Personal Responsibility Education Program (PREP) Performance Measures and Adulthood Preparation Subjects (PMAPS)

Forms and Documents

Document Name	Status
NonSubstantive Change Request -- PREP PMAPS October 2021.docx Justification for No Material/Nonsubstantive Change	2021-10-12
PMAPS NonSub Change Request Memo_final.docx Justification for No Material/Nonsubstantive Change	2020-12-28
NonSub Change Request_PREP PMAPS_August 2020.docx Justification for No Material/Nonsubstantive Change	2020-08-10
Appendix A_60 Day FRN_PREP PMAPS Revision 2020_0970-0497_2.28.20.pdf Supplementary Document	2020-04-29
Memo - PREP PMAPS NonSub Change Request_07_29_19_final.docx Justification for No Material/Nonsubstantive Change	2019-07-29
Appendix B_Consent letters and forms_clean_FOOTER_030117.docx Supplementary Document	2017-04-03
PMAPS_SSB_updated 092521_clean.docx Supporting Statement B	2021-10-12
PMAPS_SSA_updated 093021_clean.docx Supporting Statement A	2021-10-12

IC Document Collections

IC ID	Document Title	Status
223555	Performance Measure Data Report Form (Instrument 4) Other-Data Entry Form	Modified
223554	Performance Measures Data Report Form - Grantees (Instrument 3) Other-Data Entry Form	Modified
223552	Exit Survey (Instrument 2) Other-Survey	Modified
223549	Entry Survey (Instrument 1) Other-Survey	Modified

ICR Details

OMB Control No: 0970-0497	ICR Reference No: 202110-0970-004
Status: Received in OIRA	Previous ICR Reference No: 202012-0970-016
Agency/Subagency: HHS/ACF	Agency Tracking No: OPRE
Title: Personal Responsibility Education Program (PREP) Performance Measures and Adulthood Preparation Subjects (PMAPS)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/12/2021

	Requested	Previously Approved
Expiration Date	06/30/2023	06/30/2023
Responses	224,735	204,731
Time Burden (Hours)	42,257	43,069
Cost Burden (Dollars)	0	0

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Abstract: The approved PREP PMAPS information collection includes (1) grantee-, provider-, and program-level measures of PREP program structure and delivery, and (2) measures grantees collect through participant entry and exit surveys. OMB originally approved the information collection in April 2017 and approved a request for a data collection extension in June 2020. Since the extension request, OMB approved nonsubstantive changes to Instruments #3 and Instrument #4 to add, and then revise, a set of measures to capture changes in PREP programming resulting from the COVID-19 pandemic. The approved data collection instruments include the following: - Instrument #1: Participant entry survey - Instrument #2: Participant exit survey - Instrument #3: Performance reporting system data form – grantees - Instrument #4: Performance reporting system data form – subrecipients The Family and Youth Services Bureau (FYSB) embarked on revising the performance measures collected through the PREP participant entry (Instrument #1) and exit surveys (Instrument #2) to (1) ensure that all items directly align with legislation, (2) reduce the number of items that some grantees might consider sensitive, (3) reduce burden, and (4) improve clarity. This review and the resulting updates were completed because some questions added by the last administration either did not reflect the program legislation and/or were not helpful to inform program improvement. Updates include one additional version of the Entry and Exit Surveys (Instruments #1 and #2). Currently, there are three versions. The additional version is for middle school youth in PREIS/TPREP programs. Similar to currently approved versions 1b and 2b, the additional versions (1c and 2c) include a limited number of questions at Entry and Exit to decrease burden due to grantees’ participation in evaluation studies, which often include extensive surveys. In addition, we are proposing to reduce the number of pandemic-related measures in Instruments #3 and #4. The effects of the pandemic on PREP programs have diminished as schools reopened and other pandemic restrictions lessened. As a result, many of the pandemic-related measures are less relevant, so we propose reducing them to only a few measures on the pandemic’s lingering effects. Streamlining this set of measures will also reduce burden of the data collection. An additional factor motivating the revisions to all instruments is that the timing for implementation of the revised performance measures coincides with new cohorts of FY2022 PREP grantees whose awards begin in October 2021.

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Authorizing Statute(s): PL: Pub.L. 114 - 10 215 Name of Law: Medicare Access and CHIP Reauthorization Act of 2015
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 11995	02/28/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 23967	04/30/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Entry Survey (Instrument 1)
Exit Survey (Instrument 2)
Performance Measure Data Report Form (Instrument 4)
Performance Measures Data Report Form - Grantees (Instrument 3)

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	224,735	204,731	0	20,004	0	0
Annual Time Burden (Hours)	42,257	43,069	0	-812	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The proposed changes to the instruments will reduce the burden hours for respondents. In addition, we have revised the burden table in Supporting Statement A to reflect minor changes in the numbers of PREP grantees (from 92 to 101) and subrecipients (from 391 to 400) and the expected corresponding changes to the number of PREP participants. We have also updated the burden table to reflect the latest wage rates based on the National Occupational Employment and Wage Estimates from the Bureau of Labor Statistics from May 2020. The combination of these changes decreases the expected annual burden by 812 hours. We have updated the burden table in Supporting Statement A to reflect these changes.

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Annual Cost to Federal Government: $484,477

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/12/2021

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