Outcomes and impacts data - Administrative data: Report administrative data (Appendix H)

CB Evaluation: Regional Partnership Grants (RPG) National Cross-Site Evaluation and Evaluation Technical Assistance [Implementation/descriptive study and Outcomes/Impact analyses]

Appendix H_Administrative Data Elements_Outcome and Impact Analysis_CLEAN

Outcomes and impacts data - Administrative data: Report administrative data (Appendix H)

OMB: 0970-0527

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APPENDIX H: ADMIN DATA ELEMENTS












APPENDIX H

Administrative data elements for outcome and impact analysis: recovery, safety, and permanency

































THE PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) Public reporting burden for this collection of information is estimated to average 144 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

OMB Approval number: 0970-0527, Expiration Date: XX/XX/XXXX.

Recovery Data



Recommended RPG format: CSV

Upload Information:

  • Each grantee will upload one CSV file with each record representing one treatment episode for each adult in a case.

  • Grantees will need to obtain the records directly from the relevant state (or county) substance abuse treatment agencies, and then submit those data elements to the cross-site evaluation. These data are available as part of those reported for the TEDS (Treatment Episode Data Set).

  • Each grantee will upload one file twice a year (once in April and once in October).



Data Elements:

#

Field Name

Long Name

Definition

Values

Data Type

Field Size

Required?


1

GRANTID

Grantee ID

The identification number provided by the Children's Bureau to the RPG grantee

Numbers and letters are OK; no special characters; not case sensitive

Alphanumeric

8

Y


2

CASID

Case ID

The RPG identification number assigned to each case

Numbers and letters are OK; no special characters; not case sensitive

Alphanumeric

6

Y


3

RCVADID

Adult's ID

The adult's RPG identification number

Numbers and letters are OK; no special characters; not case sensitive

Alphanumeric

6

Y


4

TREATID

Treatment Episode ID

Unique identifier for a particular treatment episode for an adult

Numbers and letters are OK; no special characters; not case sensitive

Alphanumeric

6

N


5

ADMDATE

Date of first treatment services for this treatment episode

The day when the client receives his or her first direct treatment service for this treatment episode

MM/DD/YYYY

Date

10

Y


6

DISDATE

Discharge Date

Date of Discharge

The end date of all treatment settings for this treatment episode

MM/DD/YYYY

Date

N


7

REASON

Reason for Discharge

The reason for discharge associated with this treatment episode

1=treatment completed 2=left against professional advice 3=terminated by facility 4=incarcerated

5=death

6=other 7=unknown

Numeric

1

Conditional


8

PRMTYPE

Primary Substance Type

Primary substance abuse problem (type) at admission

01=None

02=Alcohol

03=Cocaine/Crack

04=Marijuana/Hashish

05=Heroin

06=Non-Prescription Methadone

07=Other Opiates and

Synthetics

08=PCP

09=Other Hallucinogens

10=Methamphetamines

11=Other Amphetamines

12=Other Stimulants

13=Benzodiazepines

14=Other non-Benzodiazepine Tranquilizers

15=Barbiturates

16=Other non-Barbiturate Sedatives or Hypnotics

17=Inhalants

18=Over-the-counter

20=Other

97=Unknown

98=Not Collected

Numeric

2

Y


9

SECTYPE

Secondary Substance Type

Secondary substance abuse problem (type) at admission

01=None

02=Alcohol

03=Cocaine/Crack

04=Marijuana/Hashish

05=Heroin

06=Non-Prescription Methadone

07=Other Opiates and Synthetics

08=PCP

09=Other Hallucinogens

10=Methamphetamines

11=Other Amphetamines

12=Other Stimulants

13=Benzodiazepines

14=Other non-Benzodiazepine Tranquilizers

15=Barbiturates

16=Other non-Barbiturate Sedatives or Hypnotics

17=Inhalants

18=Over-the-counter

20=Other

97=Unknown

98=Not Collected

Numeric

2

Y

10

TERTYPE

Tertiary Substance Type

Tertiary substance abuse problem (type) at admission

01=None

02=Alcohol

03=Cocaine/Crack

04=Marijuana/Hashish

05=Heroin

06=Non-Prescription Methadone

07=Other Opiates and Synthetics

08=PCP

09=Other Hallucinogens

10=Methamphetamines

11=Other Amphetamines

12=Other Stimulants

13=Benzodiazepines

14=Other non-Benzodiazepine Tranquilizers

15=Barbiturates

16=Other non-Barbiturate Sedatives or Hypnotics

17=Inhalants

18=Over-the-counter

20=Other

97=Unknown

98=Not Collected

Numeric

2

Y

11

PRMFREQ

Frequency of Use (Primary)

Frequency of use of primary substance type at admission

01=No Use in Past Month

02=1-3 Times in Past Month

03=1-2 Times in Past Week

04=3-6 Times in Past Week

05=Daily

96=Not Applicable

97=Unknown

98=Not Collected

Numeric

2

Y

12

SECFREQ

Frequency of Use (Secondary)

Frequency of use of secondary substance type at admission

01=No Use in Past Month

02=1-3 Times in Past Month

03=1-2 Times in Past Week

04=3-6 Times in Past Week

05=Daily

96=Not Applicable

97=Unknown

98=Not Collected

Numeric

2

Y

13

TERFREQ

Frequency of Use (Tertiary)

Frequency of use of tertiary substance type at admission

01=No Use in Past Month

02=1-3 Times in Past Month

03=1-2 Times in Past Week

04=3-6 Times in Past Week

05=Daily

96=Not Applicable

97=Unknown

98=Not Collected

Numeric

2

Y





Safety and Permanency Data



Recommended RPG format: XML

Upload Information:

  • Each grantee will upload one XML file with data on Case, Child, Maltreatment, Removal, and Placement information for each child in the case.

  • Grantees will need to obtain the records directly from the relevant state (or county) child welfare agencies, and then submit those data elements to the cross-site evaluation. These data are available as part of those reported to states for NCANDS (National Child Abuse and Neglect Data System).

  • Each grantee will upload one file twice a year (once in April and once in October).



Data Elements:

#

Field Name

NCANDS Field Name

Long Name

Definition

Values / Format

Data Type

Field Size

Required

1

GRANTID

-

Grantee ID

The identification number provided by the Children's Bureau to the grantee

No special characters; not case sensitive

Alphanumeric

8

Y

2

CASID

-

Case ID

The identification number assigned to each case by the grantee

No special characters; not case sensitive

Alphanumeric

6

Y

3

CHID

-

Focal Child ID

The focal child's identification number assigned by the grantee

No special characters; not case sensitive

Alphanumeric

8

Y

The following fields are for the Safety information. The elements only exist in the XML if the child has one or more abuse or neglect report

4

RPTID

RPTID

Report ID

The encrypted identification number assigned to each report by the Child Welfare agency

No special characters; not case sensitive

Alphanumeric

12

Y

5

INCIDDT

INCIDDT

Incident Date

The month, day, and year on which the reported incident occurred

MM-DD-YYYY

Date

10

N

6

RPTDT

RPTDT

Report Date

The month, day, and year that the responsible agency was notified of the suspected child maltreatment

MM-DD-YYYY

Date

10

Y

7

RPTDISDT

RPTDISPDT

Report Disposition

Date

The point in time at the end of the investigation or assessment when a CPS worker declares a disposition to the child maltreatment report

MM-DD-YYYY

Date

10

Y

8

MALPHYS

-

Physical Abuse

See Glossary for a full definition

01=substantiated

02=indicated or reason to suspect

03=unsubstantiated

22=alternative response

88=other

99=unknown Blank=No allegation

Numeric

2

N

9

MALNGLT

-

Neglect

See Glossary for a full definition

01=substantiated

02=indicated or reason

to suspect

03=unsubstantiated

22=alternative response

88=other

99=unknown Blank=No allegation

Numeric

2

N

10

MALMEDNGLT

-

Medical Neglect

See Glossary for a full definition

01=substantiated

02=indicated or reason

to suspect

03=unsubstantiated

22=alternative response

88=other

99=unknown

Blank=No allegation

Numeric

2

N

11

MALSEX

-

Sexual Abuse

See Glossary for a full definition

01=substantiated

02=indicated or reason

to suspect

03=unsubstantiated

22=alternative response

88=other

99=unknown Blank=No allegation

Numeric

2

N

12

MALPSYCH

-

Psychological or Emotional Abuse

See Glossary for a full definition

01=substantiated

02=indicated or reason to suspect

03=unsubstantiated

22=alternative response

88=other

99=unknown Blank=No allegation

Numeric

2

N

13

MALOTH

-

Other Maltreatment

See Glossary for a full definition

01=substantiated

02=indicated or reason

to suspect

03=unsubstantiated

22=alternative response

88=other

99=unknown Blank=No allegation

Numeric

2

N

14

MALDEATH

MALDEATH

Maltreatment Death

See Glossary for a full definition

1=yes

2=no

9=unknown or missing

Numeric

1

N

The following fields are for the Removal information. These elements only exist in the XML if the child has one or more removal episodes.

15

RMVLID


Removal ID

Unique identifier to identify a particular removal for a focal child.

No special characters;

not case sensitive

Alphanumeric

8

Y

16

DT_RMVL


Removal Date

The month, day and year the child was removed from his/her home for the purpose of being placed in foster care

MM-DD-YYYY

Date

10

Y

17

DT_END


Discharge Date

The month, day, and year this removal ended

MM-DD-YYYY

Date

10

N

18

DSCH_RSN


Discharge Reason

The reason for the discharge from this foster care episode

1 = Reunification with Parent(s) or Primary Caretaker(s)

2 = Living with Other

Relative(s)

3 = Adoption

4 = Emancipation

5 = Guardianship

6 = Transfer to Another

Agency

7 = Runaway

8 = Death of Child

Numeric

1

N

The following fields are for the Placement information. These elements only exist in the XML if the child has one or more placements within a removal episode.

19

PLCMID


Placement ID

Unique identifier to identify a particular placement within a removal for a focal child

No special characters;

not case sensitive

Alphanumeric

8

Y

20

PLCM_BGN


Placement Start

Date

The month, day, and year this out of home placement began

MM-DD-YYYY

Date

10

Y

21

PLCM_STG


Placement Setting

The type of setting of this out of home placement

1 = Pre-Adoptive Home

2 = Foster Family Home

(Relative)

3 = Foster Family Home

(Non-Relative)

4 = Group Home

5 = Institution

6 = Supervised

Independent Living

7 = Runaway

8 = Trial Home Visit

Numeric

1

N

22

PLCM_END


Placement End

Date

The month, day, and year this out of home placement ended

MM-DD-YYYY

Date

10

N





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