Sample Federal Financial and Milestone Reports from Grantees

Clean Fuels Grant Program

Sample Federal Financial and Milestone Reports from Grantees

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DOT

FTA

U.S. Department of Transportation

Federal Transit Administration

IL-58 -0004 -OOQuarterly Narrative Report
Jul. 01, 2015 through Sep. 30, 2015
As Of Oct. 15, 2015

(DRAFT)
MSIP Report Submitted, FFR In Progress

Part 1: Recipient Information
Project Number:

IL-58-0004-00

Recipient ID:

1179

Recipient Name:

GREATER PEORIA MASS TRANSIT DISTRICT

Address:

2105 N.E. JEFFERSON AVENUE, PEORIA, IL 61603 3535

Telephone:

(309) 679-8140

Facsimile:

(309) 676-8373

Part 2: Project Information

Project No:

IL-58-0004-00

Brief Desc:

Clean Fuels Bus purchase
-

FTA Project Mgr:

David Werner/Tarressa Carrell

Start/End Date:

Dec. 04, 2012- Jan. 06, 2014

Gross Project Cost:

$1,126,600

Adjustment Amt:

$0
$1,126,600

Total Eligible Cost:
-

Total FTA Amt:

$935,078

Total State Amt:

$191,522

Total Local Amt:

Other Federal Amt:

[$0

Part 3: Federal Financial Report
Financial Status
Previous
A. Federal Cash on Hand at Beginning of
Period

This Period

Cumulative
$0

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$0]
_________________

_________________

B. Federal Cash Receipts
C. Federal Cash Disbursements

D. Federal Cash on Hand at End of Period

E. Total Federal Funds Authorized

$935,078

F. Federal Share of Expenditures

G. Recipient Share of Expenditures

H. Total Expenditures( F + G)

I. Federal Share of Unliquidated
Obligations
_________________
__________________

__________________

J. Recipient Share of Unhiquidated
Obligations
__________________

__________________

K. Total Unliquidated Obligations( I +J)
________________

________________

LTotal Federal Share ( F + I)

M. Unobligated Balance of Federal Funds

$935,078

(E L)
________________

_________________

$191,522
_________________

_________________

N. Total Recipient Share Required

$191,522
______________

______________

0. Remaining Recipient Share to be
provided N -(G+J)
P. Federal Program Income on Hand at
Beginning of Period

Q.Total Federal Program income earned

R. Federal Program income expended in
accordance with the deduction alternative

S. Federal Program income expended in
accordance with the addition alternative

T. Federal Program income expended on
allowable Transit Capital and Operating
expenses

U. Federal Unexpended Program income
(P + Q R or s or T)

$0
_________________

_________________

Indirect Exnense
Type

N/A

Rate

0.00%

Base

Amount Charged

Federal Share

Part 4. Milestone/Progress Report
Project Status Overview

MD 9/2015: Purchasing two (2) 40' Hybrid buses off the Bloomington Joint Procurement for delivery in July

2016.

Quantity

FTA Amount

Elig.

Proi.
Cost

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11.12.03

Milestone Description

Actual

Rev. Est.

Orig. Est.
Comp. Date

BUY REPLACEMENT
30 -FT BUS

# Rev

Comp.

Cont.
Code

Comp.

Date

Date
-

______

_____

DETAILED
DESCRIPTION: Purchase
(2) 30 -ft low floor hybrid electric
buses.

_______

l2/4/2012
_________

l. RFP/lFB OUT FOR BID

PROGRESS: MD 3/2015:
Bloomington (Connect Transit)
Joint Procurement Update: Sent
Pre-Award Buy America audits
to IDOT on 4/10/2015. Awaiting
IDOT Concurrence.
MD 10/2014: Connect Transit
issued joint procurement RFP
on 5/16/2014 All proposals were
received on 9/12/2014.
Evaluation process commenced
the week of 9/15/2014.
MD 07/2014: GPMTD will be
purchasing 2 hybrid buses on a
joint procurement with Connect
Transit, Bloomington IL.
Connect Transit has received
concurrence, issued ifs Heavy
Bus Procurement RFP on May
16, 2014, proposals are due
August 8, 2014 for review.
MD 04/2014: GPMTD will be
buying 2 hybrids off a joint
procurement with Connect
Transit
MD 01/2014: GPMTD requested
to be a consortium member on a
regional procurement with
Connect Transit. Request sent
11/2013

Grant is still pending approval.
Grant was approved in July
2013 and the RFP and bid
process is starting to acquire the
vehicles.
NlA

4/12/2013
__________

_________

2. CONTRACT AWARDED
DETAILED
DESCRIPTION: Purchase
(2) 30-ft low floor hybrid electric
buses.

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PROGRESS: MD
01/2015: Connect Transit has
selected New Flyer to award the
Heavy Duty Bus RFP (Joint
Procurement) to; however New
Flyer does not make a 30'
Hybrid, FTA has approved
GPMTD to purchase 35' Hybrid
as our fixed -route fleet now
consists of 35' and 40' buses.
MD 10/2014: Connect Transit
received all proposals on
9/12/2014. Evaluation process
began the week of 9/15/2014,
interviews with proposers
scheduled in November. They
expect to award a contract
November 14, 2014.
MD 07/2014: GPMTD will be
purchasing 2 hybrid buses on a
joint procurement with Connect
Transit, Bloomington IL.
Connect Transit has received
concurrence, issued it's Heavy
Bus Procurement REP on May
16, 2014, proposals are due
August 8, 2014 for review.
Grant is still pending approval.
3.

I ElRST VEHICLE

f DELIVERED

I&'sp1 1/15/2013!

DETAI LED
DESCRIPTION: Purchase
(2) 30 -ft low floor hybrid electric
buses.

PROGRESS: MD
01/2015: Connect Transit has
selected New Flyer to award the
Heavy Duty Bus RFP (Joint
Procurement) to. New Flyer
does not make a 30' Hybrid,
ETA has approved GPMTD to
purchase 35' Hybrid as our
fixed -route fleet now consists of
35' and 40' buses.
MD 10/2014 Expect Connect
Transit (joint procurement) to
award contract in November
2014 at which we will order 2
hybrid buses.
MD 07/2014: GPMTD will be
purchasing 2 hybrid buses on a
joint procurement with Connect
Transit, Bloomington IL.
Connect Transit has received
concurrence, issued it's Heavy
Bus Procurement RFP on May
16, 2014, proposals are due
August 8, 2014 for review.

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Grant is still pending approval.
4.

ALL VEHICLES
DELIVERED

I1Th5p121'14I2013I

DETAI LED
DESCRIPTION: Purchase
(2) 30-ft low floor hybrid electric
buses.
PROGRESS: MD
01/2015: Connect Transit has
selected New Flyer to award the
Heavy Duty Bus RFP (Joint
Procurement) to. New Flyer
does not make a 30' Hybrid,
FTA has approved GPMTD to
purchase 35' Hybrid as our
fixed -route fleet now consists of
35' and 40' buses.
MD 10/2014: Connect Transit
expects to award the contract in
November 2014. At that time we
will order 2 hybrid buses.
MD 07/2014: GPMTD will be
purchasing 2 hybrid buses on a
joint procurement with Connect
Transit, Bloomington IL.
Connect Transit has received
concurrence, issued it's Heavy
Bus Procurement RFP on May
16, 2014, proposals are due
August 8, 2014 for review.
Grant is still pending approval.
5.I CONTRACT COMPLETE

l/6/20141

DETAILED
DESCRIPTION: Purchase
(2) 30-ft low floor hybrid electric
buses.

PROGRESS: MD
01/2015: Connect Transit has
selected New Flyer to award the
Heavy Duty Bus REP (Joint
Procurement) to. New Flyer
does not make a 30' Hybrid,
FTA has approved GPMTD to
purchase 35' Hybrid as our
fixed -route fleet now consists of
35' and 40' buses.
MD 07/2014: GPMTD will be
purchasing 2 hybrid buses on a
joint procurement with Connect
Transit, Bloomington IL.
Connect Transit has received
concurrence, issued it's Heavy
Bus Procurement RFP on May
16, 2014, proposals are due
August 8, 2014 for review.
Grant is still pending approval.

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Quantity

FTA Amount

Elig.

Prol.
Cost

11.12.01

BUY REPLACEMENT
40-FT BUS

Milestone Descri tion
l.

RFP/IFB OUT FOR

Orig. Est.
Comp. Date

$935,078

$1,126,600

Rev. Est.
Actual Camp.
#
Rev
Comp. Date
Date

Cont.
Code

5/16/2014 l 5/16/2014

PROGRESS: MD
9/2015: Bloomington Joint
Procurement issued an
RFP on 5/16/2014
2

2%TCT

7/31/2014 l 7/14/2015 N/A

PROGRESS: MD
9/2015: Contract was
recommended/awarded to
New Flyer @ Connect
Transit 1/27/15 Board
meeting. Notice to
Proceed was issued to
New Flyer on 7/3/2015.
IDOT gave conditional
concurrence on 7/14/15.
3.

FlRST VEHICLE

7/31/2016 l

PROGRESS: MD
9/2015: GPMTD will be
replacing one 35' Gillig
and one 40'Gillig with two
(2) 40' Hybrid buses in
July 2016 when the 2004
Gillig buses reach the end
of their useful lives.
7/31/2016 l
-

_______

EHICLES

PROGRESS: MD
9/2015: GPMTD will be
replacing one 35' Gillig
and one 40'Gillig with two
(2) 40' Hybrid buses in
July 2016 when the 2004
Gillig buses reach the end
of their useful lives.
5.

CONTRACT

COMPLETE

l2/31/2016 l

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PROGRESS: MD
9/2015: GPMTD will be
replacing one 35' Gillig
and one 40'Gillig with two
(2) 40' Hybrid buses in
July 2016 when the 2004
Gillig buses reach the end
of their useful lives.

FTA Remarks

Grantee will make adjustments to grants as SAR discrepancy is resolved.

Reviewed by:
Date reviewed:

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4/10/2018

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File Title	document
File Modified	2018-04-17
File Created	2018-04-17