0701-0070_AFFIRST SSN Justification

DEPARTMENT OF THE AIR FORCE
HEADQUARTERS AIR FORCE PERSONNEL CENTER
JOINT BASE SAN ANTONIO-RANDOLPH TEXAS

MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES, AND TRANSPARENCY DIVISION
FROM: AFPC/CA
550 C Street West
JBSA-Randolph, TX 78150
SUBJECT: Justification for the Use of the Social Security Number (SSN) - Air Force Family Integrated
Results & Statistical Tracking (AFFIRST) System, DoD Information Technology Portfolio
Repository (DITPR) ID # 9051
1. Request approval to continue to use Social Security Numbers (SSN) in the AFFIRST system, DoD
Information Technology Portfolio Repository (DITPR) ID: 9051 based on acceptable SSN uses for legacy
system interfaces described in DoDI 10003.30, Enclosure 2, Para 2.c.(11). Per AFI 36-3009, Para 2.4.1,
AFFIRST is a web-based, data gathering, service delivery management system that provides timely information
about daily activities, outcome-based results, and return on investment of Center services throughout the Air Force.
The system is used by all Active Duty, Guard and Reserve Airman & Family Readiness Center (A&FRC)
Staffs, MAJCOM, AFPC and Air Staff counterparts. User accounts and CAC login are required. The
system has an approved Authority to Operate (ATO) and utilizes current safeguarding and security
techniques to protect information in accordance with the Privacy Act of 1974.
2. AFFIRST has an approved System of Records Notice (SORN: F036 AFPC Z) that states for
verification purposes, individuals (A&FRC customers) should provide their full name, SSN and/or DoDID Number
and any details which may assist in locating records. The authority for this System to collect, use and
maintain, and/or disseminate Personally Identifiable information (PII) can be found in 10 U.S.C. 8013,
Secretary of the Air Force; Air Force Instruction 36-3009, Airman and Family Readiness Centers.
3. Request approval to continue the use of the SSN in the AFFIRST system until full transition to the
DODID number as the primary key field used to accurately store, identify and retrieve customer records
is completed. A new version of AFFIRST is scheduled to be deployed early in the third quarter of FY 21
after that work will begin on the SSN removal actions listed on the plan of action and milestones solution
with an estimated completion date of 31 Dec 2021.
4. The POC for this action is Mr. Patrick Woodworth, AFFIRST Program Manager, DSN 665-3280 or
[email protected].

TONEY.KIMBE
RLY.K.1119754
913

Digitally signed by
TONEY.KIMBERLY.K.1119
754913
Date: 2021.03.11 11:25:30
-06'00'

KIMBERLY K. TONEY, SES, DAF
Executive Director