Milestone (Gantt) Chart Template

NOAA Coastal Ocean Program Grants Proposal Application Package

Milestone (Gantt) chart TEMPLATE 20210506 exp 2021.xlsx

OMB: 0648-0384

Document [xlsx]
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Overview

Instructions
Milestone Chart
Example 1 (research project)
Example 2 (planning project)


Sheet 1: Instructions


OMB Control No. 0648-0384
Instructions Expiration Date 11/30/2021
Please follow instructions below to fill out your milestone chart ("Milestone chart" tab). See example milestone charts under "Example" tabs.
For FFO-XXXX, the anticipated project start date is XXXX XX, XXXX. Please align your milestones and tasks in this Gantt chart using the start date proposed in your application


1.     Fill out Columns A-E as follows (See "Example" tabs):
a.    Each task (column B) should fit under a project milestone (in bold, column A). Please add additional milestones in column A as needed and add the associated tasks for each milestone in separate rows in column B.
b.     Please provide a category of your choosing for each task in column C. Suggestions include (but are not limited to): Field Preparation, Field Work Sampling, Lab Analyses, Data Analyses, Data Management, Outreach, Reporting/Publications, Meetings. You may have different task categories under a single milestone (e.g., see milestone 2 in “Example” tab).
c.     Please add the start date and completion date for each task in columns D and E, respectively.
Note: Although the template only contains 3 milestones with 3 tasks each, there is no limit to the number of milestones or tasks associated with each milestone.


2. Using the timeline provided in rows 1 through 3, please fill in the appropriate cells for each task using blue that corresponds to the start and completion date provided in columns D and E, respectively. Blue cells can be continuous (e.g., from 9/1/2021-1/31/2022) or on a frequency of your choosing (e.g., bi-monthly or quarterly meetings). Note - years are in fiscal years (FY2021, FY2022).


3. Using the timeline provided in rows 1 through 3, please fill in the appropriate cells for each milestone using green that corresponds to the start and completion date of all of the tasks associated with that milestone. Note - years are in federal fiscal years (FY2021, FY2022).


4. Please save the spreadsheet as "[PI Last Name- Project title keyword- milestone chart]" and submit the file along with your full application to Grants.gov ahead of the deadline for this funding opportunity

Sheet 2: Milestone Chart

Milestone Task Task Category Task Start Date Task Completion Date 2021 2022










Q1

Q2

Q3

Q4
S O N D J F M A M J J A
Milestone 1: [Enter name of milestone]



- - - - - - - - - - - -
1.1 [Enter first task] [Enter category] [Enter start date] [Enter due date]











1.2 [Enter second task] [Enter category] [Enter start date] [Enter due date]











1.3 [Enter third task] [Enter category] [Enter start date] [Enter due date]











Milestone 2: [Enter name of milestone]



- - - - - - - - - - - -
2.1 [Enter first task] [Enter category] [Enter start date] [Enter due date]











2.2 [Enter second task] [Enter category] [Enter start date] [Enter due date]











2.3 [Enter third task] [Enter category] [Enter start date] [Enter due date]











Milestone 3: [Enter name of milestone]



- - - - - - - - - - - -
3.1 [Enter first task] [Enter category] [Enter start date] [Enter due date]











3.2 [Enter second task] [Enter category] [Enter start date] [Enter due date]











3.3 [Enter third task] [Enter category] [Enter start date] [Enter due date]





























Etc.















Sheet 3: Example 1 (research project)


Task Task Category Task Start Date Task Completion Date 2021 2022 2023
Q3 Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

J J A S O N D J F M A M J J A S O N D J F M A M J
Milestone 1: Field Data



- - - - - - - - - - - - - - - X








1.1 Expedition #1: Pre-Expedition Preparation Cruise 6/1/2017 6/30/2017
























1.2 Expedition #1: Full Depth Cruise Cruise 7/1/2017 7/31/2017
























1.3 Expedition #2: Pre-Expedition Preparation Cruise 6/1/2017 7/31/2017
























1.4 Expedition #2: Mesophotic Cruise 1 Cruise 10/1/2017 10/31/2017
























1.5 Expedition #3: Pre-Expedition Preparation Cruise 2/1/2018 5/31/2018
























1.6 Expedition #3: Mesophotic Cruise 2 Cruise 6/1/2018 6/30/2018
























Milestone 2: Field Data Processing



- - - - - - - - - - - - - - - - - - - - - X


2.1 Voucher specimens curation Data Processing 8/1/2017 7/31/2018
























2.2 DNA extractions Data Processing 9/1/2017 7/31/2018
























2.3 DNA barcoding Data Processing 9/1/2017 9/30/2018
























2.4 Publication of DNA barcoding data on GenBank Data Management 1/1/2018 11/30/2018
























2.5 RAD Sequencing Contracting Admin 9/1/2017 7/31/2018
























2.6 RAD Sequencing Data Processing 10/1/2017 11/30/2018
























2.7 RADseq data QAQC and filtering Data Processing 3/1/2018 12/31/2018
























2.8 RAD loci clustering and SNP calling Data Processing 5/1/2018 1/31/2019
























2.9 Completion of Eulerian integrations for 2014-2016 Data Processing 6/1/2017 6/30/2018
























Milestone 3: Data Interpretation



- - - - - - - - - - - - - - - - - - - - - - - X
3.1 Analyses of spatial population genetic structuring Data Analysis 7/1/2018 2/28/2019
























3.2 Analyses of genetic connectivity rate and directionality Data Analysis 9/1/2018 3/31/2019
























3.3 Integration of population genetic and modeling data Modeling 5/1/2018 5/31/2019
























3.4 Larval Dispersal modeling Modeling 1/1/2018 12/31/2018
























Milestone 4: Publications



- - - - - - - - - - - - - - - - - - - - - - - X
4.1 Cruise Reports Publication 9/1/2017 7/31/2018
























4.2 Dissemination of cruise metadata Data Management 9/1/2017 8/31/2018
























4.3 Completion of peer-reviewed publications Publication 1/1/2019 5/31/2019
























Milestone 5: Outreach



- - - - - - - - - - - - - - - - - - - - - - - X
5.1 Reports to managers Presentations 11/1/2017 5/31/2019
























5.2 Scientific Meeting Presentations 2/1/2019 2/28/2019
























5.3 End of Project workshop Workshop 5/1/2019 5/31/2019
























Milestone 6: Reporting



- - - - - - - - - - - - - - - - - - - - - - - - X
6.1 Progress reports Data Management 11/1/2017 5/31/2019
























6.2 Final Report Data Management 1/1/2019 5/31/2019
























6.3 Archive annotated video frames at DSCRTP w/in 6 months after cruise Data Management 1/1/2018 12/31/2018
























6.4 Archive coral specimens at NOAA/Harvey Mudd/Smithsonian within 1 yr from collection Data Management 7/1/2018 6/30/2019
























6.5 Archive CTD data at NCEI within 1 year from collection Data Management 7/1/2018 6/30/2019
























6.6 Archive video at NCEI at end of project Data Management 1/1/2019 5/31/2019
























6.7 Archive genetic data at NCBI/Dryad at time of publication Data Management 5/1/2019 5/31/2020
























6.8 Archive model output at NCEI at time of publication Data Management 5/1/2019 5/31/2020
























Meetings



- - - - - - - - - - - - - - - - - - - - - - - X
7.1 Mid-Project PI meeting Meetings 4/1/2018 4/30/2018
























7.2 Annual meeting with technical monitors Meetings 4/1/2018 11/30/2018
























7.3 Conference calls with technical monitors Meetings 6/1/2017 5/31/2019

























Sheet 4: Example 2 (planning project)

This Gantt chart is based on an example project focused on reducing the scientific uncertainities around a state agency decision to set nutrient reduction targets and where to place continuous nutrient monitoring stations.
Task Task Category Task Start Date Task Completion Date 2021 2022









Q4 Q1

Q2

Q3

Q4
S O N D J F M A M J J A
Milestone 1: Scoping Activities*


- - - - X - - - - - - -
1.1 Design survey to query nutrient management community on current practices Meeting Preparation 9/1/2021 9/30/2021











1.2 Conduct nutrient management practices survey Meeting Preparation 10/1/2021 10/31/2021











1.3 Design first scoping workshop (virtual) with facilitator Meeting Preparation 10/1/2021 10/31/2021











1.4 Generate initial project scope based on nutrient managment reduction decision and identified uncertainties Writing 11/1/2021 12/31/2021











1.5 Gather feedback on project scope from project team Data Collection 12/1/2021 12/31/2021











1.6 Revise project scope to include feedback and finalize scope Writing 1/1/2022 1/31/2022











Milestone 2: Data Collection



- - - - - - X - - - - -
2.1 Nutrient reduction options literature review Data Collection 9/1/2021 2/28/2022











2.2 Review of current nutrient reduction Decision Support Tools Data Collection 9/1/2021 2/28/2022











2.3 Individual watershed characterizations Data Collection 9/1/2021 1/31/2021











2.4 Design nutrient reduction targets and goals survey to query nutrient management community Data Analysis 1/1/2022 1/31/2022











2.5 Conduct nutrient targets and goals survey Data Collection 2/1/2022 2/28/2022











2.6 Design continuous monitoring station location prioritization excercise Data Analysis 2/1/2022 3/31/2021











2.6 Synthesis of literature review and survey results Data Processing 2/1/2022 3/31/2021











Milestone 3: Research and Development Plan and Application Plan



- - - - - - - - - - - X
3.1 Draft Research and Development (R&D) Plan Writing 4/1/2022 5/31/2022











3.2 Draft Application Plan Writing 4/1/2022 5/31/2022











3.3 Gather feedback from project team and others on R&D and Application plans Data Collection 6/1/2022 6/30/2022











3.4 Revise R&D Plan and Application Plan Writing 7/1/2022 7/31/2022











3.5 Finalize R&D Plan and Application Plan Writing 8/1/2022 8/31/2022











Milestone 4: Meetings and Workshops



- - - - - - - - - - X -
4.1 Initial project meeting Meetings 9/1/2021 9/30/2021











4.2 First scoping workshop (virtual) Workshop 11/1/2021 11/30/2021











4.3 Final scoping meeting - review data synthesis and execute nutrient monitoring station prioritization excercize (virtual) meetings 2/1/2022 3/1/2022











4.4 Meet for drafting R&D Plan and Application Plan meetings 3/1/2022 4/1/2022











4.5 Meeting for final review and updates to R&D Plan and Application Plan (virtual) meetings 7/1/2022 8/1/2022











Milestone 5: Reporting



- - - - - - - - - - - X
5.1 Progress reports Reporting 2/1/2021 8/31/2022











5.2 Science Program check ins (60 min web meeting) Reporting 12/1/2021 6/30/2022











5.3 Prepare final report** Reporting/ Data Management 8/1/2022 8/31/2022





























* These activities should build upon the initial scoping activities described in your proposal

** Final report is due 120 days after the end of the period of performance
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