Form FMC-1 Form FMC-1 Tariff Locator

Federal Maritime Commission

Automated Tariff Registration
System (Form-1)
User Manual
August 2007

Purpose
The Automated Tariff Registration System (Form-1) facilitates the registration of tariff
publication locations by vessel-operating ocean common carriers (VOCCs), non-vesseloperating common carriers (NVOCCs), conferences, and marine terminal operators
(MTOs) as required by Section 8 of the Shipping Act of 1984. The Federal Maritime
Commission (FMC) uses Form-1 to permit shippers and other members of the public to
obtain reliable and useful information concerning the rates and charges that will be
assessed by common carriers and conferences for their transportation services; to ensure
that carrier tariff publications are accurate and accessible; to protect the public from
violations by carriers; and to review and monitor the activities of controlled carriers.
Form-1 is available via the internet.
The purpose of this manual is to assist the FMC-1 Tariff Registration Form filer prepare
and maintain the electronic FMC-1 form.

Things to Know
An account must be created to access the Form FMC-1 Application.
Prolonged inactivity in the application may cause automatic logout of the user.
Changes to accounts and forms are pending until verified and accepted by the FMC, and
until then, the user may still make changes.
The back and forward arrows at the top of the screens have been disabled. Use the
Exit/Back buttons at the bottom of the screens, where available.
The print function requires that Pop-up Blocker is turned off.

Table of Contents

LOGGING INTO THE FORM FMC-1 APPLICATION............................................. 1
LOGIN SCREEN ................................................................................................................. 1
CREATING AN FMC ACCOUNT ......................................................................................... 2
LOGIN PRIOR TO FMC ACCOUNT APPROVAL................................................................... 6
FORGOTTEN PASSWORD ................................................................................................... 7
MAIN SCREEN .............................................................................................................. 10
MY ACCOUNT ................................................................................................................ 11
Update the Account................................................................................................... 12
Change Password ..................................................................................................... 14
MESSAGE CENTER (N NEW MESSAGES) ......................................................................... 15
INITIAL FMC-1 FORM .................................................................................................... 21
ORGANIZATION LIST - AUTHORIZED .............................................................................. 25
Sorting the Organization List - Authorized............................................................... 26
Update a Form.......................................................................................................... 27
Print .......................................................................................................................... 31
ORGANIZATION LIST - ACCESS REQUESTED................................................................... 32
Sorting the Organization List – Access Requested ................................................... 34
Add ............................................................................................................................ 35
Delete .................................................................................................................... 37
GLOBAL CHANGES ......................................................................................................... 38
Change Publisher Information ................................................................................. 39
PUBLISHER DATA........................................................................................................... 42
LOGOUT ......................................................................................................................... 46
APPENDIX...................................................................................................................... 47

Logging into the Form FMC-1 Application
Login Screen
If a first time user, see Creating an FMC Account. If not a first time user of this
application, enter previously assigned FMC login user ID and password; then click the
Login button. (See the note below.) The Main Screen is displayed.

NOTE: An AutoComplete screen may be displayed depending on the user’s internet
settings. If you would not like to continue seeing this screen when you login, click in the
box. Click the Yes button if you would like this password remembered; otherwise, click
the No button.

1

Creating an FMC Account
If a first time user of this application, the My Account screen is displayed that is overlaid
with an alert message. Click the OK button to continue.

2

Enter the account information using Table A – Account Screen Data Fields found in the
Appendix. Note: Required fields are designated by a red asterisk (*) next to the field
names.

3

To save the data, click the Save and Exit button to save and return to the previous
screen. To exit without saving the changes, click the Exit button to return to the previous
screen.

4

The new account is submitted to the FMC for approval and a message is displayed. Click
the OK button to continue.

5

Login Prior to FMC Account Approval
The FMC must approve the new account prior to its usage by the Form FMC-1 filer.

6

Forgotten Password
If the user has forgotten the password, click the “Forgot Password?” link and the Send
Temporary Password screen is displayed.

7

Enter previously assigned FMC login user ID and email address and click the Ok button.
A message, requesting the user to wait for confirmation that an email has been sent, is
displayed. Click the OK button to continue.

8

A new screen is displayed stating that a temporary password has been emailed. The user
may change the temporary password after logging in by clicking the My Account button
from the Main screen. Click the OK button to continue.

9

Main Screen
The Main Screen is displayed after logging in to the FMC-1 Tariff Registration Form
application system. This screen may be used to update the account owner information,
enter the Message Center to read messages from or send messages to the FMC
administrators, enter initial FMC-1 forms for new organizations, access existing
organization FMC-1 forms for updates from the account owner’s authorized list, or log
out of the system. If the account owner is a third-party publisher, the owner may request
access to existing organization FMC-1 forms and access a link to make global changes.

10

My Account
To update the account owner information on the My Account screen, click the My
Account button.

11

Update the Account
The My Account screen displays the account owner FMC login user ID, status of the
account, the last updated date and time, and data entry fields that may be updated.
The account screen also allows the owner to change the password.
Enter the updated account information using Table A – Account Screen Data Fields
found in the Appendix. Note: Required fields are designated by a red asterisk (*) next to
the field names.

12

To save the data, click the Save and Exit button to save and return to the previous
screen. To exit without saving the changes, click the Exit button to return to the previous
screen. The changes become effective once they are verified by the FMC.

Updated Account screen

13

Change Password
To change a password, click the Change Password link at the top of the My Account
screen. The Change Password screen is displayed. The new password must be different
than the previous password, be at least 8 characters long, contain at least one number, one
upper case letter, one lower case letter and one special character. (Examples of special
characters are “,” “@”, “#”, “$”, “;”). Enter the new password, enter it again to confirm it
and then click the OK button.

14

Message Center (n New Messages)
To access the Message Center, click the Message Center (n New Messages) link at the
top of the screen, where “n” is the number of new messages.

15

The Message Center screen is displayed. The account owner may read messages from or
write messages to the FMC administrators.

16

To read a new message, click on Unread of the message to be read, or to read an old
message, click on Show.

17

Clicking the Unread link or the Show link changes the link to the Hide link. The user
has the option to make the message Unread again by clicking the Keep as New link.
Changing the message back to Unread may alert the user by making the message more
noticeable for the further viewing.

18

To write a message, click New Message. An email section appears. Enter a subject for
the email, write the message and then click the Send button to transmit the message to
the recipient, or click the Cancel button to cancel the message.

19

To close a message, click the Hide link. To exit from the Message Center and return to
the previous screen, click the Close Message Center button.

Messages closed

20

Initial FMC-1 Form
To enter an initial FMC-1 form for a new organization, click on the Initial FMC-1 Form
link.

21

Initial Form
A blank FMC-1 form is displayed. Complete the form using Table B - Form FMC-1
Screen Data Fields found in the Appendix. Note: Required fields are designated by a
red asterisk (*) next to the field names.

22

Before saving and exiting, click the Add Publisher button to enter the Publisher Data.
(See the Publisher Data section.)
Note: Multiple publishers may be added.

23

The initial FMC-1 form is added to the account owner’s authorized Organization List.
The status is pending until accepted by the FMC, and until then, the user may still make
changes. Clicking the encircled “i” displays additional information on the status of the
form.

24

Organization List - Authorized
The purpose of the Organization List on the Main Screen is to allow the filer to access
existing organization FMC-1 forms for updates from the account owner’s authorized list.
The Organization List contains organization number, organization name and status in
ascending order by organization number. To change the order of display, see the Sorting
the Organization List - Authorized section. If this screen continues, click on the number
below the screen to see the next one. The screen number not underlined is the current
screen.

25

Sorting the Organization List - Authorized
To display the Organization List in ascending or descending order by organization
number, legal name, date last updated, or status, click the corresponding column heading,
Org No., Legal Name, Updated or Status, respectively. Ascending order is numerical
for numbers, alphabetical for alpha characters, and beginning with the earliest for dates.
Descending order is reverse numerical for numbers, reverse alphabetical for alpha
characters, and beginning with the latest for dates.

Organization List in descending order by Org No.

26

Update a Form
To update an existing FMC-1 form from the authorized organization list, click the
organization number in the Org No. column to select the form.

27

The FMC-1 form selected is displayed. Update the Form FMC-1 using Table B - Form
FMC-1 Screen Data Fields found in the Appendix. Note: Required fields are
designated by a red asterisk (*) next to the field names.

28

Before saving and exiting, check the publisher data for this form. If a new publisher
needs to be added, click the Add Publisher button to enter the Publisher Data. If an
existing publisher needs to be edited, click the Edit button for that publisher. If a
publisher needs to be deleted, click the Delete button for that publisher. (See the
Publisher Data section.)
Note: Multiple publishers may be added.

29

The account owner’s Organization List shows the status for the updated FMC-1 form as
pending until the changes are accepted by the FMC, and until then, the user may still
make changes. Clicking the encircled “i” displays additional information on the status of
the form.

30

Print
To print the Form FMC-1 from the Organization List, click the printer icon for the form
to be printed. A copy of the form is displayed. Click the printer icon at the top of the
screen. The print options screen is displayed. Select the print options and click the OK
button to print or the Cancel button to cancel printing. To exit and return to the previous
screen, click “Exit” from the File dropdown list or click the “x” in the red box in the top
right corner of the screen.

31

Organization List - Access Requested
The purpose of this Organization List is to allow third-party publishers to request access
to existing organization FMC-1 forms. From the Main Screen, click the Organization
List link.

32

The Organization List screen displays organization number, organization name and status
in ascending order by organization number. To change the order of display, see the
Sorting the Organization List – Access Requested section. If this screen continues, click
on the number below the screen to see the next one. The screen number not underlined is
the current screen.

33

Sorting the Organization List – Access Requested
To display the Organization List in ascending or descending order by organization
number, organization name, or access, click the corresponding column heading, Org.
Number, Organization Name, or Access, respectively. Ascending is numerical for
numbers and alphabetical for alpha characters. Descending is reverse numerical for
numbers and reverse alphabetical for alpha characters.

Organization List in descending order by Org. Number

34

Add
To add an organization to the Organization List, enter an existing organization number in
the data entry field and click the Add function. If the number is an existing organization
number, the organization is added to the list pending approval by the FMC. If the number
is not an existing organization number, a message is displayed; click the OK button to
continue processing.

35

The valid organization is added to the list with an “X” for deletion. (See the Delete
section.) The requester may save the information entered by clicking the Save and Exit
button or exit without saving the information and return to the previous screen by
clicking the Exit button.

Requested organization added

36

Delete
Note: The Delete function is only authorized for a request that is pending approval by the
FMC.
To delete a pending organization from the list, click on the “X” in the first column that
corresponds to the organization to be deleted. A delete confirmation message is
displayed. To proceed with the deletion, click the OK button; otherwise, click the Cancel
button.

Delete Confirmation message

37

Global Changes
Note: The global changes link only appears on the Main Screen of third-party publishers
(designated as type of filer during account creation).
To make global changes to all active organizations for which the third-party publisher
publishes tariffs, click the global changes link and the Change Publisher Information is
displayed. (See the Change Publisher Information section.)

38

Change Publisher Information
The Change Publisher Information screen is displayed with default data taken from the
publisher information. Required fields are designated by a red asterisk (*) next to the
field names.
This screen is only for tariff publishers who need to update information about their
organizations or the locations of tariffs which they publish.

WARNING! Changes made on this screen will be GLOBAL. These changes will be
made to every active FMC-1 record containing the tariff location corresponding to the
publisher selected. You must complete every field on this screen. Fields left blank will
replace the corresponding fields in the active records for which you are listed as publisher
with BLANKS.

39

Change Publisher Information screen continued:

40

Update the Publisher Information field(s) with the new data. To save the data and return
to the previous screen, click the Save and Exit button. To clear the data fields, click the
Reset button. To exit without saving the changes, click the Exit button to return to the
previous screen.

41

Publisher Data
If the Add Publisher button were clicked, a blank Publisher Data screen is displayed. If
the Edit button were clicked, the Publisher Data is displayed.

42

If a third-party publisher is used, click the drop-down arrow to select the publisher from
the menu and then click the Retrieve button to automatically fill the publisher data;
otherwise, complete or update the required data using Table C – Publisher Screen Data
Fields found in the Appendix. Note: Required fields are designated by a red asterisk (*)
next to the field names.

Third-party publisher selected

43

A third-party publisher is selected and the publisher information is automatically filled.

44

To save the data, click the Save and Exit button to save and return to the previous
screen. To clear the fields on this screen, click the Reset button. To exit without saving
the changes, click the Exit button to return to the previous screen.
Note: Click the Save and Exit button again to save the entire FMC-1 form.

45

Logout
To exit the Form FMC-1 Application, click the Logout button from the Main Screen.

46

Appendix
Field names in bold are only used for a new account.

Field Name
New Login
Password

Confirm Password
First Name
Last Name
Email
Confirm Email
Type of Filer

Company Name
Phone
Fax
Street 1, Street 2
City, State, Zip
Country
Comments

Required
Yes
Yes

Value
Suggestion: Use first and last names
Minimum 8 characters with at least 1
number, 1 upper case letter, 1 lower case
letter and 1 special character. (Examples of
special characters are “,” “@”, “#”, “$”, “;”).
Yes
Same password
Yes
Self-explanatory
Yes
Self-explanatory
Yes
Email address
Yes
Same email address
No
Click the drop-down arrow to choose:
Self Publisher (default) or
Third-party publisher
Yes
Self-explanatory
Yes
Self-explanatory
No
Self-explanatory
No
Self-explanatory
No
Self-explanatory
No
Self-explanatory; United States (default)
No
Self-explanatory
Table A- Account Screen Data Fields

47

Field names in bold are only used for an initial form.
Field Name
Required
Yes
Organization Number
Legal Name of
Yes
Registrant
Trade Name(s) of
No
Registrant
Street Address of
Yes
Headquarters
City
Yes
State
No
Zip Code
No
Country
Yes
Contact Person Name at
Yes
Headquarters
Phone Number of
Yes
Contact Person
Fax Number of Contact
No
Person
Email Address of
No
Contact Person
Company Website
No
Type of Registrant
Yes
Comments

Value
Enter 6-digit number or FMC will assign one
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory
Self-explanatory

Self-explanatory
Click Yes or No for one or more of the
choices. If Other is clicked Yes, must specify.
Yes
Required if Type of Registrant is a vessel
(VOCC)
Table B - Form FMC-1 Screen Data Fields

48

Field Name
Required
Value
Location of
Yes
Internet address of tariff/schedule(s)
Tariff/Schedule(s)
Yes
Self-explanatory
Name of
Tariff/Schedule(s)
Publisher
Yes
Self-explanatory
Street Address of
Tariff/Schedule(s)
Publisher
City
No
Self-explanatory
State
No
Self-explanatory
Zip Code
No
Self-explanatory
Country
Yes
Self-explanatory
Yes
Self-explanatory
Contact Person Name of
Tariff/Schedule(s)
Publisher
Yes
Self-explanatory
Phone Number of
Tariff/Schedule(s)
Publisher
No
Self-explanatory
Fax Number of
Tariff/Schedule(s)
Publisher
No
Self-explanatory
Email
Address
of
Tariff/Schedule(s)
Publisher
Table C- Publisher Screen Data Fields

49