Checklist for Admin Contracts 03-18

OMB Number: 0610-0096
Expiration Date: 11/30/2021

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ECONOMIC DEVELOPMENT ADMINISTRATION
PROJECT/GRANT ADMINISTRATION CONTRACT CHECKLIST

EDA Award Number:

Date:

Recipient:
Co-Recipient(s):
Recipient’s Authorized Representative:
Name & Phone Number

The Economic Development District Organization or Grant Administration Firm is:
District or Firm Name

The contract amount is $

Y

1. The Recipient has determined that the administration of this project is beyond
the capacity of their staff to perform and requires contract support for such
services.
2. If an Economic Development District Organization is being used, the Recipient
has found no local organization or business that could administer the project in
a more efficient or cost-effective manner than the staff of the Economic
Development District Organization. The District has assured the Recipient that
their staff will administer the project without subcontracting the work.
3. If an Economic Development District Organization is not used, the Recipient
has addressed the following items:
a. The Recipient’s Grant Administration Firm contract is in compliance
with the Recipient’s written procurement procedures. The firm was
selected in accordance with the procurement standards set forth in 2 CFR
200, and according to the EDA publication “Summary of EDA
Construction Standards.”
b. The Grant Administration Firm was selected competitively by sealed bids
(formal advertising) or by competitive proposals. If not, attach an
explanation of the selection method and the reason(s) for using that
method.
c. Requests for proposals were publicized and all evaluation factors and their
relative importance were identified therein. Any response to publicized
requests for proposals was honored to the maximum extent practical.

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OMB Number: 0610-0096
Expiration Date: 11/30/2021

Y

d. Proposals were solicited from an adequate number of qualified sources
(normally it is sufficient to secure at least three proposals from qualified
sources). If less than 3 qualified proposals were secured, attach an
explanation to this document.
e. The Recipient has an objective method for conducting technical
evaluations of proposals received and for selecting the best proposal,
price and other factors considered.
f. The Recipient determined the responsible firm whose proposal was most
advantageous to the program, with price and other factors considered.
4. The Economic Development District Organization or Grant Administration
Firm’s fee for basic services is either a fixed price or a cost reimbursement
with an agreed maximum. (The amount of EDA participation will be based
on a determination, subject to audit, that the compensation is reasonable).
5. The Economic Development District Organization or Grant Administration
Firm provided fee breakdown stipulates that compensation is made based on
completion of specific milestones (Project Management, Financial
Management, Project Closeout, etc.)
6. The Economic Development District Organization or Grant Administration
Firm contract compensation is not based on the use of the cost-plus-apercentage-of- cost or percentage of construction cost form of compensation.
(These forms of compensation are not eligible for EDA participation.)
7. The Economic Development District Organization or Grant Administration
Firm's fee covers all services necessary for the successful execution of the
project.
8. The Economic Development District Organization or Grant Administration
Firm agrees to submit a report not less frequently than quarterly to EDA
covering the general progress of the job and describing any problems or
factors contributing to delay.
9. The Economic Development District Organization or Grant Administration
Firm contract has the required federal contract provisions included. (Refer to
Appendix II to 2 CFR Part 200 - Contract Provisions for Non-Federal Entity
Contracts Under Federal Awards.)
10. The executed grant administration contract has been reviewed by the
Recipient’s Attorney.

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OMB Number: 0610-0096
Expiration Date: 11/30/2021

Prepared By (Signature)

Date

Prepared By (Typed or Written Name & Title)

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