Planning Instructions and Allotments for SCSEP

CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION
ADVISORY SYSTEM
U.S. DEPARTMENT OF LABOR
Washington, D.C. 20210

SCSEP
CORRESPONDENCE SYMBOL

OWI DNPTTA
DATE

-XQH

ADVISORY:

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO.

TO:

ALL SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
GRANTEES

FROM:

ROSEMARY LAHASKYV
Deputy Assistant Secretary

SUBJECT:

Program Year (PY) 2018 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State, Territorial, and
National Grantees

1. Purpose. This Training and Employment Guidance Letter (TEGL) provides current SCSEP
state, territorial, and national grantees with the application instructions, allocations, and the
process and procedures for the PY 2018 grant submission.
2. References.
x Older Americans Act Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);
x Consolidated Appropriations Act, 2018, Pub. L. 115-141 (March 23, 2018);
x TEGL 10-17, 2018 Federal Poverty Guidelines for Senior Community Service
Employment Program (SCSEP) Grants (March 19, 2018);
x Older Americans Act of 1965, as amended by the Older Americans Act Amendments of
2006 (OAA), Pub. L. 109-365, codified at 42 U.S.C. 3056 et seq;
x SCSEP Final Rule, 75 Federal Register (FR) 537864 (September 1, 2010), published at
20 CFR part 641;
x WIOA; Joint Final Rule for Unified and Combined State Plans, Performance
Accountability and the One-Stop System Joint Provisions, 81 FR 55791 (August 19,
2016);
x TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18,
2017);
x TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
Senior Community Service Employment Program (SCSEP) Eligibility (December 28,
2006);
x Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards; Final Rule, 78 FR 78589
(December 26, 2013), published at 2 CFR Part 200;
x Department of Labor (DOL) Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (December 26, 2013), published at 2 CFR Part
2900;
x TEGL 15-16, Competitive Selection of One-Stop Operators (January 17, 2017);
RESCISSIONS

EXPIRATION DATE

TEGL 28-16

Continuing

x
x
x
x
x
x
x

x
x
x

TEGL 16-16, One-Stop Operations Guidance for the American Job Center Network
(January 18, 2017);
TEGL 16-16, Change 1,Change 1 to Training and Employment Guidance Letter (TEGL)
16-16 One-Stop Operations Guidance for the American Job Center Network (June 16,
2017);
SCSEP; Performance Accountability; Interim Final Rule, 82 F R 56869 (December 1,
2017);
TEGL No. 15-14, Implementation of the New Uniform Guidance Regulations (December
19, 2014);
Priority of Service for Covered Persons; Final Rule, (December 19, 2008), published at
20 CFR Part 1010;
TEGL 10-09, Implementing Priority of Service for Veterans and Eligible Spouses in all
Qualified Job Training Programs Funded in whole or in part by the U.S. Department of
Labor (DOL) (November 10, 2009);
Training and Employment Notice 15-10, Protocol for Implementing Priority of
Service for Veterans and Eligible Spouses in all Qualified Job Training
Programs Funded in whole or in part by the U.S. Department of Labor (DOL)
(November 10, 2010);
Jobs for Veterans Act (JVA) as amended, Pub. L. 107-288 (November 7, 2002);
Workforce Innovation and Opportunity Act (WIOA), (Pub. L. 113-128), Sec. 121,
Funding of One-Stop Infrastructure; and
SCSEP Performance Data Collection Approval (Office of Management and
Budget No. 1205-0040) (expiration date 08/31/2018).

3. Background. SCSEP funds are allocated by a formula set forth in Section 506 of the Older
Americans Act (OAA), and operate on a Program Year (PY) basis, from July 1 through the
following June 30. SCSEP grant awards are renewed on an annual basis except for SCSEP
National grants, which are renewed on an annual basis only during non-competitive years.
The national non-profit organizations compete for the awards every four years (subject to
annual appropriations), with an optional one-year extension. The Employment and Training
Administration (ETA) releases grant planning guidance each year to advise grantees of ETA
requirements to obligate grantee funding and authorized position amounts. This grant
planning guidance also assists SCSEP grantees in preparing their budgets and document
submissions for the annual OAA Title V appropriation.
4. Overall Approach. ETA requires grantees to submit on an annual basis a grant application
that includes a program narrative, a SF-424, SF-424A, a detailed budget narrative, a report on
service to minorities, signed programmatic assurances, optional special requests and an
updated SCSEP organizational chart. For PY 2018, ETA requires that grantees describe their
efforts to strengthen and reinforce the coordination between SCSEP and WIOA. Grantees
must submit the required documents no later than June 22, 2018.
5. PY 2018 Program Allotments. See Attachment A for PY 2018 funding amounts and
authorized positions. The allotments reflect reservations for program integrity and evaluation
activities under the Consolidated Appropriations Act, 2018, Pub. L. 115-141.

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6. Grant Application Requirements. SCSEP National, state and territorial grantees must
submit a complete grant application package in order to receive PY 2018 funds. The ETA
Grant Officer will not obligate funds to grantees that fail to provide all of the required
information outlined in this guidance.
Application and Budget Forms. Grantees must submit current versions of the SF-424
Application for Federal Assistance and the SF-424A, Budget Information Form for their
allotted funding amount as noted in Attachment A. Both forms must include the non-Federal
share of at least 10 percent of the total cost (OAA Sec. 502(c)(1)). These interactive
documents and instructions are available at the following links:
x
x

SF-424 https://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf;
SF-424A https://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf;

The budget narrative submission must provide a detailed description of costs associated with
each line item on the SF 424A. Grantees must clearly list the percentage and total funding
amount allocated to Participant Wages and Fringe Benefits and Administrative Costs.
Since SCSEP is a required partner in the WIOA workforce system, grantees must also
continue to factor in the infrastructure costs governed by WIOA section 121(h) and its
implementing regulations into their SCSEP budgets. For more information about these
requirements, grantees should refer to TEGL 17-16, Infrastructure Funding of the One-Stop
Delivery System, which outlines how one-stop partners (including SCSEP) must determine
and pay for infrastructure and additional costs in a local one-stop delivery system.
Program Narrative (Attachment B). All grantees must provide a narrative that addresses the
required topics described in Attachment B:
x SCSEP Operational Policies and Procedures (Section 1). Grantees must provide
documentation of their duration limit policies, termination policies, and grievance
policies.
x Services to Minorities (Section 2). SCSEP grantees must analyze and explain their efforts
to serve individuals from minority populations using the 2016 Minority Report. State and
territory grantees are required to provide this information as prescribed in Attachment B.
x Organizational Structure, Monitoring and Audits (Section 3). SCSEP grantees are
required to provide the organizational structure of the project and how subprojects will be
managed.
Programmatic Assurances (Attachment C). Grantees must review the programmatic
assurances in Attachment C that reflect standard program requirements based on the SCSEP
authorizing statute and its regulations at 20 CFR Part 641. Grantees should submit a signed
and dated copy of these assurances; these assurances will be incorporated into each grantee’s
award document.
Optional Requests (Attachment D). Grantees may submit optional requests as described in
Attachment D.

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Geographic Areas to be served. In Item 14 on the SF 424, we require a list of the “Areas
Affected by Project.” Each grantee must list the states and counties the grant will serve, and
must use www.scseped.org to obtain that information. Grantees can export the data for their
service area(s) to an Excel spreadsheet and attach the list as a separate document.
Please submit all documents to [email protected] by June 22, 2018.
7. Notices of Award. The Department will issue Notices of Award with new grant numbers
and allocation amounts to the SCSEP grantees for PY 2018.
8. Inquiries. All Grantees should direct inquiries to your Federal Project Officer.
9. OMB Approval. To conform with the PRA, the President’s Office of Management and
Budget (OMB) has reviewed and approved this information collection (OMB Control
Number 1205-0040), whose authorization expires 08/31/2018. Under 5 CFR 1320.5(b), an
agency cannot conduct, sponsor, or require a response to a collection of information unless
the collection displays a valid OMB Control Number.
10. Attachments.
Attachment A:
Attachment B:
Attachment C:
Attachment D:

Funding Allocations and Authorized Positions
Program Narrative Instructions
Programmatic Assurances
Optional Special Requests

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