mapping Advisory Committee (or equivalent) that
meets annually to qualify for funding. This committee shall advise the State Geological Survey on
geologic mapping priorities within their State. A letter of support from the Chair of the State Mapping
Advisory Committee must accompany the proposal (see Section C5 below for more details).
State Geological Surveys that have been funded previously under STATEMAP must be in compliance
with requirements specified in previous STATEMAP awards and must have no outstanding
deliverables (transmittal letter, geologic maps, and technical reports) due. Failure to meet previous
award requirements will be grounds for ineligibility (see Attachment D, Section A.5 6).
C. Proposal Format Instructions
PROPOSALS MUST BE ARRANGED ACCORDING TO THE FORMAT AND ORDER
PROVIDED BELOW. Following this format ensures that every proposal contains all essential
information and is evaluated equitably. All documents should be combined and submitted as one
Portable Document Format (PDF) file.
All proposals must include the following documents:
1. Standard Form 424, Application for Federal Assistance (mandatory form provided in
grants.gov). The person who electronically submits the SF-424 must have the authority to
bind the State to the terms of the assistance award.
2. Standard Form 424A, Budget Information – Non-Construction Programs (mandatory form
provided in grants.gov).
FY21– STATEMAP Program Announcement – G20ASXXX

3. Standard Form 424B, Assurances—Non-construction Programs (mandatory form provided in
grants.gov).
4. Negotiated Rate Agreement/Indirect Cost Rate Agreement. Most States and Universities have
a rate agreement. They are usually titled “State and Local Rate Agreement” or “Colleges and
Universities Rate Agreement”. The document provides the rates approved for use on grants,
contracts and other agreements with the Federal Government. New regulations (2 CFR
200.414) went into effective in 2015 stating that a recipient must provide a federally approved
negotiated rate agreement or their indirect costs cannot exceed 10%. The language states the
agency will comply with the recipients approved rate, however, that is exempt for individual
program regulations that have restrictions regarding indirect costs. The program authority for
STATEMAP has a cap of 18%. If you request fringe benefits that are not referenced in
your approved rate agreement or if you do not have a rate agreement to provide please
include a reference on how your fringe benefit rate(s) are determined for your
university/organization.
5. Letter from the Chair of State Mapping Advisory Committee (SMAC). The letter should
discuss state priorities, the long-term mapping plan, the process used to prioritize geologic
mapping projects selected for the current proposal, and how the proposed mapping fits into the
long-term mapping plans for the state. The date of the committee meeting and a list of
committee members who attended the meeting including their affiliations and expertise are also
required. Attendance via webex or other virtual means is encouraged to increase
representation. This letter is NOT a summary of the proposed projects. SMAC letters are
typically a couple of pages long, and should be limited to no more than 4 pages (not including
the list of members). Voting SMAC members must not be listed on any projects as
personnel.
6. STATEMAP Proposal Summary Sheet (Attachment A). Using the provided or similar format
in Attachment A, submit a proposal summary sheet that includes project dates, proposed
projects, deliverables, funds requested per project, and total funding requested.
7. Statement of Outcome (Attachment B). This should be one page with a bibliographic citation
showing how one of your state’s recently published STATEMAP products was used by another
organization or person. It is beneficial to include a letter from the organization stating that the
geologic map was a critical component of their decision-making process.
8. Table of Contents.
9. Proposal Technical Section. The technical section of the proposal is limited to 25 single space
pages, with no smaller than 11-point font size, and 1-inch margins. Proposals shorter than
25 pages are encouraged as long as they contain sufficient content. Remember that a graphic is
worth a thousand words, and the Proposal Evaluation Panel has many proposals to read. The
use of tables and charts for clarity and conciseness is encouraged. Figures must be labeled, of
high quality, and easy to read. Please keep in mind that any figures/images included should be
of sufficient resolution such that they are legible when your proposal is printed. References
FY21– STATEMAP Program Announcement – G20ASXXX

ARE NOT included in this 25-page limit. The technical section of your proposal includes the
following:
a. Introduction. The introduction should include the relevance of the proposed projects to the
State’s long-range geologic mapping plan. It should give a clear and concise overview of
the project objectives and societal and scientific problems to be addressed. A graphic
showing how your long-range plan may relate to population growth, transportation
corridors, or some other societal need can be very helpful.
b. Location and Geologic Setting. A clear, readable map (with scale) showing the location of
each project area should accompany the text. A separate generalized geologic map of your
State may also be helpful.
c. Purpose and Justification. This section should answer a few simple, but important
questions. Why are you doing this mapping? Who are your customers? What are the
fundamental scientific contributions? What benefits will society receive from the mapping?
If geologic maps already produced nearby have been used by local or state agencies in
making decisions, reporting on these outcomes is encouraged.
d. Strategy for Performing the Geologic Mapping. This section should emphasize how the
geologic mapping will be accomplished, who will be mapping where, and for how long.
Include logistics of how the geologic mapping will be accomplished. If drilling, sample
collection, and/or other analyses is proposed, please include a justification as to why this is
included in the mapping strategy and how it will inform the proposed mapping. Provide
an explanation for more expensive work, such as drilling or helicopter support. If a project
is part of a multiyear effort, explain what will be completed for each year. This section
should be consistent with the budget justification and budget itemization sections. NCGMP
strongly encourages geologic mapping projects to be a team approach to promote safe field
practices.
e. Preliminary Results and Prior Work. If you or others have done any work in the proposed
study area, including work not funded by STATEMAP, include a brief summary of findings
or outcomes. This is not a list of prior STATEMAP work, but rather a summary of the
current state of science and mapping in the proposed study area.
f. Deliverable Geologic Maps and Products. You should provide an explicit list of geologic
maps and products that will be delivered at the end of the one-year cooperative agreement
period. If a project cannot be completed in one year, interim or partial maps are still
required at the end of the period of performance that document significant progress. We
recommend that these maps be labeled according to the year of development, for example,
Interim Map X (mapping year 1 of 2). If a deliverable is a partial quad, you must indicate
exactly which section of the quad will be mapped and delivered. When maps are submitted
at the end of the period of performance, it is recognized that they may be in review, and not
in final form. However, all necessary map components must be included (see Part I, section
D). Note: It is expected that all of your map deliverables will reflect what you propose and
what your budget requests. For example, if you request funding for GIS work,
FY21– STATEMAP Program Announcement – G20ASXXX

geochemistry, or geochronology, your deliverables must include these data. Please also
include the name/citation of the published Level Two GeMS database that you will be
submitting to the NGMDB along with your deliverables.
g. Project Personnel. Provide a table or list that includes information about the Principal
Investigator, staff, and support positions (such as geologist, field assistant, or cartographer).
Briefly discuss each person’s role on the project so that it links to the budget and mapping
strategy section. For each person give a brief statement of their background or vita and
indicate whether the person works for your Survey or elsewhere (contractor or volunteer).
Unnamed personnel or unfilled positions should not be listed as a funding match.
h. Budget explanation and justification. This section should explain and justify in detail your
budget. It is important that you itemize your supplies, laboratory and drilling
expenses, travel expenses, and any unusual costs in this section for the proposal
evaluation panel. If travel to a conference is included, provide justification for this
particular trip with regards to geologic mapping in your state.

10. USGS Data Management Plan
Proposals submitted to USGS must include a supplementary document of no more than two
pages labeled "Data Management Plan" (DMP). This supplementary document should
describe how the proposal will conform to USGS policy on the dissemination and sharing
of research results and associated data. A valid DMP may include only the statement that
no detailed plan is needed (e.g. “No data are expected to be produced from this project”), as
long as the statement is accompanied by a clear justification. This supplementary document
may include:
a. the types of data, samples, physical collections, software, curriculum materials, and
other materials to be produced in the course of the project;
b. the standards to be used for data and metadata format and content (where existing
standards are absent or deemed inadequate, this should be documented along with any
proposed solutions or remedies);
c. policies for access and sharing including provisions for appropriate protection of
privacy, confidentiality, security, intellectual property, or other rights or requirements;
d. provisions for re-use, re-distribution, and the production of derivatives; and
e. plans for archiving data, samples, and other research products, and for preservation of
free public access to them.
An example template for data management plans is provided in Attachment F. Additional
guidance on data management plans is available from the USGS Data Management web site
here: https://www2.usgs.gov/datamanagement/plan/dmplans.php
FY21– STATEMAP Program Announcement – G20ASXXX

Note: The DMP does not count towards the 25-page technical section limit.
11. Budget sheets (Attachment C) Your proposal must include one budget sheet for the entire
proposal, and one budget sheet for each project. These attachments are only a format guide.
You may create your own budget sheet with the same format which has more lines for needed
itemization. The amount of contributions from a State Geological Survey must be equal to or
greater than the amount requested from the U.S. Geological Survey (USGS) and must be
derived from non-Federal sources. All budget costs must be itemized and consistent with
the mapping strategy and budget justification sections. If it is an expensive item, or a
significant proportion of your proposal request, the Proposal Evaluation Panel will want to
know its details. NOTE: STATEMAP proposal budgets are Not to Exceed $800,000 total
requested budget.
PLEASE READ EACH CATEGORY DESCRIPTION BELOW AND PROVIDE THE DETAILED
BREAKDOWN THAT IS REQUIRED FOR EACH. THIS WILL HELP AVOID POSSIBLE DELAYS IN
PROCESSING A FUNDED PROPOSAL, AS AN AWARD WILL NOT BE ISSUED UNTIL ALL REQUIRED
INFORMATION IS PROVIDED.
The budgets shall contain the following:
Salaries and Wages. List names, positions, and the rate-of-compensation for each
person. Salaries or wages for student assistants (both undergraduates and graduate
students) are an acceptable cost to the program. This should only include personnel
actively involved in the mapping projects. The portion of staff time involved in
digitizing, reviewing and map production (to open-file status) can be charged here. If
senior management personnel do some of this actual work, include an explanation of
their roles. Non-state survey staff working on the project should also be included, if
they are being supported by other state funding (see below under cost share). The
budget sheet should include the total time worked on the project(s) (in units of
months, weeks, days, hours, or percentage of time), rate-of-compensation
(dollars/hour for hourly employees, salary/year, or salary/month), and job title or
role for each person. If contract employees are hired under a different category in
the budget, their total time, rate-of-compensation, job titles, and roles should also
be explained. Unnamed personnel or unfilled positions should not be listed as a
funding match.
Example Salary/Wage Budget Section
Compensation Units (mo,
Employee Job Title/Role
Rate
wk, hr, %)
Employee A Geologist II
$50,000/year
2 months
Employee B Lead GIS
$31.50/hour
240 hours
Technologist

Federal
Cost
$8333

State
Cost
$7560

a. Fringe Benefits. Propose your rates/amounts. If rates are audit approved, include a
copy of the audit agreement and/or the name of the audit agency. If you request fringe
FY21– STATEMAP Program Announcement – G20ASXXX

benefits and not indirect costs you still have to provide an indirect cost rate agreement
or show how the fringe benefit rate(s) is calculated.
b. Field Expenses. Itemize the estimated travel costs (i.e., number of people, number of
travel days, per diem rate, mileage rate, airfare, transportation, and any other travel
costs).
c. Other Direct Cost Line Items to List.
i.

Supplies. List costs for office, field, and laboratory supplies, including base
maps, aerial photographs, petrographic thin sections, and other office and
laboratory supplies. Itemize by including the number and cost for each item.
Do not list a lump sum for each category; a breakdown needs to be provided to
show how the costs were determined.

ii.

Equipment. List expendable equipment costs. Federal STATEMAP funds are
not intended for the purchase of computer hardware, GPS, vehicles, or other
nonexpendable property. STATEMAP funds may, if necessary, be used for the
purchase of software site licenses that are used specifically for the completion of
STATEMAP products. Requests for software must be accompanied by a
copy of an up-to-date cost quote from the software company and prorated
for STATEMAP use only.

iii.

Drilling. Itemize and describe drilling costs and rates.

iv.

Contractual services. Identify proposed contractors (individual or corporate)
and provide the criteria by which contractors will be or have been selected.
Provide breakdown of all costs.

Data. If utilizing datasets like LiDAR or geophysics, you must show how this
information will be used to enhance the proposed mapping or map product. If
these datasets are used as a match, make sure no Federal funds were used to
collect the data. Also, you must pro-rate the data cost for the area covered by
the proposed map.

vi.

Conference Travel. Travel expenses not to exceed $2000 are allowable for one
staff member to attend one scientific conference/workshop (optional). The staff
member should be identified, and a detailed breakdown for all costs related to
conference/workshop travel needs to be provided. Conference travel fund
requests for contractors is prohibited. States can match up to $2000 for
conference travel funds for the same staff member if desired. Note: travel
expenses for state mapping advisory committee meetings are not acceptable
expenses.

FY21– STATEMAP Program Announcement – G20ASXXX

vii.

GeMS Implementation. Federal STATEMAP funds are allowed to be used to
support GeMS Implementation for the required Level Two GeMS database at
the applicant’s discretion.

d. Non-allowable Expenses
i.

Equipment and nonexpendable property. Federal STATEMAP funds are not
intended for the purchase of computer hardware, GPS, vehicles, or other
nonexpendable property, nor can these expenses be used as matching costs for
Federal funds.

ii.

Tuition and course fees. Federal STATEMAP funds are not intended to pay
tuition or course fees nor can student tuition or course fees be used as a
matching cost for Federal funds.

iii.

Computer maintenance. Routine computer maintenance contracts and charges
for computer time are not acceptable costs (these should be covered by indirect
costs).

iv.

Printing. Federal STATEMAP funds are not intended for State printing of
multicolored or quality black-and-white versions of geologic maps produced in
the program, nor can the cost to a State for such printing be used as a matching
cost for Federal funds.

e. Total direct charges. (Items a - e) The total of the proposal (all projects combined)
MUST show a 1:1 Federal/State match of direct charges.
f. Indirect Charges. Show proposed rate and amount. Proposals must include a copy of
the negotiated indirect cost rate agreement. Be sure that indirect charges apply only to
those direct cost items allowable under the negotiated cost rate agreement. Usually subcontract direct costs are either excluded from indirect charges, or there is a cap on the
amount of subcontract costs eligible for indirect charges. NOTE: The 2019 Reauthorization of the National Geologic Mapping Act in the John D. Dingell, Jr.
Conservation, Management, and Recreation Act (Public Law 116-9) states that the
USGS and recipients of STATEMAP grants shall not use more than 15.25% of the
Federal funds to pay indirect, servicing, or program management charges (which
is equivalent to 18% of total direct costs).
g. Matching Funds. Regardless of the State’s federally negotiated indirect cost rate, a State
must show a 1:1 match of the total direct costs and no more than 18% on the Federal
indirect cost line. Up to 18% of a State’s total direct costs may be used as a State match
on the State’s indirect cost line. If a State chooses (or is required) to show a higher than
18% rate on the State’s indirect cost line it can be listed under “uncollected indirect
costs” on the State’s side, the result will be a higher State budget total than the Federal
budget total. If the State’s approved rate is less than 18%, the approved rate must be
used. Please read the statement below carefully to fully understand the matching
FY21– STATEMAP Program Announcement – G20ASXXX

requirements. This also applies to subcontracts. If you have a sub-award issued for a
portion of your project the same rules apply in regards to the 18% cap for indirect costs
on the federal side.
NOTICE OF MATCH AMOUNT - Please note that in accordance with the program
announcement a 1:1 match is required. If you, the recipient choose to provide an over
match exceeding the 1:1 match requirement it is to your discretion but by doing so you
will be held to meet that match amount referenced in your application. A modification
will not be issued to reduce the match amount. An increased match does not increase
your chances of award.
The following is a summary of what is required in regards to the 1:1 match:
i.
ii.

A 1:1 Federal/State match is required for TOTAL DIRECT CHARGES on the
entire proposal budget (all projects combined)
A 1:1 Federal/State match is required for the GRAND TOTAL (this includes
direct costs and indirect cost – all projects combined)

PLEASE NOTE THAT THE ABOVE COST CATEGORIES MUST BE BROKEN
DOWN AS DESCRIBED ABOVE ON THE BUDGET SHEETS.
12.

Collaborative support for the National Geologic Map Database (NGMDB). For all published
maps and reports for which STATEMAP funding was received in previous years, provide the
specified bibliographic information for the Map Catalog. You are strongly encouraged to also
submit non-STATEMAP-funded maps and reports, in order to improve the comprehensiveness
of the NGMDB and broaden access to your publications through this National portal. See
http://ngmdb.usgs.gov/Info/partners.html or contact Dave Soller ([email protected]) for
details. In your proposal, indicate that this has been or has not been accomplished.

D. Proposal Evaluation
STATEMAP proposals will be reviewed by a seven (7) member peer panel. Four (4) members will be
State Geologists selected by the Association of American State Geologists (one from each region and
one at large). Three (3) members will be USGS geologists representing different regions. The
STATEMAP Program Officer will act as Chair and will choose the three USGS members. All
panelists are required to serve a three-year term.
Evaluation Criteria. All proposals will be considered in accordance with the criteria listed below. The
evaluated strength and quality of proposals will be considered in making funding decisions. Panel
feedback will be provided to PI’s in the decision letters.
NOTE: To avoid any conflict of interest, no panelist may review and score a proposal from his or her
State Geological Survey or State agency; nor may any panelist take part in any discussion with other
panel members about his or her State’s proposal.
NOTE: Letters of support other than those required* will not be reviewed by the Panel.
FY21– STATEMAP Program Announcement – G20ASXXX

1. State Mapping Advisory Committee (15 points).
a. Is the committee broad based and balanced?
b. Is a letter from the committee chair included?
c. Does the letter explain both the State’s mapping priorities, the process by which priorities
were reached, and the long-term mapping plan?
d. Are the names, affiliations, and expertise of each committee member listed?
2. Purpose and Impact of geologic mapping (20 points).
a. How well does the proposal relate to the State Geological Survey’s intermediate to longterm plan?
b. How well does the proposed mapping respond to societal or customer needs?
c. How well does the proposed mapping address Secretarial priorities and the goals of the
National Geologic Mapping Act?
d. Is a ‘Statement of Outcome’ provided? Does it show how one of your state’s recently
published STATEMAP products was used by another organization or person? Is a letter
from this organization or person included that states the impact or benefit of the geologic
map or how it was a critical component of their decision-making process?
3.

Technical Quality of the Proposal (25 points).
a. Does the proposed work respond to one or more of the STATEMAP Guidance criteria?
b. Is the proposal well-written and concise? Is the proposal complete and include all required
components? Does it adhere to the required format?
c. How well does the proposal demonstrate the scientific and technical viability of the
proposed objectives?
d. Do the deliverables for each project adequately relate to the proposed project?
e. Does the proposal stress relevant and new scientific contributions?

Budget Clarity and Justification (20 points).
a. Does the overall budget have a 1:1 match of Federal and State funds?
b. Does the budget clearly show each employee by name, salary rate, and length of time
employed on each project?
c. Is the proposed staff sufficient to accomplish the proposed goals?
d. Are all field expenses, supplies, and other expenses reasonable and adequately itemized?
e. Are all items included as direct cost appropriate?
f. Are contract employees clearly distinguished from those already on the State Geological
Survey payroll?

**Map Publications from previous STATEMAP cooperative agreements (20 points).
a. What is the quality of the map and does it include the components necessary to convey the
geology of the quadrangle or mapped area? (see Part I, section D and Part II, section 9.f.)
b. Have all deliverables been submitted in a timely fashion?
c. Has the state survey updated the National Geologic Map Database?

*Required letters of support include the SMAC letter, letter supporting Statement of Outcome, and
letters of commitment from volunteers or in-kind services where necessary.
FY21– STATEMAP Program Announcement – G20ASXXX

**If your State Geological Survey has received prior STATEMAP support, the NCGMP Program
Office will judiciously select a published geologic map from your most recent deliverables from the
National Geologic Map Database to best represent the quality of your work as an example for the
STATEMAP Proposal Evaluation Panel. In the case that a particular map publication includes several
plates, all corresponding plates including additional data, derivative maps, cross-sections, etc., may be
included at the discretion of the Program Officer for the Panel to review. However, additional plates
are not required. Please Note: accompanying pamphlets/reports will not be provided for the Panel for
review.
PART III. Proposal Delivery and Submission Instructions
Applicants are held responsible for the proposal to be electronically submitted to GRANTS.GOV
(www.grants.gov) by December 18, 2020 @ 3:00 p.m. (EST). This website includes step by step
instructions for GRANTS.GOV. Please be aware that the electronic submission system is relatively
complex for first-time users and involves several preliminary registration steps to be taken before the
proposal can be submitted (go to www.grants.gov and click on the “Register” link in the upper right
section of the page). Be advised that it is virtually impossible to begin the process of electronic
submission for the first time if you start just a few days before the proposal submission due date. If you
are affiliated with a university, contact your Office of Sponsored Programs as they may already have
completed the registration process and should work with you to submit the application.
Please allow sufficient time for the proposal to be submitted electronically and allow time for possible
computer delays. It is strongly advised not to wait until the last minute for submission. A proposal
received after the closing date and time will not be considered for award. If it is determined that a
proposal will not be considered due to lateness, the applicant will be notified immediately.
All grant programs are required to use GRANTS.GOV to advertise program announcements. Any
form that is not available online may be submitted as attachments at the end of the proposal through
the online application process.
PART IV. General Provisions
A. General Provisions of the National Cooperative Geologic Mapping Program
By accepting Federal assistance, your organization agrees to abide by the provisions of the National
Cooperative Geologic Mapping Program, namely the John D. Dingell, Jr. Conservation, Management,
and Recreation Act of 2019, Public Law 116-9 (http://ncgmp.usgs.gov/), and OMB Circular A-16
“Coordination of Surveying, Mapping and Related Spatial Data Activities”
http://www.whitehouse.gov/omb/circulars/a016/a016_rev.html.
B. Office of Management and Budget (OMB) Circulars

FY21– STATEMAP Program Announcement – G20ASXXX

By accepting Federal assistance, your organization agrees to abide by the applicable OMB Circulars in
the expenditure of Federal funds and performance under this program. Copies of these Circulars can
be obtained from the Internet at: http://www.whitehouse.gov/omb/grants_docs.
1. 2 CFR Part 200, Uniform Administrative 2Requirements, Cost Principles and Audit
Requirements for Federal Awards, as implemented by the Department of the Interior in 2 CFR
Part 1402 and 43 CFR Part 12.
C. Publication
1. Publication or open-file release of the results of any project carried out under this assistance
award is authorized in map or publication “series” of State Geological Surveys. Publication
includes conventional format in paper copy, reproducible mylar or similar material, and
electronic format as digital files on computer readable disk, CD-ROM, or similar medium.
Maps or manuscripts submitted to journals, professional organizations, or commercial firms,
for publication shall be accompanied by the following notation:
“This map and explanatory information (or manuscript) is submitted for publication with
the understanding that the United States Government is authorized to reproduce and
distribute reprints for governmental use.”
2. Program Credit. All geologic maps and manuscripts resulting from any project carried out
under this assistance award resulting wholly or in part from the cooperative agreement shall
bear a cooperative statement in the map header, on the title page of an accompanying
explanatory text, and in the acknowledgments that accompany the map or any resulting
report/manuscript. This credit shall read:
“This geologic map (or report) was funded in part by the USGS National Cooperative
Geologic Mapping Program under StateMap award number GXXACXXXXX, 20XX.”
[Include award number and year funded]
3. Disclaimer. All maps and explanatory text or reports submitted for publication by professional
societies or commercial firms shall carry the following notation:
“The views and conclusions contained in this document are those of the authors and should
not be interpreted as necessarily representing the official policies, either expressed or
implied, of the U.S. Government.”
4. Publication information (e.g., the citation and links to the publication) should be entered into
the National Geologic Map Database’s Geoscience Map Catalog. Instructions regarding how
to do this are found at the NGMDB “partners” page (http://ngmdb.usgs.gov/Info/partners.html);
you also may direct your questions to Dave Soller ([email protected]). You are strongly
encouraged to also submit to the NGMDB this same information for all relevant maps and
reports that were NOT STATEMAP-funded, in order to help USGS and AASG address the
vision for the NGMDB as written in the Geologic Mapping Act.
D. Funding

FY21– STATEMAP Program Announcement – G20ASXXX

1. The STATEMAP program is required by statute (Public Law 116-0) to be carried out on a 1:1
matching basis; each recipient must match each Federal dollar with a non-Federal dollar (direct
and indirect costs). The non-Federal share may be contributions of services or cash provided to
contractors to perform geologic mapping or other services directly applicable to proposed work
on the project. The specific source(s) of the State contribution, such as State legislative
appropriation, must be provided in the proposal. The 1:1 ratio, however, does not prevent
States from securing additional funds from other tax-supported entities to increase the level of
work that is accomplished in a region. The Program encourages multiple partnerships, as they
enhance the production of geologic maps. A letter or item of evidence should be included with
the proposal to support other non-state-survey funds. Federal regulations prohibit the matching
of Federal funds with other Federal funds. Consequently, third-party funding arrangements,
though encouraged, should be viewed as adding additional activities that are accounted for
separately from the USGS-State-matching funds agreement.
2. Non-state-survey "appropriate" state cost share requires at least three basic pieces of
documentation: (1) a letter or other official piece of paper from the proposed source of the nonstate-survey cost share clearly committing to the cost share and, as specifically as possible,
identifying the exact nature of the share (i.e., timing, dollars, equipment, services, personnel,
etc.); (2) specific information in the Strategy for Performing the Geologic Mapping section that
links the non-state-survey cost share directly and convincingly to the proposed geologic
mapping activities; (3) specific information in the budget materials that shows how the nonstate-survey cost share will match Federal dollars, category-by-category, and in sufficient detail
to corroborate the descriptive material in the Strategy section. Actual or apparent costs caused
by the required indirect (overhead) rate (18% total costs) being less than the State Survey’s
negotiated cost agreement are NOT a permissible cost share contribution.
3. Performance of projects funded by this program will conform to OMB Circular A-16 (revised).
As noted in that circular, use of USGS funds for the purchase of equipment will not be
authorized.
4. Funds for the National Cooperative Geologic Mapping Program and in turn, STATEMAP
awards, will not be available until enactment of the Department of the Interior Appropriations.
Since it is anticipated that awards will not be announced until after February 15, 2021,
proposed project start dates should not begin prior to May 1, 2021. Also, projects must
start no later than September 15, 2021.
NOTE: An award issued by the USGS Office of Acquisition and Grants is required for the
State agency to obligate USGS funds. Notification of a successful proposal does not constitute
authority to incur costs funded by USGS money. Costs may be incurred only after the receipt
of an award issued electronically through FedConnect from the USGS.
5. Requests for no-cost extensions, not to exceed 90 days, shall be forwarded to the Grant
Specialist/Contracting Officer for consideration not later than 30 days prior to the requested
end date. After discussion with STATEMAP Program Officer, the Grant
Specialist/Contracting Officer will make a final decision on a case-by-case basis and notify the
Recipient in writing. Asking for a no-cost extension in no way jeopardizes the success of a
FY21– STATEMAP Program Announcement – G20ASXXX

future proposal. However, if a State asks for a no-cost extension, it cannot extend past a date
30 days in advance of the STATEMAP Proposal Evaluation Panel meeting for the next funding
cycle.

-- END OF PROGRAM ANNOUNCMENT--

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment A
USE THE FOLLOWING FORMAT
STATEMAP PROPOSAL SUMMARY SHEET
Name of State Geological Survey:

Principal Investigator (person we can call to ask questions if needed):
Name:
Address:
Phone:
Email:

Project Deliverables (please include list of quadrangles and partial quadrangles if appropriate):
Project 1 Title:
Amount:
Deliverables:

Project 2 Title:
Amount:
Deliverables:

Project 3 Title:
Amount:
Deliverables:

Project 4 Title:
Amount:
Deliverables:

Start date:

Total Federal Funds Requested:
Total Matching Funds:

End date:

$_____________________
$_____________________

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment B
USE THE FOLLOWING FORMAT
STATEMAP STATEMENT OF OUTCOME
Include a bibliographic citation and a paragraph showing how a recent published STATEMAP product was used
by another organization or person. It is helpful to include a letter from the organization stating that the geologic
map was a critical component of their decision-making process.
Bibliographic citation:

Paragraph:

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment C
USE THE FOLLOWING FORMAT
National Cooperative Geologic Mapping Program
STATEMAP Element
BUDGET ESTIMATES FOR ENTIRE PROPOSAL
State: _______________________________________
Proposal Short Title: _________________________________________
Federal Funding ”Requested”

Budget Category

SALARIES:
Survey Staff

Matching Funds “Proposed”

$
$
$
$
$
Contract Staff
$
$
$
(provide salary rate & time for $

$
$
$
$
$
$
$
$
$

$
$

$
$
$
$
$
$
$
$
$
$
$

each)

Total Salaries:
FRINGE BENEFITS:
Survey Staff

Contract Staff

Total Fringe Benefits:

FY21– STATEMAP Program Announcement – G20ASXXX

FIELD EXPENSES:
Per Diem
Lodging Cost
Vehicle Cost
Mileage

Federal Funding ”Requested”

$
$
$
$
$
(provide number & rate for each) $
$
MISCELLANEOUS SUPPLIES:
Office and Laboratory Supplies $
(itemize)
Drilling
$
Map Digitizing Costs
$
$
$
$
(breakdown the above costs)
$
$
$
$
Total Direct Costs:
$
Indirect Cost (__ %) *
$
Uncollected Indirect Cost
$ --------------------------------GRAND TOTAL:
$

Matching Funds “Proposed”

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

* Not to exceed 18%

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment C
USE THE FOLLOWING FORMAT
National Cooperative Geologic Mapping Program
STATEMAP Element
BUDGET ESTIMATES FOR INDIVIDUAL PROJECT BUDGET
State: _________________________________
Proposal Short Title: ______________________________________________
Individual Project Title: ____________________________________________
Federal Funding ”Requested”

Budget Category

SALARIES:
Survey Staff

Contract Staff
(provide salary rate & time for
each)

Total Salaries:
FRINGE BENEFITS:
Survey Staff

Contract Staff

Total Fringe Benefits:

Matching Funds “Proposed”

$
$
$
$
$
$
$
$
$

$
$

$
$
$
$
$
$
$
$
$
$
$

FY21– STATEMAP Program Announcement – G20ASXXX

Budget Category

FIELD EXPENSES:
Per Diem
Lodging Cost
Vehicle Cost
Mileage
(provide number & rate for
each)

Matching Funds “Proposed”

$
$
$
$
$
$

MISCELLANEOUS SUPPLIES:
Office and Laboratory Supplies $
(itemize)
Drilling
$
Map Digitizing Costs
$
$
$
$
(breakdown the above costs) $
$
$
$
Total Direct Costs:
$
Indirect Cost (__ %) *
$
Uncollected Indirect Cost
$ --------------------------------INDIVIDUAL PROJECT TOTAL: $

$
$
$
$
$
$
$
$
$
$
$
$
$
$

* Not to exceed 18%

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment D
SPECIAL TERMS AND CONDITIONS
SECTION A – ASSISTANCE ADMINISTRATION DATA AND DELIVERABLES
A.1. Cooperative Agreement Administration
This cooperative agreement will be administered by:
U.S. Geological Survey
Office of Acquisition and Grants
Kimberly L. Dove, Grants Specialist
12201 Sunrise Valley Drive, MS 205
Reston, VA 20192
Telephone (703) 648-7487
Email: [email protected]
Written communication shall make reference to the Cooperative Agreement number and shall be mailed to
the address above or email to [email protected].
A.2. Consideration
1. The recipient’s proposal as identified on Page 1, Block 10 is incorporated by reference. The total
estimated cost of the USGS share for the performance of this cooperative agreement is the total
amount indicated in Block 13. Costs hereunder shall in no event exceed that amount without prior
written approval of the Contracting Officer.
2. Prior approval of the Grant Specialist/Contracting Officer is not required for transfer of funds
between direct cost categories when the cumulative amount of the transfers during the performance
period does not exceed ten (10) percent of the total USGS cash award. Prior written approval is
required from the Grant Specialist/Contracting Officer for transfers in excess of the ten (10)
percent limitation.
A.3. Payment
Payments under financial assistance awards must be made using the Department of the Treasury
Automated Standard Application for Payments (ASAP) system (www.asap.gov).

FY21– STATEMAP Program Announcement – G20ASXXX

1. The Recipient agrees that it has established or will establish an account with ASAP. USGS
will initiate enrollment in ASAP. If the Recipient does not currently have an ASAP account,
they must designate an individual (name, title, address, phone and e-mail) who will serve as the
Point of Contact (POC).
2. With the award of each grant/cooperative agreement, a sub-account will be set up from which
the Recipient can draw down funds. After recipients complete enrollment in ASAP and link
their banking information to the USGS ALC (14080001), it may take up to 10 days for subaccounts to be activated and for funds to be authorized for drawdown in ASAP.
3. Inquiries regarding payment should be directed to ASAP at (855) 868-0151.
A.4. Definitions
1.

Grant Agreement

A grant agreement is the legal instrument reflecting a relationship between the Federal Government
and a state or local government or other recipient whenever:
a. the principal purpose of the relationship is the transfer of money, property, services, or
anything of value to the state or local government or other recipient in order to accomplish
a public purpose of support or stimulation authorized by Federal statute, rather than
acquisition, by purchase, lease, or barter, of property or services for the direct benefit or use
of the Federal Government; and
b. no substantial involvement is anticipated between the executive agency, acting for the
Federal Government, and the state or local government or other recipient during
performance of the contemplated activity.
2. Cooperative Agreement
A cooperative agreement is the legal instrument reflecting a relationship between the Federal
Government and a state or local government or other recipient whenever:
a. the principal purpose of the relationship is the transfer of money, property, services, or
anything of value to the state or local government or other recipient to accomplish a public
purpose of support, or stimulation authorized by Federal statute, rather than acquisition, by
purchase, lease, or barter, of property or services for the direct benefit or use of the Federal
Government; and
b. substantial involvement is anticipated between the executive agency, acting for the Federal
Government, and state or local government or other recipient during performance of the
activity.

3. Grantee/Cooperator
FY21– STATEMAP Program Announcement – G20ASXXX

Grantee or cooperator means the nonprofit corporation or other legal entity to which a grant or
cooperative agreement is awarded and which is accountable to the Federal Government for the use
of the funds provided. The grantee or cooperator is the entire legal entity even if only a particular
component of the entity is designated in the award document. For example, a grant or cooperative
agreement award document may name as the grantee one school or campus of a university. In this
case, the granting agency usually intends, or actually requires, that the named component assume
primary or sole responsibility for administering the grant-assisted project or program.
Nevertheless, the naming of a component of a legal entity as the grantee or cooperator in a grant or
cooperative agreement award document shall not be construed as relieving the whole legal entity
from accountability to the Federal Government for the use of the funds provided.
The term “grantee” or “cooperator” does not include secondary recipients such as sub grantees,
contractors, etc., who may receive funds from a grantee pursuant to a grant.
4. Recipient
Recipient means grantee or cooperator.
5. Principal Investigator
The Principal Investigator is the individual designated by the Recipient (and approved by the
USGS) who is responsible for the technical direction of the research project. The Principal
Investigator cannot be changed or become substantially less involved than was indicated in the
Recipient's proposal, without the prior written approval of the Contracting Officer.
6. Program Officer
a. The Program Officer will work closely with the Principal Investigator to ensure that all
technical requirements are being met. The Program Officer’s responsibilities include, but
are not limited to, providing technical advice on the accomplishment of the proposal's
objectives; reviewing the technical content of reports and the other information delivered to
the USGS; determining the adequacy of technical reports; and conducting site visits, in
coordination with the Regional Coordinator, Deputy Chief for External Research, and the
Contracting Officer, as frequently as practicable.
b. The Program Officer is Darcy K. McPhee, U.S. Geological Survey, 908 National Center,
12201 Sunrise Valley Drive, Reston, VA 20192. The Program Officer does not have the
authority to issue any technical direction which constitutes an assignment of additional
work outside the scope of the award; in any manner cause a change in the total cost or the
time required for performance of the award; or change any of the terms, conditions, or
general provisions of the award.

7. Contracting Officer (CO)

FY21– STATEMAP Program Announcement – G20ASXXX

Contracting Officers are individuals who have been delegated in writing by the USGS Office of
Acquisition and Grants as the sole authority designated to obligate Federal funds and create terms
and conditions of awards. They are the only individuals who have authority to negotiate, enter
into, and administer awards resulting for this program. Contracting Officers have responsibility to
ensure the effective use of Federal funds.
Functions of the Contracting Officer include but are not limited to:
a. Issuing the grant/cooperative agreement program announcement in coordination with the
program officer.
b. Receiving grant/cooperative agreement proposals and related documents in response to a
program announcement. The Grant Specialist as receiving official shall mark all proposals
with a control number.
c. Approving the program manager’s Technical Evaluation Plan, which describes in detail the
evaluation process for a competitive grant/cooperative agreement program. The
Contracting Officer/Grant Specialist shall ensure the openness and fairness of the
evaluation and selection process.
d. Serving in an advisory capacity at peer review panel meetings. She shall interpret grant/
cooperative agreement management policies to panel members.
f. Negotiating, as necessary, the final grant/cooperative agreement budget.
g. Issuing grant/cooperative agreement awards and revisions to awards.
h. Receiving all requests for changes to an award. The Grant Specialist/Contracting Officer
shall serve as the mandatory control point for all official communications with the grantee
which may result in changing the amount of the grant/cooperative agreement, the
grant/cooperative agreement budget, or any other terms and conditions of the award.
i. Receiving financial reports required by the terms and conditions of the award.
i.

Closing out grant/cooperative agreement awards when all applicable award requirements
have been complied with.

FY21– STATEMAP Program Announcement – G20ASXXX

A.5.

Reporting Requirements

1. Required reports/documents. The Recipient shall submit the following reports/documents:
Report/Document

Submit To

Due Date

1. Transmittal Letter, Maps,
non-map deliverables, plus
accompanying technical
report

Program Officer
(see page 2 of Award
Document)

On or before the last day of the
12-month project period.

2. Transmittal Letter

Grant Specialist, see
Section A.1 of terms
& conditions

On or before the last day of the
12-month project period.

3. SF 425- Federal
Financial Report

Electronically thru
FedConnect or via
email to Grant
Specialist (A.1)

SEE SECTION A.5(2&3)
BELOW

Program Officer,
Immediately following
National Geologic
publication.
Map Database
* Publication means any book, report, photograph, map, chart, or recording published or disseminated to
the scientific community.
2.

*Publications

Annual Financial Reports
a. The Recipient will submit an annual SF 425, Federal Financial Report, for each individual
USGS award. The SF 425 is available at https://www.grants.gov/forms/post-award-reportingforms.html. The SF 425 will be due in accordance with the following schedule. USGS
acknowledges that this annual reporting schedule may not always correspond with a specific
budget period.
Award Performance Start
Date

Annual Interim Report
End Date
(year following start date)

Annual Interim Report
Due Date
(90 days after report
end date)

January 1- March 31

March 31

June 30

April 1- June 30

June 30

September 30

July 1- September 30

September 30

December 31

October 1 – December 31

December 31

March 31
FY21– STATEMAP Program Announcement – G20ASXXX

b. The SF 425 must be submitted electronically through the FedConnect Message Center
(www.fedconnect.net) or, if FedConnect is not available, by e-mail to [email protected] with a
cc to the Contracting Officer. Recipient must include the USGS award number in the subject
line of all correspondence. If, after 90 days, Recipient has not submitted a report, the
Recipient’s account in ASAP will be placed in a manual review status until the report is
submitted.
3. Final Financial Report
a. The Recipient will liquidate all obligations incurred under the award and submit a final SF
425, Federal Financial Report in accordance with C.3.b. no later than 90 calendar days after the
Agreement completion date.
b. Recipient will promptly return any unexpended federal cash advances or will complete a
final draw from ASAP to obtain any remaining amounts due. Once 120 days has passed since
the Agreement completion date, USGS shall unilaterally de-obligate federal funds as reflected
in the Final SF 425.
c. Subsequent revision to the final SF 425 will be considered only as follows:
i. When the revision results in a balance due to the Government, the Recipient must
submit a revised final SF 425, Federal Financial Report, and refund the excess payment
whenever the overcharge is discovered, no matter how long the lapse of time since the
original due date of the report.
ii. When the revision represents additional reimbursable costs claimed by the Recipient, a
revised final SF 425 may be submitted to the USGS Contracting Officer with an
explanation. If approved, the USGS will either request and pay a final invoice or
reestablish the ASAP subaccount to permit the Recipient to make a revised final draw.
Any revised final report representing additional reimbursable amounts must be
submitted no later than 1 year from the due date of the original report, i.e., 15 months
following the Agreement completion date. USGS will not accept any revised SF 425
covering additional expenditures after that date and will return any late request for
additional payment to the Recipient.
4. Report preparation instructions. The final technical report is due at the end of the awards 12month performance period. The technical report should be no less than 3 single-spaced on 8 ½
-inch by 11-inch pages and include the following:
a. A cover page containing the award number, Recipient's name, Principal Investigator's name
and title of the Recipient's application.
b. An abstract that summarizes the observations and conclusions of the report.
c. A main body that documents and summarizes the results of the recipient’s work over the 12FY21– STATEMAP Program Announcement – G20ASXXX

month project period. The report shall include an adequate but brief description of activities
and overall progress which summarizes the results of the entire award. The final report may
include tables, graphs, diagrams, sketches, etc., as required to explain the results achieved
under the award. The report may also include recommendations and conclusions based upon
both the experience and the results obtained.
d. A bibliography of all publications resulting from the work performed during the 12-month
period. Copies of the publications are required if the Recipient has not previously submitted
them to the Program Officer.
e. Publication of the results of any project carried out under this assistance award is authorized in
professional journals, trade magazines, or may be made by the USGS. One copy of each article
planned for publication shall be submitted to the Program Officer simultaneously with its
submission for publication. One reprint of each published article shall be submitted to the
Program Officer immediately following publication. Proper acknowledgment and
disclaimers as defined in Part IV, Section C of this Program Announcement shall
accompany all publications.
5. Maps. One copy of each map with all accompanying explanatory information shall be
electronically submitted to the Program Officer by the end of the cooperative agreement’s end date,
and, subsequently, the updated map shall be sent when published. Instructions on electronic
delivery are provided in Attachment E. Publication of maps shall follow guidelines in Part IV,
Section C of this Program Announcement.
6. Transmittal Letter. A transmittal letter shall also accompany the maps that are forwarded to the
Program Officer. The letter should identify the award number, Recipient's name, Principal
Investigator's name, title of the Recipient's application, and a description of the map being
submitted. A copy of the transmittal letter shall be sent to the Grant Specialist ([email protected])
identified in Section 1 on page 1 of the terms and conditions.
7. Adherence to reporting requirements
A Recipient’s failure to submit the required reports/documents, in a timely manner, may result in
withholding of payment, termination of the award, or delay or non-issuance of new awards.

A.6. Adherence to Original Research Objectives and Budget Estimates
1. Any commitments or expenditures incurred by the Recipient in excess of the funds provided by
this award shall be the responsibility of the Recipient. Expenditures incurred prior to the effective
date of this award cannot be charged against award funds unless provided for in this award.
2. The following requests for change require advance written approval by the issuing office at the
address on page two of your award. Your request must be submitted directly to the Grant
Specialist at least 30 calendar days prior to the requested effective date of the change or prior to
FY21– STATEMAP Program Announcement – G20ASXXX

the expiration date of the award:
a. Changes in the scope, objective, or key personnel referenced in the Recipient's proposal.
b. Transfer of funds between direct cost categories when the cumulative amount of transfers
during the project period exceeds 10 percent of the total award.
c. Acquisition of nonexpendable personal property (equipment) not approved at time of award.
d. Change in the project period. The Recipient shall include in the request the cause of the needed
extension, a description of the remaining work to be completed, the proposed date of
completion, the amount of funds remaining, and a revised budget for the remaining funds. If
all funds have been disbursed to the Recipient, this must be indicated in the request. A request
for an extension that is received by the Grant Specialist after the expiration date shall not be
honored.
For continuing work, an extension shall delay the award of a follow-on agreement until
such time that the first agreement has been completed. An extension for any time period
beyond the original expiration may, in unusual circumstances, result in the cancellation of
intended subsequent agreement awards.
e. Creation of any direct cost line item not approved at time of award.
f. Any other significant change to the award.
3. The Grant Specialist will notify the Recipient in writing within 30 calendar days after receipt of the
request for revision or adjustment whether the request has been approved.
A.7. Pre-agreement Costs
Pre-agreement costs are not authorized under this program. Costs must be obligated during the
performance period.
A.8. Site Visits
Site visits may be made by USGS representatives to review program accomplishments and management
control systems and to provide technical assistance, as required.
A.9. Violation of Award Terms
If a Recipient materially fails to comply with the terms of the award, the Contracting Officer may suspend,
terminate, or take such other remedies as may be legally available and appropriate in the circumstances.
A.10. Award Closeout
Awards will be closed out once all requirements have been met. Maps, Technical and financial reports
FY21– STATEMAP Program Announcement – G20ASXXX

must be submitted on time as specified in Section 4 of these Special Terms and Conditions. Failure to
adhere to the reporting requirements may result in the delay or denial of further awards.
A.11. Government Involvement Statement
1. Substantial involvement is anticipated through the term of the cooperative agreement between the
USGS and the Recipient.
2. The USGS and the Recipient will collaborate and participate in program planning for each phase of
the project.
A.12 Modification
This award may be modified in writing by mutual consent of the Recipient representative and the
Contracting Officer.
SECTION B – GENERAL PROVISIONS
B.1 Cost Principles, Audit, and Administrative Requirements
The Recipient shall be subject to the following regulations, which are incorporated herein by reference.
Copies of these regulations can be obtained from the Internet at:
http://www.whitehouse.gov/omb/grants_docs
Educational Institutions / State and Local Governments / Non-Profit Organizations
2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, as implemented by the Department of the Interior in 2 CFR Part 1402 and
43 CFR Part 12.

B.2 Additional Regulations
This award is subject to the following additional Government-wide regulations:
●
●

2 CFR 180, Government-wide Debarment and Suspension (Nonprocurement)
2 CFR 182, Government-wide Requirements for Drug-Free Workplace (Financial Assistance)

This award is subject to the following additional regulations of the U.S. Department of the Interior:
●
●
●
●

2 CFR Part 1400, Nonprocurement Debarment and Suspension
2 CFR Part 1401, Requirements for a Drug Free Workplace (Financial Assistance)
43 CFR Part 17, Nondiscrimination in Federally Assisted Programs of the Department of the
Interior
43 CFR Part 18, New Restrictions on Lobbying
FY21– STATEMAP Program Announcement – G20ASXXX

Submission of an application also represents the applicant’s certification of the
statements in 43 CFR Part 18, Appendix A, Certification Regarding Lobbying
43 CFR Part 41, Nondiscrimination on the Basis of Sex in Education Programs or Activities
Receiving Federal Financial Assistance [Applies only if this award provides assistance to an
education program or student(s)]
o

●

B.3 Additional Articles Required For Compliance with Statute or Regulation
a) The Seat Belt Provision (Executive Order 13043)
Recipients of grants/cooperative agreements and/or sub-awards are encouraged to adopt and enforce
on-the-job seat belt use policies and programs for their employees when operating company owned,
rented, or personally owned vehicles. These measures include, but are not limited to, conducting
education, awareness, and other appropriate programs for their employees about the importance of
wearing seatbelts and the consequences of not wearing them.
b) Federal Leadership on Reducing Text Messaging while Driving (Executive Order 13513)
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving,
including conducting initiatives of the type described in section 3(a) of the order.
(http://www.whitehouse.gov/the_press_office/Executive-Order-Federal-Leadership-on-ReducingText-Messaging-while-Driving/)
c) Use of U.S. Flag Air Carriers (49 USC Section 40118)
Any air transportation to, from, between or within a country other than the U.S. of persons or
property, the expense of which will be paid in whole or in part by U.S. Government funding, must
be performed by, or under a code-sharing arrangement with, a U.S. flag air carrier if service
provided by such a carrier is "available" (49 U.S.C. 40118, commonly referred to as the Fly America
Act). Tickets (or documentation for electronic tickets) must identify the U.S. flag air carrier's
designator code and flight number. See the Federal Travel Regulation §301-10.131 - §301-10.143
for definitions, exceptions, and documentation requirements. (See also Comp. Gen. Decision B240956, dated September 25, 1991.)
d) Trafficking in Persons (2 CFR Part 175)
a. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this award, and subrecipients'
employees may not—
i. Engage in severe forms of trafficking in persons during the period of time that the
award is in effect;
ii. Procure a commercial sex act during the period of time that the award is in effect;
or
iii. Use forced labor in the performance of the award or subawards under the award.
2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if
you or a subrecipient that is a private entity —
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency official authorized to terminate
the award to have violated a prohibition in paragraph a.1 of this award term through
FY21– STATEMAP Program Announcement – G20ASXXX

conduct that is either—
A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for
imputing the conduct of an individual to an organization that are provided in 2
CFR part 180, “OMB Guidelines to Agencies on Government wide Debarment
and Suspension (Nonprocurement),” as implemented by our agency at [agency
must insert reference here to its regulatory implementation of the OMB
guidelines in 2 CFR part 180 (e.g., “2 CFR part XX”)].
b. Provision applicable to a recipient other than a private entity.
We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a
subrecipient that is a private entity—
1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term;
or
2. Has an employee who is determined by the agency official authorized to terminate the award
to have violated an applicable prohibition in paragraph a.1 of this award term through conduct
that is either—
i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB
Guidelines to Agencies on Government wide Debarment and Suspension
(Nonprocurement),” as implemented by our agency at [agency must insert reference
here to its regulatory implementation of the OMB guidelines in 2 CFR part 180 (e.g., “2
CFR part XX”)].
c. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph a.1 of this award term.
2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000
(TVPA), as amended (22 U.S.C. 7104(g)), and
ii. Is in addition to all other remedies for noncompliance that are available to us under
this award.
3. You must include the requirements of paragraph a.1 of this award term in any subaward you
make to a private entity.
d. Definitions.
For purposes of this award term:
1. “Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the performance
of the project or program under this award; or
ii. Another person engaged in the performance of the project or program under this
award and not compensated by you including, but not limited to, a volunteer or
individual whose services are contributed by a third party as an in-kind contribution
toward cost sharing or matching requirements.

FY21– STATEMAP Program Announcement – G20ASXXX

2. “Forced labor” means labor obtained by any of the following methods: the recruitment,
harboring, transportation, provision, or obtaining of a person for labor or services, through the
use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage,
debt bondage, or slavery.
3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or foreign public
entity, as those terms are defined in 2 CFR 175.25.
ii. Includes:
A. A nonprofit organization, including any nonprofit institution of higher
education, hospital, or tribal organization other than one included in the
definition of Indian tribe at 2 CFR 175.25(b).
B. A for-profit organization.
4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the
meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).
e) Reporting Subawards and Executive Compensation Information (2 CFR Part 170).
a. Reporting of first-tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you
must report each action that obligates $25,000 or more in Federal funds that does not include
Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment
Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this
award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph a.1. of this award term
to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the
month in which the obligation was made. (For example, if the obligation was made on
November 7, 2010, the obligation must be reported by no later than December 31,
2010.)
3. What to report. You must report the information about each obligating action that the
submission instructions posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five
most highly compensated executives for the preceding completed fiscal year, if—
i. the total Federal funding authorized to date under this award is $25,000 or more;
ii. in the preceding fiscal year, you received—
(A) 80 percent or more of your annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the Securities
FY21– STATEMAP Program Announcement – G20ASXXX

Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to the compensation
information, see the U.S. Security and Exchange Commission total compensation
filings at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in
paragraph b.1. of this award term:
i. As part of your registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and
annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this
award term, for each first-tier subrecipient under this award, you shall report the names and
total compensation of each of the subrecipient's five most highly compensated executives for
the subrecipient's preceding completed fiscal year, if—
i. in the subrecipient's preceding fiscal year, the subrecipient received—
(A) 80 percent or more of its annual gross revenues from Federal procurement
contracts (and subcontracts) and Federal financial assistance subject to the
Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement
contracts (and subcontracts), and Federal financial assistance subject to the
Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to the compensation
information, see the U.S. Security and Exchange Commission total compensation
filings at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation
described in paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward.
For example, if a subaward is obligated on any date during the month of October of a
given year (i.e., between October 1 and 31), you must report any required compensation
information of the subrecipient by November 30 of that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are
exempt from the requirements to report:
i. Subawards,
and
ii. The total compensation of the five most highly compensated executives of any
subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 CFR part 25:
FY21– STATEMAP Program Announcement – G20ASXXX

i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
v. A Federal agency, but only as a subrecipient under an award or subaward to a nonFederal entity.
2. Executive means officers, managing partners, or any other employees in management
positions.
3. Subaward:
i. This term means a legal instrument to provide support for the performance of any
portion of the substantive project or program for which you received this award and that
you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry
out the project or program (for further explanation, see Sec. __ .210 of the attachment to
OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit
Organizations”).
iii. A subaward may be provided through any legal agreement, including an agreement
that you or a subrecipient considers a contract.
4. Subrecipient means an entity that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation means the cash and noncash dollar value earned by the executive during
the recipient's or subrecipient's preceding fiscal year and includes the following (for more
information see 17 CFR 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised
2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This does not include group
life, health, hospitalization or medical reimbursement plans that do not discriminate in
favor of executives, and are available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and
actuarial pension plans.
v. Above-market earnings on deferred compensation which is not tax-qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g.
severance, termination payments, value of life insurance paid on behalf of the
employee, perquisites or property) for the executive exceeds $10,000.
f) System of Award Management and Universal Identifier Requirements (2 CFR Part 25)
a. Requirement for System of Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must
maintain the currency of your information in the SAM until you submit the final financial
report required under this award or receive the final payment, whichever is later. This requires
that you review and update the information at least annually after the initial registration, and
FY21– STATEMAP Program Announcement – G20ASXXX

more frequently if required by changes in your information or another award term.
b. Requirement for Unique Entity identifier Numbers
If you are authorized to make subawards under this award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this
award term) may receive a subaward from you unless the entity has provided its unique
entity identifier number to you.
2. May not make a subaward to an entity unless the entity has provided its DUNS number
to you.
c. Definitions
For purposes of this award term:
1. System of Award Management(SAM) means the Federal repository into which an entity must
provide information required for the conduct of business as a recipient. Additional information
about registration procedures may be found at the SAM Internet site (currently at
http://www.sam.gov).
2. Unique entity identifier means the identifier required for SAM registration to uniquely
identify business entities.
3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part
25, subpart C:
i. A Governmental organization, which is a State, local government, or Indian Tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization; and
v. A Federal agency, but only as a subrecipient under an award or subaward to a nonFederal entity.
4. Subaward:
i. This term means a legal instrument to provide support for the performance of any
portion of the substantive project or program for which you received this award and that
you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry
out the project or program (for further explanation, see 2 CFR 200.330).
iii. A subaward may be provided through any legal agreement, including an agreement
that you consider a contract.
5. Subrecipient means an entity that:
i. Receives a subaward from you under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
g) Prohibition on Members of Congress Making Contracts with Federal Government (41 USC
Section 6306)
No member of or delegate to the United States Congress or Resident Commissioner shall be
admitted to any share or part of this award, or to any benefit that may arise therefrom; this
provision shall not be construed to extend to an award made to a corporation for the public’s
general benefit.

FY21– STATEMAP Program Announcement – G20ASXXX

h) Enhancement of Recipient and Subrecipient Employee Whisleblower Protection (41 USC
Section 4712)
a. This award, related subawards, and related contracts over the simplified acquisition
threshold and all employees working on this award, related subawards, and related contracts
over the simplified acquisition threshold are subject to the whistleblower rights and remedies
established at 41 USC 4712.
b. Recipients, their subrecipients, and their contractors awarded contracts over the simplified
acquisition threshold related to this award, shall inform their employees in writing, in the
predominant language of the workforce, of the employee whistleblower rights and protections
under 41 USC 4712.
c. The recipient shall insert this clause, including this paragraph (c), in all subawards and in
contracts over the simplified acquisition threshold related to this award.
i) Prohibition on Issuing Financial Assistance Awards to Entities that Require Certain Internal
Confidentiality Agreements
Section 743 of Division E, Title VII of the Consolidated and Further Continuing Resolution
Appropriations Act of 2015 (Pub. L. 113-235) prohibits the use of funds appropriated or otherwise
made available under that or any other Act for grants or cooperative agreements to an entity that
requires employees or contractors of such entity seeking to report fraud, waste, or abuse to sign
internal confidentiality agreements or statements prohibiting or otherwise restricting such employees
or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law
enforcement representative of a federal department or agency authorized to receive such information.
Recipients must not require their employees or contractors seeking to report fraud, waste, or abuse to
sign internal confidentiality agreements or statements prohibiting or otherwise restricting such
employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated
investigative or law enforcement representative of a federal department or agency authorized to receive
such information.
Recipients must notify their employees or contractors that existing internal confidentiality agreements
covered by this condition are no longer in effect.
B.4 Additional General Terms and Conditions
a) Research Integrity
1) USGS requires that all grant or cooperative agreement Recipient organizations adhere to the
Federal Policy on Research Misconduct, Office of Science and Technology Policy,
December 6, 2000, 65 Federal Register (FR) 76260. The Federal Policy on Research
Misconduct outlines requirements for addressing allegations of research misconduct,
including the investigation, adjudication, and appeal of allegations of research misconduct
FY21– STATEMAP Program Announcement – G20ASXXX

and the implementation of appropriate administrative actions.
2) The Recipient must promptly notify the USGS Project Office when research misconduct that
warrants an investigation pursuant to the Federal Policy on Research Misconduct is alleged.
b) Access To Research Data
1)

Recipients that are institutions of higher education, hospitals, or non-profit organizations
are required to release research data first produced in a project supported in whole or in part
with Federal funds that are cited publicly and officially by a Federal agency in support of an
action that has the force and effect of law (e.g., regulations and administrative orders).
“Research data” is defined as the recorded factual material commonly accepted in the
scientific community as necessary to validate research findings. It does not include
preliminary analyses; drafts of scientific papers; plans for future research; peer reviews;
communications with colleagues; physical objects (e.g., laboratory samples, audio or video
tapes); trade secrets; commercial information; materials necessary to be held confidential by
a researcher until publication in a peer-reviewed journal; information that is protected under
the law (e.g., intellectual property); personnel and medical files and similar files, the
disclosure of which would constitute an unwarranted invasion of personal privacy; or
information that could be used to identify a particular person in a research study.

These requirements do not apply to commercial organizations or to research data produced
by State or local governments. However, if a State or local governmental grantee contracts
with an educational institution, hospital, or non-profit organization, and the contract results
in covered research data, those data are subject to these disclosure requirements.

Requests for the release of research data subject to this policy are required to be made to
USGS, which will handle them as FOIA requests under 43 CFR 2.25. If the data are
publicly available, the requestor will be directed to the public source. Otherwise, the USGS
Contract Officer, in consultation with the affected Recipient and the PI, will handle the
request. This policy also provides for assessment of a reasonable fee to cover Recipient
costs as well as (separately) the USGS costs of responding.

c) Conflict of Interest
The Recipient must establish safeguards to prohibit its employees and Subrecipients from using
their positions for purposes that constitute or present the appearance of a personal or organizational
conflict of interest. The Recipient is responsible for notifying the USGS Contracting Officer in
writing of any actual or potential conflicts of interest that may arise during the life of this award.
Conflicts of interest include any relationship or matter which might place the Recipient or its
employees in a position of conflict, real or apparent, between their responsibilities under the
agreement and any other outside interests. Conflicts of interest may also include, but are not
limited to, direct or indirect financial interests, close personal relationships, positions of trust in
outside organizations, consideration of future employment arrangements with a different
organization, or decision- making affecting the award that would cause a reasonable person with
knowledge of the relevant facts to question the impartiality of the Recipient and/or Recipient's
employees and Sub-recipients in the matter.
FY21– STATEMAP Program Announcement – G20ASXXX

The USGS Contracting Officer and the servicing Ethics Counselor will determine if a conflict of
interest exists. If a conflict of interest exists, the USGS Contracting Officer will determine whether
a mitigation plan is feasible. Mitigation plans must be approved by the USGS Contracting Officer
in writing. Failure to resolve conflicts of interest in a manner that satisfies the government may be
cause for termination of the award.
Failure to make required disclosures may result in any of the remedies described in 2 CFR §
200.338, Remedies for Noncompliance, including suspension or debarment (see also 2 CFR Part
180).
d) Program Income
1) If the Recipient is an educational institution or nonprofit research organization, any other
program income will be added to funds committed to the project by the Federal awarding
agency and Recipient and be used to further eligible project or program objectives, as
described in 2 CFR 200.307(e)(2).
2) For all other types of Recipients, any other program income will be deducted from total
allowable costs to determine the net allowable costs before calculating the Government's
share of reimbursable costs, as provided in 2 CFR 200.307(e)(1).
e) Government Furnished Property Or Property Authorized For Purchase
Title to nonexpendable personal property acquired wholly or in part with Federal funds shall be
vested in the Recipient unless otherwise specified in the award document. The Recipient shall
retain control and maintain a property inventory of such property as long as there is a need for
such property to accomplish the purpose of the project, whether or not the project continues to be
supported by Federal funds. When there is no longer a need for such property to accomplish the
purpose of the project, the Recipient shall use the property in connection with other Federal
awards the Recipient has received. Disposal of nonexpendable personal property shall be in
accordance with 2 CFR 200.313.
There is no non-expendable personal property authorized on this grant/cooperative agreement.

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment E
INSTRUCTIONS FOR UPLOADING DELIVERABLES
The National Cooperative Geologic Mapping Program Management System
https://my.usgs.gov/ncgmp/
Beginning in FY2019, the NCGMP required all STATEMAP deliverables to be submitted through the
NCGMP Management System, an online application where STATEMAP PIs will be able to monitor
due dates, track outstanding deliverables, and instantly upload transmittal letters, technical reports, and
map deliverables.
Creating your myUSGS Account
To get started you will need to create a myUSGS account - this account requires you to use the email
address that will be associated with your proposal.
•

Go to https://my.usgs.gov/resources/

•

Click on Sign Up at the bottom of the page

•

Fill out your email address (do not use a personal address) and click the “I am not a robot”
check box

•

Then click Submit

You will then need to check your inbox for an email from myUSGS and follow the steps, including
providing a sponsor’s email address for the account, to complete your registration. Please use either
[email protected] or [email protected] as your myUSGS sponsor.

Next, your sponsor will get an email and need to verify your account, after which you will get an email
asking you to finalize your account and create a password. You will now be able to access the
Management System and view any current projects (and corresponding deadlines/project end dates)
associated with your email address.
Accessing Your Projects and Uploading Deliverables to the NCGMP Management System
If you have any difficulty or questions when accessing the Management System, please contact Mike
Marketti at [email protected] / 703-648-6976.
1. Navigate to the Management System at https://my.usgs.gov/ncgmp/ and log in using your
myUSGS credentials. Once logged in and viewing the home screen, click Proposal List
2. In order to find your active/current projects, set the Stage section to Project Live

FY21– STATEMAP Program Announcement – G20ASXXX

3. Click the Search button
4. Click on the name of the project (i.e. FY2020 Alaska STATEMAP Proposal)
5. Once displaying the project details, you will see a list of associated deliverables. Click on the
name of the deliverable (i.e. “FY2020 Alaska STATEMAP Transmittal Letter”) in order to
upload a document
6. Click on the +Upload New File button
7. Browse to your computer and select a file
As a suggestion, please make sure the name of your file is meaningful and connects it to your
project. For example titles like MT_Boulder_East_24K_map.pdf or
TX_STATEMAP_PortOConnor_map_sheet1_2016 are excellent titles for your files.
Please note: If needed, you may upload multiple documents for a single deliverable item listed
(for example, multiple plates for a single mapped quad)
8. Then save by clicking on Update
9. After you have uploaded all deliverable documents click on the Proposal icon in the menu
10. Then click on Start Deliverables Review to move your proposal to the next phase – this will
allow NCGMP to review your documents.
Forgot your password?
Go to https://my.usgs.gov/resources/main/forgotPassword, fill in the email address that you used to
create your myUSGS account, and soon thereafter you will receive an email with a new password.
Again, if you have any questions related to the NCGMP Management System, please contact Mike
Marketti at [email protected] / 703-648-6976.

FY21– STATEMAP Program Announcement – G20ASXXX

Attachment F
DATA MANAGEMENT PLAN - EXAMPLE TEMPLATE
Below is an example data management plan. Additional examples are available at
https://www2.usgs.gov/datamanagement/plan/dmplans.php
Template 1: This template is for use with projects involving data collection or data digitizing,
processing, or other transformations:
PI Name:
Project Title:
1. Will this project utilize existing data? ☐Yes/☐No
If yes, where is the existing data hosted/stored currently? (Paper files, Excel spreadsheets,
custom database, etc.)
2. Will your Project collect or process new data? ☐Yes/☐No
If yes, what file format will be used to collect the new data? (Paper, web forms, PDF forms,
etc.)
3. Are there access/use limitations associated with your data? ☐Yes/☐No
If yes, describe the limitations, including proprietary or sensitive data elements, etc.
4. Is existing data currently available to the public? ☐Yes/☐No
a. Where are the data made available?
b. Describe how any proprietary/sensitive data is handled.
c. Are any fees associated with release of the data?
d. What data format is the data released in? ☐CSV ☐Shapefile ☐GeoTIFF ☐Other:
e. Is associated metadata made available, and if so what format?
5. Is new data planned to be made available to the public?
a. Where will the data made available?
b. Describe how any proprietary/sensitive data will be handled.
c. Will any fees be associated with release of the data?
FY21– STATEMAP Program Announcement – G20ASXXX

d. What data format will the data be released in? ☐CSV ☐Shapefile ☐GeoTIFF ☐Other:
e. Will associated metadata be made available, and if so what format will be used?
6. Describe the approach for backup of all data associated with this project.
7. What is the lifespan of this data? ☐Maintained indefinitely/☐Moved to archive storage after __
years/☐Destroyed after __years/☐Other:
8. Does data for this project rely on proprietary or licensed software? List software:
9. Describe quality assurance and/or quality control procedures that are associated with data collection
and processing:

-- End of Agreement --

FY21– STATEMAP Program Announcement – G20ASXXX

File Type	application/pdf
File Modified	2020-10-19
File Created	2020-10-19