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Attachment 1: 34 USC 10132
Attachment 2: 2021 SCLEA instrument
Attachment 3: Expert panel summary
Attachment 4: Cognitive interview report
Attachment 5: Pre-notification letter
Attachment 6: Survey invitation letter
Attachment 7: IACLEA letter of support
Attachment 8: SCLEA flyer
Attachment 9: Email invitation
Attachment 10: Completion thank you
Attachment 11: First reminder (letter and email)
Attachment 12: Second reminder (postcard)
Attachment 13: Third reminder (letter)
Attachment 14: Fourth reminder (email)
Attachment 15: Fifth reminder (letter)
Attachment 16: Telephone non-response contact script
Attachment 17: Sixth reminder (letter)
Attachment 18: Final mailing (end-of-study letter and email)
6/29/2021
Attachment 1: 34 USC 10132
34 USC 10132: Bureau of Justice Statistics
Text contains those laws in effect on June 28, 2021
From Title 34-CRIME CONTROL AND LAW ENFORCEMENT
Subtitle I-Comprehensive Acts
CHAPTER 101-JUSTICE SYSTEM IMPROVEMENT
SUBCHAPTER III-BUREAU OF JUSTICE STATISTICS
Jump To:
Source Credit
Miscellaneous
References In Text
Codification
Prior Provisions
Amendments
Effective Date
§10132. Bureau of Justice Statistics
(a) Establishment
There is established within the Department of Justice, under the general authority of the Attorney General, a Bureau
of Justice Statistics (hereinafter referred to in this subchapter as "Bureau").
(b) Appointment of Director; experience; authority; restrictions
The Bureau shall be headed by a Director appointed by the President. The Director shall have had experience in
statistical programs. The Director shall have final authority for all grants, cooperative agreements, and contracts
awarded by the Bureau. The Director shall be responsible for the integrity of data and statistics and shall protect
against improper or illegal use or disclosure. The Director shall report to the Attorney General through the Assistant
Attorney General. The Director shall not engage in any other employment than that of serving as Director; nor shall the
Director hold any office in, or act in any capacity for, any organization, agency, or institution with which the Bureau
makes any contract or other arrangement under this Act.
(c) Duties and functions of Bureau
The Bureau is authorized to(1) make grants to, or enter into cooperative agreements or contracts with public agencies, institutions of higher
education, private organizations, or private individuals for purposes related to this subchapter; grants shall be made
subject to continuing compliance with standards for gathering justice statistics set forth in rules and regulations
promulgated by the Director;
(2) collect and analyze information concerning criminal victimization, including crimes against the elderly, and civil
disputes;
(3) collect and analyze data that will serve as a continuous and comparable national social indication of the
prevalence, incidence, rates, extent, distribution, and attributes of crime, juvenile delinquency, civil disputes, and
other statistical factors related to crime, civil disputes, and juvenile delinquency, in support of national, State, tribal,
and local justice policy and decisionmaking;
(4) collect and analyze statistical information, concerning the operations of the criminal justice system at the
Federal, State, tribal, and local levels;
(5) collect and analyze statistical information concerning the prevalence, incidence, rates, extent, distribution, and
attributes of crime, and juvenile delinquency, at the Federal, State, tribal, and local levels;
(6) analyze the correlates of crime, civil disputes and juvenile delinquency, by the use of statistical information,
about criminal and civil justice systems at the Federal, State, tribal, and local levels, and about the extent,
distribution and attributes of crime, and juvenile delinquency, in the Nation and at the Federal, State, tribal, and local
levels;
(7) compile, collate, analyze, publish, and disseminate uniform national statistics concerning all aspects of criminal
justice and related aspects of civil justice, crime, including crimes against the elderly, juvenile delinquency, criminal
offenders, juvenile delinquents, and civil disputes in the various States and in Indian country;
(8) recommend national standards for justice statistics and for insuring the reliability and validity of justice statistics
supplied pursuant to this chapter;
(9) maintain liaison with the judicial branches of the Federal Government and State and tribal governments in
matters relating to justice statistics, and cooperate with the judicial branch in assuring as much uniformity as feasible
in statistical systems of the executive and judicial branches;
(10) provide information to the President, the Congress, the judiciary, State, tribal, and local governments, and the
general public on justice statistics;
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(11) establish or assist in the establishment of a system to provide State, tribal, and local governments with access
to Federal informational resources useful in the planning, implementation, and evaluation of programs under this Act;
(12) conduct or support research relating to methods of gathering or analyzing justice statistics;
(13) provide for the development of justice information systems programs and assistance to the States, Indian
tribes, and units of local government relating to collection, analysis, or dissemination of justice statistics;
(14) develop and maintain a data processing capability to support the collection, aggregation, analysis and
dissemination of information on the incidence of crime and the operation of the criminal justice system;
(15) collect, analyze and disseminate comprehensive Federal justice transaction statistics (including statistics on
issues of Federal justice interest such as public fraud and high technology crime) and to provide technical assistance
to and work jointly with other Federal agencies to improve the availability and quality of Federal justice data;
(16) provide for the collection, compilation, analysis, publication and dissemination of information and statistics
about the prevalence, incidence, rates, extent, distribution and attributes of drug offenses, drug related offenses and
drug dependent offenders and further provide for the establishment of a national clearinghouse to maintain and
update a comprehensive and timely data base on all criminal justice aspects of the drug crisis and to disseminate
such information;
(17) provide for the collection, analysis, dissemination and publication of statistics on the condition and progress of
drug control activities at the Federal, State, tribal, and local levels with particular attention to programs and
intervention efforts demonstrated to be of value in the overall national anti-drug strategy and to provide for the
establishment of a national clearinghouse for the gathering of data generated by Federal, State, tribal, and local
criminal justice agencies on their drug enforcement activities;
(18) provide for the development and enhancement of State, tribal, and local criminal justice information systems,
and the standardization of data reporting relating to the collection, analysis or dissemination of data and statistics
about drug offenses, drug related offenses, or drug dependent offenders;
(19) provide for improvements in the accuracy, quality, timeliness, immediate accessibility, and integration of State
and tribal criminal history and related records, support the development and enhancement of national systems of
criminal history and related records including the National Instant Criminal Background Check System, the National
Incident-Based Reporting System, and the records of the National Crime Information Center, facilitate State and
tribal participation in national records and information systems, and support statistical research for critical analysis of
the improvement and utilization of criminal history records;
(20) maintain liaison with State, tribal, and local governments and governments of other nations concerning justice
statistics;
(21) cooperate in and participate with national and international organizations in the development of uniform
justice statistics;
(22) ensure conformance with security and privacy requirement of section 10231 of this title and identify, analyze,
and participate in the development and implementation of privacy, security and information policies which impact on
Federal, tribal, and State criminal justice operations and related statistical activities; and
(23) exercise the powers and functions set out in subchapter VII.
(d) Justice statistical collection, analysis, and dissemination
(1) In general
To ensure that all justice statistical collection, analysis, and dissemination is carried out in a coordinated manner,
the Director is authorized to(A) utilize, with their consent, the services, equipment, records, personnel, information, and facilities of other
Federal, State, local, and private agencies and instrumentalities with or without reimbursement therefor, and to
enter into agreements with such agencies and instrumentalities for purposes of data collection and analysis;
(B) confer and cooperate with State, municipal, and other local agencies;
(C) request such information, data, and reports from any Federal agency as may be required to carry out the
purposes of this chapter;
(D) seek the cooperation of the judicial branch of the Federal Government in gathering data from criminal justice
records;
(E) encourage replication, coordination and sharing among justice agencies regarding information systems,
information policy, and data; and
(F) confer and cooperate with Federal statistical agencies as needed to carry out the purposes of this
subchapter, including by entering into cooperative data sharing agreements in conformity with all laws and
regulations applicable to the disclosure and use of data.
(2) Consultation with Indian tribes
The Director, acting jointly with the Assistant Secretary for Indian Affairs (acting through the Office of Justice
Services) and the Director of the Federal Bureau of Investigation, shall work with Indian tribes and tribal law
enforcement agencies to establish and implement such tribal data collection systems as the Director determines to
be necessary to achieve the purposes of this section.
(e) Furnishing of information, data, or reports by Federal agencies
Federal agencies requested to furnish information, data, or reports pursuant to subsection (d)(1)(C) shall provide
such information to the Bureau as is required to carry out the purposes of this section.
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Attachment 1: 34 USC 10132
(f) Consultation with representatives of State, tribal, and local government and judiciary
In recommending standards for gathering justice statistics under this section, the Director shall consult with
representatives of State, tribal, and local government, including, where appropriate, representatives of the judiciary.
(g) Reports
Not later than 1 year after July 29, 2010, and annually thereafter, the Director shall submit to Congress a report
describing the data collected and analyzed under this section relating to crimes in Indian country.
(Pub. L. 90–351, title I, §302, as added Pub. L. 96–157, §2, Dec. 27, 1979, 93 Stat. 1176
; amended Pub. L. 98–473,
title II, §605(b), Oct. 12, 1984, 98 Stat. 2079
; Pub. L. 100–690, title VI, §6092(a), Nov. 18, 1988, 102 Stat. 4339
; Pub.
L. 103–322, title XXXIII, §330001(h)(2), Sept. 13, 1994, 108 Stat. 2139
; Pub. L. 109–162, title XI, §1115(a), Jan. 5,
2006, 119 Stat. 3103
; Pub. L. 111–211, title II, §251(b), July 29, 2010, 124 Stat. 2297
; Pub. L. 112–166, §2(h)(1), Aug.
10, 2012, 126 Stat. 1285
.)
Editorial Notes
References in Text
This Act, referred to in subsecs. (b) and (c)(11), is Pub. L. 90–351, June 19, 1968, 82 Stat. 197
, known as
the Omnibus Crime Control and Safe Streets Act of 1968. For complete classification of this Act to the
Code, see Short Title of 1968 Act note set out under section 10101 of this title and Tables.
Codification
Section was formerly classified to section 3732 of Title 42, The Public Health and Welfare, prior to
editorial reclassification and renumbering as this section.
Prior Provisions
A prior section 302 of Pub. L. 90–351, title I, June 19, 1968, 82 Stat. 200
; Pub. L. 93–83, §2, Aug. 6, 1973,
87 Stat. 201
; Pub. L. 94–503, title I, §110, Oct. 15, 1976, 90 Stat. 2412
, related to establishment of State
planning agencies to develop comprehensive State plans for grants for law enforcement and criminal
justice purposes, prior to the general amendment of this chapter by Pub. L. 96–157.
Amendments
2012-Subsec. (b). Pub. L. 112–166 struck out ", by and with the advice and consent of the Senate" before
period at end of first sentence.
2010-Subsec. (c)(3) to (6). Pub. L. 111–211, §251(b)(1)(A), inserted "tribal," after "State," wherever
appearing.
Subsec. (c)(7). Pub. L. 111–211, §251(b)(1)(B), inserted "and in Indian country" after "States".
Subsec. (c)(9). Pub. L. 111–211, §251(b)(1)(C), substituted "Federal Government and State and tribal
governments" for "Federal and State Governments".
Subsec. (c)(10), (11). Pub. L. 111–211, §251(b)(1)(D), inserted ", tribal," after "State".
Subsec. (c)(13). Pub. L. 111–211, §251(b)(1)(E), inserted ", Indian tribes," after "States".
Subsec. (c)(17). Pub. L. 111–211, §251(b)(1)(F), substituted "activities at the Federal, State, tribal, and
local" for "activities at the Federal, State and local" and "generated by Federal, State, tribal, and local" for
"generated by Federal, State, and local".
Subsec. (c)(18). Pub. L. 111–211, §251(b)(1)(G), substituted "State, tribal, and local" for "State and
local".
Subsec. (c)(19). Pub. L. 111–211, §251(b)(1)(H), inserted "and tribal" after "State" in two places.
Subsec. (c)(20). Pub. L. 111–211, §251(b)(1)(I), inserted ", tribal," after "State".
Subsec. (c)(22). Pub. L. 111–211, §251(b)(1)(J), inserted ", tribal," after "Federal".
Subsec. (d). Pub. L. 111–211, §251(b)(2), designated existing provisions as par. (1), inserted par. (1)
heading, substituted "To ensure" for "To insure", redesignated former pars. (1) to (6) as subpars. (A) to
(F), respectively, of par. (1), realigned margins, and added par. (2).
Subsec. (e). Pub. L. 111–211, §251(b)(3), substituted "subsection (d)(1)(C)" for "subsection (d)(3)".
Subsec. (f). Pub. L. 111–211, §251(b)(4)(B), inserted ", tribal," after "State".
Pub. L. 111–211, §251(b)(4)(A), which directed insertion of ", tribal," after "State" in heading, was
executed editorially but could not be executed in original because heading had been editorially supplied.
Subsec. (g). Pub. L. 111–211, §251(b)(5), added subsec. (g).
2006-Subsec. (b). Pub. L. 109–162, §1115(a)(1), inserted after third sentence "The Director shall be
responsible for the integrity of data and statistics and shall protect against improper or illegal use or
disclosure."
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Attachment 1: 34 USC 10132
Subsec. (c)(19). Pub. L. 109–162, §1115(a)(2), amended par. (19) generally. Prior to amendment, par.
(19) read as follows: "provide for research and improvements in the accuracy, completeness, and
inclusiveness of criminal history record information, information systems, arrest warrant, and stolen
vehicle record information and information systems and support research concerning the accuracy,
completeness, and inclusiveness of other criminal justice record information;".
Subsec. (d)(6). Pub. L. 109–162, §1115(a)(3), added par. (6).
1994-Subsec. (c)(19). Pub. L. 103–322 substituted a semicolon for period at end.
1988-Subsec. (c)(16) to (23). Pub. L. 100–690 added pars. (16) to (19) and redesignated former pars.
(16) to (19) as (20) to (23), respectively.
1984-Subsec. (b). Pub. L. 98–473, §605(b)(1), inserted provision requiring Director to report to Attorney
General through Assistant Attorney General.
Subsec. (c)(13). Pub. L. 98–473, §605(b)(2)(A), (C), added par. (13) and struck out former par. (13)
relating to provision of financial and technical assistance to States and units of local government relating
to collection, analysis, or dissemination of justice statistics.
Subsec. (c)(14), (15). Pub. L. 98–473, §605(b)(2)(C), added pars. (14) and (15). Former pars. (14) and
(15) redesignated (16) and (17), respectively.
Subsec. (c)(16). Pub. L. 98–473, §605(b)(2)(A), (B), redesignated par. (14) as (16) and struck out former
par. (16) relating to insuring conformance with security and privacy regulations issued under section 10231
of this title.
Subsec. (c)(17). Pub. L. 98–473, §605(b)(2)(B), redesignated par. (15) as (17). Former par. (17)
redesignated (19).
Subsec. (c)(18). Pub. L. 98–473, §605(b)(2)(D), added par. (18).
Subsec. (c)(19). Pub. L. 98–473, §605(b)(2)(B), redesignated former par. (17) as (19).
Subsec. (d)(1). Pub. L. 98–473, §605(b)(3)(A), inserted ", and to enter into agreements with such
agencies and instrumentalities for purposes of data collection and analysis".
Subsec. (d)(5). Pub. L. 98–473, §605(b)(3)(B)–(D), added par. (5).
Statutory Notes and Related Subsidiaries
Effective Date of 2012 Amendment
Amendment by Pub. L. 112–166 effective 60 days after Aug. 10, 2012, and applicable to appointments
made on and after that effective date, including any nomination pending in the Senate on that date, see
section 6(a) of Pub. L. 112–166, set out as a note under section 113 of Title 6, Domestic Security.
Effective Date of 1984 Amendment
Amendment by Pub. L. 98–473 effective Oct. 12, 1984, see section 609AA(a) of Pub. L. 98–473, set out
as an Effective Date note under section 10101 of this title.
Construction of 2010 Amendment
Pub. L. 111–211, title II, §251(c), July 29, 2010, 124 Stat. 2298
, provided that: "Nothing in this section
[amending this section and section 41507 of this title] or any amendment made by this section"(1) allows the grant to be made to, or used by, an entity for law enforcement activities that the
entity lacks jurisdiction to perform; or
"(2) has any effect other than to authorize, award, or deny a grant of funds to a federally
recognized Indian tribe for the purposes described in the relevant grant program."
[For definition of "Indian tribe" as used in section 251(c) of Pub. L. 111–211, set out above, see section
203(a) of Pub. L. 111–211, set out as a note under section 2801 of Title 25, Indians.]
Report on Employment of Individuals Formerly Incarcerated in Federal
Prisons
Pub. L. 116–92, div. A, title XI, §1124, Dec. 20, 2019, 133 Stat. 1614
, provided that:
"(a) Definition.-In this section, the term 'covered individual'"(1) means an individual who has completed a term of imprisonment in a Federal prison for a
Federal criminal offense; and
"(2) does not include an alien who is or will be removed from the United States for a violation of the
immigration laws (as such term is defined in section 101 of the Immigration and Nationality Act (8 U.S.C.
1101)).
"(b) Study and Report Required.-The Director of the Bureau of Justice Statistics, in coordination with
the Director of the Bureau of the Census, shall4/7
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"(1) not later than 180 days after the date of enactment of this subtitle [subtitle B of title XI of div. A
of Pub. L. 116–92, approved Dec. 20, 2019], design and initiate a study on the employment of covered
individuals after their release from Federal prison, including by collecting"(A) demographic data on covered individuals, including race, age, and sex; and
"(B) data on employment and earnings of covered individuals who are denied employment,
including the reasons for the denials; and
"(2) not later than 2 years after the date of enactment of this subtitle, and every 5 years thereafter,
submit a report that does not include any personally identifiable information on the study conducted
under paragraph (1) to"(A) the Committee on Homeland Security and Governmental Affairs of the Senate;
"(B) the Committee on Health, Education, Labor, and Pensions of the Senate;
"(C) the Committee on Oversight and Reform of the House of Representatives; and
"(D) the Committee on Education and Labor of the House of Representatives."
Data Collection
Pub. L. 115–391, title VI, §610, Dec. 21, 2018, 132 Stat. 5245
, provided that:
"(a) National Prisoner Statistics Program.-Beginning not later than 1 year after the date of enactment
of this Act [Dec. 21, 2018], and annually thereafter, pursuant to the authority under section 302 of the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. 3732) [now 34 U.S.C. 10132], the Director
of the Bureau of Justice Statistics, with information that shall be provided by the Director of the Bureau of
Prisons, shall include in the National Prisoner Statistics Program the following:
"(1) The number of prisoners (as such term is defined in section 3635 of title 18, United States Code, as
added by section 101(a) of this Act) who are veterans of the Armed Forces of the United States.
"(2) The number of prisoners who have been placed in solitary confinement at any time during the
previous year.
"(3) The number of female prisoners known by the Bureau of Prisons to be pregnant, as well as
the outcomes of such pregnancies, including information on pregnancies that result in live birth,
stillbirth, miscarriage, abortion, ectopic pregnancy, maternal death, neonatal death, and preterm birth.
"(4) The number of prisoners who volunteered to participate in a substance abuse treatment
program, and the number of prisoners who have participated in such a program.
"(5) The number of prisoners provided medication-assisted treatment with medication approved by
the Food and Drug Administration while in custody in order to treat substance use disorder.
"(6) The number of prisoners who were receiving medication-assisted treatment with medication
approved by the Food and Drug Administration prior to the commencement of their term of
imprisonment.
"(7) The number of prisoners who are the parent or guardian of a minor child.
"(8) The number of prisoners who are single, married, or otherwise in a committed relationship.
"(9) The number of prisoners who have not achieved a GED, high school diploma, or equivalent
prior to entering prison.
"(10) The number of prisoners who, during the previous year, received their GED or other
equivalent certificate while incarcerated.
"(11) The numbers of prisoners for whom English is a second language.
"(12) The number of incidents, during the previous year, in which restraints were used on a female
prisoner during pregnancy, labor, or postpartum recovery, as well as information relating to the type of
restraints used, and the circumstances under which each incident occurred.
"(13) The vacancy rate for medical and healthcare staff positions, and average length of such a
vacancy.
"(14) The number of facilities that operated, at any time during the previous year, without at least 1
clinical nurse, certified paramedic, or licensed physician on site.
"(15) The number of facilities that during the previous year were accredited by the American
Correctional Association.
"(16) The number and type of recidivism reduction partnerships described in section 3621(h)(5) of
title 18, United States Code, as added by section 102(a) of this Act, entered into by each facility.
"(17) The number of facilities with remote learning capabilities.
"(18) The number of facilities that offer prisoners video conferencing.
"(19) Any changes in costs related to legal phone calls and visits following implementation of
section 3632(d)(1) of title 18, United States Code, as added by section 101(a) of this Act.
"(20) The number of aliens in prison during the previous year.
"(21) For each Bureau of Prisons facility, the total number of violations that resulted in reductions
in rewards, incentives, or time credits, the number of such violations for each category of violation, and
the demographic breakdown of the prisoners who have received such reductions.
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"(22) The number of assaults on Bureau of Prisons staff by prisoners and the number of criminal
prosecutions of prisoners for assaulting Bureau of Prisons staff.
"(23) The capacity of each recidivism reduction program and productive activity to accommodate
eligible inmates at each Bureau of Prisons facility.
"(24) The number of volunteers who were certified to volunteer in a Bureau of Prisons facility,
broken down by level (level I and level II), and by each Bureau of Prisons facility.
"(25) The number of prisoners enrolled in recidivism reduction programs and productive activities
at each Bureau of Prisons facility, broken down by risk level and by program, and the number of those
enrolled prisoners who successfully completed each program.
"(26) The breakdown of prisoners classified at each risk level by demographic characteristics,
including age, sex, race, and the length of the sentence imposed.
"(b) Report to Judiciary Committees.-Beginning not later than 1 year after the date of enactment of this
Act [Dec. 21, 2018], and annually thereafter for a period of 7 years, the Director of the Bureau of Justice
Statistics shall submit a report containing the information described in paragraphs (1) through (26) of
subsection (a) to the Committee on the Judiciary of the Senate and the Committee on the Judiciary of the
House of Representatives."
Inclusion of Honor Violence in National Crime Victimization Survey
Pub. L. 113–235, div. B, title II, Dec. 16, 2014, 128 Stat. 2191
, provided in part: "That beginning not later
than 2 years after the date of enactment of this Act [div. B of Pub. L. 113–235, Dec. 16, 2014], as part of
each National Crime Victimization Survey, the Attorney General shall include statistics relating to honor
violence".
Study of Crimes Against Seniors
Pub. L. 106–534, §5, Nov. 22, 2000, 114 Stat. 2557
, provided that:
"(a) In General.-The Attorney General shall conduct a study relating to crimes against seniors, in order
to assist in developing new strategies to prevent and otherwise reduce the incidence of those crimes.
"(b) Issues Addressed.-The study conducted under this section shall include an analysis of"(1) the nature and type of crimes perpetrated against seniors, with special focus on"(A) the most common types of crimes that affect seniors;
"(B) the nature and extent of telemarketing, sweepstakes, and repair fraud against seniors;
and
"(C) the nature and extent of financial and material fraud targeted at seniors;
"(2) the risk factors associated with seniors who have been victimized;
"(3) the manner in which the Federal and State criminal justice systems respond to crimes against
seniors;
"(4) the feasibility of States establishing and maintaining a centralized computer database on the
incidence of crimes against seniors that will promote the uniform identification and reporting of such
crimes;
"(5) the effectiveness of damage awards in court actions and other means by which seniors
receive reimbursement and other damages after fraud has been established; and
"(6) other effective ways to prevent or reduce the occurrence of crimes against seniors."
Inclusion of Seniors in National Crime Victimization Survey
Pub. L. 106–534, §6, Nov. 22, 2000, 114 Stat. 2557
, provided that: "Beginning not later than 2 years after
the date of enactment of this Act [Nov. 22, 2000], as part of each National Crime Victimization Survey, the
Attorney General shall include statistics relating to"(1) crimes targeting or disproportionately affecting seniors;
"(2) crime risk factors for seniors, including the times and locations at which crimes victimizing
seniors are most likely to occur; and
"(3) specific characteristics of the victims of crimes who are seniors, including age, gender, race or
ethnicity, and socioeconomic status."
Crime Victims With Disabilities Awareness
Pub. L. 105–301, Oct. 27, 1998, 112 Stat. 2838
, as amended by Pub. L. 106–402, title IV, §401(b)(10), Oct.
30, 2000, 114 Stat. 1739
, provided that:
"SECTION 1. SHORT TITLE.
"This Act may be cited as the 'Crime Victims With Disabilities Awareness Act'.
"SEC. 2. FINDINGS; PURPOSES.
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"(a) Findings.-Congress finds that"(1) although research conducted abroad demonstrates that individuals with developmental
disabilities are at a 4 to 10 times higher risk of becoming crime victims than those without disabilities,
there have been no significant studies on this subject conducted in the United States;
"(2) in fact, the National Crime Victim's Survey, conducted annually by the Bureau of Justice
Statistics of the Department of Justice, does not specifically collect data relating to crimes against
individuals with developmental disabilities;
"(3) studies in Canada, Australia, and Great Britain consistently show that victims with
developmental disabilities suffer repeated victimization because so few of the crimes against them are
reported, and even when they are, there is sometimes a reluctance by police, prosecutors, and judges
to rely on the testimony of a disabled individual, making individuals with developmental disabilities a
target for criminal predators;
"(4) research in the United States needs to be done to"(A) understand the nature and extent of crimes against individuals with developmental
disabilities;
"(B) describe the manner in which the justice system responds to crimes against individuals
with developmental disabilities; and
"(C) identify programs, policies, or laws that hold promises for making the justice system more
responsive to crimes against individuals with developmental disabilities; and
"(5) the National Academy of Science Committee on Law and Justice of the National Research
Council is a premier research institution with unique experience in developing seminal, multidisciplinary
studies to establish a strong research base from which to make public policy.
"(b) Purposes.-The purposes of this Act are"(1) to increase public awareness of the plight of victims of crime who are individuals with
developmental disabilities;
"(2) to collect data to measure the extent of the problem of crimes against individuals with
developmental disabilities; and
"(3) to develop a basis to find new strategies to address the safety and justice needs of victims of
crime who are individuals with developmental disabilities.
"SEC. 3. DEFINITION OF DEVELOPMENTAL DISABILITY.
"In this Act, the term 'developmental disability' has the meaning given the term in section 102 of the
Developmental Disabilities Assistance and Bill of Rights Act of 2000 [42 U.S.C. 15002].
"SEC. 4. STUDY.
"(a) In General.-The Attorney General shall conduct a study to increase knowledge and information
about crimes against individuals with developmental disabilities that will be useful in developing new
strategies to reduce the incidence of crimes against those individuals.
"(b) Issues Addressed.-The study conducted under this section shall address such issues as"(1) the nature and extent of crimes against individuals with developmental disabilities;
"(2) the risk factors associated with victimization of individuals with developmental disabilities;
"(3) the manner in which the justice system responds to crimes against individuals with
developmental disabilities; and
"(4) the means by which States may establish and maintain a centralized computer database on
the incidence of crimes against individuals with disabilities within a State.
"(c) National Academy of Sciences.-In carrying out this section, the Attorney General shall consider
contracting with the Committee on Law and Justice of the National Research Council of the National
Academy of Sciences to provide research for the study conducted under this section.
"(d) Report.-Not later than 18 months after the date of enactment of this Act [Oct. 27, 1998], the
Attorney General shall submit to the Committees on the Judiciary of the Senate and the House of
Representatives a report describing the results of the study conducted under this section.
"SEC. 5. NATIONAL CRIME VICTIM'S SURVEY.
"Not later than 2 years after the date of enactment of this Act, as part of each National Crime Victim's
Survey, the Attorney General shall include statistics relating to"(1) the nature of crimes against individuals with developmental disabilities; and
"(2) the specific characteristics of the victims of those crimes."
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Attachment 2: 2021 SCLEA instrument
2021 Survey of Campus Law Enforcement Agencies
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Draft: June 25, 2021
Instructions
This survey uses the following terms and definitions:
o Academic Year: The period of time generally extending from September to June;
usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by
a 4-1-4 calendar system.
Unless otherwise noted, please answer all questions using your institution’s 2021-2022
academic year as a reference.
Please do not leave any items blank. If the answer to a question is none or zero, write “0” in
the space provided. When exact numeric answers are not available, please provide
estimates.
Use an X when marking an answer in a response circle or box.
If an item is “Not Applicable” or you “Don’t Know” please remember to mark the
appropriate response circle or box.
There are four ways to submit this survey:
o Online at https://TBD. Please use the Agency ID and Password listed below to access
the survey on the secure, encrypted website. This method allows for the ability to
save partial data and return at a later time. If you or another staff member needs to
access the survey multiple times, please only “submit” the survey once it is complete.
o Mail the survey to RTI International (RTI) in the enclosed postage-paid envelope
o Fax each page of the survey to XXX-XXX-XXXX (toll-free)
o Scan and email the survey to [email protected]
Please submit your completed questionnaire by [DATE].
If you have questions about the survey, items on the questionnaire, or how to submit
completed responses, please contact the Survey Team at RTI by email at [email protected]
or call the Help Line at XXX-XXX-XXXX (toll free). The Help Line is available from 9:00
a.m. to 5:00 p.m. (EST). When communicating about the survey, please reference your
Agency ID.
If you have general comments or suggestions for improving the survey, please contact
Elizabeth Davis, SCLEA Program Manager, Bureau of Justice Statistics, by phone at 202305-2667 or by email at [email protected].
Please retain a copy of your completed survey for one year. Questionnaires completed
through the online option can be printed for your records.
Burden Statement
Public reporting burden for this collection of information is estimated to average 1 hour per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection
of information. Send comments regarding this burden estimate, or any other aspects of this collection of information, including
suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531.
The Omnibus Crime Control and Safe Streets Act of 1968, as amended (34 U.S.C. § 10132), authorizes this information collection.
Although this survey is voluntary, we urgently need and appreciate your cooperation to make the results comprehensive, accurate,
and timely.
1
Attachment 2: 2021 SCLEA instrument
INSTITUTIONAL INFORMATION
1. For which college/university campus(es) are you reporting?
2. Please provide your contact information below:
a. Name:
b. Position/ Title:
c. Telephone number:
d. Fax number:
e. E-mail address:
AGENCY INFORMATION
3-4. On the first day of the 2021-2022 academic year, who employed the officers that provided
routine law enforcement services (e.g., patrol activities or responding to calls for service on campus)?
Please select ALL that apply.
a.
b.
c.
d.
e.
f.
g.
3. …routine law
enforcement services such as
patrol or responding to calls
for service.
[ ]
[ ]
[ ]
[ ]
[ ]
[ ]
[ ]
Campus police/security agency
Municipal/county police agency
Sheriff’s office/department
State law enforcement agency (non-campus)
Private security firm
Other (please specify): ____________________
None of these
4. …security for
special events.
[
[
[
[
[
[
[
]
]
]
]
]
]
]
If your college/university does NOT have a campus police/security agency, please STOP
here and return this questionnaire in the envelope provided.
If your college/university does have a campus police/security agency, please continue with Question 5.
2
Attachment 2: 2021 SCLEA instrument
PERSONNEL INFORMATION
5. On the first day of the 2021-2022 academic year, enter the number of full-time and part-time
personnel according to their primary job responsibility. Count each full-time staff person ONLY once. If
a person performed more than one function, enter that person’s count in the job category in which s/he
spent most of her/his time. If none, enter ‘0’.
[ ] Mark here if not applicable – No full or part-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full or part-time non-sworn/civilian personnel or student employees
Go to Question 6
(1)
(2)
Sworn officers
Non-sworn /
with general
civilian
arrest powers
personnel/
student
employees
FullTime
_____
PartTime
_____
FullTime
_____
PartTime
_____
_____
_____
_____
_____
_____
_____
_____
_____
3. Contract Security – Contract staff employed for the full
academic year
4. Contract Seasonal – Contract staff employed for
individual events or a portion of the academic year
5. All other operations personnel–Inspectors, supervisors,
special operations, student support/patrol officers, and
other personnel providing direct law enforcement
services.
c. Total support – Dispatchers, records clerks, crime analysts,
crime lab technicians, and other personnel providing support
services other than administrative. Include communications,
crime lab, fleet management, and training.
1. Dispatchers
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
2. All other support personnel– Records clerks, crime
analysts, crime lab technicians, and other personnel
providing support services other than administrative.
Include communications, crime lab, fleet management,
and training.
_____
_____
_____
_____
a. Administration - Chief of police, head of campus security,
assistants, and other personnel who work in an administrative
capacity. Include finance, human resources, and internal
affairs.
b. Total operations – Police officers, detectives, inspectors,
supervisors, and other personnel providing direct law
enforcement services. Include traffic, patrol, investigations,
and special operations
1. Officers – Patrol/field officers, police officers, traffic,
SROs, etc.
2. Detectives/investigators
3
Attachment 2: 2021 SCLEA instrument
d. Other personnel not included above (e.g., crossing guards,
parking enforcement, etc.)
_____
_____
_____
_____
Total Personnel
e.____
f._____
g.___
h.___
6. On the first day of the 2021-2022 academic year, enter the number male and female full-time
sworn officers by race, Hispanic origin and sex. If none, enter ‘0’. The totals provided in 6i should
equal the total number of full-time sworn personnel reported in question 5e.
Male
Female
a. White, non-Hispanic
_____
_____
b. Black or African American, non-Hispanic
_____
_____
c. Hispanic or Latino
_____
_____
d. American Indian or Alaska Native, non-Hispanic
_____
_____
e. Asian, non-Hispanic
_____
_____
f. Native Hawaiian or Other Pacific Islander, non-Hispanic
_____
_____
g. Two or more races
_____
_____
h. Not known
_____
_____
i. Total Full-time sworn officers (sum of rows 6a-6h)
_____
_____
PERSONNEL DUTIES AND FUNCTIONS
7. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility
for providing the following functions? Please select ONE response per row.
Security Functions
a. Access control (including electronic access)
b. Building lockup/unlock
c. Central alarm monitoring
d. Key control
e. Monitoring surveillance cameras
Specialized Functions
f. Bomb/explosive disposal or detection
g. Executive/dignitary protection
h. Search and rescue
i. Tactical operations (SWAT)
j. Task force participation
k. Underwater recovery
Vehicle-related Functions
l. Parking administration/registration
m. Parking enforcement
n. Traffic accident investigation
o. Traffic direction and control
p. Traffic law enforcement
Public Safety Functions
q. Animal control
r. Dispatching calls for service
s. Emergency fire services
4
Yes
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
Yes
[]
[]
[]
No
[]
[]
[]
[]
[]
No
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[]
[]
[]
[]
No
[]
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[]
[]
[]
No
[]
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[]
Attachment 2: 2021 SCLEA instrument
t. Emergency management
u. Emergency medical services
v. Environmental health/safety
w. Fire inspection & prevention
x. Safety escort services
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
8. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility
for providing on-site security for the following facilities and events? Please select ONE response per
row.
Yes
No
a. Agricultural facilities
[]
[]
b. Auditorium events (e.g., concerts, theater performances, speakers)
[]
[]
c. Clinic facilities
[]
[]
d. Cultural facilities (e.g., museums)
[]
[]
e. Daycare and pre-kindergarten facilities
[]
[]
f. Educational (K-12) facilities
[]
[]
g. Hazardous biological/chemical materials
[]
[]
h. Hospital facilities
[]
[]
i. Indoor arena events
[]
[]
j. Nuclear/radioactive materials
[]
[]
k. Outdoor non-stadium events (e.g., concerts, festivals)
[]
[]
l. Outdoor stadium events
[]
[]
9. On the first day of the 2021-2022 academic year, did your agency operate the following types of
facilities? Please select ONE response per row.
Yes
No
a. Operating a temporary holding cell (not for overnight detention)
[]
[]
b. Operating an overnight lockup or temporary holding facility separate from a jail
[]
[]
10. On the first day of the 2021-2022 academic year, what level of routine patrol coverage
did your agency provide for the following periods? Please select one response for sworn
and one response for non-sworn for each row.
Uniformed Sworn Police Officers
24-hour
patrol
coverage
a. Weekdays during
academic terms
b. Weekends during
academic terms
c. Breaks between academic
terms
Uniformed Non-Sworn/Civilian
Personnel
24-hour
Less than
No
patrol
24-hour
routine
coverage
patrol
patrols
coverage
No routine
patrols
[]
Less
than 24hour
patrol
coverage
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
5
Attachment 2: 2021 SCLEA instrument
d. Summer term
[]
[]
[]
[ ] Not Applicable – No Uniformed
Sworn Police Officers
[]
[]
[]
[ ] Not Applicable – No Uniformed
Non-Sworn/Civilian Personnel
ADMINISTRATION
11. For the fiscal year that included the first day of the 2021-2022 academic year, what was your
agency’s total operating budget? If not available, provide an estimate and mark [X] the estimate
checkbox. Do not include building construction costs or major equipment costs.
$ _______________.00
If estimate, check here: [ ]
12. On the first day of the 2021-2022 academic year, what was the minimum and maximum annual
base salary for the following full-time positions? In cases where there is not a range in salary, please
enter the same salary information for minimum and maximum. For any salaries paid at an hourly rate,
please multiply the hourly rate by 2,088 to get the annual salary.
Full-time Position
Minimum
Annual
Salary
(in dollars)
Maximum
Annual
Salary
(in dollars)
Not
Applicable No Such
Position
a. Chief/Director
b. Shift Supervisor
$________
$________
$________
$________
[]
[]
[]
[]
c. Entry-level sworn police officer
$________
$________
[]
[]
d. Entry-level non-sworn/civilian
personnel
$________
$________
[]
[]
Don't Know
13. During the fiscal year that included the first day of the 2021-2022 academic year, did your agency
authorize or provide any of the following special pay or benefits to FULL-TIME sworn or nonsworn/civilian personnel? Mark [X] all that apply.
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time non-sworn/civilian personnel
Go to Question 14
(1)
Offered to full-time
sworn officers
(2)
Offered to full-time
non-sworn/civilian
personnel
a. Bilingual ability pay
[]
[]
b. Education incentive pay
c. Free or reduced tuition
[]
[]
[]
[]
6
Attachment 2: 2021 SCLEA instrument
[]
[]
[]
[]
[]
[]
d. Hazardous duty pay
e. Merit/performance pay
f. Military service pay
g. Shift differential pay
h. Special skills proficiency pay
i. Other (please specify): ____________________
[]
[]
[]
[]
[]
[]
14. On the first day of the 2021-2022 academic year, were there any external agreements or
memoranda of understanding between employee representative organizations (e.g., labor unions)
and nonsupervisory FULL-TIME personnel with your agency? Please select ONE response per row.
Go to
[ ] Mark here if not applicable (no external agreements or memoranda of understanding)
Question 15
Yes
No
a. Full-time sworn police officers
[]
[]
b. Full-time non-sworn/civilian personnel
[]
[]
Not
Applicable
[ ] No sworn
officers
[ ] No nonsworn/civilian
personnel
TECHNOLOGY AND COMMUNICATION
15. On the first day of the 2021-2022 academic year, did any part of your campus
have a ‘blue-light’ or equivalent emergency phone system?
16. On the first day of the 2021-2022 academic year, did your agency participate
in an emergency telephone system with an enhanced 9-1-1, 3-, or 4-digit system
(providing both caller location and identification when available)?
17. On the first day of the 2021-2022 academic year, did your agency have an
emergency telephone system with the following capabilities for incoming calls
from wireless/cellular phones? Please select ONE response per row.
a. Displays phone number of wireless caller
b. Displays general location of wireless caller
c. Displays exact location of wireless caller
d. Other (please specify): ____________________________________________
Yes
[]
No
[]
Yes
[]
No
[]
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
18. If your campus had a mass notification system on the first day of the 2021-2022 academic year,
how were the following groups of people enrolled into the system? Please select ONE response per row.
a. Students
7
Opt-in
Opt-out
Mandatory
Not
applicable
[]
[]
[]
[]
Attachment 2: 2021 SCLEA instrument
b. Staff
c. Faculty/Administration
[]
[]
[]
[]
19. On the first day of the 2021-2022 academic year, did your campus use any of
the following as part of its mass notification systems? Please select ONE response
per row.
a. Cell phone application
b. Cell phone call alerts or voicemail alerts
c. CCTV monitor announcements
d. E-mail alerts
e. Outdoor public-address speakers or sirens
f. Radio or TV announcements
g. Social media accounts or college/university website
h. Text message alerts
i. Variable message sign or LCD billboard announcements
j. Voice-over fire alarms
k. Other (please specify): ____________________________________________
20. On the first day of the 2021-2022 academic year, did your agency utilize any
of the following technologies for law enforcement or investigative purposes?
Please select ONE response per row.
a. Automated fingerprint identification system (AFIS) or next generation
identification (NGI)
b. Body-worn cameras
c. Computer aided dispatch (CAD)
d. Facial recognition
e. Firearm detection or tracing (e.g., eTrace) technology
f. Geographic information systems (GIS), including geo-fencing
g. Gunshot detection (e.g., ShotSpotter)
h. License plate readers (LPR)
i. Record management system (RMS)
j. Tire deflation device
k. Virtual or augmented reality training systems
l. Other (please specify): ____________________________________________
[]
[]
[]
[]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
21. On the first day of the 2021-2022 academic year, was the campus public safety radio system
interoperable with the local police, fire, and other first responders?
[ ] Yes, fully
[ ] Yes, partially
[ ] Not at all
8
Attachment 2: 2021 SCLEA instrument
22. On the first day of the 2021-2022 academic year, did your agency use
computers or electronic devices for any of the following functions? Please
select ONE response per row.
a. Automated booking
b. Crime analysis (including crime mapping or hotspot identification)
c. Intelligence gathering
d. Inter-agency information transmission
e. Social network analysis
Yes
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
OFFICER SELECTION AND TRAINING REQUIREMENTS
23a. On the first day of the 2021-2022 academic year, indicate your agency's minimum education
requirement that new FULL-TIME sworn officer and new FULL-TIME non-sworn/civilian
personnel recruits needed to have at hiring or within two years of hiring.
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time non-sworn/civilian personnel
Go to Question 23b
(1)
New Full-Time
Sworn Officers
Four-year college degree required
Two-year college degree required
Some college, but no degree required
If some college, total credit hours required
High school diploma or equivalent required
No formal education requirement
If no formal requirement
Go to Question 24
[]
[]
[]
________ hours
[]
[]
23b. On the first day of the 2021-2022 academic year, did your agency consider
military service as an exemption to this minimum education requirement?
[ ] Yes
[ ] No
9
(2)
New Full-Time
Non-sworn/Civilian
Personnel
[ ]
[ ]
[]
________ hours
[]
[]
Attachment 2: 2021 SCLEA instrument
24. On the first day of the 2021-2022 academic year, which of the following screening techniques
were used by your agency in selecting new FULL-TIME sworn officers and non-sworn civilian
personnel recruits? Please select ONE response in Column 1 and ONE response in Column 2 per row.
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time non-sworn/civilian personnel
Go to Question 25
(1)
New Full-Time
Sworn Officers
(2)
New Full-Time
Non-sworn/
Civilian
Personnel
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Background check
a. Background investigation
b. Credit history check
c. Criminal history check
d. Driving record check
e. Social media check
Yes
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
Personal attributes
f. Cognitive ability assessment (e.g., writing, reading
comprehension, analytical skills)
g. Interpersonal skills assessment
h. Personality/Psychological inventory
i. Psychological interview
j. Polygraph exam
Yes
[]
No
[]
Yes
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
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[]
Physical attributes
k. Drug test
l. Medical exam
m. Physical agility/fitness test
[IF 24m = YES] Does your agency have different
standards based on sex?
n. Vision and/or hearing test
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
10
Attachment 2: 2021 SCLEA instrument
25. On the first day of the 2021-2022 academic year, how many total hours of academy training and
field training (e.g., with FTO) were required of your agency’s new (non-lateral) sworn officer and
non-sworn/civilian personnel recruits (including state licensing requirements that are part of
training)?
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time non-sworn/civilian personnel
Go to Question 26
(1)
New Full-Time
Sworn Officers
Academy Training Hours
Total Hours of training (state mandated and additional
hours)
(2)
New Full-Time
Non-sworn/Civilian
Personnel
________ hours
________ hours
Field Training Hours
Total Hours of training (state mandated and additional
hours)
________ hours
________ hours
11
Attachment 2: 2021 SCLEA instrument
26. On the first day of the 2021-2022 academic year, what were the minimum annual inservice training hours required of your agency’s sworn officers and non-sworn/civilian
personnel? If no in-service training hours are required, enter ‘0’.
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time non/sworn/civilian personnel
Go to
Question 26a
(1)
Full-Time Sworn
Officers
In-Service Training Hours
Total In-Service Training Hours of training (state
________ hours
mandated and additional hours)
26a. On the first day of the 2021-2022 academic year, did your agency’s in-service
training include the following topics?
Please select ONE response per row.
(2)
Full-Time Nonsworn/Civilian
Personnel
________ hours
a. Bias/hate crimes
b. Crisis intervention
c. Crowd control
d. De-escalation/non-escalation
e. Diversity
f. Gender-based violence
g. Implicit bias
h. Mental health
i. Peer intervention
j. Protest response
k. Threat assessment
l. Other (please specify): ____________________________________________
27. On the first day of the 2021-2022 academic year, did your agency have plans to
conduct the following types of Active Shooter training during the 2021-2022 academic
year?
Please select ONE response per row.
a. Mock exercise/scenario
b. Workshop/Seminar/Lecture
c. Virtual reality
d. Other (please specify): ____________________________________________
12
Yes
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
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[]
Yes
[]
[]
[]
[]
No
[]
[]
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[]
Attachment 2: 2021 SCLEA instrument
EQUIPMENT AND TECHNIQUES
28. On the first day of the 2021-2022 academic year, which of the following types of firearms were
authorized for use by your agency’s full-time sworn officers?
[ ] Mark here if not applicable – No full-time sworn officers
Go to Question 30
Authorized
[]
[]
[]
[]
a. Handgun
b. Shotgun or manual rifle
c. Fully automatic rifle (e.g., M-16)
d. Semi-automatic rifle (e.g., AR-15)
Not authorized
[]
[]
[]
[]
29. On the first day of the 2021-2022 academic year, which of the following types of weapons or
actions were authorized for use by your agency’s full-time sworn officers?
a. Open hand techniques
b. Closed hand techniques
c. Takedown techniques (e.g., straight arm bar)
d. Vascular restraint or carotid hold
e. Respiratory neck restraint
f. Leg hobble or other restraints (not including
handcuffs)
g. OC spray/foam
h. Chemical agent projectile (e.g., CS/tear gas, OC
pellets)
i. Flash/bang grenade
j. Baton
k. Blunt force projectile (e.g., bean bag, rubber bullets)
l. Conducted energy device (e.g., Taser, stun gun,
Stinger)
m. Other (please specify): _______________________
Almost /
Always
Authorized
[]
[]
[]
[]
[]
[]
Authorized
Under Limited
Circumstances
[]
[]
[]
[]
[]
[]
Never
Authorized
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
30. On the first day of the 2021-2022 academic year, did your agency operate
any of the following types of motorized vehicles or equipment? Please select
ONE response per row.
a. Armored vehicles (e.g., MRAP, tank, BearCat, or other SWAT carrier)
b. Custom or specialized vehicles (please specify): ___________________
13
Yes
[]
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
Attachment 2: 2021 SCLEA instrument
PROBLEM MANAGEMENT
31. On the first day of the 2021-2022 academic year, did your agency have a
formal written agreement or informal problem-solving partnership with any
of the following? Please select ONE response per row.
a. Athletics groups (e.g., NCAA, club, intramural)
b. Campus business groups
c. Campus administrators/officials
d. Domestic violence prevention groups
e. Faculty/Staff organizations
f. Fraternity/Sorority groups
g. LGBTQ+ groups
h. Local public officials
i. Multicultural groups
j. Neighborhood associations
k. Other law enforcement agencies
l. Religious groups
m. Sexual violence prevention programs
n. Student Government Association
o. Student housing groups
p. Other student organizations (please specify): ___________________
Yes
[]
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[]
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No
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[]
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[]
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[]
[]
32. On the first day of the 2021-2022 academic year, did your agency have
plans to do any of the following during the 2021-2022 academic year…?
Please select ONE response per row.
a. Conduct Adopt-A-Residence Hall Program
b. Conduct a citizen police academy
c. Foot patrols through buildings (required or encouraged)
d. Maintain a written community policing plan
e. Participate in student-led events
f. Work with a Community Advisory Committee
g. Other (please specify): _________________________________________
Yes
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
33. During the 2021-2022 academic year, does your agency plan to conduct any of the
following preparedness planning activities? Please select ONE response per row.
a. Design or revise a preparedness plan for a school shooting
b. Design or revise a preparedness plan for an emergency evacuation of campus
c. Disseminate information to increase campus preparedness
d. Participate in formal intelligence-sharing agreements with other law enforcement
agencies
e. Participate in meetings with campus administrators/staff regarding emergency
preparedness plans
14
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
Attachment 2: 2021 SCLEA instrument
34. On the first day of the 2021-2022 academic year, were student patrols used on
your campus?
[ ] Yes
[ ] No
Go to Question 35
34a. If student patrols were used on your campus on the first day of the 2021-2022
academic year, did these student patrols perform any of the following functions?
Please select ONE response per row.
a. Auxiliary patrol during normal patrol hours
b. Building lock-up
Yes
[]
[]
No
[]
[]
c. Emergency response
[]
[]
d. Recruitment tool for agency
[]
[]
e. Residence hall security
f. Safety escorts
g. Special event security
[]
[]
[]
[]
[]
[]
15
Attachment 2: 2021 SCLEA instrument
35. On the first day of the 2021-2022 academic year, how did your agency address the following
issues? Please select ONE response per row.
Agency DID NOT HAVE a specialized
unit with full-time personnel
Type of issue
a. Active shooter response
b. Alcohol education
c. Behavioral assessment
d. Bias/hate crime
e. Bicycle/pedestrian safety
f. Community policing
g. Crisis intervention
h. Cybercrime
i. Drug education
j. General crime prevention
k. General rape prevention
l. Identity theft
m. Intimate partner violence,
including date rape
n. Research and planning
o. Self-defense training
p. Social media/network abuse
q. Stalking
r. Student security patrol
s. Suicide prevention
t. Victim assistance
u. White collar crime
(1)
(2)
(3)
(4)
(5)
Agency
Agency had
Agency
Agency did
Agency’s
HAD
designated
addressed
not formally jurisdiction
specialized
personnel to
this
address this
did not
unit with
address this problem/task, problem/task
have
FULLproblem/task
but did not
this
TIME
have
problem
personnel
designated
(NA)
assigned
personnel
to address
this
problem/task
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
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16
Attachment 2: 2021 SCLEA instrument
36. On the first day of the 2021-2022 academic year, did your agency have plans for sworn officers or nonsworn/civilian personnel (full-time or part-time) from your agency to participate in the following events
during the 2021-2022 academic year? Please select ONE response in Column 1 and ONE response in Column
2 per row.
[ ] Mark here if not applicable – No full- or part-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full- or part-time non-sworn/civilian personnel
Go to Question 37
(1)
Full-Time or
Part-Time
Sworn Officers
a.
b.
c.
d.
e.
f.
Crime prevention programs at new student orientation
Drug/Alcohol programs at new student orientation
Active shooter exercises at new student orientation
Crime prevention programs during the academic year
Drug/Alcohol programs during the academic year
Active shooter exercises during the academic year
Yes
[]
[]
[]
[]
[]
[]
(2)
Full-Time or PartTime Nonsworn/Civilian
Personnel
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
37. On the first day of the 2021-2022 academic year, did your campus safety escort service include
any of the following characteristics? Please select ONE response per row.
[ ] Mark here if not applicable – No campus safety escort service
Go to Question 38
Yes
[]
No
[]
b. Staffed by non-sworn/civilian personnel
c. Staffed by students
d. Escorts on foot
[]
[]
[]
[]
[]
[]
e. Escort by vehicle
[]
[]
a. Staffed by sworn police officers
38. During the 2020-2021 academic year, enter the number of citizen
complaints (including students) received by current disposition status. If
none, enter ‘0’.
a. Sustained (sufficient evidence to justify disciplinary action against
the officer(s))
_______
Use of
force
complaints
_______
b. Other disposition (e.g., unfounded, exonerated, not sustained,
withdrawn)
_______
_______
c. Pending (final disposition of the allegation has not been made)
_______
_______
d. Total complaints received (sum of rows a-c)
_______
_______
17
All
complaints
Attachment 2: 2021 SCLEA instrument
39. On the first day of the 2021-2022 academic year, did FULL-TIME SWORN officers in your
agency have arrest or patrol jurisdiction for any of the following? Please check all that apply for
each row. If you have no jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time SWORN officers
Go to Question 40
a. Campus property (any building or property owned or controlled by the
institution within the same reasonably contiguous geographic area)
b. Public properties adjacent to campus (all public property that is within
the campus or immediately adjacent to and accessible from the
campus but not owned by the institution)
c. Public properties outside the area adjacent to campus that are not
owned by the institution
d. Off-campus jurisdiction defined and carried out through a
Memorandum of Understanding (MOU) or Mutual Aid Agreement
e. State-wide jurisdiction
Arrest
Patrol
No
Jurisdiction Jurisdiction Jurisdiction
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
40. On the first day of the 2021-2022 academic year, did FULL-TIME NON-SWORN/CIVILIAN
PERSONNEL in your agency have patrol jurisdiction for any of the following? Please check all that
apply for each row. If you have no jurisdiction, patrol should not be selected.
[ ] Mark here if not applicable – No full-time NON-SWORN/CIVILIAN PERSONNEL
Question 41
a. Campus property (any building or property owned or controlled by
the institution within the same reasonably contiguous geographic
area)
b. Public properties adjacent to campus (all public property that is
within the campus or immediately adjacent to and accessible from the
campus but not owned by the institution)
c. Public properties outside the area adjacent to campus that are not
owned by the institution
d. Off-campus jurisdiction defined and carried out through a
Memorandum of Understanding (MOU) or Mutual Aid Agreement
e. State-wide jurisdiction
18
Go to
Patrol
Jurisdiction
[]
No
Jurisdiction
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 2: 2021 SCLEA instrument
41. On the first day of the 2021-2022 academic year, did your agency have an active written
Memorandum of Understanding (MOU) or Mutual Aid Agreement with the following types of
agencies? Please select ONE response per row.
Yes
No
a. State law enforcement agency (non-campus)
[]
[]
b. Local police department
[]
[]
c. Sheriff's office
d. Campus law enforcement agency at another college/university
[]
[]
[]
[]
e. Other campus agency (non-law enforcement)
[]
[]
f. State or local courts
[]
[]
g. Other (please specify): ____________________________________________
[]
[]
42. On the first day of the 2021-2022 academic year, did your agency have a formal policy on the
following? Please select ONE response per row.
Yes
No
a. Bias/hate crimes
b. Gender-based offenses
c. Jurisdictional sharing with local law enforcement agencies
[]
[]
[]
[]
[]
[]
d. Managing concurrent criminal and Title IX investigations
[]
[]
e. Off-campus jurisdictional authority
[]
[]
f. Officers involved in domestic violence
[]
[]
g. Outside review of use of force
[]
[]
h. Providing mental health support for officers experiencing post-traumatic
stress disorder
i. Other (please specify): ____________________________________________
[]
[]
[]
[]
19
Attachment 3: Expert panel summary
August 2020
2021 Survey of Campus Law Enforcement Agencies
(SCLEA)
Expert Panel Summary
Prepared for:
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics
810 Seventh Street, NW
Washington, D.C. 20531
Prepared by
RTI International
3040 Cornwallis Road
Research Triangle Park, NC 27709
RTI Project Number 0217161
Attachment 3: Expert panel summary
Introduction
The Survey of Campus Law Enforcement Agencies (SCELA), administered by the Bureau
of Justice Statistics (BJS), is a self-reported survey data collection including all campus security
and law enforcement agencies (LEAs) from colleges and universities with a full-time enrollment
of 1,000 or more students across the United States. The SCLEA gathers information on several
topics, including agency staffing, operations, budget, policies, technology, and equipment.
SCLEA data are used to provide an overview of campus law enforcement nationally, identify
trends, and provide a representative benchmark for individual agency comparisons. In
preparation for the 2021 SCLEA, BJS, along with RTI International (RTI) and the International
Association of Campus Law Enforcement Administrators (IACLEA), convened an expert panel of
campus law enforcement researchers and practitioners—a full list of attendees is included in
Appendix A. The key goals of the panel were:
• identify updates to the 2011 SCLEA questionnaire to reflect changes in campus
law enforcement and campus law enforcement research; and
• identify ways to reduce respondent burden for the 2021 SCLEA.
The expert panel began with an introduction to BJS, RTI, IACLEA, and the SCLEA,
followed by participant introductions. The next session focused on campus law enforcement
data needs, followed by a review of what items to keep from the draft 2011 SCLEA
questionnaire, and finally a discussion of key items panelists thought should be added to the
2011 SCLEA—the expert panel agenda is included in Appendix B. This report summarizes the
July 2020 expert panel discussion and provides recommendations for improving the 2021 SCLEA
to reflect the state of campus law enforcement and the needs of campus law enforcement
practitioners and researchers more accurately—full deidentified notes are included in Appendix
C.
SCLEA Background
After brief introductions, BJS presented the goals and history of the SCLEA. The SCLEA
has been conducted approximately every five years since 1995, and has included all 4-year
universities and colleges with 1,000 or more students and all 2-year institutions with 2,500 or
more students. Past SCLEAs collected data on campus LEA personnel, functions, expenditures
and pay, operations, equipment, computers and information systems, community policing
activities, specialized units, and emergency preparedness activities.
BJS then discussed the goals of the panel to focus participants. First, BJS recognizes
significant changes are needed for the 2021 SCLEA to reflect changes in campus law
enforcement since the 2011 SCLEA. Second, BJS discussed the importance of reducing survey
burden for SCLEA participants, recognizing campus LEAs receive an increasing number of survey
requests and have limited resources to comply with those requests. BJS’s goal for the 2021
SCLEA is to balance survey length while capturing data needed by campus law enforcement
practitioners, researchers, and policy makers.
1
Attachment 3: Expert panel summary
Campus Law Enforcement Data Discussion
The first substantive section focused on how data are compared across campus LEAs
and how researchers and practitioners use or would use SCLEA data.
Campus LEA Benchmarking
First, practitioners were asked how they identified agencies for benchmarking their
agency’s performance. Practitioners reported difficulty comparing data with other campus
LEAs, primarily due to issues in comparing budgets, highlighting differences in accounting
procedures. For example, panel members cited inconsistencies in what work is captured in a
budget; one practitioner noted that their agency does not have a budget line for contract work,
while another confirmed that contract security was included in their budget. For this reason,
panelists recommended focusing on core budget components for 2021—for example, patrol
operations. Further, given inconsistencies in reporting, panelists recommended excluding
contract work from any budget data requests.
In addition, there was concern that many campus LEAs would not accurately report
budget data, “because they do not want that information out.” Due to these confidentiality
concerns, one expert reported only benchmarking budget data with other agencies in their
state university system.
Similarly, panelists reported difficulty identifying agencies for benchmarking based on
full-time enrollment. One practitioner noted that their student population was relatively small,
but that they were also serving around 45,000 university employees tied to the school’s
healthcare system. For this reason, we recommend considering campus staff size as an
alternative metric for analysis—in addition to full-time student enrollment—or ask a question
on whether the campus LEA also serves a medical school or hospital
Campus LEA Data Needs
Next, the discussion focused on the general data needs of campus LEAs and
researchers—specific item level reviews were covered in later sessions. Panelists started by
discussing outdated aspects of the 2011 SCLEA, citing two main factors. First, many questions
referenced obsolete technologies or practices, such as blue-light emergency systems that are
no longer used on many campuses.
Second, questions were often formatted or worded in a way that has been refined on
more recent BJS LEA collections, including the 2020 LEMAS survey and 2018 CSLLEA. One
example was the 2011 SCELA’s use of the word “regularly” in question and response option text
(such as asking if a duty was “regularly” performed). There was general agreement that this was
vague and hard to answer. Often, the group expressed a preference for the phrase “primarily”
from the 2020 LEMAS and 2018 CSLLEA. In other cases, the panel suggested replacing response
options with “regularly” in them with a Yes/No dichotomy. In almost all cases, if LEMAS or
CSLLEA had an analogous question, experts expressed a preference for the 2020 LEMAS or 2018
2
Attachment 3: Expert panel summary
CSLLEA version over the 2011 SCLEA version—specific items where an update to a more recent
version is recommended are presented later in this report.
Finally, panelists discussed potential uses for SCLEA data. Practitioner panelists
frequently cited using SCLEA data as metrics to help address public concerns about campus law
enforcement policies and relationships with local police departments, notably campus law
enforcement practitioners. One practitioner envisions using SCLEA or similar data to compare
their agency to other campus LEAs in their state, specifically on several issues they linked to
public perception of campus LEAs:
1) general agency policies,
2) policies on student involvement and engagement,
3) specific officer or agency accountability (particularly in use of force situations)
policies, and
4) officer jurisdiction and authority.
2011 SCLEA Item Review
For the next session, panelists were asked to review specific 2011 SCLEA items identified
for expert panel review in the 2021 SCLEA Questionnaire Appraisal Report (QAR). Items were
flagged for review to assess the utility and relevance of specific 2011 SCLEA items. The
remainder of this section reviews expert recommendations for item level updates and items
recommended for removal from the 2021 SCLEA—unless otherwise specified, question
numbers refer to the 2011 SCLEA long-form instrument.
Item-Level Updates
Questions 5 and 10
Panelists identified overlap between question 5, which requests the number of paid
employees at the agency, and question 10, which requests the number of officers whose
regular duties involved responding to citizen calls and requests for service. Panelists found
question 10 to be notably burdensome. The panel concluded duty-area and total officer data
could be more easily and accurately reported via a single question resembling question 3 from
the 2020 LEMAS, which allows respondents to break down their full-time staff by duty area. The
panel also expressed in adding a questions on the total number of citizen calls and calls for
service. RTI will review the utility and burden of a calls for service question and provide a
recommendation.
In addition, panel members recommended integrating the terms “contract security” and
“contract seasonal” into the response options for the newly designed question. Seasonal staff
are important to capture given seasonal fluctuations in campus populations. Contract staff are
important to capture given their function in allowing campus LEAs to provide security for large,
on-campus events. The importance of contracted staff was mentioned not only in the
discussion of questions 5 and 10, but also consistently throughout the panel meeting. Based on
panel feedback, RTI recommends combining questions 5 and 6 and consulting with a research
criminologist on how to accurately capture data on contract staff.
3
Attachment 3: Expert panel summary
Questions 12-15
Panelists suggested a redesign of questions 12-15, which ask about the functions that
the agency performs “on a regular basis.” They recommended combining these 4 questions
(and their sub-items) into a single table with uniform formatting, resembling similar question
types on the 2020 LEMAS and 2018 CSLLEA. Further, researchers on the panel thought the scale
used in questions 12-15 was difficult to comprehend, notably the middle of the ranges. For
these reasons, they recommended replacing the scale in each sub-item on questions 12-15 with
a Yes/No response format.
In addition to formatting and layout changes, panelists recommended improving the
clarity of question prompts. Panelists thought the phrases “regularly” and “on a regular basis”
were vague. They recommended updating the phrasing to “primary responsibility” whenever
possible and using “regular basis” for the remainder of the prompts. The “primary
responsibility” terminology can be found on similar CSLLEA questions. Panelists also suggested
clarifications to “on-site” security in question 12 so respondents know whether to report on
having staff available for calls or staff physically present at the specified facility.
Finally, panelists recommended updates to specific items in question 12. These were: 1)
split item 12c into separate sub-items for libraries and cultural facilities, 2) modify item 12d to
encompass both daycare and pre-kindergarten programs, 3) separate item 12f-medical facilities
into separate sub-items for “hospital” and “clinic,” 4) add “agricultural facilities” as a new subitem, and 5) clarify the difference between “arena” and “stadium.” RTI recommends following
up with a research criminologist on sub-item 12f and incorporating all the panelists other
recommendations for questions 12-15.
Question 20
Panelists initially expressed confusion about whether question 20, which asks
respondents to report their larceny-theft events, belonged in the survey. However, researchers
familiar with the Clery Act explained that this question was likely designed to supplement Clery
Act data with Uniform Crime Reporting (UCR) data. The Clery Act data require colleges and
universities to report larceny-thefts only when they are considered a hate crime. However, UCR
data include larceny thefts that are not considered hate crimes. Therefore, panelists
recommended keeping this question but ensuring that data requests were analogous to Clery
Act data reporting.
Questions 29-36
Questions 29-36 ask about campus LEA use of specific technologies. Overall, panelists
liked this series of questions, but recommended combining them into a single grid or matrix,
like their recommendation for questions 12-15. Panelists also recommended asking about the
use of mobile phone applications in this section, specifically mass notification, and alert mobile
phone applications. RTI recommends incorporating panelists suggested updates and consulting
4
Attachment 3: Expert panel summary
with a research criminologist and IACLEA on additional technologies for inclusion. The resulting
list of technologies will be reviewed during cognitive interviews.
Question 37
For question 37, asking about different groups’ enrollment in the agency’s mass
notification system, panelists recommended collapsing all sub-items referring to students (a, b,
and c) into a single sub-item, agreeing that the reduced level of detail would not hamper the
utility of data from question 37. RTI agrees with the panelists recommendation for changes to
question 37 for the 2021 SCLEA.
Question 40
Panelists found question 40 to be overly burdensome and of minimal utility. Therefore,
they recommended replacing question 40 with the current 2020 LEMAS or 2018 CSLLEA
version. Several panelists suggested that questions about staff education would only be useful
if they were formatted the same as the 2020 LEMAS or 2018 CSLLEA versions so that campus
and municipal police departments could be compared. RTI recommends incorporating the
panelists recommendations for the 2021 SCLEA.
Question 48
Question 48 focuses on vehicles used by campus LEAs, and panelists agreed that most
aspects of the question were overly burdensome and of minimal utility to practitioners and
researchers. They agreed that the most interesting data point regarding vehicles is the
prevalence of armored, military style vehicles or other custom or specialized vehicles. Based on
panelist feedback, RTI recommends replacing this question with a question similar to the
armored vehicle question from the 2016 LEMAS, noting that practitioners recommended
avoiding the term “military style” to encourage more accurate answers—campus LEAs may be
hesitant to accurately report on any equipment described in this way.
Question 52
For question 52, which asks about organizations campus LEAs meet with regularly,
panelists recommended replacing the question with the 2020 LEMAS community policing
question (question 11) that focuses on community partnerships. The question could be adapted
to the SCLEA questionnaire by updating the organizations listed in sub-items to include some
student group categories that are consolidated to capture all student groups mentioned in
SCLEA question 52. RTI will consult with a research criminologist and IACLEA to determine
which student groups and organization types to include as sub-items. The resulting list of subitems will be reviewed during cognitive interviews.
5
Attachment 3: Expert panel summary
Question 53
Panelists felt that question 53, which asks about campus LEAs community policing
activities, was confusing. One practitioner asked what it means “to say an agency meets with a
group,” pointing out that they talk to students in some capacities almost daily. Based on
panelists comments, RTI recommends replacing this this question with an adapted version of
Question 13 from the 2020 LEMAS, which asks respondents about a more concise set of
community policing activities. RTI will consult with a research criminologist and IACLEA to
determine the appropriate sub-items to include for SCLEA and the review the new sub-items
during cognitive interviews.
Question 56
Question 56 asks about specialized units within campus LEAs. Panelists noted the utility
of the data but preferred the format of question 8 from the 2020 LEMAS. In addition, panel
members indicated the sub-items should be updated to be more relevant to campus policing,
including crisis intervention, behavioral assessment, social network, and social media. Based on
panelist feedback, RTI recommends replacing question 56 with an adapted version of question
8 from the 2020 LEMAS and consulting with research criminologist and IACLEA and updated
sub-items. The resulting list of sub-items will be reviewed during cognitive interviews.
Question 57
Panelists agreed that question 57, which asks about campus events in which sworn
officers participated, was useful. However, they felt that burden could be reduced by
consolidating “orientation” and “during the year” sub-items into a single sub-item without
sacrificing utility to campus LEAs or researchers. They also recommended adding a sub-item for
active shooter training/preparation. RTI recommends incorporating panelist feedback and
working with a research criminologist and IACLEA to develop an active shooter sub-item for
review during cognitive interviews.
Question 60
Question 60 seeks data on citizen complaints, but researchers on the panel did not think
the question was particularly useful in its current format. Instead, they suggested updating the
question to resemble the 2020 LEMAS question 40. The 2020 LEMAS question focuses on
citizen complaints but contains additional data points that researchers specifically cited as
increasing the question’s data utility—namely: the outcomes of complaints. RTI recommends
incorporating panelist feedback for the 2021 SCLEA.
Questions to remove
Throughout the discussion, several 2011 SCLEA questions were flagged for removal by
panelists. This section details the panel’s justification and, where applicable, includes suggested
6
Attachment 3: Expert panel summary
updates if items are retained. Based on the discussion, RTI recommends removing the following
items to reduce respondent burden for the 2021 SCLEA.
Question 8
Panelists reported that question 8, which asks about officers’ membership in the
military reserves or national guard, was of minimal or no utility.
Question 17
Panelists thought question 17, which asks how often the agency has uniformed officers
on duty, was similar to question 5. Practitioners emphasized that they would not answer this
question differently from question 5.
Question 22
Question 22 focuses on the campus LEA’s non-budgetary income sources and was met
with hesitation by panelists. They expressed concern about public perception of income
sources. One practitioner said they would prefer to leave this question off the survey in favor of
other items. Overall, the information was considered of limited utility without a dollar value
attached to income sources. Based on panelist feedback, RTI recommends removing this
question and, if retained, considering rewording the question to focus on “funding” instead of
“income.”
Question 23
Question 23 asks whether officers receive extra duty pay and was considered of little
analytic value; panelists recommended removing it from the 2021 SCLEA. If it is retained, RTI
recommends consulting with a research criminologist and IACLEA on revising the question to
focus on whether direct pay from outside entities is allowed for officers.
Question 27
Question 27 asks about minimum service time agreements, which several practitioners
indicated are no longer common practice. Therefore, panelists recommended deleting this
question.
Question 32
Question 32 asks whether the campus LEA uses 800 MHz radios, which panelists
thought was of minimal use since 800 MHz radios are an industry standard and in use by nearly
all agencies. They considered 800 MHz radio use a given, and therefore recommended deletion.
7
Attachment 3: Expert panel summary
Question 33
Panelists thought question 33 on dispatch technologies was cumbersome and of
minimal or no utility. Both practitioners and researchers recommend deletion in favor of other,
more relevant questions.
Question 49
Panelists reported that question 49, which asks about direct electronic access to
information and records, was of limited utility and recommend its removal.
What is missing from the 2011 SCLEA
The panel concluded with a discussion of items they would like to be added for the 2021
SCLEA. This section summarizes this discussion and includes items identified in previous
sections for inclusion on the 2021 SCLEA.
Throughout the discussion, practitioners and researchers suggested including questions
on in-service trainings for sworn and non-sworn personnel. Panelists suggested the following
training topics:
Diversity
Mental Health
De-escalation
Threat Assessment
Active Shooter Prevention
Protest Response
Crowd Control
Trainings for Inclusion on 2021 SCLEA
Implicit Bias
Conflict Resolutions
Specialized Campus Trainings
Crisis Intervention
Sexual Assault
Culture Clash
Peer Intervention
Several of these training topics were mentioned more than once, and the panel
acknowledged that many currently receive greater emphasis in their departments than in the
past. To address these concerns and obtain updated, relevant data on trainings, we recommend
adapting the question on training from the recent Census of Law Enforcement Training
Academies (CLETA) to include relevant topics from the list above. In addition, we recommend
working with research criminologists and IACLEA to identify law enforcement trainings on the
above topics that are not included on CLETA.
Panelists also suggested items to capture data on whether campus LEAs have specific
policies on the following items:
• outside review of use of force,
• jurisdictional sharing with local LEAs,
• off-campus jurisdictional authority, and
• providing mental health support (focusing on PTSD).
8
Attachment 3: Expert panel summary
RTI recommends reviewing the above items with research criminologists and IACELA for
inclusion on the 2021 SCLEA.
Finally, panelists recommended adding question on new technologies, including bodyworn cameras, fixed car cameras, mass notification systems and protocols, and facial
recognition technology. In addition, panelists thought it would be interesting to collect data on
whether certain events (e.g. an active shooter event on campus) triggered the adoption of new
technologies. RTI will consult with research criminologists and IACLEA on the utility of including
these technologies and solicit input on additional technologies to consider adding to the 2021
SCLEA.
Summary
Throughout the expert panel, practitioners and researchers made several useful
recommendations for updating the 2021 SCLEA to reflect the current state of campus law
enforcement, and suggested questions that could be removed in order to control respondent
burden. Based on panelist feedback and QAR findings—combined QAR and expert panel
recommendations are included in Appendix D—RTI will work with research criminologists and
IACLEA to refine panelist recommendations for the draft 2021 SCLEA. After BJS acceptance of
the draft 2021 SCLEA, RTI will conduct cognitive interviews to further assess panelists’
suggestions. The schedule of upcoming 2021 SCLEA questionnaire development activities is
presented below:
Upcoming 2021 SCLEA Questionnaire Development Milestones
RTI delivers draft 2021 SCLEA Instrument
September 18
BJS review
September 21 - October 2
RTI finalizes the 2021 SCLEA instrument
October 5-9
RTI delivers 2021 SCLEA cognitive interview protocol
October 16
BJS review
October 19-30
RTI finalizes cognitive interview protocol
November 2-6
9
Attachment 3: Expert panel summary
Appendix A: SCLEA Expert Panel Attendees
Title
Chief
Chief
Chief
Dr.
Dr.
Dr.
Dr.
Dr.
Dr.
Dr.
Dr.
Dr.
First Name
Jeffrey
James
John
Robin
John
Janne
Brian N.
Andrea
Katy
Michael
Kevin
Elizabeth
Shelley
Gerald
Josh
Tim
Dustin
Tim
Christian
Marianne
Hannah
Last Name
Johns
Whalen
Dailey
Engel
Sloan
Gaub
Williams
Allen
Hancock
Aiello
Scott
Davis
Hyland
Murphy
Bronson
Smith
Williams
Flanigan
Genesky
Ayers
Dewar
Affiliation
Delta State University
University of Cincinnati
Duke University
University of Cincinnati
University of Alabama-Birmingham
University of North Carolina-Charlotte
University of Virginia
Clayton State University
Murray State University
Fredonia State University
Bureau of Justice Statistics
Bureau of Justice Statistics
Bureau of Justice Statistics
International Association of Campus Law Enforcement Administrators
International Association of Campus Law Enforcement Administrators
RTI International
RTI International
RTI International
RTI International
RTI International
RTI International
A-1
Attachment 3: Expert panel summary
Appendix B: SCLEA Expert Panel Agenda
SCLEA Expert Panel
Meeting Agenda
July 23, 2020
Zoom: https://rtiorg.zoom.us/j/94266726618?pwd=U003T25nd09SemJvblY5Q3Jlamp1dz09
Meeting ID: 94266726618
Password: 279024
12:00 – 4:00 PM ET
12:00 PM
Welcome and Expert Panel Goals
Kevin Scott, Bureau of Justice Statistics (BJS) Law Enforcement Statistics Unit Chief
12:15 PM
Expert Panel Overview and Logistics/RTI International (RTI) Background
Dustin Williams, RTI
12:20 PM
International Association of Campus Law Enforcement Administrators (IACLEA)
Background
Gerald Murphy, IACLEA
12:30 PM
SCLEA Background
Elizabeth Davis, BJS Statistician, SCLEA Project Manager
Presentation on the history of SCLEA and past uses of SCLEA data.
12:45 PM
Campus Law Enforcement Data Discussion
Tim Smith, RTI
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Attachment 3: Expert panel summary
Open group discussion covering topics on the types of data campus law enforcement agencies
collect, benchmarking to other agencies, and data needs for agencies and researchers.
1:15 PM
Brainstorm topic 1: What to keep from the 2011 SCLEA?
Dustin Williams, RTI
Small group brainstorming session assessing what items from the 2011 SCLEA are most useful to
stakeholders and what should be considered core.
1:55 PM
Brainstorming topic 1: Wrap-up
Dustin Williams, RTI
2:15 PM
Brainstorm Topic 2: What is Missing from the 2011 SCLEA?
Dustin Williams, RTI
Open group discussion and individual brainstorm on what was not captured on the 2011 SCLEA
that should be considered going forward.
2:55 PM
Brainstorming Topic 2: Wrap-up
Dustin Williams, RTI
3:00 PM
Brainstorm Topic 3: Addressing SCLEA challenges
Dustin Williams, RTI
Open group discussion on special challenges related to collecting data form campus-based LEAs.
3:40 PM
Brainstorming Topic 3: Wrap-up
Dustin Williams, RTI
3:45 PM
SCLEA Expert Panel: Next Steps
Elizabeth Davis, BJS Statistician, SCLEA Project Manager
4:00 PM
Adjourn Meeting
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Attachment 3: Expert panel summary
Appendix C: 2021 SCLEA Expert Panel Notes
Survey of Campus Law Enforcement Agencies (SCLEA)
Expert Panel Meeting Notes
July 23, 2020
Attendees:
• Research Team:
o Kevin Scott, BJS
o Elizabeth Davis, BJS
o Shelley Hyland, BJS
o Tim Smith, RTI
o Dustin Williams, RTI
o Christian Genesky, RTI
o Marianne Ayers, RTI
o Hannah Dewar, RTI
o Tim Flanigan, RTI
o Jerry Murphy, IACLEA
o Josh Bronson, IACLEA
• Practitioner Guests:
o Chief Jeffrey Johns, Delta State University, International Association of Chiefs of Police
College Police Section Vice Chair
o Chief James Whalen, University of Cincinnati
o Chief John Dailey, Duke University
• Researcher Guests:
o Dr. Robin Engel, University of Cincinnati
o Dr. John Sloan, University of Alabama-Birmingham
o Dr. Janne Gaub, University of North Carolina-Charlotte
o Dr. Brian N. Williams, University of Virginia
o Dr. Andrea Allen, Clayton State University
o Dr. Katy Hancock, Murray State University
o Dr. Michael Aiello, Fredonia State University
Introduction
• Researcher: Was there a failed effort a few years ago? Vaguely remembered getting contacted
about something similar.
o BJS: BJS has not attempted to administer SCLEA since 2011/2012.
Campus Law Enforcement Data Discussion
• What factors do you consider when identifying other agencies to benchmark against? Size,
public, private, location, etc. In other words, how do you benchmark against other agencies?
o Practitioner: It is hard to compare. We would not give the accurate budget if asked,
because they do not want that information out. We have 40-45k employees because of
the health care system, so it would be better to compare the number of students and
employees, not just number of students, because our student number is relatively low.
o Researcher: Benchmarking against other agencies by scope of work. LEMAS data is
useful to get a sense of the scope of individual agencies for kinds of variability across the
agencies has to somehow reflect the variability against the institutions that are being
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Attachment 3: Expert panel summary
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policed. We have three hospitals on campus with tens of thousands of people who get
the services being offered. How do they benchmark their agency to other comparable
agencies given the fact that they have these huge hospitals and other things going on?
o Practitioner: Their main use is comparing their agency to others, do we have enough
officers, why do we have this equipment, what are others doing. Will SCLEA identify
each facility and their responses?
RTI: We do not identify the agency by name. What would you consider peers?
Practitioner: Identify their peers as other public institutions in Ohio
Researcher: How granular do you need it?
Practitioner: Wanted to compare their numbers to other Ohio institutions when
the “Defund the Police” movement started to see how they measured
compared to similar agencies in Ohio
BJS: We will separate public and private institutions and divide between size.
We archive the data set at the University of Michigan, so it would be possible
to look in that data set for specific facilities, but it would not be able to do so
for a few years.
Researcher: Don’t you mask the name of the agency?
Researcher: In 2004/2005 the name of the school was available
BJS: The name of the agency would be available but not the name of the
person who completed it, etc.
What was useful or not useful for the 2011 SCLEA?
o Practitioner: Likes the broad variety of data. The more expansive, the more helpful it
could be
o Practitioner: Useful to include questions about diversity training, mental health, deescalation, threat assessment, active shooter prevention, protest response, crowd
control, etc.
Researcher: These items [mentioned above] are now more concerning for folks
so it’s important to include. They help to push agencies and make them think
about things that they weren’t thinking about or doing before
Researcher: Would be helpful to know if students are involved in these
processes. That could nudge agencies to consider those things and prevent
things that are taking place now if we bring students into this process. Would
encourage them to be more proactive in situations that are inherently difficult
to react to.
Researcher: the 2011 survey kind of scratches but doesn’t get into much depth
about in-service training (8 hours of training over 3 years) and giving a laundry
list of things. Given the larger concerns, issues, etc. that are affecting local LEAs
it would be best to better understand what these agencies are doing to screen
people for de-escalation, implicit bias, and conflict resolutions and to see if you
are having your hires do specialized training relevant to campuses and how
many hours are being spent specifically in these areas.
o Researcher: In reference to the 2020 instrument, think about capturing the training that
unpaid volunteers receive because their actions can also impact the department.
o Researcher: Need to capture how much training the non-sworn personnel are getting
because they may still be carrying non-lethal weapons and their training in de-escalation
is important
o Researcher: Looking at relationship with offices, or lack of, (referring people to Clery)
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Attachment 3: Expert panel summary
Researcher: Selecting your evidentiary standard and how agencies are dealing with this,
and how they are transitioning from Obama guidance. How the campus is managed and
how it is (or is not) secured. How some campuses are completely open, and anyone can
wonder onto campus, and some you have to swipe in to get in and the police presence
is clearly visible
o Researcher: Has seen 6+ articles in the last few years on surveying students on the
legitimacy of their campus officers
What would you delete from the 2011 SCLEA? What is outdated?
o Researcher: The question “Do you use 800-megahertz communication devices?” struck
him as odd because pretty much everyone does
o Researcher: Do we really need to know about the blue light phone system anymore?
Maybe need an update on that piece for phone applications and other cutting edge uses
of technology, including camera systems
Researcher: Also thought about blue light phones, we have them installed but
they aren’t hooked up and monitored. Would be useful to know if RAVE
Guardian Apps are being used
o Researcher: Would like to see questions about body cameras, fixed car cameras, and
any revamp of the mass notification systems. At UNCC mass notifications come across
all TVs, computers, etc. which got revamped because of a recent school shooting. Would
be interesting to see changes that occurred because of major events, i.e. a school
shooting, which introduced new methods and new systems. Would be useful to know
not only if body cameras are/ are not being used, but to know if the agency is
considering them or in the process of getting them. Would like to know if body cameras
are only used in certain situations, on certain personnel, etc. In total, would like to know
more than just a yes or no question for body cameras.
o Researcher: Would be useful to know if they are using data that identifies hotspots and
trending areas. Facial recognition technology, are campus LEAs buying into that? Agrees
with the body cameras, car cameras, etc. to know if they are collecting that data and
how are they using that data? Use of technology would be useful as a mechanism for
benchmarking.
o Practitioner: Would be useful to know about any old technology (i.e. blue light phones)
that agencies have decided to stop using. They have old technology that they are afraid
to get rid of even though they are adding in all of this new technology.
o
•
Brainstorm topic 1: What to keep from the 2011 SCLEA?
• Core questions and topics from the 2011 SCLEA that are essential to keep for the 2020 SCLEA?
o Researcher suggested rephrasing to ask what we would want to delete from the 2011
SCLEA
• What items from the 2011 SCLEA would you want to delete for the 2020 SCLEA?
• Question 20:
o Researcher: Why is question 20 asked? Strange that it is only asking about larcenytheft? Why are we only interested in larceny-theft?
o Researcher: Is number 20 not captured in Clery data?
o Researcher: Clery only includes larceny-theft data if it was a hate crime. They include all
other part 1 offenses as part of Clery
o Researcher: Recommends trying to make sure this question is comparable to the Clery
questions
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Attachment 3: Expert panel summary
How useful is this data?
Researcher: its useful when examining property
Practitioner: They are already under a mandate to comply with the National
Incident-Based Reporting System (NIBRS)
o Would agencies be able to report for the past three years? Is that data easily
accessible?
Practitioner: That would be easily accessible
Practitioner: Could easily go back many years
o Is it easier to report for a calendar year or academic year?
A researcher and a practitioner would recommend sticking with calendar year
because not everyone has the same academic year
Question 8:
o How useful is this question? Would it be missed if it were gone?
Researcher: this question is a little different from LEMAS. Flagged as “didn’t
really understand”
Practitioner: Would be impactful for agencies under 50 sworn. Would be more
useful for how many were actually called, not how many could be called for
service
Researcher: Wouldn’t be a big loss if you eliminate it. (Nods in agreement from
many)
What can we expect from campus LEAs completing SCLEA? What is a reasonable time burden?
o Researcher: What is LEMAS? 2.5-3 hours
o Is something similar reasonable?
Researcher: No chief will complete this, they will kick it down to someone else
Practitioner: It doesn’t matter if it takes a few hours as long as it’s useful and
states that on the cover letter.
o Is there anything specific that should be mentioned in the survey cover letter to draw
attention/ ensuring reading?
Researcher: Would recommend adding the term “benchmarking” somewhere in
the cover letter, something along the lines of “you could use this data for
benchmarking” would draw attention
Question 28:
o Researcher: Is there anything the chiefs would want to know about unions or collective
bargaining, from a national sample? Would you want to know how many supervisory
personnel? Currently only asks about non-supervisory.
Researcher: Would be interesting from a research standpoint to compare
unionized to non-unionized
Researcher: Would be interesting for perceptions about technology, body
cameras, etc.
Question 10:
o It is fairly common as an assignment, here we are back at contracts again, this comes up
when I am talking to my contracted workers so they can get the same pay as sworn
o If you are going to be honest and answer accurately it is more burdensome, but I don’t
know how accurate the data will be or if its relevant
o It would be better to ask about calls for service
o I need information about number of police contacts and the nature of those contacts
o Questions about the number of officers that agency has to justify staffing
o
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Attachment 3: Expert panel summary
That is asked in Q5, but do you want to know how many are specifically scheduled to
answer calls for service?
o In general, can we quantify the response headings, what is regular and on occasion at
one place might not be the same at another
Question 5
o Would Q5 in LEMAS be more helpful
Yes, it would then we could get rid of Q10
I think the full time and part time distinction is still really important especially
on campuses
Even our largest two universities in the state that flex up their manpower with
part-time personnel, so you need to account for the difference
Add contract security to the list
Along with contract seasonal came to mind, since summers have less of an
impact with normal semesters, the academic year varies greatly depending on
where you are
o A researcher asked a practitioner: do you do a lot of contract security work?
Practitioner: No, we work a bit with county and city, we don’t have a budget line
for contract work
Practitioner-We have an actual budget line for contract security, their primary
job is for visibility
Practitioner-we do as well for athletic events and have a budget line
This is where it might be difficult when comparing budgets among different
types of universities
It is more common to be in the athletics budget that the one for police
Questions 12-15 and compared to CSLLEA
o If you are going to ask a scale question, why not ask numbers? If you aren’t going to ask
numbers, then Yes/No is better
If you go with the Yes/No, but adding regularly opens it up too much to
interpretation, should be do you do this, get rid of regular basis
Removed or Added from 2012 SCLEA
o Can 12e be pre-K through 12?
o Some daycare goes from birth to pre-K
Modify d. to daycare/pre-K
I am reading it as do you provide security, like do they stand there onsite, not
just are we responsible
Can we clarify what you are asking, do we mean does someone stand there or
are we asking if they are responsible.
• RTI: What would be a better way to ask?
o Yes, dedicated onsite, yes, we would respond, or no because we
don’t have one, add a N/A
o There is a slight wording difference in earlier questions
o For CSLLEA it asks do you perform any of these functions on a regular basis or have
primary responsibility
I think you run into the problem of what does a regular basis mean, maybe cut
out regular and just say do you have primary responsibility
• Does that fix the onsite question though?
• What is this question trying to answer?
o
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Attachment 3: Expert panel summary
RTI: get a better sense of what campus LEA include in their functions
• We can reduce a lot of verbiage making it more like a matrix like the
other survey that you showed us
• Researcher: right make it a list do you do this, are you responsible for it,
I think the purpose is to talk about the scope of duties as part of their
regular job. Could include search and rescue, security at auditorium,
monitoring surveillance camera. Are they part of their duties?
o Practitioner: If you go back to 12, it’s is my agency responsible for these, we can advise
the library, stadium events, so I think more general Yes/No would be better, do you
have these things
o Is this new version going to be able to be compared to the old one, because if you
change it significantly that could be a problem?
BJS: since it has been a decade since the last survey making the changes now
would be less worrisome
o Researcher: It seemed weird that arena and stadium events are separate since they
seem like similar things
Practitioner: That is actually pretty common where a football team may play at
a local team's facility and have a basketball arena on campus
o RTI: any added or removed 12 and 13?
Practitioner: My question was about medical facilities, that seems really broad
because we have a health center but not a university medical center
• Researcher: I think you should separate them out, at Cincy we are
responsible for some floors at the hospitals but not others
• Researcher: UAB is the same way and looking at calls for service the
emergency room is really busy
Researcher: Add agricultural facilities, Murray State has many of those
• Practitioner: We have 2 A&M universities with thousands of acres of
agriculture, we have our own airport at our institution
Separate out Libraries from Cultural facilities
o RTI: what about 14 and 15?
Researcher: Do campus police do fire inspections?
• We do not (all the chiefs)
o So, get rid of fire inspection
• IACLEA: we were responsible for fire extinguisher checks and some fire
prevention education with the students
• Researcher: It would probably depend on the size of the agency; you
can take a look at the older survey to see if you can remove it
• Practitioner: I have met folks who have been to both the police and fire
academy at IACP and IACLEA
Question 17
o Is this only different from #5 because it asks about uniforms?
o I thought it was redundant because if they were on duty don’t, they have to be
uniformed?
o RTI: is the data on visibility useful?
Practitioner: I don’t think it is that helpful we just assume they have uniformed
on duty
Practitioner: I don’t think about it either, most of my folks are uniformed
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Attachment 3: Expert panel summary
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Question 22
o Practitioner: we have looked at it in recent months and some is handled by other
departments other than police
o Practitioner: I would hesitate to tell the truth on this one, but it would be applicable
o Practitioner: if we have an income off of it sure, but do we make a profit, no
o What is the question asking?
o RTI: is better if phrased as “receive reimbursement”?
Researcher: What do you want to know is it a revenue or are you reimbursed
BJS: It can be more like is this part of your budget, are you reimbursed, it's not
applicable
Researcher: A hot topic was did the university police gain income from the
tickets, so distinction is important
IACLEA: could be useful to break out parking tickets and traffic tickets
Practitioner: If there is a choice between this and de-escalation, I would much
rather leave it off, it is different based on university business model
Researcher: doesn't this give us an idea about business model and then we can
compare to others
Practitioner: sure, but you need to ask it better because we aren’t getting
income from it
Researcher: it could be helpful with defund the police to make it known that
campus police aren’t making a profit and to be able to talk about that nationally
Question 23
o Practitioner: this question is too broad, event on campus, private event, university event
off campus
o Researcher: it is vague, what is extra duty pay, too open to interpretation, it depends on
what you want to know here
Question 27
o Practitioner: we don’t have anything like this, we have a statute that the agency he goes
to is required to pay us, but I don’t know how much it is used, this doesn’t seem very
useful
o Practitioner: I have seen them around, but it is old news
Question 30
o RTI: Response options or tech to include?
Researcher: Add apps
o Practitioner: is there a block where these questions stand alone, I think it would be
better to be included with others
o RTI: We can combine 33-36 and 11-15 into a larger grid question
Question 31
o Practitioner: would they not only apply if the campus agency is a 911 or enhanced 911?
Question 32
o Practitioner: we are on 700 on the statewide network, I am not sure that MHz is
relevant, to me it is more interoperability with other local LEAs, we had a shooting in
Sept 2015 and they were not interoperable and that was a huge issue
o Researcher: even with 800 MHz you could still have black spots or dead spots depending
on geography
Question 33
o Practitioner: We dispatch mobile data and over the radio, it seems a bit cumbersome
o Researcher: I would much prefer stuff about training than this kind of information
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Attachment 3: Expert panel summary
Practitioner: Are the researchers interested?
Two researchers said no.
Practitioner: I think we could maybe strike it then
Question 36
o RTI: Are these relevant/missing?
Practitioner: can consolidate some of these things, CCTV, LCD billboard
Researcher: Add in the apps and consolidate TV stuff or get rid
Researcher: Social media do agencies use it and what kind. Researcher had that
marked as well, what kind and what is their primary use
Practitioner: Do we feel like the screen grab tech is on here, because we can do
that
o RTI: chiefs how are some ways you use social media?
Practitioner: when we send a RAVE alert it goes out on Twitter, a practitioner
said they are the same
Researcher: For mass notification is good, but also do they use it for community
policing or investigations
Researcher: Right do you have it and how do you use it
Researcher: Q33 from LEMAS it would be great to know if campus LEAs use
them
Question 37
o Researcher: we know first year can be stressful, especially the first 3 or 4 months
o RTI: Chiefs is it useful to distinguish first years?
Practitioner: We enroll first year students in orientation, or they can opt out, it’s
not useful because you are either in or out
Practitioner: it is more useful to know what level of participation, but it is not as
useful as some of the other questions
o Researcher: can we collapse just to students (several agreements on that point)
o Researcher: at UAB we wanted to know more if it was mandatory or voluntary
Question 40
o RTI: how burdensome compared to utility?
Practitioner: it is definitely burdensome, but I don’t think it is all that useful
Practitioner: is it asked of municipal?
• BJS: Not a count by educational attainment
Practitioner: If you can’t compare municipal and campus then it's not useful
o Researcher: if you compare them on the minimum to get in that would be enough
o Researcher: It would be interesting a general question about officer level of education
Question 48
o Researcher: I saw armored personnel carrier was on LEMAS so that would be interesting
especially considering the militarization of police
o Practitioner: this is a pain to fill out as it is now, but military style vehicle would be good
to know the rest isn’t important
o Researcher: more custom or specialized vehicles, military style
o Practitioner: don’t use military in the question or you won’t get an accurate response
because they “use it for police”
Practitioner: have to play around to get the right language, known by many
names and settle on terminology
o RTI: but there is agreement that the regular aren’t useful? Pulled up 2016 LEMAS
Practitioner: can consolidate some of those
o
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Attachment 3: Expert panel summary
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Practitioner: say armored, rescue, etc. type vehicle
Researcher: drones are important
o RTI: LEMAS question on cameras includes drones
o Practitioner: it's not so much about vehicles more so are you using it, we get questioned
about what they are used for
Question 49
o RTI: useful, differentiate between sworn and non-sworn?
Practitioner: it is a matter of state law in OH
Researcher: I have no interest
Question 52
o Researcher: I flagged it for use of “regularly”, maybe make it a Yes/No and the level of
contact, monthly, quarterly, weekly etc.
o Practitioner: it feels pretty inclusive
o Researcher: it feels like it is long, can you pair down some of the student groups into
catch all's
o Researcher: I see this as part of community policing
Question 53
o Practitioner: what does it mean to say an agency meets with a group, for us we talk to
sexual assault almost daily, student groups are much less often
o Research: are we talking about crime prevention and policy setting?
o Researcher: this is more about community policing, but it's different from a quarterly
information meeting but I am working diligently on this other matter, get at the scope
and nature
o Researcher: does scheduled meeting terminology fix that
o Practitioner: excluding specific case related communications did your agency meet?
o Researcher: how can this section be reconstructed more along the lines of what you did
with LEMAS
o RTI: Can LEMAS questions be useful in a campus?
o Researcher: IF we call it community policing what are we looking for here, like are you
trying to build rapport, I think the crime idea is a very narrow view, you want to connect
for different types of reasons and build relationships
o RTI: Informal problem solving or formal written agreements
Researcher: Q11 (from LEMAS) is double barreled, on one hand I know this
person on the other we have written documentation, so I am not a fan
• BJS: originally it didn’t include formal or informal, cognitive testing
came up do we have informal or do we have to have an MOU and we
wanted to compare it to past waves
Researcher: I want to know frequency, more than just yes and no
o Practitioner: we could get it done if you added that, it wouldn’t be terribly burdensome
o Practitioner: it might help others to know what extent we are meeting, those that aren’t
and need help convincing their university to do that
Question 56: update to look more like Q8 on LEMAS
o Research: Do you have crisis intervention team on there? I would recommend adding it
o Practitioner: something around behavioral assessment teams to be added
o Researcher: social network and social media
o 2 Researchers: I like the LEMAS version of the format
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Attachment 3: Expert panel summary
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Question 57
o Practitioner: actively engaging is useful but knowing if others are or are not wouldn’t
change my opinion
o Researcher: It is useful to my research
o Researcher: What about active shooter as a distinction
o Researcher: collapse orientation during the academic year to reduce burden
o Research: Q46 is an active shooter training question
o Researcher: this is for campus community though not the officers
o Researcher: for active shooter training, how much is in person vs digitally
Question 60
o Researcher: in LEMAS it asks about outcomes of complaints, I think that would be good
to know
o Research: Yeah that would be much more useful, this isn’t really all that useful
o Research: the mechanism is only interesting if you have more info, by itself it's kind of
useless
o Researcher: procedure for the campus agency review, is it internal or do they bring
someone in
Brainstorm Topic 2: What is Missing from the 2011 SCLEA?
• Types of trainings
o Researcher: academy and in service and what is the focus of that training
o Researcher: de-escalation has been brought up a lot
o Research: crisis intervention, mental health, first aid, sexual assault
o Researcher: can they identify culture clash and can they deal with it
o Practitioner: anti and implicit bias
o Researcher: Peer intervention, do we ask that (officer to officer)
o Practitioner: you can make that a policy question
o Researcher: policy and procedures as they relate to campus LEAs
• Specific policies
o Practitioner: Yes to Q35 LEMAS
o Researcher: can this be framed to campus, emphasized in training and how they are
evaluated and disciplined
• Any other additions
o Research: Mental health support the agency has for officers
Researcher: like PTSD
o Practitioner: Accountability especially significant use of force, or shooting, is outside
agency coming to look into that
Practitioner: in our policy we can investigate internally or outsource it to city or
state
Practitioner: in NC, the SBI comes to investigate there is no choice in the matter
o Researcher: campus officers patrolling outside the geographic boundaries of the
campus, can we capture policy and procedure about off campus
o RTI: expanding on Q61 and 62
Practitioner: most urban universities have some kind of jurisdictional sharing
agreement
Practitioner: MI have concurrent jurisdiction up to about a mile, that is all
statutory, if we could ask about programs for officer suicide which is a national
problem, as well as CALEA or IACLEA a lot are state certified/accredited
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Attachment 3: Expert panel summary
Conclusion: Next Steps
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Develop draft instrument
Cognitive testing late 2020-may reach back out to expert panel once that report is done
Frame development
OMB clearance: spring/summer 2021
Data collection: Fall 2021-Spring 2022
Analysis-Late 2022
Report and data release: 2023
o Researcher- The frame is based on IPEDS data?
o BJS-Yes and LEAR
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Attachment 3: Expert panel summary
Appendix D: Combined Questionnaire Appraisal Report and Expert Panel
Recommendations
2011 SCLEA
1. For which
college/university
campus(es) are you
reporting?
2. Please provide contact
information.
3. Who employs the
officers that provide the
routine law enforcement
services such as patrol or
responding to calls for
service on campus?
4. Who employs the
officers that provide the
security for special events
on campus?
QAR Recommendation
Expert Panel Recommendation
N/A
N/A
N/A
Consider adding a reference date that
aligns with the beginning of the 2021
academic year to the question:
As of [DATE], who employs the officers
that provide the routine law
enforcement services such as patrol or
responding to calls for service on
campus? Please select ALL that apply.
Consider adding a reference date that
aligns to the start of the 2021 academic
year to the question and a more
prominent exclusion instruction:
As of [DATE], who employs the officers
that provide security for special events
on campus? Please select ALL that
apply.
RTI recommends testing designs that
combine Questions 3 and 4 to reduce
respondent burden in cognitive
interviewing.
N/A
N/A
N/A
D-1
Attachment 3: Expert panel summary
5. How many PAID
employees were employed
in your campus
police/security agency as
of September 30, 2011?
6. As of September 30,
2011, how many FULLTIME SWORN agency
personnel were in each
racial/ethnic category?
7. As of September 30,
2011, how many FULLTIME SWORN agency
personnel were in each
gender category?
8. As of September 30,
2011, how many FULLTIME officers in your
agency were in the
military Reserves, National
Guard, or other
organization which may
require a call to service?
9. For the following years,
how many of your FULLTIME officers were called
to service for military
assignments, thus leaving
their current position with
your agency on a
temporary basis?
Despite the burden, similar questions
are used on other BJS studies such as
LEMAS and CSLLEA. RTI recommends
aligning wording to match 2020 LEMAS
and consider adding a row to provide
column totals (sum of full-time and
part-time staff) to allow the respondent
to cross-check the data they enter.
RTI also recommends using the expert
panel to assess the utility of adding a
question about personnel by primary
responsibility using categories from
question 3 of the 2020 LEMAS.
Consider using full-time sworn officers
for consistency.
The other alternative is using the
question format from the Survey of Law
Enforcement Personnel in Schools
(SLEPS) instrument. The SLEPS
instrument disaggregated race and
ethnicity into two questions.
Furthermore, consider adding a row to
provide a sum of staff to allow the
respondent to cross-check the data they
enter.
Consider adding a row to provide a sum
of full-time sworn agency officers to
allow the respondent to cross-check the
data they enter. Furthermore, as
recommended in question 6, the
question, skip instruction, and column
heading should all reference “full-time
sworn officers” rather than “personnel”
for consistency.
Replace this and question 10 with a
single question resembling question 3
from the 2020 LEMAS; integrate the
terms “contract security” and “contract
seasonal” into the response options
N/A
N/A
RTI recommends reviewing the utility of
the data derived from this question
during the SCLEA expert panel and
considering for removal
Remove from questionnaire
RTI recommends removing similar to
CSLLEA—last asked on 2008 CSLLEA
N/A
D-2
Attachment 3: Expert panel summary
10. As of September 30,
2011, how many FULLTIME sworn police officers
and nonsworn security
officers in your agency had
REGULARLY ASSIGNED
DUTIES that included
responding to citizen
calls/requests for service?
11. Does your agency
perform the following
security functions on a
regular basis?
12. Does your agency
provide on-site security for
the following on a regular
basis?
13. Does your agency
perform the following
specialized functions on a
regular basis?
14. Does your agency
perform the following
vehicle-related functions
on a regular basis?
RTI recommends reviewing the utility of
this question with the expert panel and
consider for removal, similar to the
2020 LEMAS and 2018 CSLLEA.
Consider adding the 2020 or 2021
academic years as a reference period to
focus the respondent on the past or
current school year.
RTI recommends reducing the
complexity of the question to focus on
whether the agency performs the
security functions, regardless of
frequency.
RTI recommends reviewing the utility of
list options with the expert panel.
Depending on the preferred format in
question 11, this question format could
be revised. RTI recommends combining
questions 12-15 to be formatted like the
2018 CSLLEA regardless of whether the
responses are to be retained or whether
to switch to a Yes/No response format.
Consider adding the 2020 or 2021
academic year as a reference period at
the beginning of the question.
RTI recommends combining questions
12-15 to be formatted like the 2018
CSLLEA regardless of whether the
responses are to be retained or whether
to switch to a Yes/No response format.
Consider adding a reference period at
the beginning of the question.
RTI recommends combining questions
12-15 to be formatted like the 2018
CSLLEA regardless of whether the
responses are to be retained or whether
to switch to a Yes/No response format.
Consider adding the 2021 academic
year as a reference period at the
beginning of the question.
N/A
N/A
Combine questions 12-15 into a single
table; replace scaled response options
with Yes/No responses; update question
phrasing to utilize both "regular basis"
and "primary responsibility" language as
appropriate; clarify whether "on-site"
security refers to the agency providing
staff who were available for calls or who
were always present at the specified
facility; make language updates to items
in question 12: 1) update 12c into
separate sub-items for libraries and
cultural facilities, 2) modify question
12d to encompass both daycare and
pre-kindergarten programs, separate
questions 12f-medical facilities into
separate sub-items for "hospital" and
"clinic", add "agricultural facilities" as a
new sub-item, clarify the difference
between "arena" and "stadium"
Combine questions 12-15 into a single
table; replace scaled response options
with Yes/No responses; update question
phrasing to utilize both "regular basis"
and "primary responsibility" language as
appropriate;
Combine questions 12-15 into a single
table; replace scaled response options
with Yes/No responses; update question
phrasing to utilize both "regular basis"
and "primary responsibility" language as
appropriate;
D-3
Attachment 3: Expert panel summary
15. Does your agency
perform the following
public safety functions on
a regular basis?
16. Does your agency
operate the following
types of facilities?
17. How often does your
agency have the following
uniformed officers on
duty?
18. What level of routine
patrol coverage with
uniformed sworn police
officers does your agency
provide for the following
periods?
19. What level of routine
patrol coverage with
uniformed nonsworn
security officers does your
agency provide for the
following periods?
RTI recommends combining questions
12-15 to be formatted like the 2018
CSLLEA regardless of whether the
responses are to be retained or whether
to switch to a Yes/No response format.
Consider adding the 2021 academic
year as a reference period at the
beginning of the question.
Consider revising question responses to
be consistent with language of 2018
CSLLEA.
RTI recommends reviewing the utility of
asking about uniformed officers with
the expert panel. If the uniformed
officer questions are retained, consider
reformatting this question into two
questions or one question with a table.
While this potentially adds a question to
the survey, the perceived burden, and
therefore item-nonresponse, may be
reduced. Adding the 2021 academic
year as a reference period and changing
the question to past tense will better
align the question and response
categories. For example:
With a one-column design, the question
will be easier for the respondent to
follow. Consider adding a reference
period “Since the beginning of the 2021
academic year” as a reference period
since the question includes term breaks
and summer term.
RTI recommends combining questions
18 and 19 to reduce the size of the
questionnaire without losing the
distinction between full and part-time
uniformed sworn police officers and
uniformed nonsworn security officers.
The updated format should include the
addition of the 2021 academic year as a
reference period.
Combine questions 12-15 into a single
table; replace scaled response options
with Yes/No responses; update question
phrasing to utilize both "regular basis"
and "primary responsibility" language as
appropriate;
N/A
Remove from questionnaire
N/A
N/A
D-4
Attachment 3: Expert panel summary
20. How many larcenytheft incidents were
reported to your agency
for the following years?
21. What was your
agency's total police and
security services operating
budget for the fiscal or
calendar year that includes
September 30, 2011?
21a. Is the above budget
an estimate?
21b. Of the total operating
budget amount listed
above, how much is
allocated to overtime
costs?
22. Does your agency
receive income from any
of the following sources
that is not contained in the
budget?
23. Do officers in your
agency receive extra duty
pay directly from an entity
outside the agency when
working a special event?
The utility, and ability to answer this
question, should be explored in both
the expert panel and cognitive
interviews, including which sources to
use (Clery, UCR, etc.) and which
reference period is most appropriate
(calendar year or academic year).
RTI recommends aligning budget
question instructions to be consistent
with 2018 CSLLEA and removing
overtime follow up question. This
question should include a fiscal year
reference period. Questions 21 and 21a
can be combined by offering a standard
estimate box for open-ended responses:
[ ] Estimate
Keep this question but ensure that data
request resembles analogous Clery Act
data reporting
N/A
N/A
N/A
N/A
RTI recommends reviewing the utility of
this question with the expert panel. If
retained, consider adding a reference
period and reformatting the other
specify box.
RTI recommends reviewing the utility of
this question with the expert panel. If
retained, consider changing the
question to ask whether agency policy
allows extra duty pay; adding fiscal year
2020 as a reference period; and moving
“any officers” outside of the
parenthetical. For example:
During fiscal year 2020, did any officers
in your agency (full-time, part-time,
sworn, nonsworn) receive extra duty
pay directly from an entity outside the
agency when working a special event?
N/A
Remove from questionnaire, or, if
retained, considering shifting the
questions language to focus on
“funding” instead of “income
Remove from questionnaire, or, if
retained, revise question's language to
focus on whether pay is allowed for
officers directly from outside the entity.
D-5
Attachment 3: Expert panel summary
24. As of September 30,
2011, what was the
minimum and maximum
annual base salary for the
following full-time
positions?
25. Does your agency offer
any of the following forms
of special pay or benefits
to FULL-TIME sworn police
officers?
25a. If longevity pay is
offered, how many years
of service are required for
sworn police officers?
26. Does your agency offer
any of the following forms
of special pay or benefits
to FULL-TIME nonsworn
police officers?
26a. If longevity pay is
offered, how many years
of service are required for
nonsworn police officers?
27. Does your agency
require a written
agreement to serve a
minimum number of years
for FULL-TIME officers in
order to join the force?
28. Is collective bargaining
authorized for nonsupervisory FULL-TIME
personnel by your agency?
Consider reducing the position
categories to collect this information
only for categories 24a - 24d to reduce
respondent burden.
Consider adding fiscal year 2020 as a
reference period at the beginning of the
question. Consider combining questions
25 and 26 to reduce burden or adopting
a design similar to questions 25 and 26
from the 2020 LEMAS. RTI recommends
examining both options as part of
cognitive interviewing.
N/A
N/A
RTI recommends removing this question
to be consistent with 2020 LEMAS.
N/A
As mentioned in question 25, this
question could be combined into one
table.
N/A
RTI recommends removing this question
to be consistent with 2020 LEMAS.
RTI recommends reviewing with expert
panel to determining utility. If retained,
consider combining both components of
the question into one table and adding
the September 1, 2021 as a reference
period.
RTI recommends retaining this question,
despite its removal from LEMAS, to
capture data on agencies not eligible for
CSLLEA. Consider formatting this
question similar to the recommended
revision to question 18 and include
September 1, 2021 as a reference date,
“As of [DATE],”.
N/A
Remove from questionnaire
N/A
D-6
Attachment 3: Expert panel summary
29. Does your campus
have a "blue-light" [or
equivalent] emergency
phone system?
30. Does your agency
participate in an
emergency telephone
system with any of the
following features?
31. Does your agency have
an emergency telephone
system with the following
capabilities for incoming
calls from wireless/cellular
phones?
32. Does your agency use
800 MHz radios?
33. Does your agency
utilize the following for
dispatch?
34. Is the campus public
safety radio system
interoperable with the
local police, fire, and other
first responders?
Consider the following rewording to
address this concern:
Does any part of your campus have a
‘blue-light’ or equivalent emergency
phone system?
Review response options during expert
panel and cognitive interviews to
ensure that the question is capturing
the most relevant dimensions of these
systems. As needed, update options
that remain similar to LEMAS and
CSLLEA formatting, providing a better
connection between other-specify and
the text box.
Consider reviewing response options
during expert panel and cognitive
interviews to ensure that the question is
capturing the most relevant dimensions
of these systems.
Consider whether it would be more
useful to ask if their primary two-way
radio system uses 800MHz. If this
question is to be retained, it may be
useful to also ask about the newer
FirstNet/broadband spectrums.
Consider reviewing the relevance of this
question and response options during
the expert panel and cognitive
interviews to ensure that the question is
capturing information important to
analysis.
If retained, consider reformatting the
question.
None
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section; Remove this specific
question from questionnaire
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section; Remove this specific
question from questionnaire
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section
D-7
Attachment 3: Expert panel summary
35. Effective Jan. 1, 2013,
all public safety radio
systems will be required to
be compliant with the FCC
mandate concerning
narrowband broadcasts. Is
your campus public safety
radio system compliant
with the FCC narrowband
mandate?
36. Does your campus use
the following in
conjunction with its mass
notification systems?
37. How does the mass
notification system on
your campus enroll the
following types of people?
38. What is the
PREFERRED minimum
education level and
REQUIRED minimum
education level used in
vacancy announcements
for FULL-TIME entry-level
sworn officers?
39. What is the
PREFERRED minimum
education level and
REQUIRED minimum
education level used in
vacancy announcements
for FULL-TIME entry-level
nonsworn officers?
Consider deleting this item.
Consider reformatting the question and
reviewing the utility of the list with the
expert panel—including assessing the
addition of social media. An example is
provided in question 30.
Consider collapsing the populations of
interest based on feedback from the
expert panel (e.g., combining first-year
students with other student categories).
Consider the following changes to the
question, with an edit to the last
response of “Not applicable”:
If your campus has a mass notification
system, how are the following types of
people enrolled into the system?
Categories:
Voluntary, opt-in
Mandatory, opt-out
Other method
Not applicable
We could not locate other BJS data
collections that requested preferred
educational attainment. Therefore, RTI
recommends aligning with LEMAS which
asks for minimum education
requirement at time of hiring or within
two years. The LEMAS does not request
educational requirement for vacancy
position announcements.
Further, this question could be
formatted similar to the recommended
style found in questions 18 and 19.
Questions 38 and 39 could be combined
into one table to reduce the overall
length of the instrument.
See recommendations question 38.
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section
Shift questions 29-36 into a single
grid/matrix to ensure uniform
formatting; ask about the use of apps as
part of this section
Collapse all sub-items referring to
students (a, b, and c) into a single subitem
N/A
N/A
D-8
Attachment 3: Expert panel summary
40. As of September 30,
2011, how many FULLTIME officers on your
force had achieved each of
the following educational
levels?
41. Over the past 3 years,
what proportion of FULLTIME personnel received
at least 8 hours of
community policing
training on topics such as
problem solving, the SARA
model, or community
partnerships, etc.?
42. Does your agency use
the following methods to
screen new applicants for
FULL-TIME sworn police
officer positions?
43. Excluding in-service
training, how many hours
of academy and field
training are required for
FULL-TIME sworn police
officer recruits for entry
into services?
44. Does your agency use
the following methods to
screen new applicants for
FULL-TIME nonsworn
security officer positions?
45. Excluding in-service
training, how many hours
of academy and field
training are required for
newly hired FULL-TIME
nonsworn security officers
for entry into service?
46. Does your agency
participate in the following
types of "Active Shooter
Training"?
47a. Which of the
following types of
weapons/actions are
authorized for use by your
agency's FULL-TIME sworn
police officers?
Explore deleting this item with the
expert panel and cognitive interview
participants
Replace question 40 with the
LEMAS/CSLLEA version asking about
minimum education requirements
RTI recommends removing similar to
the 2020 LEMAS. If retained, RTI
recommends reducing the timeframe to
the past fiscal year as a three-year
reference period can be subject to
recollection bias—similar to the last use
on LEMAS.
N/A
Consider using the 2020 LEMAS version
of this question for comparability. Note
that LEMAS asked two fewer items.
N/A
RTI recommends updating to match
2020 LEMAS wording and consider
adding 2021 academic year as a
reference date.
Consider using the 2020 LEMAS version
of this question for comparability and
combining into one table with sworn
officers in question 42—maintaining the
distinction between sworn and
nonsworn. Note that LEMAS asked two
fewer items.
N/A
N/A
Consider adding 2021 academic year as
a reference date and combining into
one table with sworn officers in
question 43—maintaining the
distinction between sworn and
nonsworn.
N/A
None
N/A
Consider adding 2021 academic year as
a reference date. The 2020 LEMAS
includes a list of weapons or actions
that we may want to consider.
N/A
D-9
Attachment 3: Expert panel summary
47b. Which of the
following types of
weapons/actions are
authorized for use by your
agency's FULL-TIME
nonsworn security
officers?
48. How many vehicles of
each type below were
used regularly by your
agency in 2011? Of those
vehicles, how many were
electric or hybrid vehicles?
49. Do patrol officers in
your agency have direct
electronic access to the
following?
50. Do any of the officers
in your agency use the
following types of
electronic devices while on
patrol?
51. Does your agency use
computers or electronic
devices for any of the
following functions?
Consider using the 2020 LEMAS
question with a 2021 academic year
reference date.
This question was less complex in the
2016 LEMAS and was removed entirely
from the 2020 LEMAS.
A similar list could be used on SCLEA.
However, if desired, we could retain
“Total number” to quantify the vehicles
(and equipment). The 2021 academic
year should be included as a reference
period.
The format of this question and
response categories were different in
the 2016 LEMAS and dropped from the
2020 LEMAS. If included, formatting
consistent with the 2016 LEMAS would
be recommended, including the 2021
academic year as a reference period. RTI
recommends using the expert panel to
determine the utility of this question
and investigate need to differentiate
between sworn and nonsworn patrol.
Consider replacing “PDA” with “tablet”
as an example in 50c and adding the
2021 academic year as a reference
period.
The 2016 LEMAS includes functions not
listed in the 2011 SCLEA. Consider
whether these should be included and
adding September 1, 2021 as a
reference date.
N/A
Replace with {armored vehicle question
from LEMAS} (but there is not armored
vehicle question on 2020 LEMAS)
Remove from questionnaire
N/A
N/A
D-10
Attachment 3: Expert panel summary
52. In 2011, did your
agency meet regularly
with the following to
discuss crime-related
problems?
53. In 2011, did your
agency engage in any of
the following activities?
54. Did your agency
engage in any of the
following preparedness
activities in 2011?
55. Were student patrols
used on your campus in
2011?
55a. If student patrols
were used on your
campus, did these student
patrols perform any of the
following functions?
56. In 2011, for each issue
listed below, did your
agency have a special unit
with FULL-TIME personnel,
use designated personnel
as needed, have policies
and procedures only, or
not officially address the
issue?
The 2020 LEMAS asks if the agency had
a “problem-solving partnership or
written agreement” which would be
more specific. Consider using this
language to replace “meet regularly”.
Furthermore, it would be recommended
to anchor the reference period to the
2021 academic calendar rather than
calendar year.
Consider engaging the expert panel to
identify ways to shorten list and reduce
perceived burden by the respondent.
RTI recommends reviewing the utility of
these categories with the expert panel
and consider adding community policing
categories from 2020 LEMAS. Consider
using the 2021 academic calendar
rather than calendar year as a reference
period.
Consider using the 2021 academic
calendar rather than calendar year as a
reference period and moving reference
period to the beginning of the question.
Consider using the 2021 academic
calendar rather than calendar year as a
reference period and moving reference
period to the beginning of the question.
Replace with 2020 LEMAS community
policing question (question 11) that
focuses on community partnerships;
include some student group categories
that are consolidated to capture all
student groups mentioned in SCLEA
Replace this question with an adapted
version of Question 13 from the 2020
LEMAS
N/A
N/A
None
N/A
Consider modeling this question after
2020 LEMAS. Review utility of tasks with
expert panel and tailor to the SCLEA
based on discussion. Consider using the
2021 academic calendar rather than
calendar year as a reference period.
Replace question 56 with an adapted
version of question 8 from LEMAS;
Update list of issues to be more relevant
to campus policing: Specific issues that
they suggested adding included crisis
intervention, behavioral assessment,
social network, and social media.
D-11
Attachment 3: Expert panel summary
57. Did sworn police
officers (full time or part
time) from your agency
participate in the following
events in 2011?
58. Did nonsworn security
officers (full time or part
time) from your agency
participate in the
following events in 2011?
59. Did your agency have a
campus safety escort
service in 2011?
59a. Did your campus
safety escort service
include any of the
following characteristics in
2011?
60. Does your agency use
any of the following
methods for receiving
citizen complaints?
61. Do FULL-TIME sworn
officers in your agency
have arrest jurisdiction for
any of the following?
Explore the utility of this question with
expert panel. If the question is to be
retained, consider combining questions
57 and 58 to ask about sworn and
nonsworn officers. Consider adding
2021 academic year reference period at
the beginning of the question.
Explore the utility of this question with
expert panel. If the question is to be
retained, consider combining questions
57 and 58 to ask about sworn and
nonsworn officers. Consider adding the
2021 academic year reference period at
the beginning of the question.
Questions 59 and 59a could be
combined into one question using a
similar format as earlier questions by
offering:
[ ] Mark here if not applicable – No
campus safety escort service
Go
to Question 60
Consider using the 2021 academic
calendar rather than calendar year as a
reference period and moving reference
period to the beginning of the question.
N/A
Explore the utility of this question with
expert panel. This question is asked in
less detail in the LEMAS. Other
dimensions of the complaint process,
such as the use of civilian review
boards, may be a more salient concern
for practitioners.
If the question is to be retained, it could
be reformatted similar to the example
provided in question 30 to address the
disconnect between 60f and the specify
box. Consider adding a reference period
for the 2021 academic year to the
beginning of the question.
Consider adding a reference date to the
beginning of the question. Consider
adding Clery geography descriptions
questions 61a and 61b for clarity.
Explore construct validity of response
categories during cognitive testing.
Responses A and B, in particular, may be
confusing to respondents.
Consolidate “orientation” and “during
the year” sub-items into a single subitem; add a sub-item for active shooter
training/preparation.
N/A
N/A
N/A
Update the question to resemble
LEMAS question 40
N/A
D-12
Attachment 3: Expert panel summary
62. Do any FULL-TIME
officers in your agency
have patrol jurisdiction for
any of the following?
63. Does your agency
currently have a
Memorandum of
Understanding (MOU) or
Mutual Aid Agreement
with the following types of
agencies?
64. What was your
agency's accreditation
status with CALEA* and
IACLEA** as of September
30, 2011?
Consider adding a reference date to the
beginning of the question. Consider
adding a parenthetical (sworn and
nonsworn) as appears in other
questions or capturing sworn and
nonsworn data in two separate
columns. Consider adding a description
to questions 62b and 62c for clarity.
Explore construct validity of response
categories during cognitive testing.
Responses A and B, in particular, may be
confusing to respondents.
N/A
Consider adding September 1, 2021 as a
reference date to the beginning of the
question.
N/A
RTI recommends removing for 2021
SCLEA.
N/A
D-13
Attachment 4: Cognitive interview report
June 2021
Survey of Campus Law
Enforcement Agencies
2021 Questionnaire
Cognitive Interview Findings and
Recommendations
Prepared for
U.S. Department of Justice
Bureau of Justice Statistics
810 7th Street, NW
Washington, DC 20531
Prepared by
Tim Flanigan
Dustin Williams
Haley Ballou
Hannah Dewar
Christian Genesky
RTI International
3040 East Cornwallis Road
Research Triangle Park, NC 27709
RTI Project Number 0217161
Attachment 4: Cognitive interview report
Table of Contents
1. Introduction ...................................................................................................................................... 1
2. Question-Specific Discussion ..................................................................................................... 3
Question 1 ..................................................................................................................................... 3
Question 2 ..................................................................................................................................... 3
Questions 3 and 4 ....................................................................................................................... 4
Question 5 ..................................................................................................................................... 5
Question 6 ..................................................................................................................................... 6
Question 7 ..................................................................................................................................... 7
Question 8 ..................................................................................................................................... 8
Question 9 ..................................................................................................................................... 9
Question 10................................................................................................................................... 9
Question 11................................................................................................................................. 10
Question 12................................................................................................................................. 10
Question 13................................................................................................................................. 11
Question 14................................................................................................................................. 12
Question 15................................................................................................................................. 12
Question 16................................................................................................................................. 13
Question 17................................................................................................................................. 13
Question 18................................................................................................................................. 14
Question 19................................................................................................................................. 14
Question 20................................................................................................................................. 15
Question 21................................................................................................................................. 15
Question 22................................................................................................................................. 16
Question 23................................................................................................................................. 17
Question 23b .............................................................................................................................. 17
Question 24................................................................................................................................. 18
Question 25................................................................................................................................. 19
Question 26................................................................................................................................. 20
Question 26a .............................................................................................................................. 20
Question 27................................................................................................................................. 21
Question 28................................................................................................................................. 22
Question 29................................................................................................................................. 22
Question 30................................................................................................................................. 23
Question 31................................................................................................................................. 23
Question 32................................................................................................................................. 24
Question 33................................................................................................................................. 25
Question 34................................................................................................................................. 25
Question 34a .............................................................................................................................. 25
Question 35................................................................................................................................. 26
Questions 36 .............................................................................................................................. 27
Question 37................................................................................................................................. 28
Question 38................................................................................................................................. 28
Question 39................................................................................................................................. 29
Question 40................................................................................................................................. 29
Attachment 4: Cognitive interview report
Question 41................................................................................................................................. 30
Question 42................................................................................................................................. 30
3. Miscellaneous Topics .................................................................................................................. 32
Burden ......................................................................................................................................... 32
Data Availability......................................................................................................................... 32
Appendix A: BJS Invitation Email................................................................................................. 33
Appendix B: BJS FedEx Letter ...................................................................................................... 34
Appendix C: Cognitive Interview Participants .......................................................................... 35
Appendix D: Invitation Letter ......................................................................................................... 36
Appendix E: SCLEA Questionnaire .............................................................................................. 37
Appendix F: Cognitive Interview Protocols ............................................................................... 53
Attachment 4: Cognitive interview report
1. Introduction
This report summarizes the findings and recommendations from cognitive interviews of the 2021
Survey of Campus Law Enforcement Agencies (SCLEA) questionnaire. The cognitive interviews were
conducted from April 2021 through May 2021 by five trained cognitive interviewers from RTI
International (RTI). The purpose of the cognitive interviews was to identify potential problems and
improvements to the SCLEA questionnaire.
A goal of 48 completed cognitive interviews was set. This target was broken down by two
stratification categories: institution type (public or private) and institution size (small: 1,000-2,499 full
time students enrolled, large: 2,500 or more full time students enrolled). RTI selected an initial sample of
96 agencies to recruit for participation in the interviews—this initial sample consisted of 48 primary
agencies and 48 replacement agencies to account for the possibility that some agencies would refuse to
participate or would be unreachable.
Cognitive interviewing began with an email (Appendix A) sent from RTI on behalf of BJS
requesting each primary sampled agency’s participation in a SCLEA cognitive interview. For the three
primary sampled agencies without an email address, RTI sent a FedEx letter (Appendix B) on behalf of
BJS requesting their participation in the cognitive interviews. These initial recruitment efforts resulted in
the successful recruitment of only three agencies, so RTI began calling the agencies to follow up on the
BJS invitation email and continued calling every other week. As an additional recruitment effort, the
International Association of Campus Law Enforcement Administrators (IACLEA) sent personalized
emails to the sampled agencies based on their prior relationships with the agency. IACLEA then called
each agency the next week to follow up on the letter. After several unsuccessful contact attempts, the RTI
recruiters began emailing and calling the corresponding replacement agencies—with seven agencies
without an email receiving a FedEx. In addition, IACLEA emailed and called each replacement sample
agency to request their participation in the cognitive interviews.
Despite these repeated and varied contact attempts, recruitment was not on track to reach the
target goals, so 9 additional agencies were added to the sample. In total, 105 agencies were contacted.
Recruitment efforts to these agencies resulted in 14 completed interviews with small and private agencies
being under represented (10 large compared to 4 small; 10 public compared to 4 private). Table 1 presents
the participation goals and number of agencies completing interviews by agency type and size. The full
list of participating agencies is presented in Appendix C.
Table 1. Participation Targets, by Agency Type and Size
Agency Type
Public
Public
Private
Private
Total
Agency Size
Large
Small
Large
Small
Target
12
12
12
12
48
Participants
7
3
3
1
14
Attachment 4: Cognitive interview report
Once an agency agreed to participate in an interview, RTI emailed or mailed the contact an
invitation letter (Appendix D) and the draft questionnaire (Appendix E). Participants were asked to
complete the questionnaire in advance of the interview and to scan and email or mail it to the interviewer,
if possible. All participants completed the full questionnaire prior to the interview.
The interviews were conducted via video conference. The average length was 45 minutes with a
minimum duration of 20 minutes and a maximum duration of 80 minutes. During the calls with
participants, the interviewers followed a cognitive interview protocol (Appendix F) with scripted probes
that reviewed half of the instrument with the participant. To minimize respondent burden, the cognitive
interview protocol was divided in to two modules (modules A and B), with each module focusing on
approximately half of the SCLEA questionnaire. For SCLEA cognitive interviews, seven participants
completed module A and 7 module B. At the end of each interview, participant were asked if they would
like to provide feedback on any questions not included in their module. Through the interviews,
interviewers used spontaneous probes as necessary to clarify key concepts or issues. The findings of all
the interviews were considered together to identify recommendations for potential revisions to the
questionnaire.
Findings and recommendations from the cognitive interviews are presented in this report in two
sections: Question-Specific Discussion and Miscellaneous Topics. Each section presents a discussion of
findings and recommended changes to the surveys (if any).
Attachment 4: Cognitive interview report
2. Question-Specific Discussion
This section presents images of each section/question of the draft SCLEA questionnaire, along
with a discussion of findings and recommendations. The recommendations presented for each
section/question are based on findings from the cognitive interviews. Further, RTI recommends four
changes that apply to the entire questionnaire are thus not presented in the question-specific discussion
that follows.
1. Update the instructions to include a definition of “academic year” to reduce confusion around the
reference period use throughout the instrument. Further, RTI recommends using the Integrated
Postsecondary Education Data System (IPEDS) definition of academic year: The period of time
generally extending from September to June; usually equated to 2 semesters or trimesters, 3
quarters, or the period covered by a 4-1-4 calendar system.
2. Include an instruction reminding respondents to not leave items blank and include a “0” if the
answer to a question is none or zero.
3. Include an instruction reminding the respondent to mark the appropriate box if an item is not
applicable or they do not know the answer.
4. Change references to “non-sworn officers” and “non-sworn police officers” to “nonsworn/civilian personnel.” References to non-sworn officers confused several respondents, since
they do not consider non-sworn staff to be officers.
Question 1
1. For which college/university campus(es) are you reporting?
Findings
None.
Recommendations
None.
Question 2
2. Please provide your contact information below:
a. Name:
b. Position/ Title:
c. Telephone number:
d. Fax number:
e. E-mail address:
3
Attachment 4: Cognitive interview report
Findings
None.
Recommendations
None.
Questions 3 and 4
3-4. On the first day of the 2021-2022 academic year, who employed the officers that provided routine law
enforcement services such as patrol or responding to calls for service on campus? Please select ALL that apply.
3. …routine law enforcement
services such as patrol or
responding to calls for service.
a.
b.
c.
d.
e.
f.
g.
Campus police/security agency
Municipal/county police agency
Sheriff’s office/department
State law enforcement agency (non-campus)
Private security firm
Other. Please specify: _____________________
None of these
[
[
[
[
[
[
[
4. …security for
special events.
]
]
]
]
]
]
]
[
[
[
[
[
[
[
]
]
]
]
]
]
]
If your college/university does NOT have a campus police/security agency, please STOP
here and return this questionnaire in the envelope provided.
If your college/university does have a campus police/security agency, please continue with Question 5.
Findings
Questions 3 and 4 ask about who is responsible for providing routine law enforcement for the
respondent’s campus. One respondent reported confusion over what to select, since the campus LEA
provides most of the policing, but other departments may be called in to support. One respondent was
unclear on what "law enforcement services" meant. Finally, another respondent recommended expanding
3a to "Campus police/nonsworn/security agency" or separating "Campus police agency" and "Campus
security agency" in to separate lines.
Recommendations
RTI recommends using bold text formatting for the instruction to select all that apply to reduce
confusion over how to respond if multiple agencies provide routine law enforcement services.
To reduce confusion on how routine law enforcement services are defined, RTI and BJS
recommend parenthetically listing example law enforcement services.
4
Attachment 4: Cognitive interview report
Question 5
5. On the first day of the 2021-2022 academic year, enter the number of full and part-time personnel according
to their primary job responsibility. Count each full-time staff person ONLY once. If a person performed more than
one function, enter that person’s count in the job category in which s/he spent most of her/his time. If none, enter ‘0’.
[ ] Mark here if not applicable – No full or part-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full or part-time nonsworn officers, civilian personnel, or student employees
Go to Question 6
(1)
(2)
Sworn officers
Non-sworn
with general arrest
officers/ civilian
powers
personnel/
Student
employees
a. Administration - Chief of police, head of campus security,
assistants and other personnel who work in an administrative
capacity. Include finance, human resources and internal affairs.
b. Total operations – Police officers, detectives, inspectors,
supervisors, and other personnel providing direct law enforcement
services. Include traffic, patrol, investigations and special
operations
1. Officers – Patrol/field officers, police officers, traffic, SROs,
etc.
2. Detectives/investigators
Full
Time
_____
Part
Time
_____
Full
Time
_____
Part
Time
_____
_____
_____
_____
_____
_____
_____
_____
_____
3.
Contract Security
_____
_____
_____
_____
4.
Contract Seasonal
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
5.
All other operations personnel–Inspectors, supervisors,
special operations, and other personnel providing direct law
enforcement services.
c. Total support – Dispatchers, records clerks, crime analysts, crime
lab technicians and other personnel providing support services other
than administrative. Include communications, crime lab, fleet
management and training.
1. Dispatchers
2.
All other support personnel– Records clerks, crime analysts,
crime lab technicians, and other personnel providing support
services other than administrative. Include communications,
crime lab, fleet management, and training.
d. Other personnel not included above (e.g., crossing guards, parking
enforcement, etc.)
Findings
For Question 5, respondents are asked to provide the number of full and part time sworn and nonsworn staff for their agency. Three respondents had difficulty providing "contract security" and "contract
seasonal" data. Two respondents were unclear whether staff hired for a specific event would be regular
5
Attachment 4: Cognitive interview report
contract security or contract seasonal. To this end, one participant recommended a brief description of
contract seasonal to reduce confusion and another recommended changing from contract seasonal to
"contract as needed."
In addition, one participant was unsure where to include 'student support officers' and suggested
adding student officers/building or escort officers as a category.
Finally, one participant recommended including lieutenants and sergeants in administrative staff
definition.
Recommendations
To reduce confusion on how to differentiate contract security and contract seasonal staff, RTI
recommends including brief definitions of contract security and contract seasonal, specifying that contract
security are those employed for the full academic year.
RTI recommends including "student support/patrol officers" in the definition of "All other
operations personnel to clarify how to account for these positions.
Finally, RTI recommends against changing administrative staff definition to include lieutenants
and sergeants to remain consistent with LEMAS definitions.
Question 6
6. On the first day of the 2021-2022 academic year, enter the number male and female full-time sworn officers
by race, Hispanic origin and sex. If none, enter ‘0’.
Male
Female
a.
b.
c.
d.
e.
f.
g.
h.
White, non-Hispanic
Black or African American, non-Hispanic
Hispanic or Latino
American Indian or Alaska Native, non-Hispanic
Native Hawaiian or other Pacific Islander, non-Hispanic
Two or more races
Not known
Total Full-time sworn officers (sum of rows 6a-6g)
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
Findings
Question 6 asks respondents to provide counts of full-time sworn officers broken down by race,
Hispanic origin, and sex. The first cognitive interview respondent noted that there was no field for adding
"Asian, non-Hispanic" officers.
Six respondents reported difficulty providing data on race and ethnicity data. Three only provided
numbers for white. Three additional participants reported having to guess; two guessed because they are
not allowed to collect this information and one guessed because they would need to reach out to
university human resources to provide this data.
6
Attachment 4: Cognitive interview report
Additionally, there were discrepancies in total full-time sworn officer counts between the
responses in questions 5 and 6 for five respondents.
Recommendations
After the first interview, with BJS approval, RTI added "Asian, non-Hispanic" as a row for
question 6. RTI recommends applying this change in the final SCLEA questionnaire.
For the mail survey, RTI recommends adding a total row to question 5 and an instruction for
Question 6 indicating that the totals should match. For the web survey, RTI recommends programming a
validation check to compare the total number of full time sworn officer reported in questions 5 and 6.
Finally, RTI recommends including a general instruction at the beginning of the survey reminding
respondents not to leave items blank and to provide an estimate if an exact answer is not possible to
reduce blank values and hopefully reduce discrepancies in totals from questions 5 and 6.
Question 7
7. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility for
providing the following functions? Please select ONE response per row.
Security Functions
a. Access control (including electronic access)
b. Building lockup/unlock
c. Central alarm monitoring
d. Key control
e. Monitoring surveillance cameras
Specialized Functions
f. Bomb/Explosive disposal or detection
g. Executive/dignitary protection
h. Search and rescue
i. Tactical operations (SWAT)
j. Task force participation
k. Underwater recovery
Vehicle-related Functions
l. Parking administration/registration
m. Parking enforcement
n. Traffic accident investigation
o. Traffic direction and control
p. Traffic law enforcement
Public Safety Functions
q. Animal control
r. Dispatching calls for service
s. Emergency fire services
t. Emergency management
u. Emergency medical services
Yes
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
7
No
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
v. Environmental health/safety
w. Fire inspection & prevention
x. Safety escort services
[]
[]
[]
[]
[]
[]
Findings
For question 7, respondents are asked whether their agency has primary responsibility for specific
security, specialized, vehicle-related, and public safety functions. Respondents generally reported no
issues with this question. One had difficulty with ""primary responsibility, since the agency had control
over access in the evening, but facilities controls during the day.
Two other respondents provided suggested additions that are covered later in the instrument
(patrol, etc.) or are likely specialized to their agency (scooter patrol).
Recommendations
Given only one respondent had difficulty with the “primary responsibility” construct and that
respondent was able to answer the question, RTI recommends against adding any additional parameters or
definitions defining primary responsibility. Further, respondents reported no difficulty with the primary
responsibility construct for question 8.
Question 8
8. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility for
providing on-site security for the following facilities and events? Please select ONE response per row.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Yes
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Agricultural facilities
Auditorium events
Clinic facilities
Cultural facilities (e.g., museums)
Daycare and pre-kindergarten facilities
Educational (K-12) facilities
Hazardous biological/chemical materials
Hospital facilities
Indoor arena events
Nuclear/Radioactive materials
Outdoor concert events
Outdoor stadium events
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Findings
Question 8 collects data on whether campus LEAs provide on-site security for selected facilities
and events. One participant marked “Yes” and “No” for question 8a, since they have a farm campus, are
primarily responsible for securing the facility, and check on it from time to time; however they don’t have
anyone stationed at the facility full time and do not have a routine time for checking on the facility.
8
Attachment 4: Cognitive interview report
One participant recommended including technical institute/technical campus and one respondent
recommended including private retail on your campus.
To better define auditorium events, one participant recommended including a note specifying
concerts, theater performances, public presentations, speakers, etc. as examples.
Finally, one participant recommended including a note to help define outdoor concert events,
including concerts, field days, and spring fests.
Recommendations
To provide additional clarity on auditorium events, RTI recommends including "(e.g., concerts,
theater performances, and speakers)" as examples of auditorium events.
Similarly, RTI and BJS recommend changing “outdoor concert events” to “outdoor non-stadium
events” and include "(e.g., concerts and festivals)" as examples of outdoor concert events to reduce
confusion over the types of events included.
Question 9
9. On the first day of the 2021-2022 academic year, did your agency operate the following types of facilities?
Please select ONE response per row.
a. Operating a temporary holding cell (not for overnight detention)
b. Operating an overnight lockup or temporary holding facility separate from a jail
Yes
[]
[]
No
[]
[]
Findings
None.
Recommendations
None.
Question 10
10. On the first day of the 2021-2022 academic year, what level of routine patrol coverage did
your agency provide for the following periods? Please select one response for sworn and one
response for non-sworn for each row.
Uniformed Sworn Police Officers
24-hour
patrol
coverage
a. Weekdays during academic
terms
[]
Less than
24-hour
patrol
coverage
[]
9
No routine
patrols
[]
Uniformed Non-Sworn Police
Officers
24-hour
Less than
No routine
patrol
24-hour
patrols
coverage
patrol
coverage
[]
[]
[]
Attachment 4: Cognitive interview report
b. Weekends during academic
terms
c. Breaks between academic
terms
d. Summer term
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[ ] Not Applicable – No Uniformed
Sworn Police Officers
[ ] Not Applicable – No Uniformed
Non-Sworn Police Officers
Findings
None.
Recommendations
None.
Question 11
11. For the fiscal year that includes the first day of the 2021-2022 academic year, what was your
agency’s total operating budget? If not available, provide an estimate and mark [X] the estimate
checkbox. Do not include building construction costs or major equipment costs.
$ _______________.00
If estimate, check here: [ ]
Findings
None.
Recommendations
None.
Question 12
12. On the first day of the 2021-2022 academic year, what was the minimum and maximum annual base salary
for the following full-time positions? If you have only one value for a particular position, please enter it as a
'Minimum'. For any salaries paid at an hourly rate, please multiply the hourly rate by 2,088 to get the annual salary.
Full-time Position
Minimum
Annual
Salary
(in dollars)
Maximum
Annual
Salary
(in dollars)
Not
Applicable No Such
Position
a. Chief / Director
$________
$________
[]
[]
b. Shift Supervisor
$________
$________
[]
[]
c. Entry-level sworn police officer
$________
$________
[]
[]
d. Entry-level nonsworn security
officer
$________
$________
[]
[]
10
Don't Know
Attachment 4: Cognitive interview report
Findings
Question 12 asks participants to provide the minimum and maximum salaries for 4 common
positions. Five participants provided both minimum and maximum but the majority only provided a
minimum value explaining that they are unsure of the maximum or whether that is even capped at a
certain value.
Recommendations
To aid respondents in cases where they are unsure of the maximum salary, there is no salary
range, or the agency has no maximum salary, RTI and BJS recommend including an instruction to enter
the same salary information to minimum and maximum. Further, RTI recommends including an
instruction to mark “Not applicable” if the question does not apply to the agency or "Don't know" if an
answer is unknown.
Question 13
13. During the fiscal year including the first day of the 2021-2022 academic year, did your agency authorize or
provide any of the following special pay or benefits to FULL-TIME sworn and non-sworn officers? Mark [X] all
that apply.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Go to Column (2)
Go to Question 14
(1)
Offered to full-time
sworn officers
(2)
Offered to full-time
non-sworn officers
a. Bilingual ability pay
[]
[]
b. Education incentive pay
[]
[]
c. Hazardous duty pay
[]
[]
d. Merit/performance pay
[]
[]
e. Military service pay
[]
[]
f. Shift differential pay
[]
[]
g. Special skills proficiency pay
[]
[]
Findings
Question 13 asks respondents to select whether or not full-time sworn officers and nonsworn/civilian personnel are eligible to receive select types of pay. Participants did not have any issues
with the types of pay included, but did suggest additional types of pay to include:
-Extra pay for a field training officer or dispatch training officer (n=1)
-Training pay (n=1)
11
Attachment 4: Cognitive interview report
-Free or reduced tuition at the university (n=3)
-Fitness pay (n=1)
-Longevity pay (n=1)
-Reporting incentive pay (n=1)
Recommendations
Since it appears to be common based on cognitive interview participant feedback, RTI and BJS
recommend adding “free or reduced tuition” as a type of special pay or benefit, separate from “education
incentive pay.” Given all other special types of incentive pay or benefits were only mentioned by one
respondent, RTI recommends against adding those options. To capture these types of pay, RTI and BJS
recommend adding an “other, specify” option.
Question 14
14. On the first day of the 2021-2022 academic year, were there any external agreements or memoranda of
understanding between employee representative organizations and nonsupervisory FULL-TIME personnel
with your agency? Please select ONE response per row.
Go to Question 15
[ ] Mark here if not applicable (no external agreements of memoranda of understanding)
a. Full-time sworn police officers
b. Full-time nonsworn security officers
Yes
[]
No
[]
[]
[]
Not Applicable
[ ] No sworn
officers
[ ] No
nonsworn
officers
Findings
For question 14 respondents are asked whether their agency has any external agreements or
memoranda of understanding between employee representative organizations and nonsupervisory fulltime personnel. During cognitive interviews, four participants thought this question referred to labor
union agreements but were unsure and would appreciate a definition or clarification.
Recommendations
RTI recommends including labor unions as an example of an employee representative
organization.
Question 15
Yes
12
No
Attachment 4: Cognitive interview report
15. On the first day of the 2021-2022 academic year, did any part of your campus have a
‘blue-light’ or equivalent emergency phone system?
[]
[]
Yes
[]
No
[]
Findings
None.
Recommendations
None.
Question 16
16. On the first day of the 2021-2022 academic year, did your agency participate in an
emergency telephone system with an enhanced 9-1-1, 3-, or 4-digit system (providing both
caller location and identification when available)?
Findings
Question 16 collects data on whether agencies use an emergency telephone system. During
cognitive interviews, one participant was unsure what a 3- or 4- digit system meant.
Recommendations
Given only one participant had cognitive issues, RTI recommends against making changes to
question 16.
Question 17
17. On the first day of the 2021-2022 academic year, did your agency have an emergency
telephone system with the following capabilities for incoming calls from wireless/cellular
phones? Please select ONE response per row.
a.
b.
c.
d.
Displays phone number of wireless caller
Displays general location of wireless caller
Displays exact location of wireless caller
Other. Please specify: ____________________________________________
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
Findings
For question 17, respondents are asked about their emergency telephone systems capabilities for
incoming calls from “wireless/cellular” phones. In response to question 17, one participant offered,
"There’s going to be a distinct difference between a PSAP and a Secondary PSAP. PSAP stands for
“public safety access point.” We are a secondary PSAP—911 calls do not come to us, they go to the
PSAP—the city or county police. The answers to all of these questions were all “no” because we do not
get cell phone calls coming in. PSAP and secondary PSAP are terms that LEAs would recognize. May
want to add in a question—are you a PSAP?”
13
Attachment 4: Cognitive interview report
Recommendations
RTI does not recommend any changes to question 17. If any changes are made, RTI recommends
adding a screening question on whether or not the agency operates a PSAP and then skipping the rest of
question 17, if they answer "No."
Question 18
18. On the first day of the 2021-2022 academic year, did your campus use any of the
following as part of its mass notification systems? Please select ONE response per row.
a. Cell phone application
b. Cell phone call alerts or voicemail alerts
c. CCTV monitor announcements
d. E-mail alerts
e. Outdoor public-address speakers or sirens
f. Radio or TV announcements
g. Social media accounts or college/university website
h. Text message alerts
i. Variable message sign or LCD billboard announcements
j. Voice-over fire alarms
k. Other. Please specify: ____________________________________________
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Findings
None.
Recommendations
None.
Question 19
19. On the first day of the 2021-2022 academic year, did your agency utilize any of the
following technologies for law enforcement or investigative purposes? Please select ONE
response per row.
a. Automated fingerprint identification system (AFIS) or next generation identification
(NGI)
b. Body-worn cameras
c. Computer aided dispatch (CAD)
d. Facial recognition
e. Firearm detection or tracing (e.g., eTrace) technology
f. Geographic information systems (GIS), including geo-fencing
g. Gunshot detection (e.g., ShotSpotter)
h. License plate readers (LPR)
i. Record management system (RMS)
j. Tire deflation device
k. Virtual or augmented reality training systems
l. Other. Please specify: ____________________________________________
14
Attachment 4: Cognitive interview report
Findings
Question 19 asks respondents about whether their agency uses select technologies. Generally, the
participants found the technologies to be applicable, with some recommending the inclusion of specific
technologies (e.g., ShotSpotter) or additional types of technologies (e.g., drones, IP address tracing).
Recommendations
RTI recommends against making any changes to question 19, since no two respondents
mentioned the same technologies to add. RTI recommends using the other field should to capture this
information.
Question 20
20. On the first day of the 2021-2022 academic year, was the campus public safety radio system interoperable
with the local police, fire, and other first responders?
[ ] Yes, fully
[ ] Yes, partially
[ ] Not at all
Findings
None.
Recommendations
None.
Question 21
21. If your campus had a mass notification system on the first day of the 2021-2022 academic year, how were
the following groups of people enrolled in the system? Please select ONE response per row.
Voluntary,
opt-in
Mandatory,
opt-out
Other
method
Not
applicable
a. Students
b. Staff
[]
[]
[]
[]
[]
[]
[]
[]
c. Faculty/Administration
[]
[]
[]
[]
Findings
This question collects data on the institution’s mass notification system. One respondent found
question 21 a little confusing, explaining "For this question you can either opt-in and you can opt-out so
both applied here. For college email - you don't have a choice. With their phones, they can voluntarily
15
Attachment 4: Cognitive interview report
opt-in and can opt-out at any time, but what is mandatory is like your college email because the college
owns it."
Another participant recommended, "You might want to move 21 to follow 19 - it might make it
easier."
Recommendations
To reduce confusion, RTI and BJS recommend changing headings to " Opt-in,” “Opt-out," and
"Mandatory,” and “Not applicable.” In addition, RTI and BJS recommend moving question 21 before
question 18 to combine questions about mass notification systems.
Question 22
22. On the first day of the 2021-2022 academic year, did your agency use computers
or electronic devices for any of the following functions? Please select ONE response per
row.
a.
b.
c.
d.
e.
Automated booking
Crime analysis (including crime mapping or hotspot identification)
Intelligence gathering
Inter-agency information transmission
Social network analysis
Findings
None.
Recommendations
None.
16
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
Question 23
23. Indicate your agency's minimum education requirement that new FULL-TIME sworn and new FULLTIME nonsworn officers must have at hiring or within two years of hiring on the first day of the 2021-2022
academic year.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Four-year college degree required
Two-year college degree required
Some college, but no degree required
If some college, total credit hours required
High school diploma or equivalent required
No formal education requirement
If no formal requirement
Go to Question 24
Go to Column (2)
Go to Question 23b
(1)
New Full-Time Sworn
Officers
[]
[]
[]
________ hours
[]
[]
(2)
New Full-Time
Nonsworn Officers
[ ]
[ ]
[]
________ hours
[]
[]
Findings
Question 23 asks respondents to provide the minimum education requirement for new full-time
sworn officers and non-sworn/civilian personnel. Two participants reported confusion on how to answer,
since requirements would vary by rank. For example, one participant said, "A requirement to be chief is
different than requirement entry level." Another participant recommended adding a row about academy
training.
Recommendations
To reduce confusion, RTI recommends underlining minimum to emphasize that the question is
asking about lowest level of education for any recruit across the agency, hopefully serving as a reminder
that they should only consider the lowest rank. Further, RTI recommends adding recruits to be consistent
with LEMAS.
Finally, RTI does not recommend adding academy training, since it is covered in question 25.
Question 23b
23b. On the first day of the 2021-2022 academic year, did your agency consider military
service as an exemption to this minimum education requirement?
[ ] Yes
[ ] No
17
Attachment 4: Cognitive interview report
Findings
None.
Recommendations
None.
Question 24
24. On the first day of the 2021-2022 academic year, which of the following screening techniques were used by
your agency in selecting new FULL-TIME sworn and nonsworn officer recruits? Please select ONE response in
Column A and ONE response in Column B per row.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Go to Column (2)
Go to Question 25
(1)
New Full-Time
Sworn Officers
(2)
New Full-Time
Nonsworn
Officers
Background check
a. Background investigation
b. Credit history check
c. Criminal history check
d. Driving record check
e. Social media check
Yes
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
Personal attributes
Yes
No
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
f. Cognitive ability assessment (e.g., writing, reading comprehension,
analytical skills)
g. Interpersonal skills assessment
h. Personality/Psychological inventory
i. Psychological interview
j. Polygraph exam
Physical attributes
k. Drug test
l. Medical exam
m. Physical agility/fitness test
[IF 24m = YES] Does your agency have different standards
based on sex?
n.
Vision and/or hearing test
Findings
Question 24 collects data on the screening techniques used by agencies for hiring sworn and
nonsworn staff. One participant agreed that all screening techniques are applicable but explained that this
18
Attachment 4: Cognitive interview report
is done before hiring, explaining "the challenge is that some of those are done preemptively before the
conditional job offer and some done after."
Recommendations
No recommendations.
Question 25
25. On the first day of the 2021-2022 academic year, how many total hours of academy training and field
training (e.g., with FTO) were required of your agency’s new (non-lateral) sworn and nonsworn officer
recruits?
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Academy Training Hours
Total Hours of training (state mandated and additional hours)
Field Training Hours
Total Hours of training (state mandated and additional hours)
Go to Column (2)
Go to Question 26
(1)
New Full-Time Sworn
Officers
(2)
New Full-Time
Nonsworn Officers
________ hours
________ hours
________ hours
________ hours
Findings
Question 25 asks respondents to report on the academy and field training hours required of the
agency’s new sworn and nonsworn hires. Five participants reported difficulties with this question. Two
participants left academy hours blank and another typed "varies" in field training hours. Another
participant explained, "Since we only hire certified officers, our state licensing body determines the
required hours for certification. We then hire them after they have completed the academy and passed the
state licensing test." Further, another participant explained, "As a small agency – we don’t run our own
academy. We hire that come from another academy or from another agency. – these numbers could vary.
I used state requirement numbers." Another participant explained, "P explained that you might have
lateral transfers that have minimal training hours completed to new staff. This varies from person to
person."
One participant reported confusion over field training, "what is meant by field training hours?
Officers at [sic] campus are nonsworn and are not always state mandated to have field training hours."
Participant suggested providing definitions or examples of "state mandated and additional hours.”
Recommendations
To help reduce confusion over what trainings and training hours to include, RTI recommends
underlining non-lateral to emphasize that lateral recruits should be excluded and adding “(including state
19
Attachment 4: Cognitive interview report
licensing requirements that are part of training)” Finally, RTI does not recommend adding examples of
field training as this confusion seems to be isolated to one respondent.
Question 26
26. On the first day of the 2021-2022 academic year, what were the minimum annual in-service
training hours required of your agency’s (non-lateral) sworn and nonsworn officer recruits? If no
in-service training hours are required, enter ‘0’.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
In-Service Training Hours
Total In-Service Training Hours of training (state mandated
and additional hours)
Go to Column (2)
Go to Question 26a
(1)
Full-Time Sworn
Officers
(2)
Full-Time Nonsworn
Officers
________ hours
________ hours
Findings
Question 26 asks participants to provide the in-service training requirements for their agencies
sworn and nonsworn staff. One participant had some confusion with in-service training hours. Their
agency does not have state mandated training hours, but they do have continual training. Participant stated
it could be worth adding a box asking if an agency performs yearly in-service training with no minimum
or maximum amount since the question makes it look like their agencies do not do training, when they do,
it just fluctuates.
Recommendations
RTI recommends underlining the reference period to emphasize that they should report what the
requirement was on that day to manage agencies with fluctuation throughout the year.
Question 26a
26a. On the first day of the 2021-2022 academic year, did your agency’s in-service training
include the following topics?
Please select ONE response per row.
a.
b.
c.
d.
e.
f.
g.
h.
Bias/hate crimes
Crisis Intervention
Crowd control
De-escalation/non-escalation
Diversity
Gender-based violence
Implicit bias
Mental health
20
Yes
[]
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
i.
j.
k.
l.
Peer intervention
Protest response
Threat assessment
Other. Please specify: ____________________________________________
[]
[]
[]
[]
[]
[]
[]
[]
Findings
Participants reported no issues with question 26a, which asks about topics covered during inservice trainings. However, participants offered the following additional trainings:
-Protest response (n=2)
-Trauma informed approach to victims of sexual violence (n=2)
-Medical trainings like CPR or AED training (n=1)
-Harassment training (n=1)
-Title IX training (n=1)
-ADA (n=1)
-Cyber security training (n=1)
Recommendations
No recommendations. RTI recommends using the other field to capture additional trainings
identified via cognitive interviews.
Question 27
27. On the first day of the 2021-2022 academic year, did your agency have plans to conduct
the following types of Active Shooter training during the 2021-2022 academic year?
Please select ONE response per row.
a.
b.
c.
d.
Mock exercise/Scenario
Workshop/Seminar/Lecture
Virtual reality
Other. Please specify: ____________________________________________
Findings
21
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
Attachment 4: Cognitive interview report
None.
Recommendations
None.
Question 28
28. On the first day of the 2021-2022 academic year, which of the following types of firearms were authorized
for use by your agency’s full-time sworn officers?
[ ] Mark here if not applicable – No full-time sworn officers
a.
b.
c.
d.
Go to Question 30
Authorized
[]
[]
[]
[]
Handgun
Shotgun or manual rifle
Fully automatic rifle (e.g., M-16)
Semi-automatic rifle (e.g., AR-15)
Not authorized
[]
[]
[]
[]
Findings
None.
Recommendations
None.
Question 29
29. On the first day of the 2021-2022 academic year, which of the following types of weapons or actions were
authorized for use by your agency’s full-time sworn officers?
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Open hand techniques
Closed hand techniques
Takedown techniques (e.g., straight arm bar)
Vascular restraint or carotid hold
Respiratory neck restraint
Leg hobble or other restraints (not including handcuffs)
OC spray/foam
Chemical agent projectile (e.g., CS/tear gas, OC pellets)
Flash/bang grenade
Baton
Blunt force projectile (e.g., bean bag, rubber bullets)
Conducted energy device (e.g., Taser, stun gun, Stinger)
22
Almost /
Always
Authorized
Authorized
Under Limited
Circumstances
Never
Authorized
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
m. Other. Please specify: _______________________
[]
[]
[]
Findings
Question 29 asked participants about the actions and techniques used by their sworn staff.
Respondents reported no difficulty understanding the actions and techniques described, however three
participants felt that many of the items in question 29 were applicable to their nonsworn staff.
Recommendations
RTI recommends no changes and focusing this question on full-time sworn.
Question 30
30. On the first day of the 2021-2022 academic year, did your agency operate any of
the following types of motorized vehicles or equipment? Please select ONE response
per row.
a. Armored vehicles (e.g., MRAP, tank, BearCat or other SWAT carrier)
b. Custom or Specialized Vehicles Please specify: ___________________
Yes
[]
No
[]
[]
[]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Findings
No issues found. Two participants added: ATVs and Golf Carts
Recommendations
No recommendations, the other specify should be sufficient.
Question 31
31. On the first day of the 2021-2022 academic year, did your agency have a formal
written agreement or informal problem-solving partnership with any of the
following? Please select ONE response per row.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
Advocacy groups
Athletics groups, NCAA, club, and intramural
Business groups
Campus administrators/officials
Domestic violence prevention groups
Faculty/Staff organizations
Fraternity/Sorority groups
LGBTQ+ groups
Local public officials
Multicultural groups
Neighborhood associations
Other law enforcement agencies
Religious groups
Sexual violence prevention programs
Student Government Association
Student housing groups
23
Attachment 4: Cognitive interview report
q.
Student organizations
[]
[]
Findings
Question 30 asks respondents about whether their agency has formal or informal relationships
with common campus organizations. Several participants did not understand what was meant by advocacy
groups and thought several other subquestions were types of advocacy groups (e.g., LGBTQ+ groups).
Similarly, one participant explained, "Student organizations” is pretty broad and could include a lot of the
other sub-questions.
Another participant offered, ""Business groups—not clear. Are we talking about student business
groups, external community businesses? If we’re talking internal, just include in d. campus
administrators/officials, if talking external outline that specifically.”
Two participants also recommended a medical group category to include hospitals; local
homeless shelters and mental health agencies; departments of health; and local rape crisis centers.
Recommendations
Based on cognitive interview findings, similar to the expert panel, RTI recommends removing
“advocacy groups” as a sub-question. Further, RTI recommends changing "student organizations" to
"Other student organizations. Please specify:" to capture other groups mentioned and reduce vagueness of
prompt (since many specific student organizations are mentioned in options A-O). Finally, RTI
recommends specifying "Campus business groups" for 31c.
Question 32
32. On the first day of the 2021-2022 academic year, did your agency have plans to do
any of the following during the 2021-2022 academic year…? Please select ONE
response per row.
a.
b.
c.
d.
e.
f.
g.
Conduct Adopt-A-Residence Hall Program
Conduct a citizen police academy
Foot patrols through buildings (required or encouraged)
Maintain a written community policing plan
Participate in student-led events
Work with a Community Advisory Committee
Other (Please specify): _________________________________________
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Findings
Question 32 asked whether participant’s agencies conducted certain activities. One participant
recommended adding "emergency response trainings" and "community problem-solving initiative.”
Recommendations
No recommendations, the other specify should be sufficient.
24
Attachment 4: Cognitive interview report
Question 33
33. During the 2021-2022 academic year, does your agency plan to conduct any of the following
preparedness planning activities? Please select ONE response per row.
a.
b.
c.
d.
e.
Design or revise a preparedness plan for a school shooting
Design or revise a preparedness plan for an emergency evacuation of campus
Disseminate information to increase campus preparedness
Participate in formal intelligence-sharing agreements with other law enforcement agencies
Participate in meetings with campus administrators/staff regarding emergency preparedness
plans
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Findings
None.
Recommendations
None.
Question 34
34. On the first day of the 2021-2022 academic year, were student patrols used on your
campus?
[ ] Yes
[ ] No
Go to Question 35
Findings
None.
Recommendations
None.
Question 34a
34a. If student patrols were used on your campus on the first day of the 2021-2022 academic
year, did these student patrols perform any of the following functions? Please select ONE
response per row.
Yes
No
[]
[]
b. Building lock-up
[]
[]
c.
[]
[]
d. Recruitment tool for agency
[]
[]
e.
Residence hall security
[]
[]
f.
Safety escorts
[]
[]
a.
Auxiliary patrol during normal patrol hours
Emergency response
25
Attachment 4: Cognitive interview report
g.
Special event security
[]
[]
Findings
None.
Recommendations
None.
Question 35
35. On the first day of the 2021-2022 academic year, how did your agency address the following issues? Please
select ONE response per row.
Agency DID NOT HAVE a specialized
unit with full-time personnel
Type of issue
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.
r.
s.
t.
u.
Active shooter response
Alcohol education
Behavioral assessment
Bias/hate crime
Bicycle/pedestrian safety
Community policing
Crisis intervention
Cybercrime
Drug education
General crime prevention
General rape prevention
Identity theft
Intimate partner violence,
including date rape
Research and planning
Self-defense training
Social media/network abuse
Stalking
Student security patrol
Suicide prevention
Victim assistance
White collar crime
(1)
Agency HAD
specialized
unit with
personnel
assigned
FULL-TIME
to address this
problem/task
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
(2)
Agency had
designated
personnel to
address this
problem/task
(3)
Agency
addresses this
problem/task,
but did not
have
designated
personnel
(4)
Agency did
not formally
address this
problem/task
(5)
Agency’s
jurisdiction
did not have
this
problem
(NA)
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Findings
26
Attachment 4: Cognitive interview report
Question 35 asked about how participants agencies handled certain events. One participant was
not sure how to answer because they don't have specialized units. Similarly, one participant did not like
the row headers and had to reread them a few times to understand what we were asking.
Finally, participants offered the following additional issues: vandalism; mental health; new
student orientation; bullying, discrimination and harassment; traffic safety (maybe built in with
bicycle/pedestrian).
Recommendations
To reduce confusion on how agencies without specialized units should respond to question 35,
RTI recommends bolding column headers that agencies without specialized units should use. In addition,
RTI recommends moving location of full-time for heading #1.
Finally, the additional issues were only reported by one agency each and RTI does not
recommend adding. If additions are made, RTI would recommend adding an "Other, specify."
Questions 36
36. On the first day of the 2021-2022 academic year, did your agency have plans for sworn or nonsworn officers
(full-time or part-time) from your agency participate in the following events during the 2021-2022 academic
year? Please select ONE response in Column A and ONE response in Column B per row.
[ ] Mark here if not applicable – No full- or part-time sworn officers
[ ] Mark here if not applicable – No full- or part-time nonsworn officers
Go to Column (2)
Go to Question 37
(1)
Full-Time or
Part Time Sworn
Officers
a.
b.
c.
d.
e.
f.
Crime prevention programs at new student orientation
Drug/Alcohol programs at new student orientation
Active shooter exercises at new student orientation
Crime prevention programs during the academic year
Drug/Alcohol programs during the academic year
Active shooter exercises during the academic year
Findings
None.
Recommendations
None.
27
Yes
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
(2)
Full-Time or
Part Time
Nonsworn
Officers
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
Question 37
37. On the first day of the 2021-2022 academic year, did your campus safety escort service include
any of the following characteristics? Please select ONE response per row.
[ ] Mark here if not applicable – No campus safety escort service
Go to Question 38
Yes
No
a. Staffed by sworn police officers
[]
[]
b. Staffed by nonsworn security officers
[]
[]
c. Staffed by students
[]
[]
d. Escorts on foot
[]
[]
e. Escort by vehicle
[]
[]
Findings
None.
Recommendations
None.
Question 38
38. During the 2020-2021 academic year, enter the number of citizen complaints
(including students) received by current disposition status. If none, enter ‘0’.
a.
Sustained (sufficient evidence to justify disciplinary action against the
officer(s))
_______
Use of
force
complaints
_______
b.
Other disposition (e.g., unfounded, exonerated, not sustained, withdrawn)
_______
_______
c.
Pending (final disposition of the allegation has not been made)
_______
_______
d.
Total complaints received (sum of rows a-c)
_______
_______
Findings
None.
Recommendations
None.
28
All complaints
Attachment 4: Cognitive interview report
Question 39
39. On the first day of the 2021-2022 academic year, did FULL-TIME SWORN officers in your agency have
arrest or patrol jurisdiction for any of the following? Please check all that apply for each row. If you have no
jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time SWORN officers
Go to Question 40
a.
Campus property (any building or property owned or controlled by the
campus within the same reasonably contiguous geographic area)
b. Properties adjacent to campus (all public property that is within the campus
or immediately adjacent to and accessible from the campus)
c. Properties outside the area surrounding the campus
Arrest
Jurisdiction
[]
Patrol
Jurisdiction
[]
No
Jurisdiction
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
d. Off-campus jurisdiction defined and carried out through a Memorandum of
Understanding (MOU) or Mutual Aid Agreement
e. State-wide jurisdiction
Findings
Question 39 collected information on whether participant’s agencies had patrol jurisdiction in
certain areas. One participant suggested recommended referring in terms of Clery geographies, "I had my
Clery hat on while I looked at this. I think it could use a little more refinement. Recognize the Clery
references here. The items referring to non-campus property were confusing. Maybe clarifying the
distinction between b and c. I mapped them both to the same Clery Geography."
Recommendations
RTI recommends continuing to include the Clery definition for 39a. For 39b and 39c, there are no
Clery matches for these geographies and RTI recommends clarifying prompts to better define that they
are asking about property that the institution does not own.
Question 40
40. On the first day of the 2021-2022 academic year, did FULL-TIME NONSWORN officers in your agency
have patrol jurisdiction for any of the following? Please check all that apply for each row. If you have no
jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time NONSWORN officers
Go to Question 41
Patrol
Jurisdiction
[]
No Jurisdiction
[]
[]
[]
[]
d. Off-campus jurisdiction defined and carried out through a Memorandum of
Understanding (MOU) or Mutual Aid Agreement
[]
[]
e. State-wide jurisdiction
[]
[]
a. Campus property (any building or property owned or controlled by the
campus within the same reasonably contiguous geographic area)
b. Properties adjacent to campus (all public property that is within the campus
or immediately adjacent to and accessible from the campus)
c. Properties outside the area surrounding the campus
29
[]
Attachment 4: Cognitive interview report
Findings
None.
Recommendations
None.
Question 41
41. On the first day of the 2021-2022 academic year, did your agency have an active Memorandum of
Understanding (MOU) or Mutual Aid Agreement with the following types of agencies? Please select ONE
response per row.
Yes
No
a. State law enforcement agency (non-campus)
[]
[]
b. Local police department
[]
[]
c. Sheriff's office/department
[]
[]
d. Campus law enforcement agency at another college/university
[]
[]
e. Other campus agency (non-law enforcement)
[]
[]
f. State or local courts
[]
[]
g. Other. Please specify: ____________________________________________
[]
[]
Findings
Question 41 asked respondents whether they maintain memoranda of understanding or mutual aid
agreements with specific agencies. One participant reported minor confusion, "Questions 41 and 42 could
specify whether memoranda are verbal or written, as we have verbal with our local police and EMT's but
not written."
Recommendations
RTI recommends specifying written memoranda or agreements to reduce respondent confusion.
Question 42
42. On the first day of the 2021-2022 academic year, did your agency have a formal policy on the following?
Please select ONE response per row.
Yes
No
a. Bias/hate crimes
[]
[]
b. Gender based offenses
[]
[]
c. Jurisdictional sharing with local law enforcement agencies
[]
[]
d. Managing concurrent criminal and Title IX investigations
[]
[]
30
Attachment 4: Cognitive interview report
e. Off-campus jurisdictional authority
[]
[]
f. Officers involved in domestic violence
[]
[]
g. Outside review of use of force
[]
[]
h. Providing mental health support for officers experiencing post-traumatic stress
disorder
i. Other. Please specify: ____________________________________________
[]
[]
[]
[]
Findings
None.
Recommendations
None.
31
Attachment 4: Cognitive interview report
3. Miscellaneous Topics
Burden
Participants who completed the survey prior to the cognitive interview provided an estimate of
how long it took to complete. They reported the following completion times:
Mean
Median
Min
Max
Burden
42.5 minutes
45 minutes
20 minutes
80 minutes
Participants were asked how they felt about the length of the questionnaire and the time needed to
complete it. The general consensus was that it was not too burdensome and that the length of survey was
appropriate, but it is important to keep in mind that recruitment was difficult – likely due to how busy
many of the contacted agencies are – and those that participated in the cognitive interviews may have
more interest, availability, or staff support than is typical.
Data Availability
Overall, participants reported that the data needed to complete the survey was readily available to
them and they did not have any issues completing. Further, many reported that data that could be more
burdensome (e.g., budget) was readily available and maintained as part of their Clery documentation.
Two participants noted that their agencies did not collect data on staff race, gender, or ethnicity and they
would have to reach out to HR for that information. Therefore, both respondents reported that their
answers for question 6 were estimates.
One participant had to reach out to their university’s budget office for their budget information,
but they did not find this process to be burdensome.
32
Attachment 4: Cognitive interview report
Appendix A: BJS Invitation Email
Dear [NAME]:
I am writing to invite you to participate in a special opportunity to discuss the Bureau of Justice
Statistics’ (BJS) upcoming Survey of Campus Law Enforcement Agencies (SCLEA). SCLEA is
the only nationally representative survey of campus law enforcement agencies (LEAs) that
includes college and university LEAs served by sworn or non-sworn personnel (both public and
private institutions). The survey gathers information on agency staffing, operations, budget,
policies, responsibilities, and equipment. The results are used to provide an overview of campus
LEAs in order to better understand the challenges they face in responding to the unique needs
associated with maintaining campus security.
BJS is working with RTI International (RTI) to develop the 2021 SCLEA. However, before we
send the survey out nationally, we need direct feedback from agencies to ensure the survey
questions and instructions are as clear as possible. I am writing to ask for your agency’s
participation in providing feedback. This request is not going to many agencies – yours was
specifically selected and we hope your agency can participate.
If you agree, we would:
Provide a copy of the SCLEA draft survey to your agency’s point of contact;
Ask them to complete a specific portion of the survey and return it to us; and
Schedule a brief phone interview (1 hour maximum) with RTI staff to discuss the
survey.
•
•
•
Please let us know whether your agency will participate in providing feedback on the 2021
SCLEA by contacting RTI at [email protected] or 866-881-3251.We hope to collect this feedback
throughout April 2021, and our team can be flexible to your schedule.
If you have any questions about this special request please contact Dustin Williams, RTI Project
Director, at [email protected] or 866-881-3251. If you have any general comments, please
contact Elizabeth Davis, SCLEA Program Manager, at [email protected] or 202-3052667.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
33
Attachment 4: Cognitive interview report
Appendix B: BJS FedEx Letter
Dear [NAME]:
I am writing to invite you to participate in a special effort to discuss the Bureau of Justice
Statistics’ (BJS) upcoming Survey of Campus Law Enforcement Agencies (SCLEA). SCLEA is
the only nationally representative survey of campus law enforcement agencies (LEAs) that
includes college and university LEAs served by sworn or non-sworn personnel (both public and
private institutions). The survey gathers information on agency staffing, operations, budget,
policies, responsibilities, and equipment. The results are used to provide an overview of campus
LEAs in order to assess their readiness to respond to the challenges unique to campus security.
BJS is working with RTI International (RTI) to develop the 2021 SCLEA, however, before we
send the survey out nationally, we need direct feedback from agencies to ensure the survey
questions and instructions are as clear as possible. I am writing to ask for your agency’s
participation in providing feedback. This request is not going to many agencies – yours was
specifically selected and we hope your agency can participate.
If you agree, we would:
•
•
•
Provide a copy of the SCLEA draft survey to your agency’s point of contact;
Ask them to complete a section of the survey; return it to us; and
Schedule a brief phone interview (1 hour maximum) with RTI staff to discuss the survey.
We hope to collect this feedback throughout January 2021, and our team can be flexible to your
schedule. Please let us know whether your agency will help providing feedback on the 2021
SCLEA.
If you have any questions about this special request please contact Dustin Williams, RTI Project
Director, at [email protected] or 866-881-3251. If you have any general comments, please contact
Elizabeth Davis, SCLEA Program Manager, at [email protected] or 202-305-2667.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
34
Attachment 4: Cognitive interview report
Appendix C: Cognitive Interview Participants
Table D1. Participating Agencies
LEAR ID
652559
640490
122658
N/A
651102
N/A
644457
N/A
640731
N/A
N/A
N/A
N/A
N/A
Institution
Size
Large
Large
Large
Large
Large
Large
Large
Small
Small
Small
Large
Large
Large
Small
Institution
Type
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Private
Private
Private
Private
Institution Name
Creighton University
Washburn University
San Joaquin Delta College
Montgomery College
West Texas A&M University
University of Cincinnati-Blue Ash
University of New Hampshire
University of Cincinnati-Clermont College
Kentucky State University
Montana Technological University
Calvin College
University of Tampa
Gwynedd Mercy University
St. Thomas Aquinas University
35
Attachment 4: Cognitive interview report
Appendix D: Invitation Letter
Dear [NAME],
Thank you again for agreeing to participate in the cognitive testing related to the 2021 SCLEA.
Your participation will help us to revise the survey to reduce the survey’s burden on you and
your colleagues.
We would like to get your feedback on the following:
•
•
•
Instructions, terms, or questions that are vague or insufficiently defined;
Answer choices that are unclear, confusing, or insufficient; and
The value of the questions and answers to your work.
I have attached a copy of the 2021 SCLEA survey to this email and a consent form to review.
Please complete the survey and return it to us prior to the interview. We ask that you track
the amount of time it takes you to complete those questions. If you think the questions are too
difficult to extract the answers, you do not need to complete those questions but please estimate
the time it would take you to query a database or confer with colleagues to get those answers.
The interview is scheduled for [TIME] on [DATE].
To join the interview (conducted over Zoom): https://rtiorg.zoom.us/j/5473336322 (Password:
357443)
Prior to our call, please return a copy of your completed questionnaire to me and be sure to
save a copy of the completed survey for reference during our call. This will allow for a more
efficient discussion.
If you have any questions, please let me know.
Sincerely,
[INTERVIEWER NAME], [DEGREE]
[JOB TITLE]
RTI International
36
Attachment 4: Cognitive interview report
Appendix E: SCLEA Questionnaire
2021 Survey of Campus Law Enforcement Agencies
Draft: January 29, 2021
INSTITUTIONAL INFORMATION
Cover Page:
3. For which college/university campus(es) are you reporting?
4. Please provide your contact information below:
a. Name:
b. Position/ Title:
c. Telephone number:
d. Fax number:
e. E-mail address:
AGENCY INFORMATION
3-4. On the first day of the 2021-2022 academic year, who employed the officers that provided routine law
enforcement services such as patrol or responding to calls for service on campus? Please select ALL that apply.
3. …routine law enforcement
services such as patrol or
responding to calls for service.
h.
i.
j.
k.
l.
m.
n.
Campus police/security agency
Municipal/county police agency
Sheriff’s office/department
State law enforcement agency (non-campus)
Private security firm
Other. Please specify: _____________________
None of these
[
[
[
[
[
[
[
4. …security for
special events.
]
]
]
]
]
]
]
If your college/university does NOT have a campus police/security agency, please STOP
here and return this questionnaire in the envelope provided.
If your college/university does have a campus police/security agency, please continue with Question 5.
37
[
[
[
[
[
[
[
]
]
]
]
]
]
]
Attachment 4: Cognitive interview report
PERSONNEL INFORMATION
5. On the first day of the 2021-2022 academic year, enter the number of full and part-time personnel according
to their primary job responsibility. Count each full-time staff person ONLY once. If a person performed more than
one function, enter that person’s count in the job category in which s/he spent most of her/his time. If none, enter ‘0’.
[ ] Mark here if not applicable – No full or part-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full or part-time nonsworn officers, civilian personnel, or student employees
Go to Question 6
(1)
(2)
Sworn officers
Non-sworn
with general arrest
officers/ civilian
powers
personnel/
Student
employees
d. Administration - Chief of police, head of campus security,
assistants and other personnel who work in an administrative
capacity. Include finance, human resources and internal affairs.
e. Total operations – Police officers, detectives, inspectors,
supervisors, and other personnel providing direct law enforcement
services. Include traffic, patrol, investigations and special
operations
6. Officers – Patrol/field officers, police officers, traffic, SROs,
etc.
7. Detectives/investigators
Full
Time
_____
Part
Time
_____
Full
Time
_____
Part
Time
_____
_____
_____
_____
_____
_____
_____
_____
_____
8.
Contract Security
_____
_____
_____
_____
9.
Contract Seasonal
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
10. All other operations personnel–Inspectors, supervisors,
special operations, and other personnel providing direct law
enforcement services.
f. Total support – Dispatchers, records clerks, crime analysts, crime
lab technicians and other personnel providing support services other
than administrative. Include communications, crime lab, fleet
management and training.
3. Dispatchers
4.
All other support personnel– Records clerks, crime analysts,
crime lab technicians, and other personnel providing support
services other than administrative. Include communications,
crime lab, fleet management, and training.
d. Other personnel not included above (e.g., crossing guards, parking
enforcement, etc.)
6. On the first day of the 2021-2022 academic year, enter the number male and female full-time sworn officers
by race, Hispanic origin and sex. If none, enter ‘0’.
Male
Female
38
Attachment 4: Cognitive interview report
i.
j.
k.
l.
m.
n.
o.
p.
White, non-Hispanic
Black or African American, non-Hispanic
Hispanic or Latino
American Indian or Alaska Native, non-Hispanic
Native Hawaiian or other Pacific Islander, non-Hispanic
Two or more races
Not known
Total Full-time sworn officers (sum of rows 6a-6g)
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
PERSONNEL DUTIES AND FUNCTIONS
7. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility for
providing the following functions? Please select ONE response per row.
Security Functions
y. Access control (including electronic access)
z. Building lockup/unlock
aa. Central alarm monitoring
bb. Key control
cc. Monitoring surveillance cameras
Specialized Functions
dd. Bomb/Explosive disposal or detection
ee. Executive/dignitary protection
ff. Search and rescue
gg.Tactical operations (SWAT)
hh.Task force participation
ii. Underwater recovery
Vehicle-related Functions
jj. Parking administration/registration
kk.Parking enforcement
ll. Traffic accident investigation
mm.
Traffic direction and control
nn.Traffic law enforcement
Public Safety Functions
oo.Animal control
pp.Dispatching calls for service
qq.Emergency fire services
rr. Emergency management
ss. Emergency medical services
tt. Environmental health/safety
uu. Fire inspection & prevention
vv. Safety escort services
Yes
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
8. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility for
providing on-site security for the following facilities and events? Please select ONE response per row.
Yes
39
No
Attachment 4: Cognitive interview report
m. Agricultural facilities
n. Auditorium events
o. Clinic facilities
p. Cultural facilities (e.g., museums)
q. Daycare and pre-kindergarten facilities
r. Educational (K-12) facilities
s. Hazardous biological/chemical materials
t. Hospital facilities
u. Indoor arena events
v. Nuclear/Radioactive materials
w. Outdoor concert events
x. Outdoor stadium events
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
9. On the first day of the 2021-2022 academic year, did your agency operate the following types of facilities?
Please select ONE response per row.
Yes
[]
[]
c. Operating a temporary holding cell (not for overnight detention)
d. Operating an overnight lockup or temporary holding facility separate from a jail
No
[]
[]
10. On the first day of the 2021-2022 academic year, what level of routine patrol coverage did
your agency provide for the following periods? Please select one response for sworn and one
response for non-sworn for each row.
Uniformed Sworn Police Officers
24-hour
patrol
coverage
e. Weekdays during academic
terms
f. Weekends during academic
terms
g. Breaks between academic
terms
h. Summer term
Uniformed Non-Sworn Police
Officers
24-hour
Less than
No routine
patrol
24-hour
patrols
coverage
patrol
coverage
[]
[]
[]
No routine
patrols
[]
Less than
24-hour
patrol
coverage
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[ ] Not Applicable – No Uniformed
Sworn Police Officers
ADMINISTRATION
40
[ ] Not Applicable – No Uniformed
Non-Sworn Police Officers
Attachment 4: Cognitive interview report
11. For the fiscal year that includes the first day of the 2021-2022 academic year, what was your agency’s total
operating budget? If not available, provide an estimate and mark [X] the estimate checkbox. Do not include building
construction costs or major equipment costs.
$ _______________.00
If estimate, check here: [ ]
12. On the first day of the 2021-2022 academic year, what was the minimum and maximum annual base salary
for the following full-time positions? If you have only one value for a particular position, please enter it as a
'Minimum'. For any salaries paid at an hourly rate, please multiply the hourly rate by 2,088 to get the annual salary.
Full-time Position
Minimum
Annual
Salary
(in dollars)
Maximum
Annual
Salary
(in dollars)
Not
Applicable No Such
Position
e. Chief / Director
$________
$________
[]
[]
f. Shift Supervisor
$________
$________
[]
[]
g. Entry-level sworn police officer
$________
$________
[]
[]
h. Entry-level nonsworn security
officer
$________
$________
[]
[]
Don't Know
13. During the fiscal year including the first day of the 2021-2022 academic year, did your agency authorize or
provide any of the following special pay or benefits to FULL-TIME sworn and non-sworn officers? Mark [X] all
that apply.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Go to Column (2)
Go to Question 14
(1)
Offered to full-time
sworn officers
(2)
Offered to full-time
non-sworn officers
h. Bilingual ability pay
[]
[]
i. Education incentive pay
[]
[]
j. Hazardous duty pay
[]
[]
k. Merit/performance pay
[]
[]
l. Military service pay
[]
[]
m. Shift differential pay
[]
[]
n. Special skills proficiency pay
[]
[]
14. On the first day of the 2021-2022 academic year, were there any external agreements or memoranda of
understanding between employee representative organizations and nonsupervisory FULL-TIME personnel
with your agency? Please select ONE response per row.
41
Attachment 4: Cognitive interview report
Go to Question 15
[ ] Mark here if not applicable (no external agreements of memoranda of understanding)
c. Full-time sworn police officers
d. Full-time nonsworn security officers
Yes
[]
No
[]
[]
[]
Not Applicable
[ ] No sworn
officers
[ ] No
nonsworn
officers
TECHNOLOGY AND COMMUNICATION
15. On the first day of the 2021-2022 academic year, did any part of your campus have a
‘blue-light’ or equivalent emergency phone system?
16. On the first day of the 2021-2022 academic year, did your agency participate in an
emergency telephone system with an enhanced 9-1-1, 3-, or 4-digit system (providing both
caller location and identification when available)?
17. On the first day of the 2021-2022 academic year, did your agency have an emergency
telephone system with the following capabilities for incoming calls from wireless/cellular
phones? Please select ONE response per row.
e.
f.
g.
h.
Displays phone number of wireless caller
Displays general location of wireless caller
Displays exact location of wireless caller
Other. Please specify: ____________________________________________
18. On the first day of the 2021-2022 academic year, did your campus use any of the
following as part of its mass notification systems? Please select ONE response per row.
k. Cellphone application
l. Cellphone call alerts or voicemail alerts
m. CCTV monitor announcements
n. E-mail alerts
o. Outdoor public-address speakers or sirens
p. Radio or TV announcements
q. Social media accounts or college/university website
r. Text message alerts
s. Variable message sign or LCD billboard announcements
t. Voice-over fire alarms
k. Other. Please specify: ____________________________________________
42
Yes
[]
Yes
]
No
[]
[
No
]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[
Attachment 4: Cognitive interview report
19. On the first day of the 2021-2022 academic year, did your agency utilize any of the
following technologies for law enforcement or investigative purposes? Please select ONE
response per row.
b. Automated fingerprint identification system (AFIS) or next generation identification
(NGI)
b. Body-worn cameras
c. Computer aided dispatch (CAD)
d. Facial recognition
e. Firearm detection or tracing (e.g., eTrace) technology
f. Geographic information systems (GIS), including geo-fencing
g. Gunshot detection (e.g., ShotSpotter)
h. License plate readers (LPR)
i. Record management system (RMS)
j. Tire deflation device
k. Virtual or augmented reality training systems
l. Other. Please specify: ____________________________________________
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
20. On the first day of the 2021-2022 academic year, was the campus public safety radio system interoperable
with the local police, fire, and other first responders?
[ ] Yes, fully
[ ] Yes, partially
[ ] Not at all
21. If your campus had a mass notification system on the first day of the 2021-2022 academic year, how were
the following groups of people enrolled into the system? Please select ONE response per row.
Voluntary,
opt-in
Mandatory,
opt-out
Other
method
Not
applicable
d. Students
e. Staff
[]
[]
[]
[]
[]
[]
[]
[]
f. Faculty/Administration
[]
[]
[]
[]
22. On the first day of the 2021-2022 academic year, did your agency use computers
or electronic devices for any of the following functions? Please select ONE response per
row.
f.
g.
h.
i.
j.
Automated booking
Crime analysis (including crime mapping or hotspot identification)
Intelligence gathering
Inter-agency information transmission
Social network analysis
OFFICER SELECTION AND TRAINING REQUIREMENTS
43
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
23. Indicate your agency's minimum education requirement that new FULL-TIME sworn and new FULLTIME nonsworn officers must have at hiring or within two years of hiring on the first day of the 2021-2022
academic year.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Four-year college degree required
Two-year college degree required
Some college, but no degree required
If some college, total credit hours required
High school diploma or equivalent required
No formal education requirement
If no formal requirement
Go to Question 24
Go to Column (2)
Go to Question 23b
(1)
New Full-Time Sworn
Officers
[]
[]
[]
________ hours
[]
[]
(2)
New Full-Time
Nonsworn Officers
[ ]
[ ]
[]
________ hours
[]
[]
23b. On the first day of the 2021-2022 academic year, did your agency consider military
service as an exemption to this minimum education requirement?
[ ] Yes
[ ] No
24. On the first day of the 2021-2022 academic year, which of the following screening techniques were used by
your agency in selecting new FULL-TIME sworn and nonsworn officer recruits? Please select ONE response in
Column A and ONE response in Column B per row.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
44
Go to Column (2)
Go to Question 25
Attachment 4: Cognitive interview report
(1)
New Full-Time
Sworn Officers
(2)
New Full-Time
Nonsworn
Officers
Background check
o. Background investigation
p. Credit history check
q. Criminal history check
r. Driving record check
s. Social media check
Yes
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
Personal attributes
Yes
No
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
t. Cognitive ability assessment (e.g., writing, reading comprehension,
analytical skills)
u. Interpersonal skills assessment
v. Personality/Psychological inventory
w. Psychological interview
x. Polygraph exam
Physical attributes
y. Drug test
z. Medical exam
aa. Physical agility/fitness test
[IF 24m = YES] Does your agency have different standards
based on sex?
bb. Vision and/or hearing test
45
Attachment 4: Cognitive interview report
25. On the first day of the 2021-2022 academic year, how many total hours of academy training and field
training (e.g., with FTO) were required of your agency’s new (non-lateral) sworn and nonsworn officer
recruits?
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Academy Training Hours
Total Hours of training (state mandated and additional hours)
Field Training Hours
Total Hours of training (state mandated and additional hours)
Go to Column (2)
Go to Question 26
(1)
New Full-Time Sworn
Officers
(2)
New Full-Time
Nonsworn Officers
________ hours
________ hours
________ hours
________ hours
26. On the first day of the 2021-2022 academic year, what were the minimum annual in-service
training hours required of your agency’s (non-lateral) sworn and nonsworn officer recruits? If no
in-service training hours are required, enter ‘0’.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
In-Service Training Hours
Total In-Service Training Hours of training (state mandated
and additional hours)
Go to Column (2)
Go to Question 26a
(1)
Full-Time Sworn
Officers
(2)
Full-Time Nonsworn
Officers
________ hours
________ hours
26a. On the first day of the 2021-2022 academic year, did your agency’s in-service training
include the following topics?
Please select ONE response per row.
m. Bias/hate crimes
n. Crisis Intervention
o. Crowd control
p. De-escalation/non-escalation
q. Diversity
r. Gender-based violence
s. Implicit bias
t. Mental health
u. Peer intervention
v. Protest response
w. Threat assessment
x. Other. Please specify: ____________________________________________
27. On the first day of the 2021-2022 academic year, did your agency have plans to conduct
the following types of Active Shooter training during the 2021-2022 academic year?
Please select ONE response per row.
46
Yes
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Yes
No
Attachment 4: Cognitive interview report
e.
f.
g.
h.
Mock exercise/Scenario
Workshop/Seminar/Lecture
Virtual reality
Other. Please specify: ____________________________________________
[]
[]
[]
[]
[]
[]
[]
[]
EQUIPMENT AND TECHNIQUES
28. On the first day of the 2021-2022 academic year, which of the following types of firearms were authorized
for use by your agency’s full-time sworn officers?
[ ] Mark here if not applicable – No full-time sworn officers
e.
f.
g.
h.
Go to Question 30
Authorized
[]
[]
[]
[]
Handgun
Shotgun or manual rifle
Fully automatic rifle (e.g., M-16)
Semi-automatic rifle (e.g., AR-15)
Not authorized
[]
[]
[]
[]
29. On the first day of the 2021-2022 academic year, which of the following types of weapons or actions were
authorized for use by your agency’s full-time sworn officers?
n. Open hand techniques
o. Closed hand techniques
p. Takedown techniques (e.g., straight arm bar)
q. Vascular restraint or carotid hold
r. Respiratory neck restraint
s. Leg hobble or other restraints (not including handcuffs)
t. OC spray/foam
u. Chemical agent projectile (e.g., CS/tear gas, OC pellets)
v. Flash/bang grenade
w. Baton
x. Blunt force projectile (e.g., bean bag, rubber bullets)
y. Conducted energy device (e.g., Taser, stun gun, Stinger)
z. Other. Please specify: _______________________
Almost /
Always
Authorized
Authorized
Under Limited
Circumstances
Never
Authorized
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
30. On the first day of the 2021-2022 academic year, did your agency operate any of
the following types of motorized vehicles or equipment? Please select ONE response
per row.
a. Armored vehicles (e.g., MRAP, tank, BearCat or other SWAT carrier)
b. Custom or Specialized Vehicles Please specify: ___________________
47
Yes
[]
No
[]
[]
[]
Attachment 4: Cognitive interview report
PROBLEM MANAGEMENT
31. On the first day of the 2021-2022 academic year, did your agency have an formal
written agreement or informal problem-solving partnership with any of the
following? Please select ONE response per row.
r.
s.
t.
u.
v.
w.
x.
y.
z.
aa.
bb.
cc.
dd.
ee.
ff.
gg.
hh.
Advocacy groups
Athletics groups, NCAA, club, and intramural
Business groups
Campus administrators/officials
Domestic violence prevention groups
Faculty/Staff organizations
Fraternity/Sorority groups
LGBTQ+ groups
Local public officials
Multicultural groups
Neighborhood associations
Other law enforcement agencies
Religious groups
Sexual violence prevention programs
Student Government Association
Student housing groups
Student organizations
32. On the first day of the 2021-2022 academic year, did your agency have plans to do
any of the following during the 2021-2022 academic year…? Please select ONE
response per row.
h.
i.
j.
k.
l.
m.
n.
Conduct Adopt-A-Residence Hall Program
Conduct a citizen police academy
Foot patrols through buildings (required or encouraged)
Maintain a written community policing plan
Participate in student-led events
Work with a Community Advisory Committee
Other (Please specify): _________________________________________
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
33. During the 2021-2022 academic year, does your agency plan to conduct any of the following
preparedness planning activities? Please select ONE response per row.
f.
g.
h.
i.
j.
Design or revise a preparedness plan for a school shooting
Design or revise a preparedness plan for an emergency evacuation of campus
Disseminate information to increase campus preparedness
Participate in formal intelligence-sharing agreements with other law enforcement agencies
Participate in meetings with campus administrators/staff regarding emergency preparedness
plans
48
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
34. On the first day of the 2021-2022 academic year, were student patrols used on your
campus?
[ ] Yes
[ ] No
Go to Question 35
34a. If student patrols were used on your campus on the first day of the 2021-2022 academic
year, did these student patrols perform any of the following functions? Please select ONE
response per row.
Yes
No
h. Auxiliary patrol during normal patrol hours
[]
[]
i.
Building lock-up
[]
[]
j.
Emergency response
[]
[]
k. Recruitment tool for agency
[]
[]
l.
[]
[]
m. Safety escorts
[]
[]
n.
[]
[]
Residence hall security
Special event security
35. On the first day of the 2021-2022 academic year, how did your agency address the following issues? Please
select ONE response per row.
Agency DID NOT HAVE a specialized
unit with full-time personnel
(1)
Agency HAD
specialized
unit with
personnel
assigned
(2)
Agency had
designated
personnel to
address this
problem/task
49
(3)
Agency
addresses this
problem/task,
but did not
have
(4)
Agency did
not formally
address this
problem/task
(5)
Agency’s
jurisdiction
did not have
this
problem
Attachment 4: Cognitive interview report
Type of issue
v. Active shooter response
w. Alcohol education
x. Behavioral assessment
y. Bias/hate crime
z. Bicycle/pedestrian safety
aa. Community policing
bb. Crisis intervention
cc. Cybercrime
dd. Drug education
ee. General crime prevention
ff. General rape prevention
gg. Identity theft
hh. Intimate partner violence,
including date rape
ii. Research and planning
jj. Self-defense training
kk. Social media/network abuse
ll. Stalking
mm.
Student security patrol
nn. Suicide prevention
oo. Victim assistance
pp. White collar crime
FULL-TIME
to address this
problem/task
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
designated
personnel
(NA)
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
36. On the first day of the 2021-2022 academic year, did your agency have plans for sworn or nonsworn officers
(full-time or part-time) from your agency participate in the following events during the 2021-2022 academic
year? Please select ONE response in Column A and ONE response in Column B per row.
[ ] Mark here if not applicable – No full- or part-time sworn officers
[ ] Mark here if not applicable – No full- or part-time nonsworn officers
Go to Column (2)
Go to Question 37
(1)
Full-Time or
Part Time Sworn
Officers
g.
h.
i.
j.
Crime prevention programs at new student orientation
Drug/Alcohol programs at new student orientation
Active shooter exercises at new student orientation
Crime prevention programs during the academic year
50
Yes
[]
[]
[]
[]
No
[]
[]
[]
[]
(2)
Full-Time or
Part Time
Nonsworn
Officers
Yes
No
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
k. Drug/Alcohol programs during the academic year
l. Active shooter exercises during the academic year
[]
[]
[]
[]
[]
[]
[]
[]
37. On the first day of the 2021-2022 academic year, did your campus safety escort service include
any of the following characteristics? Please select ONE response per row.
[ ] Mark here if not applicable – No campus safety escort service
Go to Question 38
Yes
No
f. Staffed by sworn police officers
[]
[]
g. Staffed by nonsworn security officers
[]
[]
h. Staffed by students
[]
[]
i. Escorts on foot
[]
[]
j. Escort by vehicle
[]
[]
38. During the 2020-2021 academic year, enter the number of citizen complaints
(including students) received by current disposition status. If none, enter ‘0’.
All complaints
e.
Sustained (sufficient evidence to justify disciplinary action against the
officer(s))
_______
Use of
force
complaints
_______
f.
Other disposition (e.g., unfounded, exonerated, not sustained, withdrawn)
_______
_______
g.
Pending (final disposition of the allegation has not been made)
_______
_______
h.
Total complaints received (sum of rows a-c)
_______
_______
39. On the first day of the 2021-2022 academic year, did FULL-TIME SWORN officers in your agency have
arrest or patrol jurisdiction for any of the following? Please check all that apply for each row. If you have no
jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time SWORN officers
Go to Question 40
a. Campus property (any building or property owned or controlled by the
campus within the same reasonably contiguous geographic area)
b. Properties adjacent to campus (all public property that is within the campus
or immediately adjacent to and accessible from the campus)
c. Properties outside the area surrounding the campus
d. Off-campus jurisdiction defined and carried out through a Memorandum of
Understanding (MOU) or Mutual Aid Agreement
e. State-wide jurisdiction
51
Arrest
Jurisdiction
[]
Patrol
Jurisdiction
[]
No
Jurisdiction
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
40. On the first day of the 2021-2022 academic year, did FULL-TIME NONSWORN officers in your agency
have patrol jurisdiction for any of the following? Please check all that apply for each row. If you have no
jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time NONSWORN officers
Go to Question 41
Patrol
Jurisdiction
[]
No Jurisdiction
[]
[]
[]
[]
i. Off-campus jurisdiction defined and carried out through a Memorandum of
Understanding (MOU) or Mutual Aid Agreement
[]
[]
j. State-wide jurisdiction
[]
[]
f. Campus property (any building or property owned or controlled by the
campus within the same reasonably contiguous geographic area)
g. Properties adjacent to campus (all public property that is within the campus
or immediately adjacent to and accessible from the campus)
h. Properties outside the area surrounding the campus
[]
41. On the first day of the 2021-2022 academic year, did your agency have an active Memorandum of
Understanding (MOU) or Mutual Aid Agreement with the following types of agencies? Please select ONE
response per row.
Yes
No
h. State law enforcement agency (non-campus)
[]
[]
i. Local police department
[]
[]
j. Sheriff's office/department
[]
[]
k. Campus law enforcement agency at another college/university
[]
[]
l. Other campus agency (non-law enforcement)
[]
[]
m. State or local courts
[]
[]
n. Other. Please specify: ____________________________________________
[]
[]
42. On the first day of the 2021-2022 academic year, did your agency have a formal policy on the following?
Please select ONE response per row.
Yes
No
j. Bias/hate crimes
[]
[]
k. Gender based offenses
[]
[]
l. Jurisdictional sharing with local law enforcement agencies
[]
[]
m. Managing concurrent criminal and Title IX investigations
[]
[]
n. Off-campus jurisdictional authority
[]
[]
o. Officers involved in domestic violence
[]
[]
p. Outside review of use of force
[]
[]
q. Providing mental health support for officers experiencing post-traumatic stress
disorder
r. Other. Please specify: ____________________________________________
[]
[]
[]
[]
52
Attachment 4: Cognitive interview report
Appendix F: Cognitive Interview Protocols
53
Attachment 4: Cognitive interview report
Bureau of Justice Statistics:
2021 Survey of Campus Law Enforcement Agencies
Cognitive Test Protocol
Participant ID:
Interview Date:
Interviewer:
Protocol A or B:
SECTION I: INTRODUCTION
Thanks for agreeing to help us develop the questionnaire for the Survey of Campus Law Enforcement
Agencies. This call will take about an hour. If this time still works for you, I would like to start with a
short summary of the goals for today’s call and explain a bit about how I will conduct the interview.
I’m [NAME] with RTI International, a survey research company based in Durham, North Carolina. We
have been contracted by the Bureau of Justice Statistics to develop a survey instrument that will be used
to collect data for the Survey of Campus Law Enforcement Agencies, or SCLEA. SCLEA will seek to
establish national baseline data on the law enforcement and security agencies operating on the
campuses of public and private 2- and 4-year institutions. Today we will ask for your help testing the
proposed SCLEA questions– including question wording, ways to clarify instructions, and challenges
related to obtaining the requested information, as your office may or may not easily track this
information.
During the interview, we will go through your completed survey together. Occasionally, I will ask you
follow-up questions to understand how you came up with your answer. Some of the questions I will ask
you may sound a little strange. For example, I might ask you what a certain word means to you. The
reason for this is to learn about the process you go through in your mind when you answer the
questions. Please keep in mind that there are no right or wrong answers to my questions. One of our
main goals is to draft questions that make sense, so if anything about the questions is confusing or
54
Attachment 4: Cognitive interview report
unclear, you can help by pointing this out. Also, if you are not sure how you would respond to any of the
questions, please tell me that, too.
I am interested in hearing all your feedback on the survey, but because there are a lot of topics to
discuss and we only have an hour, we are going to focus on specific-pre-selected sections of the survey.
At the end of the interview, you can share any important feedback that you didn’t have a chance to
share earlier.
I am planning to discuss only some of the questions on the questionnaire, but if you have comments or
concerns about any of the questions I skip, please feel free to share them with me at any time.
SECTION II: CONSENT
I would like to go over some highlights form the consent form we sent to you prior to this interview. As
you review the consent form, please feel free to ask any questions you may have. This document
explains the following:
•
All your responses and everything you say will be kept strictly confidential, and only researchers
working on this project will see your answers or hear the recording. Your name will not be used in any of
our reports.
•
Your participation is voluntary, and you may stop at any time. You may choose not to answer
any questions you don’t want to answer.
•
The interview should take about 1 hour.
With your permission, I would like to audio-record our conversation. This will allow me to concentrate
on what you are saying instead of taking a lot of notes while you are talking.It will also help me write a
summary of the interview.
Do you have any questions?
NOTE ANY QUESTIONS:
Do you agree to participate?
___ Yes
___ No
Do you agree to the interview being audio-recorded?
___ Yes
55
Attachment 4: Cognitive interview report
___ No
Before we begin discussing individual questions, do you happen to recall approximately how much time
you spent completing the questionnaire? Please include the time you and any others at your office
spent gathering information needed to answer the questions.
RECORD LENGTH TO COMPLETE SURVEY
__________ HOURS
__________ MINUTES
SECTION III: COGNITIVE INTERVIEW
IF CONSENT WAS GIVEN, START AUDIO RECORDER. COLLECT VERBAL CONSENT FOR RECORDING.
Now, if you’re ready, I’d like to get started.
PROCEED TO PROTOCOL BASED ON PARTICIPANT’S GROUP MEMBERSHIP
GROUP PROTCOL SECTIONS
INSTRUMENT SECTIONS
A
III-A
INSTITUTIONAL INFORMATION; AGENCY INFORMATION; PERSONNEL INFORMATION;
PERSONNEL DUTIES AND FUNCTIONS; ADMINISTRATION; TECHNOLOGY AND COMMUNICATION
B
III-B
OFFICER SELECTION AND TRAINING REQUIREMENTS; EQUIPMENT AND TECHNIQUES,
PROBLEM MANAGEMENT
SECTION III-A: PROTOCOL A
56
Attachment 4: Cognitive interview report
INTERVIEWER: BEGIN INTERVIEW WITH GROUP A MEMBERS HERE.
INSTITUTIONAL INFORMATION
Cover Page:
1.
For which college/university campus(es) are you reporting?
2.
Please provide your contact information below:
a. Name:
b. Position/ Title:
c. Telephone number:
d. Fax number:
e. E-mail address:
AGENCY INFORMATION
3-4. On the first day of the 2021-2022 academic year, who employed the officers that provided routine
law enforcement services such as patrol or responding to calls for service on campus? Please select ALL
that apply.
3. …routine law enforcement services such as patrol or responding to calls for service. 4.
…security for special events.
a.
Campus police/security agency [ ]
[ ]
b.
Municipal/county police agency [ ]
[ ]
c.
Sheriff’s office/department
[ ]
d.
State law enforcement agency (non-campus)
[ ]
57
[ ]
[ ]
Attachment 4: Cognitive interview report
e.
Private security firm
[ ]
[ ]
f.
Other. Please specify: _____________________ [ ]
g.
None of these [ ]
[ ]
[ ]
If your college/university does NOT have a campus police/security agency, please STOP
here and return this questionnaire in the envelope provided.
If your college/university does have a campus police/security agency, please continue with Question 5.
Probe: How difficult is it for you to provide this information for the timeframe specified in the question?
Probe: Other than that, did you have any challenges completing questions 1-4?
PERSONNEL INFORMATION
5. On the first day of the 2021-2022 academic year, enter the number of full and part-time personnel
according to their primary job responsibility. Count each full-time staff person ONLY once. If a person
performed more than one function, enter that person’s count in the job category in which s/he spent
most of her/his time. If none, enter ‘0’.
[ ] Mark here if not applicable – No full or part-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full or part-time nonsworn officers, civilian personnel, or student
employees
Go to Question 6
(1)
Sworn officers with general arrest powers
(2)
58
Attachment 4: Cognitive interview report
Non-sworn officers/ civilian personnel/ Student employees
Full Time
Part Time
Full Time
Part Time
a.
Administration - Chief of police, head of campus security, assistants and other personnel who
work in an administrative capacity. Include finance, human resources and internal affairs.
_____
_____ _____ _____
b.
Total operations – Police officers, detectives, inspectors, supervisors, and other personnel
providing direct law enforcement services. Include traffic, patrol, investigations and special operations
1.
Officers – Patrol/field officers, police officers, traffic, SROs, etc. _____ _____ _____ _____
2.
Detectives/investigators
3.
Contract Security
_____ _____ _____ _____
4.
Contract Seasonal
_____ _____ _____ _____
_____ _____ _____ _____
5.
All other operations personnel–Inspectors, supervisors, special operations, and other personnel
providing direct law enforcement services.
_____ _____ _____ _____
c.
Total support – Dispatchers, records clerks, crime analysts, crime lab technicians and other
personnel providing support services other than administrative. Include communications, crime lab,
fleet management and training.
1.
Dispatchers
_____ _____ _____ _____
2.
All other support personnel– Records clerks, crime analysts, crime lab technicians, and other
personnel providing support services other than administrative. Include communications, crime lab,
fleet management, and training.
_____ _____ _____ _____
d. Other personnel not included above (e.g., crossing guards, parking enforcement, etc.) _____ _____
_____ _____
6. On the first day of the 2021-2022 academic year, enter the number male and female full-time sworn
officers by race, Hispanic origin and sex. If none, enter ‘0’.
Male
Female
a.
White, non-Hispanic
_____ _____
b.
Black or African American, non-Hispanic _____ _____
c.
Hispanic or Latino
d.
American Indian or Alaska Native, non-Hispanic _____ _____
e.
Native Hawaiian or other Pacific Islander, non-Hispanic _____ _____
f.
Two or more races
g.
Not known
_____ _____
_____ _____
_____ _____
59
Attachment 4: Cognitive interview report
h.
Total Full-time sworn officers (sum of rows 6a-6g)
_____ _____
Probe: On question 5, do sub-items b3 (Contract Security) and b4 (Contract Seasonal) make sense to you
as written? Would these make more sense as a single sub-item?
Probe: Are the examples provided in each sub-item confusing at all, or do they seem clear?
Probe: How burdensome would it be to provide the data in each sub-item?
Probe: Did you have any other challenges completing questions 5 or 6?
PERSONNEL DUTIES AND FUNCTIONS
7. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility for
providing the following functions? Please select ONE response per row.
Security Functions
Yes
No
a.
Access control (including electronic access)
b.
Building lockup/unlock [ ]
[]
c.
Central alarm monitoring
[]
d.
Key control
e.
Monitoring surveillance cameras
Specialized Functions
[]
Yes
[]
[]
[]
[]
[]
[]
No
f.
Bomb/Explosive disposal or detection
[]
g.
Executive/dignitary protection [ ]
[]
h.
Search and rescue
[]
[]
i.
Tactical operations (SWAT)
[]
j.
Task force participation [ ]
[]
[]
60
[]
Attachment 4: Cognitive interview report
k.
Underwater recovery
Vehicle-related Functions
[]
[]
Yes
No
l.
Parking administration/registration
m.
Parking enforcement
n.
Traffic accident investigation
[]
[]
o.
Traffic direction and control
[]
[]
p.
Traffic law enforcement [ ]
[]
[]
[]
[]
Public Safety Functions Yes
No
q.
Animal control [ ]
[]
r.
Dispatching calls for service
[]
s.
Emergency fire services [ ]
[]
t.
Emergency management
[]
[]
u.
Emergency medical services
[]
[]
v.
Environmental health/safety
[]
[]
w.
Fire inspection & prevention
[]
[]
x.
Safety escort services
[]
[]
[]
[]
Probe: What does the phrase “primary responsibility” (as used in question 7) mean to you?
Probe: Are the functions listed in question 7 clear?
Probe: Are there any functions your agency performs that are missing from question 7?
8. On the first day of the 2021-2022 academic year, did your agency have the primary responsibility for
providing on-site security for the following facilities and events? Please select ONE response per row.
Yes
No
a.
Agricultural facilities
[]
[]
b.
Auditorium events
[]
[]
61
Attachment 4: Cognitive interview report
c.
Clinic facilities [ ]
[]
d.
Cultural facilities (e.g., museums)
[]
[]
e.
Daycare and pre-kindergarten facilities [ ]
[]
f.
Educational (K-12) facilities
g.
Hazardous biological/chemical materials
h.
Hospital facilities
[]
[]
i.
Indoor arena events
[]
[]
j.
Nuclear/Radioactive materials [ ]
k.
Outdoor concert events [ ]
[]
l.
Outdoor stadium events
[]
[]
[]
[]
[]
[]
[]
9. On the first day of the 2021-2022 academic year, did your agency operate the following types of
facilities? Please select ONE response per row.
Yes
No
a.
Operating a temporary holding cell (not for overnight detention)[ ]
[]
b.
Operating an overnight lockup or temporary holding facility separate from a jail [ ]
[]
Probe: Are there any additional facility types that your agency provides on-site security for?
Probe: What does the phrase “primary responsibility” (as used in question 8) mean to you?
10. On the first day of the 2021-2022 academic year, what level of routine patrol coverage did your
agency provide for the following periods? Please select one response for sworn and one response for
non-sworn for each row.
Uniformed Sworn Police Officers
24-hour patrol coverage
24-hour patrol coverage
Uniformed Non-Sworn Police Officers
Less than 24-hour patrol coverage
Less than 24-hour patrol coverage
62
No routine patrols
No routine patrols
Attachment 4: Cognitive interview report
a.
Weekdays during academic terms
[]
[]
[]
[]
[]
[]
b.
Weekends during academic terms
[]
[]
[]
[]
[]
[]
c.
Breaks between academic terms
[]
[]
[]
[]
[]
[]
d.
Summer term [ ]
[]
[]
[]
[]
[]
[ ] Not Applicable – No Uniformed
Sworn Police Officers
[ ] Not Applicable – No Uniformed
Non-Sworn Police Officers
Probe: Were the periods included in question 10 clear?
Probe: Did you have any challenges completing questions 7-10, that we have not already discussed?
ADMINISTRATION
11. For the fiscal year that includes the first day of the 2021-2022 academic year, what was your
agency’s total operating budget? If not available, provide an estimate and mark [X] the estimate
checkbox. Do not include building construction costs or major equipment costs.
$ _______________.00
If estimate, check here: [ ]
Probe: Are you able to report this data for a given fiscal year, as referenced in question 11?
Probe: Would it be easier to report the data for an academic year or other reference period?[IF OTHER,
PROBE ON BEST REFERENCE PERIOD.]
63
Attachment 4: Cognitive interview report
12. On the first day of the 2021-2022 academic year, what was the minimum and maximum annual base
salary for the following full-time positions? If you have only one value for a particular position, please
enter it as a 'Minimum'. For any salaries paid at an hourly rate, please multiply the hourly rate by 2,088
to get the annual salary.
Full-time Position
Minimum
Annual
Salary
(in dollars)
Maximum
Annual
Salary
(in dollars)
Not
Applicable No Such
Position
Don't Know
a.
Chief / Director $________
$________
b.
Shift Supervisor
c.
Entry-level sworn police officer $________
d.
Entry-level nonsworn security officer
$________
[]
$________
[]
[]
$________
$________
[]
[]
$________
[]
[]
[]
13. During the fiscal year including the first day of the 2021-2022 academic year, did your agency
authorize or provide any of the following special pay or benefits to FULL-TIME sworn and non-sworn
officers? Mark [X] all that apply.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
64
Go to Column (2)
Go to Question 14
Attachment 4: Cognitive interview report
(1)
Offered to full-time sworn officers
(2)
Offered to full-time non-sworn officers
a.
Bilingual ability pay
[]
[]
b.
Education incentive pay
c.
Hazardous duty pay
[]
[]
d.
Merit/performance pay [ ]
[]
e.
Military service pay
[]
[]
f.
Shift differential pay
[]
[]
g.
Special skills proficiency pay
[]
[]
[]
[]
Probe: Are there any types of pay that are missing from the list in question 13??
14. On the first day of the 2021-2022 academic year, were there any external agreements or
memoranda of understanding between employee representative organizations and nonsupervisory
FULL-TIME personnel with your agency? Please select ONE response per row.
[ ] Mark here if not applicable (no external agreements of memoranda of understanding)
Question 15
Yes
No
Not Applicable
a.
Full-time sworn police officers [ ]
[]
[ ] No sworn officers
b.
Full-time nonsworn security officers
[]
[]
65
[ ] No nonsworn officers
Go to
Attachment 4: Cognitive interview report
Probe: In question 14, were you clear on what was meant by external agreements, memorandum of
understanding, and employee representative organizations?
Did you have any other challenges completing questions 12-14?
TECHNOLOGY AND COMMUNICATION
Yes
No
15. On the first day of the 2021-2022 academic year, did any part of your campus have a ‘blue-light’ or
equivalent emergency phone system? [ ]
[]
16. On the first day of the 2021-2022 academic year, did your agency participate in an emergency
telephone system with an enhanced 9-1-1, 3-, or 4-digit system (providing both caller location and
identification when available)? Yes [ ]
No
[]
17. On the first day of the 2021-2022 academic year, did your agency have an emergency telephone
system with the following capabilities for incoming calls from wireless/cellular phones? Please select
ONE response per row.
Yes
No
a.
Displays phone number of wireless caller
[]
[]
b.
Displays general location of wireless caller
[]
[]
c.
Displays exact location of wireless caller [ ]
[]
d.
Other. Please specify: ____________________________________________
66
[]
[]
Attachment 4: Cognitive interview report
18. On the first day of the 2021-2022 academic year, did your campus use any of the following as part of
its mass notification systems? Please select ONE response per row.
Yes
No
a.
Cellphone application [ ]
b.
Cellphone call alerts or voicemail alerts [ ]
c.
CCTV monitor announcements [ ]
d.
E-mail alerts
e.
Outdoor public-address speakers or sirens
f.
Radio or TV announcements
g.
Social media accounts or college/university website
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
h.
Text message alerts
i.
Variable message sign or LCD billboard announcements [ ]
[]
j.
Voice-over fire alarms [ ]
[]
[]
[]
k. Other. Please specify: ____________________________________________ [ ]
[]
Probe: In question 18, were the descriptions of the mass notification systems clear?
19. On the first day of the 2021-2022 academic year, did your agency utilize any of the following
technologies for law enforcement or investigative purposes? Please select ONE response per row.
Yes
No
a.
Automated fingerprint identification system (AFIS) or next generation identification (NGI)
[]
[]
b. Body-worn cameras [ ]
[]
c. Computer aided dispatch (CAD)
d. Facial recognition
[]
[]
[]
[]
e. Firearm detection or tracing (e.g., eTrace) technology [ ]
[]
f. Geographic information systems (GIS), including geo-fencing [ ]
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[]
Attachment 4: Cognitive interview report
g. Gunshot detection (e.g., ShotSpotter) [ ]
h. License plate readers (LPR)
[]
i. Record management system (RMS)
j. Tire deflation device [ ]
[]
[]
[]
[]
[]
k. Virtual or augmented reality training systems [ ]
[]
l. Other. Please specify: ____________________________________________
[]
[]
Questions 15-19 reference a number of technologies that may or may not be used in your agency.
Probe: What do you think of the technologies discussed in this section (questions 15-19)?
Probe: Should any of these technologies be removed?
Probe: Are there any other technologies that should be added to this list?
20. On the first day of the 2021-2022 academic year, was the campus public safety radio system
interoperable with the local police, fire, and other first responders?
[ ] Yes, fully
[ ] Yes, partially
[ ] Not at all
21. If your campus had a mass notification system on the first day of the 2021-2022 academic year, how
were the following groups of people enrolled into the system? Please select ONE response per row.
a.
Voluntary, opt-in
Mandatory, opt-out
Students
[]
[]
[]
[]
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Other method Not applicable
Attachment 4: Cognitive interview report
b.
Staff
[]
[]
[]
[]
c.
Faculty/Administration [ ]
[]
[]
[]
22. On the first day of the 2021-2022 academic year, did your agency use computers or electronic
devices for any of the following functions? Please select ONE response per row.
Yes
No
a.
Automated booking
[]
[]
b.
Crime analysis (including crime mapping or hotspot identification)
c.
Intelligence gathering [ ]
d.
Inter-agency information transmission [ ]
e.
Social network analysis [ ]
[]
[]
[]
[]
[]
Did you have any other challenges completing questions 15-22?
INTERVIEWER: FOR GROUP A MEMBERS, END QUESTION-SPECIFIC PROBES HERE. PROCEED TO CLOSING
PROBES IN SECTION IV.
SECTION III-B: PROTOCOL B
INTERVIEWER: BEGIN INTERVIEW WITH GROUP B MEMBERS HERE.
OFFICER SELECTION AND TRAINING REQUIREMENTS
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Attachment 4: Cognitive interview report
23. Indicate your agency's minimum education requirement that new FULL-TIME sworn and new FULLTIME nonsworn officers must have at hiring or within two years of hiring on the first day of the 20212022 academic year.
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time nonsworn officers
Go to Question 23b
(1)
New Full-Time Sworn Officers
(2)
New Full-Time Nonsworn Officers
Four-year college degree required
[]
[ ]
Two-year college degree required
[]
[ ]
Some college, but no degree required
[]
[]
If some college, total credit hours required
________ hours________ hours
High school diploma or equivalent required
[]
[]
No formal education requirement
If no formal requirement
Go to Question 24 [ ]
[]
23b. On the first day of the 2021-2022 academic year, did your agency consider military service as an
exemption to this minimum education requirement?
[ ] Yes
[ ] No
Probe: Are the minimum education requirements discussed in question 23 applicable to non-sworn
staff? [IF NO] Are there other education requirements that would be applicable to non-sworn staff?
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Attachment 4: Cognitive interview report
24. On the first day of the 2021-2022 academic year, which of the following screening techniques were
used by your agency in selecting new FULL-TIME sworn and nonsworn officer recruits? Please select ONE
response in Column A and ONE response in Column B per row.
[ ] Mark here if not applicable – No full-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full-time nonsworn officers
Go to Question 25
(1)
New Full-Time Sworn Officers
(2)
New Full-Time Nonsworn Officers
Background check
Yes
No
Yes
No
a.
Background investigation
[]
[]
[]
b.
Credit history check
[]
[]
[]
[]
c.
Criminal history check [ ]
[]
[]
[]
d.
Driving record check
[]
[]
[]
[]
e.
Social media check
[]
[]
[]
[]
No
Yes
No
Personal attributes
Yes
[]
f.
Cognitive ability assessment (e.g., writing, reading comprehension, analytical skills)
[]
[]
[]
g.
Interpersonal skills assessment [ ]
[]
[]
[]
h.
Personality/Psychological inventory
[]
[]
[]
i.
Psychological interview [ ]
[]
[]
[]
j.
Polygraph exam[ ]
[]
[]
[]
Physical attributes
Yes
No
Yes
No
k.
Drug test
[]
[]
[]
[]
l.
Medical exam [ ]
[]
[]
[]
m.
Physical agility/fitness test
[]
[]
[]
[]
[]
[IF 24m = YES] Does your agency have different standards based on sex? [ ]
n.
Vision and/or hearing test
[]
[]
[]
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[]
[]
[]
[]
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Attachment 4: Cognitive interview report
Probe: Are the screening techniques discussed in question 24 applicable to non-sworn staff? [IF NO] Are
there other screening techniques that would be applicable to non-sworn staff?
25. On the first day of the 2021-2022 academic year, how many total hours of academy training and
field training (e.g., with FTO) were required of your agency’s new (non-lateral) sworn and nonsworn
officer recruits?
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
Go to Column (2)
Go to Question 26
(1)
New Full-Time Sworn Officers
(2)
New Full-Time Nonsworn Officers
Academy Training Hours
Total Hours of training (state mandated and additional hours)
________ hours________ hours
Field Training Hours
Total Hours of training (state mandated and additional hours)
________ hours________ hours
Probe: Are the trainings discussed in question 25 applicable to non-sworn staff? [IF NO] Are there other
types of trainings that would be applicable to non-sworn staff?
26. On the first day of the 2021-2022 academic year, what were the minimum annual in-service training
hours required of your agency’s (non-lateral) sworn and nonsworn officer recruits? If no in-service
training hours are required, enter ‘0’.
[ ] Mark here if not applicable – No full-time sworn officers
[ ] Mark here if not applicable – No full-time nonsworn officers
72
Go to Column (2)
Go to Question 26a
Attachment 4: Cognitive interview report
(1)
Full-Time Sworn Officers
(2)
Full-Time Nonsworn Officers
In-Service Training Hours
Total In-Service Training Hours of training (state mandated and additional hours)
________ hours
________ hours
26a. On the first day of the 2021-2022 academic year, did your agency’s in-service training include the
following topics?
Please select ONE response per row.
Yes
No
a.
Bias/hate crimes
[]
[]
b.
Crisis Intervention
[]
[]
c.
Crowd control [ ]
[]
d.
De-escalation/non-escalation
e.
Diversity
f.
Gender-based violence [ ]
g.
Implicit bias
[]
[]
h.
Mental health [ ]
[]
i.
Peer intervention
[]
[]
j.
Protest response
[]
[]
k.
Threat assessment
[]
[]
[]
[]
[]
[]
[]
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Attachment 4: Cognitive interview report
l.
Other. Please specify: ____________________________________________
[]
[]
27. On the first day of the 2021-2022 academic year, did your agency have plans to conduct the
following types of Active Shooter training during the 2021-2022 academic year?
Please select ONE response per row.
Yes
No
a.
Mock exercise/Scenario [ ]
[]
b.
Workshop/Seminar/Lecture
[]
c.
Virtual reality
d.
Other. Please specify: ____________________________________________
[]
[]
[]
[]
[]
Probe: Are the training requirements discussed in questions 25 and 26 applicable to non-sworn staff? [IF
NO] Are there other training requirements that would be applicable to non-sworn staff?
Probe: Are there other types of common training that are not included in questions 25 and 26 (include
sworn and non-sworn staff)?
Probe: What do “diversity” and “implicit bias” mean to you? Are they meaningfully different in this
context?
EQUIPMENT AND TECHNIQUES
28. On the first day of the 2021-2022 academic year, which of the following types of firearms were
authorized for use by your agency’s full-time sworn officers?
[ ] Mark here if not applicable – No full-time sworn officers
74
Go to Question 30
Attachment 4: Cognitive interview report
Authorized
Not authorized
a.
Handgun
[]
[]
b.
Shotgun or manual rifle
c.
Fully automatic rifle (e.g., M-16)
d.
Semi-automatic rifle (e.g., AR-15)
[]
[]
[]
[]
[]
[]
29. On the first day of the 2021-2022 academic year, which of the following types of weapons or actions
were authorized for use by your agency’s full-time sworn officers?
Almost / Always Authorized
Authorized
Authorized Under Limited Circumstances
a.
Open hand techniques [ ]
[]
[]
b.
Closed hand techniques
[]
[]
c.
Takedown techniques (e.g., straight arm bar)
[]
[]
d.
Vascular restraint or carotid hold
[]
[]
[]
e.
Respiratory neck restraint
[]
[]
f.
Leg hobble or other restraints (not including handcuffs) [ ]
g.
OC spray/foam [ ]
h.
Chemical agent projectile (e.g., CS/tear gas, OC pellets) [ ]
i.
Flash/bang grenade
[]
j.
Baton [ ]
[]
k.
Blunt force projectile (e.g., bean bag, rubber bullets)
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
l.
Conducted energy device (e.g., Taser, stun gun, Stinger) [ ]
[]
[]
m.
Other. Please specify: _______________________
[]
[]
[]
[]
Never
[]
[]
[]
[]
Probe: Are the authorized weapons and actions discussed in question 28 and 29 applicable to non-sworn
staff? [IF NO] Are there other training requirements that would be applicable to non-sworn staff?
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Attachment 4: Cognitive interview report
Probe: In your own words, what does “authorized” mean as it is used in this question? (e.g., are they
thinking about a formal, written policy?)
30. On the first day of the 2021-2022 academic year, did your agency operate any of the following types
of motorized vehicles or equipment? Please select ONE response per row.
Yes
No
a. Armored vehicles (e.g., MRAP, tank, BearCat or other SWAT carrier) [ ]
[]
b. Custom or Specialized Vehicles Please specify: ___________________
[]
[]
Probe: Other than those we have already discussed, did you have any challenges completing questions
23-30?
PROBLEM MANAGEMENT
31. On the first day of the 2021-2022 academic year, did your agency have an formal written agreement
or informal problem-solving partnership with any of the following? Please select ONE response per row.
Yes
No
a.
Advocacy groups
[]
[]
b.
Athletics groups, NCAA, club, and intramural
c.
Business groups[ ]
d.
Campus administrators/officials [ ]
[]
[]
76
[]
[]
Attachment 4: Cognitive interview report
e.
Domestic violence prevention groups
[]
f.
Faculty/Staff organizations
[]
[]
g.
Fraternity/Sorority groups
[]
[]
h.
LGBTQ+ groups [ ]
[]
i.
Local public officials
[]
[]
j.
Multicultural groups
[]
[]
k.
Neighborhood associations
l.
Other law enforcement agencies
m.
Religious groups
n.
[]
[]
[]
[]
[]
Sexual violence prevention programs
[]
[]
o.
Student Government Association
[]
[]
p.
Student housing groups [ ]
[]
q.
Student organizations [ ]
[]
[]
[]
Let’s take a look at the groups listed in question 31…
Probe: Is item a. “Advocacy groups” clear to you? Would that be easier to answer if specific advocacy
groups were identified? If so, what advocacy groups would be appropriate to list?
Probe: Do you think any of the listed groups are unnecessary or should be removed?
Probe: Are there any other groups that you think should be included here?
32. On the first day of the 2021-2022 academic year, did your agency have plans to do any of the
following during the 2021-2022 academic year…? Please select ONE response per row.
Yes
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Attachment 4: Cognitive interview report
No
a.
Conduct Adopt-A-Residence Hall Program
[]
b.
Conduct a citizen police academy
[]
c.
Foot patrols through buildings (required or encouraged) [ ]
d.
Maintain a written community policing plan
[]
e.
Participate in student-led events
[]
f.
Work with a Community Advisory Committee
g.
Other (Please specify): _________________________________________
[]
[]
[]
[]
[]
[]
[]
[]
[]
Consider the activities listed in question 32…
Probe: Do you think any of activities listed in question 32 are unnecessary or should be removed?
Probe: Are there any other activities that you think should be included in question 32?
33. During the 2021-2022 academic year, does your agency plan to conduct any of the following
preparedness planning activities? Please select ONE response per row.
Yes
No
a.
Design or revise a preparedness plan for a school shooting
b.
Design or revise a preparedness plan for an emergency evacuation of campus
c.
Disseminate information to increase campus preparedness
d.
Participate in formal intelligence-sharing agreements with other law enforcement agencies
[]
[]
e.
plans
Participate in meetings with campus administrators/staff regarding emergency preparedness
[]
[]
78
[]
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
Probe: In question 33c, how would you interpret the phrase “disseminate information to increase
campus preparedness” as it’s used in the question?
34. On the first day of the 2021-2022 academic year, were student patrols used on your campus?
[ ] Yes
[ ] No
Go to Question 35
34a. If student patrols were used on your campus on the first day of the 2021-2022 academic year, did
these student patrols perform any of the following functions? Please select ONE response per row.
Yes
No
a.
Auxiliary patrol during normal patrol hours
b.
Building lock-up [ ]
[]
c.
Emergency response
[]
d.
Recruitment tool for agency
[]
e.
Residence hall security [ ]
[]
f.
Safety escorts [ ]
[]
g.
Special event security
[]
[]
[]
[]
[]
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Attachment 4: Cognitive interview report
35. On the first day of the 2021-2022 academic year, how did your agency address the following issues?
Please select ONE response per row.
Agency DID NOT HAVE a specialized
unit with full-time personnel
Type of issue
(1)
Agency HAD
specialized
unit with
personnel
assigned
FULL-TIME
to address this
problem/task
(2)
Agency had
designated
personnel to
address this
problem/task
(3)
Agency
addresses this
problem/task,
80
Attachment 4: Cognitive interview report
but did not
have
designated
personnel
(4)
Agency did
not formally
address this
problem/task
(5)
Agency’s
jurisdiction
did not have
this problem
(NA)
a.
Active shooter response
[]
[]
[]
[]
b.
Alcohol education
[]
[]
[]
[]
[]
c.
Behavioral assessment [ ]
[]
[]
[]
[]
d.
Bias/hate crime [ ]
[]
[]
[]
e.
Bicycle/pedestrian safety
[]
[]
[]
[]
f.
Community policing
[]
[]
[]
[]
[]
g.
Crisis intervention
[]
[]
[]
[]
[]
h.
Cybercrime
[]
[]
[]
[]
[]
i.
Drug education [ ]
[]
[]
[]
[]
j.
General crime prevention
[]
[]
[]
[]
[]
k.
General rape prevention
[]
[]
[]
[]
[]
l.
Identity theft
[]
[]
[]
m.
Intimate partner violence, including date rape [ ]
[]
[]
n.
Research and planning [ ]
[]
[]
[]
[]
o.
Self-defense training
[]
[]
[]
[]
p.
Social media/network abuse
[]
[]
[]
[]
[]
[]
[]
[]
81
[]
[]
[]
[]
[]
Attachment 4: Cognitive interview report
q.
Stalking [ ]
[]
[]
[]
[]
r.
Student security patrol [ ]
[]
[]
[]
[]
s.
Suicide prevention
[]
[]
[]
[]
[]
t.
Victim assistance
[]
[]
[]
[]
[]
u.
White collar crime
[]
[]
[]
[]
[]
Question 35 asks about the issues for which you have designated personnel
Probe: Do you think any of issues listed in question 35 are unnecessary or should be removed?
Probe: Are there any other issues that you think should be included in question 35?
36. On the first day of the 2021-2022 academic year, did your agency have plans for sworn or nonsworn
officers (full-time or part-time) from your agency participate in the following events during the 20212022 academic year? Please select ONE response in Column A and ONE response in Column B per row.
[ ] Mark here if not applicable – No full- or part-time sworn officers
Go to Column (2)
[ ] Mark here if not applicable – No full- or part-time nonsworn officers
Go to Question 37
(1)
Full-Time or Part Time Sworn Officers (2)
Full-Time or Part Time Nonsworn Officers
Yes
No
Yes
No
a.
Crime prevention programs at new student orientation [ ]
[]
[]
[]
b.
Drug/Alcohol programs at new student orientation
[]
[]
[]
[]
c.
Active shooter exercises at new student orientation
[]
[]
[]
[]
d.
Crime prevention programs during the academic year
[]
[]
[]
[]
e.
Drug/Alcohol programs during the academic year
[]
[]
[]
[]
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Attachment 4: Cognitive interview report
f.
Active shooter exercises during the academic year
[]
[]
[]
[]
Probe: Do you think it makes sense to include the “active shooter” sub-items (“c” and “f”) in question
36? Are those sub-items applicable to you?
37. On the first day of the 2021-2022 academic year, did your campus safety escort service include
any of the following characteristics? Please select ONE response per row.
[ ] Mark here if not applicable – No campus safety escort service
Yes
Go to Question 38
No
a.
Staffed by sworn police officers [ ]
[]
b.
Staffed by nonsworn security officers
[]
c.
Staffed by students
[]
d.
Escorts on foot [ ]
[]
e.
Escort by vehicle
[]
[]
[]
[]
38. During the 2020-2021 academic year, enter the number of citizen complaints (including students)
received by current disposition status. If none, enter ‘0’.
All complaints
Use of force complaints
a.
Sustained (sufficient evidence to justify disciplinary action against the officer(s)) _______
_______
b.
Other disposition (e.g., unfounded, exonerated, not sustained, withdrawn)
_______
_______
c.
Pending (final disposition of the allegation has not been made) _______
_______
d.
Total complaints received (sum of rows a-c)
83
_______
_______
Attachment 4: Cognitive interview report
Probe: How difficult was it to collect this information for question 38?
39. On the first day of the 2021-2022 academic year, did FULL-TIME SWORN officers in your agency have
arrest or patrol jurisdiction for any of the following? Please check all that apply for each row. If you have
no jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time SWORN officers
Arrest Jurisdiction
Patrol Jurisdiction
Go to Question 40
No Jurisdiction
a.
Campus property (any building or property owned or controlled by the campus within the same
reasonably contiguous geographic area) [ ]
[]
[]
b.
Properties adjacent to campus (all public property that is within the campus or immediately
adjacent to and accessible from the campus)
[]
[]
[]
c.
Properties outside the area surrounding the campus
[]
[]
[]
d.
Off-campus jurisdiction defined and carried out through a Memorandum of Understanding
(MOU) or Mutual Aid Agreement
[]
[]
[]
e.
State-wide jurisdiction [ ]
[]
[]
40. On the first day of the 2021-2022 academic year, did FULL-TIME NONSWORN officers in your agency
have patrol jurisdiction for any of the following? Please check all that apply for each row. If you have no
jurisdiction, arrest and patrol should not be selected.
[ ] Mark here if not applicable – No full-time NONSWORN officers
Patrol Jurisdiction
Go to Question 41
No Jurisdiction
a.
Campus property (any building or property owned or controlled by the campus within the same
reasonably contiguous geographic area) [ ]
[]
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Attachment 4: Cognitive interview report
b.
Properties adjacent to campus (all public property that is within the campus or immediately
adjacent to and accessible from the campus)
[]
[]
c.
Properties outside the area surrounding the campus
[]
[]
d.
Off-campus jurisdiction defined and carried out through a Memorandum of Understanding
(MOU) or Mutual Aid Agreement
[]
[]
e.
State-wide jurisdiction [ ]
[]
Probe: Do Questions 39 and 40 accurately reflect your jurisdiction or is something missing?
41. On the first day of the 2021-2022 academic year, did your agency have an active Memorandum of
Understanding (MOU) or Mutual Aid Agreement with the following types of agencies? Please select ONE
response per row.
Yes
No
a.
State law enforcement agency (non-campus)
b.
Local police department
[]
[]
c.
Sheriff's office/department
[]
[]
d.
Campus law enforcement agency at another college/university [ ]
e.
Other campus agency (non-law enforcement)
f.
State or local courts
g.
Other. Please specify: ____________________________________________
[]
[]
[]
[]
[]
[]
[]
[]
[]
42. On the first day of the 2021-2022 academic year, did your agency have a formal policy on the
following? Please select ONE response per row.
Yes
No
a.
Bias/hate crimes
[]
[]
b.
Gender based offenses [ ]
[]
c.
Jurisdictional sharing with local law enforcement agencies
[]
d.
Managing concurrent criminal and Title IX investigations [ ]
[]
e.
Off-campus jurisdictional authority
[]
[]
f.
Officers involved in domestic violence [ ]
[]
g.
Outside review of use of force [ ]
[]
85
[]
Attachment 4: Cognitive interview report
h.
Providing mental health support for officers experiencing post-traumatic stress disorder [ ]
[]
i.
Other. Please specify: ____________________________________________
[]
[]
Did you have any challenges completing questions 31-42?
SECTION IV: CLOSING PROBES
INTERVIEWER: FOR GROUP B MEMBERS, END QUESTION-SPECIFIC PROBES HERE. PROCEED TO CLOSING
PROBES IN SECTION IV.
INTERVIEWER: READ THROUGH ALL PROBES IN THIS SECTION AS TIME ALLOWS.
Thank you. We are almost done, but I just have a few remining questions for you.
Probe: Overall, what did you think of the survey?
Probe: What did you think of the survey’s length?
Probe: Aside from those issues we already discussed, are there any questions from the survey that you
think people might find difficult to answer?
Probe: Do you have any other comments or concerns about the survey?
Thank you very much for your responses. We will combine your comments with feedback from other
participants into an overall report. That report will help BJS evaluate the questionnaire and determine
whether to make any changes.
86
Attachment 5: Pre-notification letter
September 9, 2020
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
I am pleased to announce that the Bureau of Justice Statistics (BJS) has begun preparations for the
2021 Survey of Campus Law Enforcement Agencies (SCLEA). SCLEA is the only nationally
representative survey of campus law enforcement agencies (LEAs) that includes college and
university LEAs served by sworn or non-sworn personnel (both public and private institutions).
In the next few weeks, BJS will invite <> to participate in the 2021 SCLEA;
specifically, your agency will be asked to complete an online survey focusing on its staffing,
operations, budget, policies, responsibilities, and equipment.
I appreciate that you receive a number of data requests throughout the year and I thank you for
your support for SCLEA. If you have questions about SCLEA, please contact Dustin Williams at
RTI by phone at (800) xxx-xxxx or e-mail at [email protected]. If you have any general comments
about this data collection, please contact the BJS Program Manager, Elizabeth Davis, at (202) 3052667 or [email protected].
Sincerely,
[TBD]
Director
Bureau of Justice Statistics, Office of Justice Programs, Department of Justice
<>
Attachment 6: Survey invitation letter
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
The U.S. Department of Justice’s Bureau of Justice Statistics (BJS) is working with RTI International (RTI), a
not-for-profit research organization, to conduct the 2021 Survey of Campus Law Enforcement Agencies
(SCLEA). SCLEA is the only nationally representative survey of campus law enforcement agencies (LEAs).
Your agency has been selected to participate in the SCLEA and the results will be used to generate current
statistics about the characteristics, policies, and responsibilities of campus law enforcement agencies. To begin,
please access the questionnaire online at http://bjslecs.org/sclea2021. Your agency-specific information is:
USERNAME: «caseid» PASSWORD: «PIN»
Please complete the questionnaire online by [DATE]
The questionnaire will take approximately 1 hour to complete. You can download a copy of the questionnaire
from the website to assist you in gathering the necessary data or share with others at your agency who can assist
you in providing the requested information. If you need to change the point of contact for your agency or update
your contact information, go to http://bjslecs.org/sclea2021 using the username and password shown above and
follow the instruction provided on the website.
If you have questions about SCLEA, please contact Dustin Williams at RTI via phone or email at 800-xxx-xxxx
or [email protected]. If you have any general comments about this data collection, please contact me at (202) 3052667 or [email protected].
BJS will use the data collected in SCLEA only for research and statistical purposes, as described in Title 34, USC
§10134. RTI International, the SCLEA data collector, is required to adhere to BJS Data Protection Guidelines,
which summarize the many federal statutes, regulations, and other authorities that govern all BJS data and data
collected and maintained under BJS’s authority. The Guidelines may be found at
http://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf.
We thank you in advance for your participation.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: «caseid»
Attachment 7: SCLEA flyer
2021 Survey of Campus
Law Enforcement Agencies
(SCLEA)
Campus law enforcement agencies (LEAs) face
unique challenges in areas such as staffing,
operations, budget, policies, and equipment.
To address these challenges, campus LEAs
need to understand how these issues may have
changed over time and how their peers are
responding to changing demands. The Bureau
of Justice Statistics (BJS) will use the 2021 Survey
of Campus Law Enforcement Agencies (SCLEA)
to provide critical information to practitioners,
policy makers, researchers, and other
stakeholders. Through the 2021 SCLEA, campus
LEAs will be asked to help build a complete
enumeration of security and law enforcement
agencies operating on the campuses of public
and private 2- and 4-year higher education
institutions.
SCLEA
Conducted by:
Bureau of Justice Statistics, U.S. Department of Justice
RTI International
International Association of Campus Law Enforcement
Administrators
BJS has administered the SCLEA regularly since 1995.
The next SCLEA will begin full administration in fall
2021. The questionnaire will go to approximately 1,750
campus LEAs. Data will be used to produce nationallevel estimates describing the size, characteristics, and
functions of these agencies.
In addition to providing a snapshot of the current state
of campus law enforcement, BJS will compare the
results of the 2021 SCLEA with those from prior SCLEA
administrations to determine how campus LEAs have
changed over time. Information collected through the
SCLEA can provide localized estimates of personnel
counts and functions, statistics that are essential for
better understanding the landscape of campus policing.
National findings from the SCLEA will be made available
to law enforcement personnel, researchers, law makers,
and other stakeholders in 2023.
Currently, BJS is working with RTI International and the
International Association of Campus Law Enforcement
Administrators (IACLEA) to administer the SCLEA survey.
Attachment 7: SCLEA flyer
SCLEA Survey Content
During the 2021 SCLEA survey, agencies will be asked
questions on the following topics:
• Type of agency
• Personnel including
– Number of sworn and civilian personnel by fulltime or part-time status
– Number of full-time sworn officers by gender and
race
– Number of full-time sworn officers by primary duty
• Functions performed by the agency including
SCLEA Schedule
Fall 2021–Spring 2022
will send a letter inviting campus
• BJS
law enforcement agency chief
executives to participate in the SCLEA
executives invited to participate
• Chief
in the SCLEA can designate a point of
contact who will complete the survey
will provide the chief or point of
• RTI
contact with access to the survey
website and collect the survey data
– Security duties
– Public safety activities (including patrols and calls
for service)
– Specialized activities (including bomb disposal,
search and rescue, SWAT, etc.)
– Traffic and vehicle-related enforcement
– Other specialized functions
• Operating budget
• Technology and communication capabilities
• Officer selection and training requirements
• Problem management activities
Spring–Winter 2022
• Data quality will be assessed
• Results will be processed and analyzed
Winter 2022–Summer 2023
• BJS will publish a report on the findings
For more information about the SCLEA, visit {Website URL}
You may also contact:
Dustin Williams
SCLEA Project Director
RTI International
3040 E Cornwallis Blvd, RTP, NC 27709
[email protected]
919-541-8006
Elizabeth Davis
Statistician
Bureau of Justice Statistics
810 7th Street NW, Washington, DC 20531
[email protected]
(202) 305-2667
Attachment 8: IACLEA letter of support
Dear «AH_Title» «AH_Name»,
The Bureau of Justice Statistics (BJS), working with RTI International (RTI), is fielding the 2021
Survey of Campus Law Enforcement Agencies (SCLEA) and your agency has been selected to
participate. The International Association of Campus Law Enforcement Administrators
(IACLEA) is hoping that you will participate in this important project.
The information produced by SCLEA will be very valuable to campus law enforcement agencies
such as yours and campus safety overall. From the survey results, you will be able to learn about
characteristics and activities of other campus law enforcement agencies nationwide, including
law enforcement activities conducted on campus, technology use, training, and problem
management practices. This data will help you assess your own agency and experience in
relation to similar agencies.
I write to strongly encourage you to complete the survey. BJS is committed to protecting the
privacy of the information you provide. By law, BJS can only use your responses to produce
statistics. Your agency’s data will greatly enhance the data produced by SCLEA. We know that
you have many responsibilities and limited time, but we hope that you will provide the requested
information and contribute to this effort. Your participation will help ensure that the 2021
SCLEA is a success and that the results can be used with confidence.
Thank you in advance for your participation in this important endeavor.
Sincerely,
Josh Bronson
Director of Education & Leadership Development
International Association of Campus Law Enforcement Administrators
Case ID: «caseid»
Attachment 9: Invitation email
To: <>
Subject: Survey of Campus Law Enforcement Agencies | <>
Body of Email:
Dear <> <>:
The U.S. Department of Justice’s Bureau of Justice Statistics (BJS) is working with RTI International
(RTI), a not-for-profit research organization, to conduct the 2021 Survey of Campus Law Enforcement
Agencies (SCLEA). SCLEA is the only nationally representative survey of campus law enforcement
agencies (LEAs).
Your law enforcement agency has been selected to participate in the SCLEA and the results will be used
to generate current statistics about the characteristics, policies, and responsibilities of campus law
enforcement agencies.
To begin, please access the questionnaire online at http://bjslecs.org/sclea2021. Your agency-specific
information is:
USERNAME: «caseid»
PASSWORD: «PIN»
Please complete the questionnaire online by [DATE]
The questionnaire will take approximately 1 hour to complete. You can download a copy of the
questionnaire from the website to assist you in gathering the necessary data or share with others at your
agency who can assist you in providing the requested information. If you need to change the point of
contact for your agency or update your contact information (including email address), go to
http://bjslecs.org/sclea2021 using the username and password shown above and follow the instruction
provided on the website.
If you have questions about SCLEA, please contact Dustin Williams at RTI via phone or email at 800xxx-xxxx or [email protected]. If you have any general comments about this data collection, please contact
me at (202) 305-2667 or [email protected].
BJS will use the data collected in SCLEA only for research and statistical purposes, as described in Title
34, USC §10134. RTI International, the SCLEA data collector, is required to adhere to BJS Data
Protection Guidelines, which summarize the many federal statutes, regulations, and other authorities that
govern all BJS data and data collected and maintained under BJS’s authority. The Guidelines may be
found at http://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf.
We thank you in advance for your participation.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID:«caseid»
Attachment 10: Completion thank you
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
On behalf of the Bureau of Justice Statistics (BJS) and RTI International, I would like to thank
you for your participation in the 2021 Survey of Campus Law Enforcement Agencies (SCLEA).
I truly appreciate your support in completing this survey. Your participation is vital to helping
BJS generate current statistics about the characteristics, policies, and responsibilities of campus
law enforcement agencies.
This letter confirms that we have received your survey and are currently processing the data. RTI
will contact you if we have any questions about the answers your agency has submitted. You can
review and print your survey responses by logging into {website URL} and clicking “Download
PDF.” We anticipate that data collection will be concluded by the summer of 2022, after which
BJS will prepare reports on the survey data. BJS reports on SCLEA should be available in 2023.
If you have any general comments about this data collection, please contact me at (202) 3052667 or [email protected]. If you have questions about the SCLEA survey, need to
change the point of contact at your agency, or need to update your contact information (including
e-mail address), please contact Dustin Williams at RTI via phone at 800-xxx-xxxx or email at
[email protected].
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: «caseid»
Attachment 11: First reminder
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
The Bureau of Justice Statistics (BJS) recently mailed you an invitation to participate in the 2021
Survey of Campus Law Enforcement Agencies (SCLEA). The questionnaire due date is [DUE
DATE] and we hope you will be able to respond by then. If you have already completed the
survey, please accept our sincere thanks.
If you have not completed your survey, please do so as soon as possible. Your participation is
critical to SCLEA and will be used by BJS to generate current statistics about the characteristics,
policies, and responsibilities of campus law enforcement agencies.
Please complete the questionnaire online at http://bjslecs.org/sclea2021. Your agencyspecific information is:
USERNAME: «caseid»
PASSWORD: «PIN»
If you would prefer to complete a paper survey, you may download a print-friendly version by
logging into the SCLEA survey website. You may also request a paper survey by emailing RTI
International at [email protected] or calling 1-800-xxx-xxxx.
If you need to change the point of contact for your agency or update your contact information, go
to http://bjslecs.org/sclea2021 using the username and password shown above and follow the
instructions provided on the website. If you have questions about SCLEA, please contact the
Dustin Williams at RTI via phone or email at 800-xxx-xxxx or [email protected]. If you have any
general comments about this data collection, please contact me at (202) 305-2667 or
[email protected].
On behalf of the Bureau of Justice Statistics, we are grateful for your participation. Thank you
for your time and attention.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
Attachment 12: Second reminder
Dear «Title» «Name»,
Two weeks ago, «Agency» was invited to participate in the Bureau of Justice Statistics’ (BJS) 2021
Survey of Campus Law Enforcement Agencies (SCLEA). Our records show that as of [MAIL DATE], we
have not received your completed questionnaire. If you have completed the survey, please accept my
sincere thank you.
If you have not completed the questionnaire, please submit your survey by [DUE DATE]. Your
response is very important to us and your agency cannot be replaced by another. The questionnaire
will take approximately 1 hour to complete. Please use the following information to log onto the SCLEA
website (http://bjslecs.org/sclea2021).
USERNAME: «CaseID» PASSWORD: «PIN»
Thank you for your help with this important research. If you have any questions or would like a copy of
the survey sent to you, please contact Dustin Williams, by phone at 800-xxx-xxxx, or e-mail at
[email protected].
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
Attachment 13: Third reminder
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
The Bureau of Justice Statistics (BJS) recently mailed you an invitation to participate in the 2021
Survey of Campus Law Enforcement Agencies (SCLEA). The questionnaire due date is [DUE
DATE], and we hope you will be able to respond by then. If you have already completed the
survey, please accept our sincere thanks.
I appreciate that your time is limited, but your participation is critical, and your agency
cannot be replaced. The survey includes items that are relevant to all types of campus LEAs,
regardless of size or institution type, and will be used by BJS to generate current statistics about
the characteristics, policies, and responsibilities of campus law enforcement agencies.
Please complete the questionnaire online at http://bjslecs.org/sclea2021. Your agencyspecific information is:
USERNAME: «caseid»
PASSWORD: «PIN»
If you need to change the point of contact for your agency or update your contact information
(including email address), go to http://bjslecs.org/sclea2021 using the username and password
shown above and follow the instructions provided on the website.
If you have questions about SCLEA, please contact Dustin Williams at RTI via phone or email at
800-xxx-xxxx or [email protected]. If you have any general comments about this data collection,
please contact Elizabeth Davis, the Bureau of Justice Statistics Program Manager, at (202) 3052667 or [email protected].
On behalf of the Bureau of Justice Statistics, we are grateful for your participation. Thank you
for your time and attention.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
Attachment 14: Fourth reminder
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
The Bureau of Justice Statistics (BJS) recently mailed you an invitation to participate in the 2021
Survey of Campus Law Enforcement Agencies (SCLEA). The questionnaire due date is [DUE
DATE], and we hope you will be able to respond by then. If you have already completed the
survey, please accept our sincere thanks.
I appreciate that your time is limited, but your participation is critical, and your agency
cannot be replaced. The survey includes items that are relevant to all types of campus LEAs,
regardless of size or institution type, and will be used by BJS to generate current statistics about
the characteristics, policies, and responsibilities of campus law enforcement agencies.
Please complete the questionnaire online at http://bjslecs.org/sclea2021. Your agencyspecific information is:
USERNAME: «caseid»
PASSWORD: «PIN»
If you need to change the point of contact for your agency or update your contact information
(including email address), go to http://bjslecs.org/sclea2021 using the username and password
shown above and follow the instructions provided on the website.
If you have questions about SCLEA, please contact Dustin Williams at RTI via phone or email at
800-xxx-xxxx or [email protected]. If you have any general comments about this data collection,
please contact Elizabeth Davis, the Bureau of Justice Statistics Program Manager, at (202) 3052667 or [email protected].
Thank you for your time and attention.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
Attachment 15: Fifth reminder
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
The Bureau of Justice Statistics (BJS) recently mailed you an invitation to participate in the 2021
Survey of Campus Law Enforcement Agencies (SCLEA). The questionnaire due date is [DUE
DATE], and we hope you will be able to respond by then. If you have already completed the
survey, please accept our sincere thanks.
I appreciate that your time is limited, but your participation is critical, and your agency
cannot be replaced. The survey includes items that are relevant to all types of campus LEAs,
regardless of size or institution type, and will be used by BJS to generate current statistics about
the characteristics, policies, and responsibilities of campus law enforcement agencies.
Please complete the questionnaire online at http://bjslecs.org/sclea2021. Your agencyspecific information is:
USERNAME: «caseid»
PASSWORD: «PIN»
If you need to change the point of contact for your agency or update your contact information
(including email address), go to http://bjslecs.org/sclea2021 using the username and password
shown above and follow the instructions provided on the website.
If you have questions about SCLEA, please contact Dustin Williams at RTI via phone or email at
800-xxx-xxxx or [email protected]. If you have any general comments about this data collection,
please contact Elizabeth Davis, the Bureau of Justice Statistics Program Manager, at (202) 3052667 or [email protected].
On behalf of the Bureau of Justice Statistics, we are grateful for your participation. Thank you
for your time and attention.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
Attachment 16: Telephone non-response contact script
SCLEA Nonresponse Follow-Up Phone Prompting Script
Draft
June 29, 2021
[IF CALL RINGS TO A GATEKEEPER]
Hello, this is <> calling on behalf of the Bureau of Justice Statistics (BJS) in the U.S.
Department of Justice regarding the Survey of Campus Law Enforcement Agencies. I am following up on
the data collection invitation that was sent addressed to <>. May I speak with <>?
[IF CALL REACHES POC]
Hello, this is <> calling on behalf of the Bureau of Justice Statistics (BJS) in the U.S.
Department of Justice regarding the Survey of Campus Law Enforcement Agencies. A few months ago,
BJS sent an invitation to participate in this data collection. However, we are still missing data from
the agency for which you are the designated respondent. We did not hear back from you, and I wanted
to follow up to confirm that you received the request.
[IF QUESTIONS ABOUT THE SURVEY]
The Survey of Campus Law Enforcement Agencies (SCLEA) has been conducted
periodically since 1995; the last available data was in 2011.
• The SCLEA gathers information on agency staffing, operations, budget, policies,
responsibilities, and equipment. The results are used to provide an overview of campus
LEAs in order to assess their readiness to respond to the challenges unique to campus
security.
• BJS will use the data collected only for research and statistical purposes.
• The survey will take approximately one hour to complete, including gathering some of
the information and numbers you might need to compile.
•
[IF RESPONDENT RECEIVED THE INVITATION- OFFER ASSISTANCE TO COMPLETE]
Is there anything I can do to assist you in completing the questionnaire(s)? I can provide you a paper
version of the questionnaire(s) if that’s preferable.
[IF AGENCY SAYS THEY DO NOT INTEND TO RESPOND]
-Thank you for letting us know. Would you be willing to share with us why you have chosen not to
participate?
[IF RESPONDENT DID NOT RECEIVE THE INVITATION OR WANTS IT RE-SENT]
-Let me review the information we have on file for your agency. [REVIEW E-MAIL ADDRESS AND
MAILING ADDRESS.]
-Ask for the POC’s preferred method of contact and offer to re-send the information.
[IF CALL REACHES A VOICEMAIL SYSTEM]
Attachment 16: Telephone non-response contact script
Hello, this is <> calling on behalf of the Bureau of Justice Statistics (BJS) in the U.S.
Department of Justice regarding the Survey of Campus Law Enforcement Agencies. I am following up on
the data collection invitation that was sent addressed to <>. I wanted to confirm that they
received that invitation and see if there was anything I can do to help your office submit the requested
data. Please call me back at your earliest convenience at 1-866-881-3251. Thank you.
Attachment 17: Sixth reminder
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
The Bureau of Justice Statistics (BJS) recently mailed you a link to a web survey seeking
information about your law enforcement agency (LEA) for the 2021 Survey of Campus Law
Enforcement Agencies (SCLEA). Your LEA is among a select group of agencies asked to
participate in this data collection.
I appreciate that your time is limited, but your participation is critical, and your agency
cannot be replaced. The survey includes items that are relevant to all types of LEAs, regardless
of size, and will be used to provide an overview of campus LEAs and the challenges unique to
campus security.
To begin, please access the questionnaire online at http://bjslecs.org/sclea2021. Your agencyspecific information is:
USERNAME: «caseid»
PASSWORD: «PIN»
Please complete the questionnaire online by [DUE DATE]
If you need to change the point of contact for your agency or update your contact information
(including email address), go to http://bjslecs.org/sclea2021 using the username and password
shown above and follow the instructions provided on the website. If you have questions about
SCLEA, please contact the SCLEA data collection team via phone or email at 800-xxx-xxxx or
[email protected]. If you have any general comments about this data collection, please contact
Elizabeth Davis, the Bureau of Justice Statistics Program Manager, at (202) 305-2667 or
[email protected].
Thank you for your time and attention.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
Attachment 18: Final mailing (end-of-study)
«AH_Title» «AH_Name»
OR CURRENT CHIEF EXECUTIVE
«Agency_Name»
«Address1» «Address2»
«City», «State» «Zip»
Dear «AH_Title» «AH_Name»,
We have made several attempts to contact you over the past few months regarding the
participation of <> in the Bureau of Justice Statistics’ (BJS) 2021 Survey of
Campus Law Enforcement Agencies (SCLEA). Your responses are vital to the success of the
project.
I am writing today to notify you that there are only a couple of weeks remaining to complete the
questionnaire. We must receive your response by {FINAL_DUE_DATE} to ensure that the
study results accurately reflect the characteristics and activities of your agency. The reliability of
the study’s results directly depends on the participation of campus law enforcement agencies;
<> cannot be replaced.
To begin, please access the questionnaire online at http://bjslecs.org/sclea2021. Your
agency-specific information is:
USERNAME: «caseid»
PASSWORD: «PIN»
Please complete the questionnaire online by {FINAL_DUE_DATE}
If you need to change the point of contact for your agency or update your contact information
(including email address), go to http://bjslecs.org/sclea2021 using the username and password
shown above and follow the instructions provided on the website.
If you have questions about SCLEA, please contact the Dustin Williams at RTI via phone or
email at 800-xxx-xxxx or [email protected]. If you have any general comments about this data
collection, please contact me at (202) 305-2667 or [email protected].
We thank you in advance for your participation.
Sincerely,
Elizabeth Davis
SCLEA Program Manager
Bureau of Justice Statistics
Case ID: <>
| File Type | application/pdf |
| Author | Davis, Elizabeth (OJP) |
| File Modified | 2021-07-19 |
| File Created | 2021-07-19 |