Appendix D 4032 Policy Memo

Appendix D: 4032 Policy Memo

OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a
currently valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Services, Office of Policy Support, 3101
Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605). Do not return the completed form to this address.

United States Department of Agriculture
Food and
Nutrition
Service

MAY O 5 2015
SUBJECT:

Park Office
Center

TO:
3101 Park
Center Drive
Alexandria
VA 22302
An Equal
Opportunity
Provider and
Employer

Supplemental Nutrition Assistance Program (SNAP) Implementation of Section 4032 Agricultural Act of 2014
Regional Administrators
Food and Nutrition Service

As you know, SNAP was reauthorized as part of the Agricultural Act of 2014 (the
Act), P.L.113-79, enacted February 7, 2014. Section 4032 of the Act contains a
reporting requirement that affects SNAP administration.
This memorandum is to inform you of a revision to the SNAP Provisions of the
Agricultural Act of 2014 Implementing Memorandum dated March 21, 2014. The
memorandum listed Section 4032 of the Agricultural Act of2014 under Section
"B. Provisions that are not to be implemented until Federal rulemaking occurs."
After further review, the Food and Nutrition Service (FNS) has determined that
Section 4032 of the Agricultural Act of 2014 will be implemented without any
additional rulemaking. This memorandum describes Section 4032 of the Act, entitled
"Annual State Report on Verification of SNAP Participation" and the implementation
action required for this provision.
On August 13, 2012, FNS published a final rule to revise SNAP regulations in
7 CFR parts 272 and 273 regarding computer matching requirements for the Social
Security Administration (SSA) Death Master File and the electronic Disqualified
Recipient System (eDRS).·
Section 4032(a) of the Act provides that States have no later than 1 year after a date
specified by the Secretary, and annually thereafter, to:
"submit to the Secretary a report containing sufficient information for the
Secretary to determine whether the State agency has, for the most recently
concluded fiscal year preceding that annual date, verified that the State agency
·
in that fiscal year(1) did not issue benefits to a deceased individual; and
(2) did not issue benefits to an individual who had been permanently
disqualified from receiving benefits."
In order to meet the reporting requirements specified in Section 4032 of the Act,
States must confirm via email to their FNS Regional SNAP Program Director that in

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the immediately preceding fiscal year, they had the appropriate systems in place to
meet the requirements of regulations at 7 CFR 272.14 and 273.16(i)(4) and that they
conducted the matches required by these regulations.

States must submit their Section 4032 reports to the FNS Regional SNAP Director by
March 31, 2016, and annually thereafter by March 31.
Should a State agency fail to comply, the Secretary shall impose a penalty that
includes a reduction of up to 50 percent of the amount that would be otherwise
payable to the State agency with respect to that fiscal year.
Please contact Ron Ward at Ronald.Ward@ fns.usda.gov or at 703-305-2523 if you
have any questions.

Associate Administrator
Supplemental Nutrition Assistance Program

Privacy Act Statement
Authority: Agricultural Act of 2014 (the Act), P.L.113-79, enacted February 7, 2014. Section 4032 of the Act contains a
reporting requirement that affects SNAP administration for Annual State Report on Verification of SNAP Participation
matching.
Purpose: The Annual State Report of Verification is collected primarily for use by the Food and Nutrition Service in the
administration and verification of the Supplemental Nutrition Assistance Program SNAP participants to ensure that no person
who is deceased, or has been permanently disqualified from SNAP, improperly received SNAP benefits for the fiscal year
preceding the report submission.
Routine Use: Information may be disclosed for any of the routine uses listed in the published System of Record notice https://
www.federalregister.gov/documents/2010/12/27/2010-32457/privacy-act-revision-of-privacy-act-systems-of-records#p-30
Disclosure: Furnishing the information is mandatory; failure to do so will result in non-compliance with Federal statute.