2021 WGRC Email Communication

First Email -- Initial Announcement to Participant
Subject: Your honest feedback is requested
Dear First Name Last Name,
This past year has been difficult for many of us. Because of this, I’m writing to personally invite you to
share your thoughts and opinions about your experiences this past year as a Department of Defense (DoD)
civilian employee.
To participate, go to DODsurveys.mil on any computer, tablet, or smartphone and enter your unique
Ticket Number: [XXXXX]
Your input is so important to DoD senior leadership that participation is considered “Official Business.”
You may participate during work hours using any government computer or using a personal mobile
device, including your smartphone. If it is more convenient, you can also respond at home; just forward
this email to a personal e-mail for easier access to the information. Your participation is voluntary, and
your responses will be kept completely confidential.
Thank you in advance for your time,
Dr. Ashlea M. Klahr
Director, Health & Resilience Division
Department of Defense Office of People Analytics
ADDITIONAL INFORMATION: Most people take 30 minutes to complete the survey. Some of the
language used to measure experiences is necessarily graphic in order to meet the requirements of a crime
victimization metric. If you do not wish to participate or to receive reminders about this survey, you may
remove yourself from the mailing list by replying to this message. Be sure to include your Ticket
Number and the words, “Please remove me from this survey’s mailing list. If you have any questions or
concerns, please e-mail [email protected] or call toll-free at 1-800-881-5307. To verify
the authenticity of this request, call 1-571-372-1034 or DSN 372-1034 from any government phone. If
you wish to withdraw your answers after starting this survey, notify the Survey Processing Center prior to
December 15, 2021. You are required to provide your Ticket Number.

First Reminder E-mail to Participant
Subject: Action Requested: 2021 Department of Defense Civilian Employee Workplace and Gender
Relations Survey
Dear First Name Last Name,
Would a sexual harassment complaint be taken seriously in your current work unit?
Now is your opportunity to confidentially share your opinions on this topic and more with Department of
Defense (DoD) leadership and members of Congress to inform policy decisions, develop trainings, and
address issues that impact you and your coworkers.
TO PARTICIPATE: Go to DODsurveys.mil from any personal or government computer or mobile
device to add your voice to the thousands of DoD civilian employees who have already responded. You
can even respond from your smartphone.
Your personal and secure Ticket Number is [XXXXX].
Pleas know that this effort has received the highest “Certificate of Confidentiality” available to the
Department. Your responses will be kept completely confidential. No one, including anyone in your
workplace, will be able to identify you or how you answered any questions.
We rely on accurate information from people like you to know what is really going on throughout the
DoD. I hope you share your honest feedback with us today, both positive and negative.
Thank you for your participation,
Dr. Ashlea M. Klahr
Director, Health & Resilience Division
Department of Defense Office of People Analytics
ADDITIONAL INFORMATION: Most people take 30 minutes to complete the survey. Some of the
language used to measure experiences is necessarily graphic in order to meet the requirements of a crime
victimization metric. The survey is voluntary and respondents are able to skip questions if they make
them uncomfortable. Please reply to this message if you have any questions or feedback about the
survey, or you may contact our Survey Processing Center at [email protected] or call tollfree at 1-800-881-5307.
Responding to this survey will remove you from our list of eligible participants. If you do not wish to
participate or to receive additional reminders about this survey, you may remove yourself from the
mailing list by replying to this message. Be sure to include your Ticket Number and the words, “Please
remove me from this survey’s mailing list.” If you wish to withdraw your answers after starting this
survey, notify the Survey Processing Center prior to December 15, 2021. You will be required to provide
your Ticket Number. To verify the authenticity of this request, call 1-571-372-1034 or DSN 372-1034
from any government phone.

Second Reminder E-mail to Participant
Subject: There is still time for your voice to be heard
Dear First Name Last Name,
The “2021 Department of Defense Civilian Employee Workplace and Gender Relations Survey” is your
opportunity to voice your opinion on issues impacting you and your workplace. It is the third
Congressionally-mandated survey to be conducted on topics related to sexual harassment and sexual
assault with Department of Defense (DoD) civilian employees. This is an official DoD survey sponsored
by the Office for Diversity, Equity, and Inclusion (ODEI) that has been approved by the Under Secretary
of Defense for Personnel and Readiness (USD[P&R]).
The findings will be briefed to DoD leadership and Congress and will be used for developing policies to
provide the best workplace environment possible for you and your fellow employees. To have your voice
heard:
1. Go to DODsurveys.mil on any computer, tablet, or smartphone
2. Enter your unique Ticket Number: [XXXXX]
Let me assure you that your privacy will be protected. Your responses will not be shared with anyone in
your organization, including your supervisor or senior leadership. The Office of People Analytics (OPA)
has also received the highest level of protection offered by a federal “Certificate of Confidentiality”
which provides OPA and you with additional protection against any attempt to subpoena confidential
survey records. While your participation is voluntary, your feedback will be incredibly helpful in gaining
the most accurate picture of the challenges facing you and your workplace.
Thank you for your time and for providing your honest feedback,
Dr. Ashlea M. Klahr
Director, Health & Resilience Division
Department of Defense Office of People Analytics
ADDITIONAL INFORMATION: Most people take 30 minutes to complete the survey. Some of the
language used to measure experiences is necessarily graphic in order to meet the requirements of a crime
victimization metric. Again, the survey is voluntary and respondents are able to skip questions if they
make them uncomfortable. Please reply to this message if you have any questions or feedback about the
survey, or you may contact our Survey Processing Center at [email protected] or call tollfree at 1-800-881-5307.
If you do not wish to participate or to receive additional reminders about this survey, you may remove
yourself from the mailing list by replying to this message. Be sure to include your Ticket Number and the
words, “Please remove me from this survey’s mailing list.” If you wish to withdraw your answers after
starting this survey, notify the Survey Processing Center prior to December 15, 2021. You will be
required to provide your Ticket Number. To verify the authenticity of this request, call 1-571-372-1034
or DSN 372-1034 from any government phone.

Third Reminder E-mail to Participant
Subject: Reminder: 2021 Department of Defense Civilian Employee Workplace and Gender Relations
Survey
Dear First Name Last Name,
It is deeply important to me that you are able to work in an environment free of sexual harassment and
sexual assault. That is why I am writing to remind you to take the “2021 Department of Defense Civilian
Employee Workplace and Gender Relations Survey.” Thousands of Department of Defense (DoD)
civilian employees have already responded to this survey. Adding your response to theirs will help senior
leaders create policies to address issues directly affecting you and your coworkers.
To participate, go to: DODsurveys.mil
Enter your unique Ticket Number: [XXXXX]
Protecting your privacy is of upmost importance. That is why this effort has received the highest
“Certificate of Confidentiality” available to the DoD. Your individual response will not be identifiable to
anyone, including your supervisor or senior leadership. Your participation is voluntary, and I hope you
are able to share your honest feedback with us.
Thank you for all you do to support the DoD.
Sincerely,
Dr. Ashlea M. Klahr
Director, Health & Resilience Division
Department of Defense Office of People Analytics
ADDITIONAL INFORMATION: This survey is “Official Business,” and can be completed during work
hours using any government or personal computer or mobile device. Most people take 30 minutes to
complete the survey. Some of the language used to measure experiences is necessarily graphic in order to
meet the requirements of a crime victimization metric. If you have any questions or concerns, please email our Survey Processing Center at [email protected] or call toll-free at 1-800-881-5307
If you do not wish to participate or to receive additional reminders about this survey, you may remove
yourself from the mailing list by replying to this message. Be sure to include your Ticket Number and the
words, “Please remove me from this survey’s mailing list.” If you wish to withdraw your answers after
starting this survey, notify the Survey Processing Center prior to December 15, 2021. You will be
required to provide your Ticket Number. To verify the authenticity of this request, call 1-571-372-1034
or DSN 372-1034 from any government phone.

Final Reminder E-mail to Participant
Subject: Final Chance: 2021 Department of Defense Civilian Employee Workplace and Gender
Relations Survey
Dear First Name Last Name,
Your Ticket Number: [XXXXX]
This is your FINAL chance to participate in the “2021 Department of Defense Civilian Employee
Workplace and Gender Relations Survey.”
To take your survey, go to DODsurveys.mil and enter your ticket number listed at the top of this email.
The website will close on December 15, 2021.
The Department of Defense (DoD) remains committed to ensuring workplaces are free from sexual
harassment, sexual assault, and gender discrimination, which can only be done by evaluating their
prevalence. This is a difficult topic but be assured that the results will guide policy at the highest levels.
The survey results will be briefed to DoD leadership, and findings will be provided to Congress in reports
and testimony. The DoD senior leadership wishes to express a heartfelt thank you to all civilian
employees that complete this survey for the DoD and Congress.
Your participation is voluntary, and your responses will be kept completely confidential. Be assured that
all responses received for this survey will be reported in aggregate so no individual responses will be
identifiable.
Thank you in advance for participating in this survey.
Sincerely,
Dr. Ashlea M. Klahr
Director, Health & Resilience Division
Department of Defense Office of People Analytics
ADDITIONAL INFORMATION: This survey is “Official Business,” and can be completed during work
hours using any government or personal computer or mobile device. Most people take 30 minutes to
complete the survey. Some of the language used to measure experiences is necessarily graphic in order to
meet the requirements of a crime victimization metric. Again, the survey is voluntary and respondents are
able to skip questions if they make them uncomfortable. If you have any questions or concerns, please email our Survey Processing Center at [email protected] or call toll-free at 1-800-881-5307
If you wish to withdraw your answers after starting this survey, notify the Survey Processing Center prior
to December 15, 2021. You will be required to provide your Ticket Number. To verify the authenticity
of this request, call 1-571-372-1034 or DSN 372-1034 from any government phone.