OVC TFMC OMB Supporting Statement for PRA Aug 2020 (003)

Supporting Statements for the
Paperwork Reduction Act Submission

Agency:
Title:

Office of Justice Programs, Office for Victims of Crime
OVC Tribal Financial Management Center Needs Assessment and Evaluation
Package:
(Pre/Post) Individualized Training and Technical Assistance Evaluation
Peer to Peer Evaluation
(Pre/Post) Webinar Evaluation
Learning Circle Evaluation
(Pre/Post) Regional Evaluation
Virtual Support Center Evaluation
Website Evaluation
Consultant Evaluation
Focus Group and Interview Protocol
Follow-up Evaluation
Needs Assessment Survey
Interview Intake Assessment

A. JUSTIFICATION
1. Necessity of Information Collection
The Office for Victims of Crime (OVC) is a Federal agency within the Office of Justice
Programs, U.S. Department of Justice. This is a new request for OVC TFMC feedback forms
to serve the information needs of OVC TFMC under the Office of Justice Program contract
number GS-00F-010CA.
Congress formally established OVC in 1988 through an amendment to the 1984 Victims of
Crime Act (VOCA) to provide leadership and funding on behalf of crime victims. The
mission of OVC is to enhance the nation’s capacity to assist crime victims and to provide
leadership in changing attitudes, policies, and practices to promote justice and healing for
victims of crime. As one part of its mission, OVC is committed to providing victims of crime
with access to comprehensive, quality services. One of the ways it does this is through its
training, technical assistance, and other support to assist the field in building its collective
capacity to service victims of crime. The OVC Tribal Financial Management Center (OVC
TFMC) provides comprehensive training and technical assistance (TTA) to further this
mission through improving the financial infrastructure of tribal grantees.
OVC TFMC was created through Federal funds from OVC through the Tribal Victim
Services Set-Aside Program, the Coordinated Tribal Assistance Solicitation, and other OVC
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tribal victim services initiatives. TFMC provides organizational financial management TTA
and support to American Indian and Alaska Native (AI/AN) grantees and victim services
programs. This will be accomplished through needs assessments; individualized, focused
financial management TTA; resources to strengthen their financial infrastructure, and;
enhancement of their knowledge and skills to efficiently and effectively manage the financial
aspects of their Federal (primarily OVC) award(s).
2. Needs and Uses
This is a new request for an OVC TFMC Feedback Form Package. On OVC’s behalf, OVC
TFMC’s Evaluation Team will collect, analyze, and interpret information gathered through
this clearance to identify strengths and weaknesses of its T/TA, make improvements based on
this feedback, and identify the types of T/TA services needed. The solicitation of feedback
will target areas such as timeliness, appropriateness, accuracy of information, courtesy,
efficiency of T/TA delivery, and resolution of issues encountered while interacting with
OVC TFMC. The Package comprises the following forms: (Pre/Post) Individualized T/TA
Evaluation; Peer to Peer Evaluation; Webinar (Pre/Post) Evaluation; Learning Circle
Evaluation; Regional (Pre/Post) Evaluation; Virtual Support Center Evaluation; Website
Evaluation; Consultant Evaluation; Focus Group and Interview Protocol; Needs Assessment
Survey; Interview Intake Assessment, and; Follow-up Evaluation.
Except for focus groups and interviews, all evaluations will be disseminated electronically
and no personally identifiable information (PII) will be collected. All quantitative findings
will be reported in aggregate form. When applicable, qualitative data collection efforts will
collect the minimal amount of PII (e.g., name and contact information) necessary for
scheduling purposes. Any contact information will be stored separately from any notes, and
all files will be password protected and stored on a secure server. All information collected
on the feedback forms is protected in accordance with the Privacy Act of 1974.
OVC TFMC employs onsite procedures to further secure personally identifiable information.
Evaluation data cannot be viewed by anyone outside of the evaluation team members. All
evaluation staff with access to the data have signed written Staff Confidentiality Agreements.
They have also successfully completed two trainings annually to ensure knowledge of, and
adherence to, best practices around data collection, access, and storage: (1) Social &
Behavioral Research offered through the Collaborative Institutional Training Initiative
Program and (2) ICF’s Data Protection Training. The latter is offered annually to ICF staff to
develop their understanding of ICF's Data Protection Policies and Procedures, and to
illustrate the practical ways we must collect, process, transfer, or otherwise treat personal or
sensitive data (as defined by The EU General Data Protection Regulation). Online survey
data are stored on a secure Web server until the information is extracted and imported into
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the evaluation team’s databases in a secure-access folder. All evaluation data are aggregated
for analyses and reporting. The needs assessment data are reported in aggregate as well, but
organizational-level information is provided to the client upon request.
The package includes 15 instruments to assist with a comprehensive needs assessment of
grantees and evaluation of OVC TFMC. This collection of information is necessary to enable
OVC TFMC to collect recipient and stakeholder feedback in an efficient, timely manner and
in accordance with OVC’s commitment to improving service delivery. The information
collected from our recipients and stakeholders will help ensure that users have an effective,
efficient, and satisfying experience with OVC TFMC’s T/TA services. This feedback will
provide insights into recipient or stakeholder perceptions, expectations, and experiences;
provide an early warning of issues with T/TA; and focus attention on areas where
communication, training, or changes in operations might improve the delivery of T/TA or the
responsiveness of OVC TFMC. These collections will allow for ongoing, collaborative, and
actionable communications between OVC TFMC and its recipients and stakeholders. It will
also allow feedback to contribute directly to the improvement of program management.


Individualized (Pre/Post) T/TA Evaluation Form. Recipients of individualized T/TA,
either virtually or in-person, are asked for feedback on their experience at three or four
time points. Prior to the start of the T/TA, a brief survey solicits information about their
expectations of the T/TA and captures baseline information about their knowledge and
their organization’s financial infrastructure. Immediately following the completion of the
T/TA, recipients are asked to complete a survey to capture their satisfaction with the
T/TA provided. Approximately six and/or 12 months after the T/TA, OVC TFMC
follows up with participants to measure the outcomes of the T/TA via the Follow-up
Evaluation Form. All surveys will be disseminated electronically.



Peer to Peer Evaluation Form. Recipients that participate in the Peer to Peer forum will
be asked to complete a short evaluation for feedback. As currently envisioned, the Peer to
Peer forums will be a follow-up activity to webinars and other T/TAs. They will occur
approximately 2-weeks after select T/TA and affords a space for grantees to continue to
learn from each other about various financial topics. These forums will occur virtually,
and surveys will be disseminated electronically at the conclusion of the forum. Questions
on the survey solicit feedback about the facilitator(s), outcomes of participation, and
overall feedback regarding the mode and duration of the forum.



(Pre/Post) Webinar Evaluation Form. This form will be administered at up to two time
points for OVC TFMC sponsored webinars. When applicable, a pre-webinar evaluation
will be emailed to respondents who registered for attendance. The brief survey will
capture baseline information about the professional background of the participant and

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baseline knowledge about the topic of the webinar. This information will help orient the
instructor to the audience. After the webinar a link to the online survey will either be
incorporated into the webinar or the evaluation team may send a link out by email to all
registered participants. The survey is designed to gather information about the
performance of the instructor; satisfaction with the webinar; applicability of the T/TA to
the participant’s job duties; changes in knowledge, skills, and attitudes; what they
learned; and the professional background of the respondent.


Learning Circles Evaluation Form. This form will be administered post session to
participants. The form is designed to gather information about the participant’s
satisfaction with Learning Circles facilitated or hosted by OVC TFMC.



(Pre/Post) Regional Evaluation Form. This T/TA will be facilitated at conferences and
other gatherings that are heavily attended by OVC TFMC’s target population—tribal
grantees. When applicable, a pre-regional evaluation form will be disseminated
electronically, or in person prior to the start of the regional training, to obtain baseline
information about the participants and knowledge about their organization’s financial
capabilities. After the T/TA, an evaluation form will be disseminated to solicit feedback
about the specific activities conducted during the T/TA, the applicability of the T/TA to
their roles within their organization, and how they plan to incorporate the information
they learned in their work. If applicable, a six and/or twelve-month Follow-Up Survey
will be disseminated to assess the longer-term impact of the T/TA received.



Virtual Support Center Evaluation. OVC TFMC would like to evaluate the interactions
between OVC TFMC staff and respondents that reach out to the Virtual Support Center
for assistance. This is in the form of one evaluation question that is included in all email
correspondence. Respondents can answer the question about how satisfied they were with
the interaction directly in the email.



Website Feedback Evaluation. There will be a popup box on the OVC TFMC website
that will prompt users to rate the usefulness of the content included on the website.
Google analytics will also be used to inform number of users and other outputs.



Consultant Evaluation Form. This form is for consultants that provide T/TA through
OVC TFMC. The forms are completed through an online survey. Consultants are asked
to complete the form within one week after the event. The form is designed to gather
information about the consultant’s satisfaction with the assistance/support received by
OVC TFMC during planning and facilitation of the T/TA.

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

Focus Group and Interview Protocol. This protocol will be used for leading focus groups
or facilitating interviews, either through online forums, other virtual meetings, or inperson meetings. The protocol includes a wide variety of questions that might be asked in
a typical focus group/interview. No single focus group/interview would use all the listed
questions; instead, this would serve to be a list of approved questions for focus
groups/interviews in the future. The typical focus group/interview would cover
approximately 15 questions during a 45–120-minute period (on average, 60 minutes).
The questions are designed to gather information about diverse topics, including
providing feedback on resources or tools, exploring the needs of a field, and gathering
information about a certain project or response, such as planning activities, challenges,
and lessons learned. All responses will be de-identified for reporting purposes.



Follow-up Evaluation. When appropriate, the follow-up survey will be fielded
electronically at six- and twelve-month to respondents that participated in the OVC
TFMC T/TAs. The survey captures the longer‐term impact of T/TA received, including
the grantee’s reassessment of how well the T/TA prepared them to take meaningful steps
toward strengthening their financial and grants management. Participants will respond to
a similar set of items from the post‐T/TA survey to examine whether there have been
gains in goal setting and grants management. It will also include a few open-ended
questions, asking participants to reflect on additional T/TA needs. This feedback could
help improve subsequent offerings of the original T/TA or suggest a follow‐up TTA
offering that builds on the first.



Needs Assessment Survey. This survey form is designed to help OVC TFMC identify
possible training and technical assistance needs. The questions, approximately 35
questions, cover the following domains: budgeting, bookkeeping and accounting, fraud
prevention, financial oversight, and financial reporting and monitoring.



Intake Interview Assessment. This will be conducted in the form of a telephone interview
at a date and time convenient for the participant(s). The questions are facilitated by two
OVC TFMC staff to introduce the TFMC as a resource for financial T/TA. The questions
are designed to gather information about the grantee’s experience with Federal funding,
recommendations, and preferences for organizational financial management support. This
form does not collect personally identifiable information.

3. Efforts to Minimize Burden
The evaluation team is committed to reducing the burden on survey respondents to the extent
possible. Flexible modes of completion, specifically, the use of online surveys to minimize
data entry, and customizable instruments that allow for use of most relevant items should
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help minimize the burden on respondents. Respondents will be asked to complete forms via
an online survey for greater convenience. During the development process, survey forms
were streamlined to focus on including the most relevant questions. Furthermore, instruments
such as the interview and focus group protocols allow for customization to select only the
necessary items from the listed questions, depending on the resource or activity being
evaluated. These efforts were made to reduce the time burden on respondents. General data
entry and analysis will be conducted using SPSS and other comparable statistical software.
4. Efforts to Identify Duplication
The information to be collected is only for the purposes of OVC TFMC and is not available
elsewhere.
5. Methods to Minimize Burden on Small Businesses
Small businesses or other small entities are not a specific target population for OVC TFMC
services. However, should members of this target population request services, their level of
satisfaction with the services rendered may be requested. Furthermore, the amount of
potential burden placed on respondents was considered when the OVC TFMC Feedback
Form Package was developed, and every attempt was made to reduce the time and effort
needed to complete the forms.
6. Consequences of Less Frequent Collection
The OVC TFMC Feedback Form Package is designed specifically to monitor the
effectiveness of OVC TFMC’s programming, ensuring accountability, and quality customer
service. The data will then be used to advise OVC TFMC on ways to improve the support
provided to its users and the tribal victim service fields at-large. Without this information,
OVC TFMC will be at a disadvantage with regard to knowledge about the quality and
effectiveness of services being rendered and user satisfaction.
7. Special Circumstances Influencing Collection


Respondents of the (Pre/Post) Individualized Training and Technical Assistance
Evaluation, Peer to Peer Evaluation, (Pre/Post) Webinar Evaluation, Learning Circle
Evaluation, (Pre/Post) Regional Evaluation, Consultant Evaluation, Needs Assessment
Survey, and Follow-up Evaluation Survey will have the flexibility of completing the
forms within 1-2 weeks following the T/TAs. This is important to capture immediate
feedback on the event and the content covered during the event before it is forgotten.
Burden to the respondent is also reduced because they can complete it at a time
convenient for them. The Interview Intake Assessment and the Focus Group and

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Interview will be scheduled at a date and time convenient for the respondent (s). The
Virtual Support Center Evaluation and the Website Evaluation website allows for passive
completion by any who would like to provide feedback at their own pace. All evaluations
and needs assessments are voluntary.


Respondents are not required to maintain records for this data collection effort.



A statistically based survey method (i.e., with probability-sampling, missing response
adjustment/analysis, or statistical estimation techniques) is not being used.



The statement of confidentiality on the survey forms conforms to the Privacy Act of
1974. A statement of confidentiality is provided with explanations of the limitations of
confidentiality and voluntary nature of surveys. Respondents are not asked to disclose
sensitive or protected information for any survey forms.

8. Public Comment and Consultation
This package will be submitted for Fast-Track Clearance which does not require a 60- or 30day Federal Register notice period. Respondent burden is not significant, and participation is
voluntary. Analysis of data does not require extensive statistical analysis and the data will
only be used to improve programmatic aspects of the program.
9. Payment or Gift to Respondents
No payments or gifts will be provided to respondents for completing any of the forms.
10. Assurance of Confidentiality
All information on the feedback forms will be protected in accordance with the Privacy Act
of 1974. Any release of information will conform to the stipulations of the Privacy Act and
the guidelines of the Institutional Review Board (IRB) as determined by Title 45 Part 46 of
the Code of Federal Regulations (see Section 11 for information on IRB). Only members of
the evaluation team will have access to completed forms for the purposes of entry and
analysis. No personally-identifiable information will be contained within the electronic
database, other than contact information for follow-up surveys.
11. Justification for Sensitive Questions
There are no questions deemed to be sensitive in nature. OVC TFMC’s evaluation activities
have undergone review and been determined to be Not Human Subjects Research (it is not a
systematic investigation designed to develop or contribute to generalizable knowledge (45
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CFR 46.102 (l)) by ICF’s Institutional Review Board (IRB) (ID#112136), which was
established to ensure that research is conducted in compliance with Federal regulations,
particularly Title 45 Code of Federal Regulations, Part 46, which is the general IRB rule
applicable to Federally sponsored research. The primary purpose of the IRB is to protect the
welfare of human research subjects and to ensure that physical, psychological and social risks
to them are minimized.
12. Estimate of Hour Burden
The OVC TFMC Feedback Form Package contains forms that will require varying levels of
burden hours to complete. For this reason, we have outlined the estimated annual burden
hours for each form as well as aggregated estimated burden hours for the entire Package.
These estimates are based on the estimated number of events within each activity type and
the estimated number of respondents per event. Pilot testing of the forms with staff was used
to derive average completion times.


The Pre Individualized T/TA Evaluation form will be administered to individuals who
will be receiving individualized T/TA from OVC TFMC. The survey has a maximum of
9 questions, including mostly rating scale and closed-ended questions. This form will
take 2 minutes to complete, on average. Approximately 660 individuals are expected to
complete the survey on an annual basis for an estimated annual burden of 22 hours.
Number of Respondents (annually): 660
Frequency of Response: Once
Average Burden Hours Per Response: 0.03 hrs. (2 minutes)
Estimated Total Annual Burden Hours: 22



The Post Individualized T/TA Evaluation form will be administered to individuals who
have received individualized T/TA from OVC TFMC. The survey has a maximum of 57
questions, including a mix of rating scale, closed-ended, and open-ended questions. The
number of questions will be different for each T/TA depending on the number of
objectives, consultants, and specific activities associated with the T/TA delivery. This
form will take, on average, 6 minutes to complete if all 57 questions are included in the
evaluation form. Approximately 660 individuals are expected to complete the survey on
an annual basis for an estimated annual burden of 66 hours.
Number of Respondents (annually): 660
Frequency of Response: Once
Average Burden Hours Per Response: 0.1 hrs. (6 minutes)
Estimated Total Annual Burden Hours: 66

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

The Peer to Peer Evaluation form will be administered to individuals who attend the Peer
to Peer T/TA events hosted and/or facilitated by OVC TFMC staff. The survey has
between 26 and 28 questions, including mostly rating scale and closed-ended questions.
This form will take 3 minutes to complete, on average. Approximately 495 individuals
are expected to complete the survey on an annual basis for an estimated annual burden of
25 hours.
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 0.05 hrs. (3 minutes)
Estimated Total Annual Burden Hours: 25



The Learning Circle Evaluation form will be administered to individuals who participate
in OVC TFMC Learning Circle T/TAs. The survey has between 24 and 28 questions,
including mostly rating scale and closed-ended questions. It was time-tested with 28
questions and it will take 2 minutes to complete, on average. Approximately 495
individuals are expected to complete the survey on an annual basis for an estimated
annual burden of 16.5 hours
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 0.03 hrs. (2 minutes)
Estimated Total Annual Burden Hours: 16.5



The Pre Webinar Evaluation form will be disseminated to participants who register for
an OVC TFMC hosted webinar. The survey has a maximum of 10 questions (with the
number of questions driven by the total number of webinar objectives). All questions are
rating scales and closed-ended questions the instrument was time-tested with 10
questions and it will take 2 minutes to complete, on average. Approximately 495
individuals are expected to complete the survey on an annual basis for an estimated
annual burden of 16.5 hours.
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 0.03 hrs. (2 minutes)
Estimated Total Annual Burden Hours: 16.5



The Post Webinar Evaluation form will be disseminated to participants who registered
and attended an OVC TFMC hosted webinar. The survey has a maximum of 32 questions

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(with the number of questions driven by the total number of webinar objectives). The
instrument was time-tested with 32 questions and it will take, on average, 4 minutes to
complete. Approximately 495 individuals are expected to complete the survey on an
annual basis for an estimated annual burden of 33 hours.
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 0.07 hrs. (4 minutes)
Estimated Total Annual Burden Hours: 33


The Pre Regional Evaluation form will be disseminated to participants who register for
OVC TFMC’s regional T/TAs. The survey has a maximum of 9 questions (with the
number of questions driven by the total number of T/TA objectives). The instrument was
time-tested with 9 questions and it will take 1 minute to complete, on average.
Approximately 495 individuals are expected to complete the survey on an annual basis
for an estimated annual burden of 8 hours.
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 0.02 hrs. (1 minute)
Estimated Total Annual Burden Hours: 8



The Post Regional Evaluation form will be disseminated to participants who participated
in a regional training hosted by OVC TFMC. The survey contains a maximum of 59
questions (with the number of questions driven by the total number of T/TA objectives,
consultants, and activities). The instrument was time-tested with 59 questions and it will
take, on average, 4 minutes to complete. Approximately 495 individuals are expected to
complete the survey on an annual basis for an estimated annual burden of 33 hours.
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 0.07 hrs. (4 minutes)
Estimated Total Annual Burden Hours: 33



The Virtual Support Center Evaluation will be disseminated to anyone who emails the
Virtual Support Center for information or request. The evaluation consists of one
question that will be included in the email response. Participants can answer the question
in the email without having to navigate to a different site. It is estimated to take
approximately 10 seconds to answer the question. Approximately 1,155 individuals are

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expected to complete the survey on an annual basis for an estimated annual burden of 3
hours.
Number of Respondents (annually): 1,155
Frequency of Response: Once
Average Burden Hours Per Response: 0.003 hrs. (0.17 minutes)
Estimated Total Annual Burden Hours: 3


The Website Evaluation will be available for anyone who visits the OVC TFMC website
and wants to voluntarily provide feedback. The evaluation consists questions that pops up
on the homepage. Participants can answer the questions without having to navigate to a
different site. It is estimated to take approximately 15 seconds to answer the questions, on
average. Approximately 1,650 individuals are expected to complete the survey on an
annual basis for an estimated annual burden of 7 hours.
Number of Respondents (annually): 1,650
Frequency of Response: Once
Average Burden Hours Per Response: 0.004 hrs. (0.25 minutes)
Estimated Total Annual Burden Hours: 7



The Consultant Evaluation form will be completed by consultants/instructors providing
training or technical assistance through OVC TFMC. The survey has 14 items, including
rating scale, closed-ended, and open-ended questions. This form will take 3 minutes to
complete, on average. Approximately 35 individuals are expected to complete the forms
on an annual basis for an estimated total annual burden of 2 hours.
Number of Respondents (annually): 35
Frequency of Response: Once
Average Burden Hours Per Response: 0.05 hrs. (3 minutes)
Estimated Total Annual Burden Hours: 2



The Focus Group and Interview Protocol form will be used to facilitate focus groups or
interviews. This protocol includes a wide range of questions, not all of which would be
used during any one session. Typically, these focus groups will have discussion on
approximately 12 open-ended discussion questions across a 30–120-minute period (we
estimate an average of 60 minutes). Up to 6 individuals are expected to participate in
focus groups or interviews on an annual basis for an estimated total annual burden of 6
hours.
Number of Respondents (annually): 6

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Frequency of Response: Once
Average Burden Hours Per Response: 1 hr. (60 minutes)
Estimated Total Annual Burden Hours: 6


The Follow-up Evaluation form will be completed by individuals who participate in OVC
TFMC’s T/TAs 6- and 12-months after the completion of the T/TA. The survey has 12
items, including mostly rating scale and closed-ended questions with a small number of
open-ended questions. These forms will take approximately 4 minutes to complete.
Approximately 1,320 are expected to complete the survey on an annual basis for an
estimated annual burden of 88 hours.
Number of Respondents (annually): 1,320
Frequency of Response: Once
Average Burden Hours Per Response: 0.07 hrs. (4 minutes)
Estimated Total Annual Burden Hours: 88



The Needs Assessment Survey will be disseminated to, at minimum, all OVC tribal
grantees. There is also the possibility that the needs assessment will be disseminated to
all tribal grantees DOJ-wide as well as COPS and OVW. The survey contains 33 closeended questions (with skip patterns). The instrument was time-tested with all questions
answered and it will take, on average, 15 minutes to complete. Approximately 800
individuals are expected to complete the survey on an annual basis for an estimated
annual burden of 200 hours.
Number of Respondents (annually): 800
Frequency of Response: Once
Average Burden Hours Per Response: 0.25 hrs. (15 minutes)
Estimated Total Annual Burden Hours: 200



The Interview Intake Assessment form is used to guide the interview with individuals
who will be receiving individualized T/TA from OVC TFMC. The interview will be
conducted via telephone prior to the T/TA. The interview protocol has 12 questions. The
total interview time is expected to be 60 minutes. Approximately 495 individuals are
expected to complete the survey on an annual basis for an estimated annual burden of 495
hours.
Number of Respondents (annually): 495
Frequency of Response: Once
Average Burden Hours Per Response: 1 hr. (60 minutes)
Estimated Total Annual Burden Hours: 495

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Aggregated total number of respondents/responses for this entire package: 9,751
Percent of Responses expected to complete instruments: 50%
Aggregated annual hour burdens for entire Package: 1,021
13. Estimate of Cost Burden
The estimated total annual cost burden to respondents resulting from the collection of
information as part of the OVC TFMC Feedback Form Package is $31,073.45. The Package
contains forms that will require varying levels of burden hours to complete, which will affect
the estimated cost burden. The estimates of annualized cost to respondents are based on
appropriate wage rate categories and annual salaries for position types in which respondents
serve.
Intake T/TA participants: 495 responses x $6.94 per response = $3,435.30
Focus Group participants: 6 responses x $65.55 per response = $393.30
All other T/TA participants: 6,410 responses x $3.47 per response = $22,242.70
Consultants: 35 responses x $3.47 per response = $121.45
Virtual Support Center/Website Users: 2,805 responses x $1.74 per response = $4,880.70.
Total annual cost: $31,073.45
14. Estimated Annualized Cost to Federal Government
The estimated annual cost to the Federal government staff is minimal and limited to staff
review time of applications. We estimate the overall annualized cost to the Federal
government to be $97,585.60. This cost estimate is based on the task order of work
projected for completion under the contract for this training and technical assistance effort.
As outlined below, the estimated annual Federal costs associated with OVC’s TFMC Needs
Assessment and Evaluation Package include the capital/startup and operating and
maintenance costs necessary for this information collection to include: the quantification of
hours for managerial and support staff to administer the Needs Assessment and Evaluation
Package process; the acquisition or development of collection techniques; and operational
expenses (e.g., equipment, overhead, printing, etc.) for the three years for which this approval
is sought.


Capital/Startup costs: $39,065.00. This amount includes instrument design and
development. This amount also includes the use and maintenance of information

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technology to store, generate, and assist in distributing and collecting the data necessary
for carrying out this effort.


Operating and Maintenance costs: $58,520.60. This amount reflects the total annual
costs for operating and maintaining any automated, electronic, mechanical or
technological collection techniques, as well as, the labor necessary to implement, analyze
and report on this effort.

15. Reasons for Program Changes
This is a new request for a new program.
16. Plans for Publication
There are no plans for external publication. OVC intends to review the results for internal
program management purposes. The findings from the Needs Assessments and Evaluations
will be tabulated using nonparametric statistical tests. All findings reporting to OVC will be
de-identified and in aggregate form unless specifically requested by OVC to report specific
findings.
17. Expiration Date Approval
The OMB control number and expiration date will be displayed on all evaluation forms.
18. Exceptions to Certification Statement
There are no exceptions to Item 19 of OMB form 83-I.

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