lm-16_instructions_ revised_9_2020

Public reporting burden for this collection of information is estimated to average 21 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Persons are not required to respond to the collection of information unless it displays a valid OMB control
number. Reporting of this information is mandatory and is required by the Labor-Management Reporting and Disclosure Act of 1959,
as amended, for the purpose of public disclosure. As this is public information, there are no assurances of confidentiality. If you have
any comments regarding this estimate or any other aspect of this information collection, including suggestions for reducing this burden,
please send them to the U.S. Department of Labor, Office of Labor-Management Standards, Division of Interpretations and Standards,
Room N-5609, 200 Constitution Avenue, NW, Washington, DC 20210.

DO NOT SEND YOUR COMPLETED FORM LM-16 TO THE ABOVE ADDRESS.

INSTRUCTIONS FOR FORM LM-16
TERMINAL TRUSTEESHIP REPORT
GENERAL INSTRUCTIONS
I. WHY FILE

identity. The Form LM-2 must contain the signatures of
the trustees, in addition to the signatures of the president
and treasurer or corresponding principal officers of the
parent union. To add signature blocks to the Form LM-2
in the electronic filing system, click on the “Add Signature
Block” button on the bottom of page 1. If paper filing is
permitted, trustees should sign and date the Form LM-2
in the space below the officers’ signatures in Items 70
and 71.

The Labor-Management Reporting and Disclosure Act of
1959, as amended (LMRDA), the Civil Service Reform
Act (CSRA), and the Foreign Service Act (FSA) require
public disclosure of certain matters pertaining to a
trusteeship which a labor organization imposes on a
subordinate body. The Secretary, under the authority of
the LMRDA, the CSRA, and the FSA has prescribed the
filing of the Terminal Trusteeship Report, Form LM-16, to
satisfy the requirement to disclose matters relating to the
termination of a trusteeship.

NOTE: After termination of a trusteeship the subordinate
labor organization becomes responsible for filing the
Labor Organization Annual Report, Forms LM-2/3/4, and
any amended Labor Organization Information Report,
Form LM-1, required by section 201 of the LMRDA and
section 458.3 of the regulations implementing the
standards of conduct provisions of the CSRA. The
subordinate labor organization may treat the date of
termination of the trusteeship as the beginning of the
new fiscal period to be covered in the next annual
financial report and consequently need not, in its
subsequent report, report any activities occurring prior to
this date.

II. WHO MUST FILE
Every labor organization subject to the LaborManagement Reporting and Disclosure Act of 1959, as
amended (LMRDA), the Civil Service Reform Act
(CSRA), or the Foreign Service Act (FSA) which has
terminated a receivership, trusteeship, or other method
of supervision or control, suspending the autonomy
otherwise available to a subordinate labor organization
under its constitution or bylaws, must file a Terminal
Trusteeship Report, Form LM-16. This report must be
filed whenever the following occur: (1) the subordinate
labor organization is restored to the autonomy otherwise
available to it under its constitution and bylaws and the
constitution and bylaws of the labor organization which
imposed the trusteeship, or (2) the subordinate labor
organization loses its reporting identity through
dissolution, merger, consolidation, or otherwise.

IV. WHO MUST SIGN THE REPORT
Form LM-16 must be signed by the president and
treasurer, or corresponding principal officers, of the
parent labor organization and the trustees of the
subordinate labor organization.
V. WHEN TO FILE

III. WHAT FORMS TO FILE
Form LM-16, Terminal Trusteeship Report, must be filed
by the labor organization terminating the trusteeship. In
addition, Form LM-2, Labor Organization Annual Report,
must be filed with the Form LM-16. The Form LM-2 must
cover the period from the beginning of the subordinate
labor organization’s fiscal year to the date of the
termination of the trusteeship or the date of the
subordinate labor organization’s loss of reporting

Form LM-16 and the accompanying Form LM-2 must be
filed within 90 days after the termination of the
trusteeship.
VI. WHERE TO FILE
The completed Form LM-16 and any required
attachments and additional pages must be mailed to
the following address:
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U.S. Department of Labor
Office of Labor-Management Standards
200 Constitution Avenue, NW, Room N-5603
Washington, DC 20210

making any false entry in or concealing, withholding,
or destroying any books, records, or statements
required to be kept.
X. COMPLETING FORM LM-16

The terminal Form LM-2 must be submitted
electronically, pursuant to the Form LM-2 Instructions.

Read these instructions carefully before completing Form
LM-16.
Information Entry. Entries on the report should be
typed or clearly printed in black ink. Do not use a pencil
or any other color ink.

VII. PUBLIC DISCLOSURE
Pursuant to the LMRDA, the U.S. Department of Labor is
required to make all submitted reports available for
public inspection. You may examine the Form LM-16
reports at, and purchase copies from, the OLMS Public
Disclosure Room at the address listed in Section VI, or at
the OLMS field office in whose jurisdiction the trusteed
labor organization is located. At the end of these
instructions is a list of OLMS field offices.

Additional Pages. If you need additional space to
complete an Item, enter the additional information on a
separate letter-size (8.5 x 11) page(s), indicating the
number of the item to which the information applies.
Print clearly at the top of each attached page the
following information: (1) full name of the subordinate
labor organization formerly held in trusteeship, (2) its 6digit file number as reported in Item 1, and (3) the date
that the trusteeship was terminated as reported in Item
2. All attachments must be labeled sequentially 1 of ,
2 of
, etc.

VIII. OFFICER RESPONSIBILITIES AND PENALTIES
Each individual required to sign Form LM-16 is
personally responsible for its filing and accuracy. Under
the LMRDA, these individuals are subject to criminal
penalties for willful failure to file a required report and/or
for false reporting. False reporting includes making any
false statement or misrepresentation of a material fact
while knowing it to be false, or for knowingly failing to
disclose a material fact in a required report or in the
information required to be contained in it or in any
information required to be submitted with it.

INFORMATION ITEMS 1 - 9
1. FILE NUMBER — Enter the 6-digit file number
assigned by OLMS to the subordinate labor organization
formerly held in trusteeship. If you do not know the
organization’s file number and cannot obtain it from prior
reports, contact nearest OLMS field office listed at the
end of these instructions to obtain the 6-digit file number.

The reporting labor organization and the individuals
required to sign Form LM-16 are also subject to civil
prosecution for violations of filing requirements.
According to Section 210 of the LMRDA, “whenever it
shall appear that any person has violated or is about to
violate any of the provisions of this title, the Secretary
may bring a civil action for such relief (including
injunctions) as may be appropriate.”

2. TRUSTEESHIP TERMINATION DATE — Enter the
month, day, and year the trusteeship was terminated.
3. ADDRESS OF LABOR ORGANIZATION
FORMERLY HELD IN TRUSTEESHIP — Enter the full
name and the complete mailing address of the labor
organization formerly held in trusteeship, including any
building and room number. Include the affiliation or
organization name (for example, International
Association of Factory Workers); any designation which
specifically identifies the trusteed organization (for
example, Local, Lodge, Branch, Joint Council, District
Council, etc.); and any designation number or other
identifier by which the trusteed organization is known (for
example, Local 123 or Southeast Joint Council).

Under the CSRA and FSA and implementing
regulations, false reporting and failure to report may
result in administrative enforcement action and litigation.
Individuals responsible for signing Form LM-16 are also
subject to criminal penalties for false reporting under
section 1001 of Title 18 of the United States Code.
IX. RECORDKEEPING
The individuals required to file Form LM-16 are
responsible for maintaining records which will provide in
sufficient detail the information and data necessary to
verify the accuracy and completeness of the report. You
must retain the records for at least 5 years after the date
you filed the report. You must retain any record
necessary to verify, explain, or clarify the report
including, but not limited to, vouchers, worksheets,
receipts, and applicable resolutions.

4. FILE NUMBER OF LABOR ORGANIZATION
TERMINATING THE TRUSTEESHIP— Enter the file
number of the labor organization that is terminating the
trusteeship.
5. NAME AND ADDRESS OF LABOR
ORGANIZATION TERMINATING THE
TRUSTEESHIP— Enter the name and mailing address
of the labor organization terminating the trusteeship,
including any building and room number.

Individuals are subject to penalties for willfully
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column. See Section VIII (Completing Form LM-16) if
there is not enough space in Item 10.

CONVENTIONS AND ELECTIONS —
6.
YES in Item 6(a) if, during the period since the last
Trusteeship Report (Form LM-15) was filed, any
convention or other policy-determining body met to
which the trusteed organization sent delegates, or
would have sent delegates if it was not in trusteeship.

11 - 14. SIGNATURES —The completed Form LM-16
which is filed with OLMS must be signed by the
president and treasurer or corresponding principal
officers of the organization which has imposed the
trusteeship, and all the trustees designated to supervise
the affairs of the organization held in trusteeship. If the
report is signed by an officer other than the president
and/or treasurer, so indicate in Items 11 and/or 12 by (1)
crossing out the pre-printed officer title(s) and (2)
inserting the appropriate officer title(s). If the trustees
have a different title such as administrator, cross out the
printed title and enter the correct title in Items 13 and
14. If there are more than two trustees, the additional
trustee(s) should sign and date the Form LM-15 in the
space below the officers’ and trustees’ signatures in
Items 11-14. You must have original signatures on the
Form LM-16 filed with OLMS; stamped or mechanical
signatures are unacceptable.

Select YES in Item 6(b) if, during the period since the
last Trusteeship Report (Form LM-15) was filed, there
was an election of officers of the labor organization
terminating the trusteeship.
If YES for either Item 6(a) or Item 6(b) is selected, you
must file a Report on Selection of Delegates and
Officers, Form LM-15A.
A policy-determining body means any body convened
by the parent labor organization or other labor
organization which is composed of delegates from labor
organizations and which formulates policy on such
matters as wages, hours, or other conditions of
employment or recommends or takes any action in the
name of the participating labor organization. Such a
body includes, for example, a district council, area
conference, or joint board.

Enter the date the report was signed and the telephone
number(s) used by the signatories to conduct official
business. You do not have to report a private, unlisted
telephone number.

7.
METHOD OF TERMINATION OF THE
TRUSTEESHIP — Select Item 7(a) if the subordinate
labor organization was dissolved. In Item 10, give a
detailed explanation of the circumstances of the
dissolution and its effective date.

If You Need Assistance

The Office of Labor-Management Standards has field
offices located in the following cities to assist you if you
have any questions concerning LMRDA and CSRA
reporting requirements.

Select Item 7(b) if the subordinate labor organization
was merged or consolidated. In Item 10, give a detailed
explanation of the circumstances relating to the merger
or consolidation, its effective date, and list the name
and mailing address of the labor organization into
which the subordinate labor organization has been
consolidated, merged, or otherwise absorbed.

Atlanta-Nashville
Boston-Buffalo
Chicago
Cincinnati-Cleveland
Dallas-New Orleans
Denver-St. Louis
Detroit-Milwaukee
Los Angeles
Philadelphia-Pittsburgh
New York
San Francisco-Seattle
Washington

Select Item 7(c) if the subordinate labor organization
has been restored to the autonomy otherwise available
to it under its constitution and bylaws and the
constitution and bylaws of the labor organization which
had imposed the trusteeship.
Complete Items 8 and 9 only if Item 7(c) is selected.
8.
METHOD OF OFFICER SELECTION — Select
Item 8(a) if the officers of the subordinate labor
organization were elected by the membership.

Consult the OLMS Web site at www.olms.dol.gov or
local telephone directory listings under United States
Government, Labor Department, Office of LaborManagement Standards, for the address and
telephone number of the nearest field office. You may
also contact OLMS via email at
OLMS- [email protected].

Select Item 8(b) if the officers were selected by another
method and explain that method in Item 10.
9.
OFFICERS — Enter the names and titles of the
officers of the subordinate labor
ADDITIONAL INFORMATION AND SIGNATURES
10. ADDITIONAL INFORMATION — Use Item 10 to
provide additional information as indicated on Form LM16 and in these instructions. Enter the number of the
item to which the information relates in the Item Number

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Copies of labor organization annual financial reports,
employer reports, and labor relations consultant reports
filed for the year 2000 and after can be viewed and
printed at www.unionreports.gov. Copies of reports for
the year 1999 and earlier can be ordered through the
website.
Information about OLMS, including key personnel and
telephone numbers, compliance assistance materials,
the text of the LMRDA, and related Federal Register and
Code of Federal Regulations (CFR) documents, is also
available on the Internet at: http://www.olms.dol.gov.
Additionally, you can call the OLMS national office at
(202) 693-0123 or email [email protected].

REMINDER..
File Form LM-2 with Form LM-16
Form LM-2 – You must file a completed Labor
Organization Annual Report, Form LM-2, covering the
period from the beginning of the subordinate labor
organization’s latest fiscal year through the termination
date of the trusteeship with each Terminal Trusteeship
Report, Form LM-16.
Termination of the Subordinate Labor Organization
– Be sure to check the box in Item 3 of the Form LM-2 if
the subordinate labor organization has gone out of
business by disbanding, merging into another labor
organization, or being merged or consolidated with one
or more labor organizations to form a new labor
organization.
(Technical Revisions 3/2015; 6/2016; 11/2016,
09/2020)

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