State Agencies and School Food Authorities (SFA) (CN and SFA Directors) - SLT

School Meals Operations Study: Evaluation of the COVID-19 Child Nutrition Waivers and Child Nutrition Programs

Appendix E.1 FNS-10 Administrative Data Request for FY 2021 and FY 2022

State Agencies and School Food Authorities (SFA) (CN and SFA Directors) - SLT

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Appendix E.1
FNS-10 Administrative Data Request for FY 2021 and FY 2022



NOTE TO REVIEWER: As noted in the supporting statement, each State agency will be asked for school-level administrative data first. If they do not have the data available at this level, they will be asked for SFA-level data. They will not be asked to provide data at both levels, but both are provided here for reference.

Exhibit B: Request for School-Level FNS-10 Data

We are asking each State to provide school- or site-level administrative records data based on the data your State submitted for the FNS-10, Report of School Program Operations, for Federal fiscal year (FY) [2021/2022] (October [2020/2021] through September [2021/2022]). Providing these data, along with the other administrative and survey data requested as part of this study, will satisfy reporting requirements in the Families First Coronavirus Response Act (FFCRA) related to the COVID-19 Child Nutrition waivers approved by FNS.

Data request

Please provide the FNS-10 Report of School Program Operations data at the school or site level for FY [2021/2022]. Although these data primarily reflect school meal program operations in schools, we are also requesting data on Seamless Summer Option (SSO) sites, if applicable. Table 1 at the end of this document shows all the data elements we are requesting for each school or site. These include (1) Part A data from 90-day reports of actual counts for each operating month in FY [2021/2022], and (2) Part B data for October [2020/2021]. Note that as per the Nationwide Waiver for Selected Child Nutrition Program Reporting Requirements issued on January 7, 2021, we are not requesting counts of the number of children approved for free lunches and the number of children approved for reduced price lunches (Part B data elements 15a and 15b) for FY 2021.

Please provide the data in whatever format is easiest for you. For example, you could provide separate files for each month or a single Excel file with separate tabs for each month.

In addition to the FNS-10 data, for each school or site please provide:

  • School or site name

  • School or site ID number

  • School or site city

  • School or site zip code

  • Grade range

  • Indicator of whether the school is a charter school

  • Indicator of whether the school is a public school, private school, or residential child care institution (RCCI)

  • Indicator of whether the SSO site operates as an open or closed site

  • Indicator of whether the SSO site was established under the Area Eligibility Waiver

  • School Food Authority (SFA) name

  • SFA ID number



Data delivery timeline

Please provide the data file for FY [2021/2022] by March 31, [2022/2023].

Data delivery and storage

We will provide a secure data transfer site to receive the data file. We can accept data in any standard format. We will store the data in a secure project directory where only those working with the data will have access.

Complete list of data elements requested

Table 1. Data elements requested for each school or site1

Data element

Item number on
FNS-10

FNS-10 Part A (monthly)

Number of lunches served in the NSLP, by reimbursement category

Paid

Free

Reduced-price

Total

Average daily lunches served



5a-A

5a-B

5a-C

5a-D

5a-E

Number of NSLP operating days

Not reported on FNS-10a

Number of reimbursable lunches served that qualify district for additional paymentb

5b1-D

Number of reimbursable lunches served in districts certified for performance-based reimbursementsc

5b2-D

Number of afterschool snacks served, by reimbursement category

Paid

Freed

Reduced-price

Total

Average daily snacks served



5c-A

5c-B

5c-C

5c-D

5c-E

Total free afterschool snacks served in area eligible schools and sites

5d-B

Number of breakfasts served, by reimbursement categorye

Paid

Free

Reduced-price

Total

Average daily breakfasts served



6-A

6-B

6-C

6-D

6-E

Number of severe-need reimbursable breakfasts served, by reimbursement category

Free

Reduced-price

Total

Average daily severe-need reimbursable breakfasts served



7-B

7-C
7-D

7-E

Number of SBP operating days

Not reported on FNS-10a

Number of half pints served in the Special Milk Program, and reimbursement categoryf

Paid

Free

Total



9a-A, 9b-A, 9c-A

9a-B, 9b-B, 9c-B

9a-D, 9b-D, 9c-D

Number of Special Milk Program operating days

Not reported on FNS-10a

FNS-10 Part B (October)

Membership/enrollment for school or institution of each type operating a program this month

Enrollment for each public school operating each program:

NSLP

SBP

SBP (severe need only)

Enrollment for each private school operating each program:

NSLP

SBP

SBP (severe need only)

Enrollment for each RCCI operating each program:

NSLP

SBP

SBP (severe need only)







12b-F

12b-I

12b-J



13b-F

13b-I

13b-J



14b-F

14b-I

14b-J

FNS-10 remarks (monthly)g


NSLP/SBP sites offering traditional service

SSO school sites under COVID-19 waivers

SSO non-school sites under COVID-19 waivers

18

18

18

Other information to include with all data

School or site name

Not reported on FNS-10

School or site ID number

School or site city

School or site zip code

Grade range

Indicator of whether school is a charter school

Indicator of whether the school is a public school, private school, or RCCI

Indicator of whether the SSO site operates as an open or closed site

Indicator of whether the SSO site was established under the Area Eligibility Waiver

SFA name

SFA ID number

aPlease also provide program operating days per month, if these data are available.

bAn SFA may receive an additional needs-based payment if at least 60 percent of its students received free or reduced-price lunches two years earlier.

cAn SFA certified for "performance-based" reimbursement earns an additional per-lunch reimbursement of 7 cents, adjusted annually.

dInclude all free snacks reported in item 5d-B

eInclude severe need.

fThe Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions, and summer camps that do not participate in other Federal Child Nutrition meal service programs.

gFNS memo SP-02-2021, CACFP 02-2021, SFSP 02-2021 requires that this information be provided in the remarks section of the FNS-10. We are requesting these data for each month, if available.

Exhibit B: Request for SFA-Level FNS-10 Data

We are asking each State to provide administrative records data based on the data your State submitted for the FNS-10, Report of School Program Operations, for Federal fiscal year (FY) [2021/2022] (October [2020/2021] through September [2021/2022]). Providing these data, along with the other administrative and survey data requested as part of this study, will satisfy reporting requirements in the Families First Coronavirus Response Act (FFCRA) related to the COVID-19 Child Nutrition waivers approved by FNS. We are asking States that are unable to provide school- or site-level data to provide School Food Authority (SFA)-level data.

Data request

Please provide the FNS-10 Report of School Program Operations data at the SFA level for FY [2021/2022]. Although these data primarily reflect school meal program operations in schools, we are also requesting data on Seamless Summer Option (SSO) sites, if applicable. Table 1 at the end of this document shows all the data elements we are requesting for each SFA. These include (1) Part A data from 90-day reports of actual counts for each operating month in FY 2021, and (2) Part B data for October 2020. Note that as per the Nationwide Waiver for Selected Child Nutrition Program Reporting Requirements issued on January 7, 2021, we are not requesting counts of the number of children approved for free lunches and the number of children approved for reduced price lunches (Part B data elements 15a and 15b) for FY 2021.

Please provide the data in whatever format is easiest for you. For example, you could provide separate files for each month or a single Excel file with separate tabs for each month.

In addition to the FNS-10 data, for each SFA please provide:

  • Name

  • ID number

  • City

  • Zip code

  • Count of SSO sites operating as open or closed sites

  • Count of SSO sites established under the Area Eligibility Waiver

  • If available, a list of the schools in which each SFA operates and (1) the grade range for each school and (2) designation as public, private, charter, or RCCI.

Data delivery timeline

Please provide the data file for FY [2021/2022] by March 31, [2022/2023].





Data delivery and storage

We will provide a secure data transfer site to receive the data file. We can accept data in any standard format. We will store the data in a secure project directory where only those working with the data will have access.

Complete list of data elements requested

Table 1. Data elements requested for each SFA

Data element

Item number on FNS-10

FNS-10 Part A (monthly)

Number of lunches served in the NSLP, by reimbursement category

Paid

Free

Reduced-price

Total

Average daily lunches served



5a-A

5a-B

5a-C

5a-D

5a-E

Average number of NSLP operating days

Not reported on FNS-10a

Number of reimbursable lunches served that qualify district for additional paymentb

5b1-D

Number of reimbursable lunches served in districts certified for performance-based reimbursementsc

5b2-D

Number of afterschool snacks served, by reimbursement category

Paid

Freed

Reduced-price

Total

Average daily snacks served



5c-A

5c-B

5c-C

5c-D

5c-E

Total free afterschool snacks served in area eligible schools and sites

5d-B

Number of breakfasts served, by reimbursement categorye

Paid

Free

Reduced-price

Total

Average daily breakfasts served



6-A

6-B

6-C

6-D

6-E

Average number of SBP operating days

Not reported on FNS-10a

Number of severe-need reimbursable breakfasts served, by reimbursement category

Free

Reduced-price

Total

Average daily severe-need reimbursable breakfasts served



7-B

7-C

7-D

7-E

Number of half pints served in the Special Milk Program, and reimbursement categoryf

Schoolsg

Paid

Free

Total

Nonresidential Child Care Institutions

Paid

Free

Total

Summer camps

Paid

Free

Total





9a-A

9a-B

9a-D



9b-A

9b-B

9b-D



9c-A

9c-B

9c-D

Average number of Special Milk Program operating days

Not reported on FNS-10a

FNS-10 Part B (October)

Number of lunches served in private schools, by reimbursement category

Paid

Free

Reduced-price

Total

Average daily lunches served



10a-A

10a-B

10a-C

10a-D

10a-E

Number of afterschool snacks served in private schools, by reimbursement category

Paid

Freeh

Reduced-price

Total

Average daily snacks served



10b-A

10b-B

10b-C

10b-D

10b-E

Number of free afterschool snacks served in private area eligible schools or sites

10c-B

Number of breakfasts served in private schools, by reimbursement categorye

Paid

Free

Reduced-price

Total

Average daily breakfasts served



10d-A

10d-B

10d-C

10d-D

10d-E

Number of severe-need breakfasts served in private schools, by reimbursement category

Free

Reduced-price

Total

Average daily severe-need reimbursable breakfasts served



10e-B

10e-C

10e-D

10e-E

Number of lunches served in Residential Child Care Institutions (RCCIs), by reimbursement category

Paid

Free

Reduced-price

Total

Average daily lunches served





11a-A

11a-B

11a-C

11a-D

11a-E

Number of snacks served in RCCIs, by reimbursement category

Paid

Free

Reduced-price

Total

Average daily snacks served



11b-A

11b-B

11b-C

11b-D

11b-E

Number of breakfasts served in RCCIs, by reimbursement categorye

Paid

Free

Reduced-price

Total

Average daily breakfasts served



11c-A

11c-B

11c-C

11c-D

11c-E

Number of severe-need breakfasts served in RCCIs, by reimbursement category

Free

Reduced-price

Total

Average daily severe-need reimbursable breakfasts served



11d-B

11d-C

11d-D

11d-E

Number of public schools operating a program in October, and enrollment

NSLP

Enrollment

NSLP snacks (all schools and sites)

NSLP snacks (area eligible schools only)

SBP (including severe need)

Enrollment

SBP (severe need only)

Enrollment

Special Milk Program



12a-F

12b-F

12a-G

12a-H

12a-I

12b-I

12a-J

12b-J

12a-L

Number of private schools operating a program in October, and enrollment

NSLP

Enrollment

NSLP snacks (all schools and sites)

NSLP snacks (area eligible schools only)

SBP (including severe need)

Enrollment

SBP (severe need only)

Enrollment

Special Milk Program



13a-F

13b-F

13a-G

13a-H

13a-I

13b-I

13a-J

13b-J

13a-L

Number of RCCIs operating a program in October, and enrollment

NSLP

Enrollment

NSLP snacks (all schools and sites)

NSLP snacks (area eligible schools only)

SBP (including severe need)

Enrollment

SBP (severe need only)

Enrollment

Special Milk Program



14a-F

14b-F

14a-G

14a-H

14a-I

14b-I

14a-J

14b-J

14a-L

Number of nonresidential child care institutions operating the Special Milk Program in Octoberf

16-L

Number of summer camps operating the Special Milk Program for the month of July onlyf

17-L

FNS-10 remarks (monthly)i

NSLP/SBP sites offering traditional service

SSO school sites under COVID-19 waivers

SSO non-school sites under COVID-19 waivers

18

18

18

Other information to include with all data

Name

Not reported on FNS-10

ID number

City

Zip code

If available, a list of the schools in which each SFA operates and (1) the grade range for each school and (2) designation as public, private, charter, or RCCI

Count of SSO sites operating as open or closed sites

Count of SSO sites established under the Area Eligibility Waiver

aPlease also provide average program operating days per month, if these data are available.

bAn SFA may receive an additional needs-based payment if at least 60 percent of its students received free or reduced-price lunches two years earlier.

cAn SFA certified for "performance-based" reimbursement earns an additional per-lunch reimbursement of 7 cents, adjusted annually.

dInclude all free snacks reported in item 5d-B

eInclude severe need.

fThe Special Milk Program provides milk to children in schools, residential and nonresidential child care institutions, and summer camps that do not participate in other Federal Child Nutrition meal service programs.

gInclude RCCIs.

hInclude all free snacks reported in item 10c-B

iFNS memo SP-02-2021, CACFP 02-2021, SFSP 02-2021 requires that this information be provided in the remarks section of the FNS-10. We are requesting these data for each month, if available.



1 This includes all public and private schools, as well as residential child care institutions, operating school meal programs. We are also requesting FNS-10 Part A data elements for SSO sites and Part A Item 9 data elements for nonresidential child care institutions and summer camps that operate the Special Milk Program.

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