HEERF Quarterly Budget and Expenditure Reporting

Forms and Documents

Document Name	Status
HEERF Quarterly Budget and Expenditure Reporting Form and Instruction	Modified
HEERF Quarterly Budget and Expenditure Reporting Form and Instruction	Modified
HEERF Quarterly Budget and Expenditure Reporting Form and Instruction	Modified
HEERF Quarterly Emergency Memo 2.8.22.docx Supplementary Document	2022-02-10
HEERF QBER supporting statement 2.9.22.docx Supporting Statement A	2022-02-10

IC Document Collections

IC ID	Document Title	Status
243669	HEERF Quarterly Budget and Expenditure Reporting Form and Instruction	Modified
243668	HEERF Quarterly Budget and Expenditure Reporting Form and Instruction	Modified
243667	HEERF Quarterly Budget and Expenditure Reporting Form and Instruction	Modified

ICR Details

OMB Control No: 1840-0849	ICR Reference No: 202202-1840-002
Status: Received in OIRA	Previous ICR Reference No: 202109-1840-009
Agency/Subagency: ED/OPE	Agency Tracking No: ED-2022-SCC-0018
Title: HEERF Quarterly Budget and Expenditure Reporting
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/15/2022
Date Submitted to OIRA: 02/10/2022

	Requested	Previously Approved
Expiration Date	6 Months From Approved	03/31/2024
Responses	20,680	20,680
Time Burden (Hours)	103,400	41,360
Cost Burden (Dollars)	0	0

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Abstract: Section 18004(a)(1) of the CARES Act, Pub. L. No. 116-136 (March 27, 2020), authorizes the Secretary of Education to allocate formula grant funds to participating institutions of higher educations (IHEs). Section 18004(c) of the CARES Act allows the IHEs to use up to one-half of the total funds received to cover any costs associated with the significant changes to the delivery of instruction due to the coronavirus (with specific exceptions). Section 18004(a)(2) of the CARES Act authorizes the Secretary to make awards under parts A and B of title III, parts A and B of title V, and subpart 4 of part A of title VII of the Higher Education Act of 1965, as amended (“HEA”), to address needs directly related to the coronavirus. These awards are in addition to awards made in Section 18004(a)(1) of the CARES Act. Section 18004(a)(3) of the CARES Act, Pub. authorizes the Secretary to allocate funds for part B of Title VII of the HEA, for IHEs that the Secretary determines have the greatest unmet needs related to coronavirus. This information collection request includes additions and revisions to the quarterly budget and expenditure reporting form used by grantees under these sections of the CARES Act, as well as comparable sections of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) (P.L. 116-260) and the American Rescue Plan Act of 2021 (ARP) (Pub. L. 117-2). These revisions to the collection will ensure the Department will be able to more effectively monitor the use of funds by grantees that have received awards under these sections. The majority of the quarterly report aligns closely with the recently-approved annual reporting form, for which 60- and 30-day comment notices were published.

Emergency Justfication: The Department is requesting emergency approval to allow the revisions to be implemented and announced prior to the first quarter reporting deadline on April 10, 2022. If the Department is unable to implement the changes in time for this reporting deadline, the Department will be lacking critical information needed to monitor and provide technical assistance to HEERF grantees. Given the amount of HEERF funds that have been distributed, it is imperative that the Department has the information needed to ensure that all uses of funds are in accordance with the governing statutes and program guidance.

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Authorizing Statute(s): PL: Pub.L. 116 - 136 18004(c) Name of Law: CARES Act
  

Citations for New Statutory Requirements: PL: Pub.L. 116 - 136 18004(c)

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
HEERF Quarterly Budget and Expenditure Reporting	N/A	N/A
HEERF Quarterly Budget and Expenditure Reporting	N/A	N/A
HEERF Quarterly Budget and Expenditure Reporting	N/A	N/A

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20,680	20,680	0	0	0	0
Annual Time Burden (Hours)	103,400	41,360	0	62,040	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This currently approved collection has been modified to align more closely with the annual reporting form and to ensure that the Department will be able to more effectively monitor the use of funds by grantees. As a result of these changes to the collection, the burden per response has increased from two hours to five hours, resulting in an increase in total annual burden hours.

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Annual Cost to Federal Government: $68,800

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/10/2022

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