OMB
Control No: 0970-0490 Expiration date: 1/31/2023
Head Start Collaboration Office
[YEAR]Annual Report Questionnaire
ABOUT THIS REPORT
This annual report will support the work completed by your Head Start Collaboration Office (HSCO). The annual report will allow the Office of Head Start (OHS) to capture and promote your collaboration office accomplishments that are both quantitative and qualitative. The categories were determined by information that was submitted in past reports along with current priorities and therefore is intended to build on past work as we move forward. While we structure a number of questions to focus on current priorities, we also allow for work outside of the priorities to be reported at the end of each section.
INSTRUCTIONS
Please only report on work completed during the [YEAR] calendar year. When necessary, you may include some background information prior to [YEAR] to understand the work being reported. If no work has been completed in an area during [YEAR], there is no need to enter any information.
THE PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13)
Public reporting burden for this collection of information is estimated to average 4 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information.
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.
Please fill out the following demographic information.
* indicates a required question
† indicates a question that will be used to populate your collaboration profile webpage on Early Childhood Learning & Knowledge Center (ECLKC)
* Name
* Title
*† Select the state of the Head Start Collaboration Office (HSCO)
*† What region is the collaboration office located in?
How long have you been in this position?
When did you begin in this position?
*† Select the Department that best represents the location that receives the state funding for the HSCO in your State or region.
Department of Education
Department of Human or Social Services Workforce Department
Governor’s Office
Combined Education and Human Services Department Other
*† Where is the HSCO actually housed (e.g. specify the division within the department)
*† Is this position appointed by the Governor or their Designee Yes
No
† Please provide the Vision and Mission of the department in the State where the HSCO is located. You may include the Purpose/Mission of the HSCO if applicable.
How many staff positions are there in the HSCO? Indicate the percentage of time for each position. If this does not add up to 1 FTE, please explain in the comment area.
Director
Coordinator
Full-time employees (FTE)
FTE
Assistant/Admin Other
FTE
FTE (Please indicate position)
† Does your state or region have an identified State Advisory Council? If so, provide the name of the council and the involvement of the HSCO.
Yes No
Regional Advisory Council
13. List up to ten major partnerships/collaborations that are in place between the HSCO and other entities.
14. List the major goals for your HSCO. This should not be a list of the priorities for HSCO, but these should be specific to your state goals and may be based on the general priorities from OHS.
† Reponses to sections B-G will be used to populate the results on your ECLKC collaboration office profile webpage and can be used in completing your mid and annual reports.
Please indicate if the collaboration office has been involved in any education for legislative actions around Professional Development in the following areas
educational requirements for Early Childhood Education (ECE) (for example, regulatory changes to expand professional registries, credentials, and competencies)
system development (for example, changes in compensatory practices, alignment of policies regarding Child Care Development Block Grant and state licensing rules)
legislation to promote complementary early childhood services such as health, mental health, workforce development, and other areas
other (please specify)
Please indicate the area(s) of higher education where the collaboration office was involved a. development or revision of a state credential/certificate
infant toddler
preschool
mental health
early childhood special education
b. development or revision of a degree
Associate degree in ECE
Baccalaureate degree in ECE
Master degree in ECE
Associate degree in ECE with a focus on infant and toddler development
Baccalaureate degree in ECE with a focus on infant and toddler development
Master degree in ECE with a focus on infant and toddler development
c. development or revision of online coursework or degree
infant toddler
preschool
EarlyEdU programs
content and format contributions
d. enhancement of coursework
infant toddler
social emotional
brain development
support for articulation
facilitated partnerships
other (please specify)
e. funding of coursework
T.E.A.C.H. Scholarships
others
Please indicate the area(s) where the collaboration office has been involved in the development or implementation of Early Learning Guidelines/Standards(ELG/ELS)
alignment with the Head Start Early Learning Outcomes Framework: Ages Birth to Five (ELOF)
dual language in developing ELG/ELS
initial development or revision to infant toddler
initial development or revision to preschool
initial development or revision to birth to 5 continuum
dissemination of ELG/S to programs and local communities
other (please specify)
Please indicate the area(s) where the collaboration office has been a part of development or revision of core knowledge and competencies for practitioners/professionals
infant toddler
birth to five continuum
mental health professionals
family services
drafting documents
other (please specify)
Please indicate the area(s) where the collaboration office has been involved in facilitating conference or training activities
statewide in collaboration with State Head Start Association (or the equivalent for District or Territory)
regional in collaboration with Regional Head Start Association
in partnership with National Head Start Association (NHSA)
other (please specify)
What kinds of training activities did the collaboration office support within these partnerships?
conferences
workshops/training sessions
train the trainer events
webinars
communities of practice
Please indicate the area(s) where the collaboration office has been involved in the development or enhancement of Professional Development Registry activities
statewide system
early childhood professional tracking
trainer requirements and tracking
connecting to Head Start professional development requirements
alignment with QRIS, ELG/S, and CKCs
other (please specify)
Please provide a narrative description of your work in professional development indicated above and if applicable, measurable results. Please indicate the specific item number you are detailing in this section (e.g., 2a. participated in higher education workgroup to define credential requirements for infant and toddler mental health clinicians). If no work in professional development indicated above, then leave blank
If there are any other professional development activities the collaboration office has been involved in that have not been reported in this section, please provide a narrative description of your work and
if applicable, measurable results
Include a description and some measurable results where possible.
Please indicate the area(s) where the collaboration office has been involved in the promotion of school readiness efforts
facilitation of relationships and trust-building between LEA and local programs
continuity of care and the importance of caregiver relationships for infants and toddlers
transition planning
pre-literacy and literacy efforts
early math and science and/or STEM efforts
Kindergarten Entry Assessment (KEA)
School Readiness summits or conferences
Memoranda of Understanding (MOUs) with schools around school readiness and Pre-K collaboration
public engagement and marketing tools
other (please specify)
If you indicate that the collaboration office has been involved in transition planning in Question 1, please indicate if the collaboration office has met with one of the following:
State Education Agencies (SEAs)
Local Education Agencies (LEAs)
superintendents
principals
Bureau of Indian Affairs (BIA)
Tribal schools
charter schools
other (please specify)
Please indicate if the collaboration office has been involved in or supported involvement with pre-K
partnerships
funding (please be as specific as possible in the narrative)
other (please specify)
Please provide a narrative description of your work in school readiness and pre-K indicated above and if applicable, measurable results. Please indicate the specific item number you are detailing in this section (e.g., 3. participated in workgroup to identify fiscal guidelines for programs using blended funding). If no work in school readiness and pre-K indicated above, then leave blank
If there are any other school readiness or pre-K activities the collaboration office has been involved in that are not reported in this section, please provide a narrative description of your work and if applicable, measurable results
Include a description and some measurable results where possible.
Please indicate if the collaboration office has worked on setting up unique identifiers that include Head Start children in your state or region
Yes
No
If yes, what activities did you engage in?
provided guidance regarding Head Start data collection strategies used by programs in the state
offered relevant Program Information Report (PIR) data
identified participation rate of Head Start programs in statewide unique identifier data systems
identified benefits for programs from data
Please indicate if the collaboration office has developed or updated any profiles regarding data for your state or for certain populations
Fact Sheets or Profiles – please include the geographic level in the description (such as county/city etc.)
economic impact studies
mapping studies
other (please specify)
Please indicate if the collaboration office has contributed to the development of a state data system or other data system in your region
been a part of task force or coalitions for planning and developing the state’s or region’s data system including early childhood
participated in data governance committees
developed or been a part of an MOU to share data
deliberate integration of Head Start data into the state data system
work on common definitions within the state
other (please specify)
Please provide a narrative description of your work in data or state/region funding indicated above and if applicable, measurable results. Please indicate the specific item number you are detailing in this section (e.g., 2. Used GIS mapping technology to identify service are gaps for access and quality). If no work in data or state/region funding indicated above, then leave blank
If there are any other data or state/region funding related activities the collaboration office has been involved in that are not reported in this section, please provide a narrative description of your work and if applicable, measurable results
Include a description and some measurable results where possible.
Yes
No
If yes, how has the collaboration used the PFCE Framework?
To connect with other early childhood and K-12 family engagement efforts, including development of a local framework using the PFCE Framework as a foundation
To promote family representation on governing structures in early childhood systems
To inform strategic planning and professional development collaborations
To support interagency collaboration
Please indicate if the collaboration office has been engaged in work around home visiting such as
MIECHV and Early Head Start work
coordination and/or systems work within your state or region
development or support of pilots around home visiting other (please specify)
Please indicate what work the collaboration office has been engaged in that supports dual language learners and/or cultural responsiveness
MOUs or work with the Office of Refugee Resettlement
development of any early English language development standards
racial equity initiatives
assistance for immigrant, tribal, and migrant families
other (please specify)
Please indicate if the collaboration office has been involved in the development of MOUs with child welfare
Yes
No
If yes, what are the key components of these MOUs?
referral processes
cross training opportunities
service coordination
supporting local partnerships
Please indicate if the collaboration office has been involved in developing materials or conferences / meetings to support parent/family/community engagement
conferences or meetings
materials
other (please specify)
Please indicate if the collaboration office has worked on issues relating to the specific topic areas below
fatherhood
parent advisory groups
parent data
financial capability
homelessness
domestic violence
incarcerated parents
Strengthening Families work
other (please specify)
Please provide a narrative description of your work in parent/family or diversity related indicated above and if applicable, measurable results. Please indicate the specific item number you are detailing in this section (e.g., 5. Connected the State Head Start Association to experts on fatherhood initiatives within the state to present at annual conference). If no work in parent/family or diversity related indicated above, then leave blank
If there are any other parent/family or diversity related activities the collaboration office has been involved in that are not reported in this section, please provide a narrative description of your work and if applicable, measurable results
Include a description and some measurable results where possible.
Please indicate any work the collaboration office has been intentionally involved in regarding Head Start in QRIS
piloting efforts
alignment issues
active participation in development of QRIS
reducing barriers to Head Start involvement to increase number of grantees who are a part of QRIS
provided support in the adoption of ”Caring for Our Children Basics,” proposed Health and Safety Model Standards
other (please specify)
If any selected, please provide a narrative description of your work and if applicable, measurable results
If there are any QRIS activities that the collaboration office has been involved in that are not reported in this section, please provide a narrative description of your work and if applicable, measurable results
Include a description and some measurable results where possible.
Please indicate if the collaboration office has been involved in or supported efforts to expand access to quality infant and toddler spaces within your state or region
within Early Head Start
within Early Head Start – Child Care Partnerships
within early care and education
other (please specify)
Please indicate if the collaboration office has regular meetings or communications with other early care and education professional
child care
state data system staff pre-K
QRIS
higher education K-12
other (please specify)
Please indicate if the collaboration office has worked on a cross walk between state child care licensing and Head Start Program Performance Standards
in discussion started the process
completed (please e-mail a copy to [email protected] or include a link to the crosswalk in the description in Question 6 of this section)
other (please specify)
Please indicate if the collaboration office has worked on Family Child Care issues in your state or region
licensing issues for partnering with Head Start/Early Head Start
piloting efforts
quality improvement in general for family child care
professional development for family child care providers
other (please specify)
Please indicate if the collaboration office has worked on general early care and education systems work in your state or region around the following areas
State Advisory Council (SAC)/Interagency work
PDG B-5 - If yes, please specify activities related to PDG B-5:
Career and Workforce Development
Family and Community Engagement
School Readiness
Health, Nutrition, and Mental Health
Transition to Kindergarten
Other:
Planning and developing frameworks
MOU/Interagency agreements with other early care and education systems such as child care, subsidy agreements and non-school related entities
General alignment across systems
state funding
materials/public awareness
work with the child care subsidy office
other (please specify)
Please provide a narrative description of your work in early childhood system outside of QRIS indicated above and if applicable, measurable results. Please indicate the specific item number you are detailing in this section (e.g., 5. Partnered with the child care subsidy office to disseminate information regarding blended funding models for Head Start programs interested in increasing slots through child care subsidies). If no work in early childhood system outside of QRIS indicated above, then leave blank
If there are any other early childhood system outside of QRIS related activities the collaboration office has been in involved in and are not reported in this section, please provide a narrative description of your work and if applicable, measurable results
Include a description and some measurable results where possible.
Please indicate if the collaboration office has been involved in activities around support of a medical or dental home
medical
dental
What kinds of activities has the collaboration engaged in to support medical and/or dental homes?
Participated in workgroups with stakeholders to identify access issues
Networked with health networks to build connections between programs and medical/dental homes
Connected with state, territory, or regional health administrators to promote collaboration at the local level
Supported pilot projects focused on access for vulnerable populations
Other (please specify)
Please indicate if the collaboration office has been involved in intentional activity to support Early and Periodic Screening, Diagnostic and Treatment (EPSDT) screenings
lead toxicity screening
hearing screening
vision screening
dental screening
developmental screening
other (please specify)
Please indicate if the collaboration office has been involved in intentional activities around oral health initiatives
coordination for increased access
conference/professional development coordination
partnerships at the state and local level
funding
other (please specify)
Please indicate if the collaboration office has been involved in support or development of Health Networks in your state or region
Yes
No
If yes, are these Head Start Health Manager Networks?
Yes
No
In what capacity have you served in these networks (regardless of composition)
Facilitator/organizer
Member
Contributor
Please indicate what level of involvement the collaboration office had in your state or region around early childhood and disabilities
development of state or regional MOUs related specifically to general disabilities (not including IDEA)
coordination or support for local MOUs related specifically to general disabilities (not including IDEA)
development of state or regional MOUs related specifically to Part B, Section 619 of IDEA
coordination or support for local MOUs related specifically to Part B, Section 619 of IDEA
development of state or regional MOUs related specifically to Part C of IDEA
coordination or support for local MOUs related specifically to Part C of IDEA
public awareness campaigns support materials
other (please specify)
If the collaboration office was involved in MOUs, how?
facilitated conversations between partners
supported content development
engaged program level stakeholders in discussions
disseminated completed MOUs
Please indicate what areas of involvement the collaboration office had around mental health and social emotional issues in your state or region
specific involvement in infant and toddler mental health initiatives
materials development
coordination of conferences
support for the development of coaching and mentoring groups
interagency coordination
promotion of specific mental health priorities (e.g., adverse childhood experiences, substance misuse, suspension/expulsion, and domestic violence/child maltreatment)
dissemination of information about statewide/territorial/regional initiatives (e.g., Positive Behavioral Intervention Systems [PBIS], the Pyramid Model, and infant and early childhood mental health consultation)
other (please specify)
Please indicate what areas of involvement the collaboration office had around nutrition issues in your state or region
WIC
CACFP
obesity prevention
other (please specify)
Please provide a narrative description of your work in early childhood system outside of QRIS indicated above and if applicable, measurable results. . Please indicate the specific item number you are detailing in this section (e.g., 7. Coordinated with the Women Infants and Children [WIC] program to identify areas of high need and support local partnerships). If no work in early childhood system outside of QRIS indicated above, then leave blank
9 If there are any other health related activities that the collaboration office has been involved in that are not reported in this section, please provide a narrative description of your work and if applicable, measurable results
Include a description and some measurable results where possible.
List and describe up to three other collaboration office regional priorities not reported in any of the previous sections (if there are no regional priorities identified, this may be left blank)
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Title | Head Start Collaboration Office 2019 Annual Report Questionnaire |
Subject | 2019 Annual Report Questionnaire |
Author | Office of Head Start (OHS), ACF, HHS |
File Modified | 0000-00-00 |
File Created | 2021-09-03 |