DHS Hummingbird on ServiceNow Platform

• Person Records – include largely biographic data about the individual;

• Case Records – include overarching case processing and assurance information, as well as family unit processing information; and

• Activity Records – include information used to track the progress of each activity or processing step for an individual’s case (e.g., pre- and post-arrival requirements).

Person Records – this information may be populated in Hummingbird through the connection to USCIS systems or during the intake and interview processes at safe havens.

• Name

• Person Type (indicates if the applicant is the Principal or a Derivative of the principal)

• Relationship to Principal (if not principle)

• A-Number

• Afghan National ID (i.e., Tazkera)

• Alias

• Date of Birth

• Place of Birth

• Country of Citizenship

• Language

• Gender

• Previous Address

• Contact Information (e.g., mail, phone)

• Results of Security Screening (if available)

• USCIS ELIS Account Number

• Port of Entry Used

• Passport Details

• Visa Status (indicates Special Immigrant Visa applicants; this field can be left blank for non- Special Immigrant Visa applicants)

• Visa Number

• Visa Class

• Badge Number (if badges are used at safe haven)

• Self-Reported Medical Information

• Pregnancy Information

• Insurance Information (e.g., Medicaid, Marketplace)

• Dates and Adjudication Status for the following DHS Forms:

  • USCIS Form I-485, Application to Register Permanent Residence or Adjust Status

  • USCIS Form I-693, Report of Medical Examination and Vaccination Record

  • USCIS Form I-765, Application for Employment Authorization

  • CBP From I-94, Arrival/Departure Record

Case Records:

• Hummingbird Case Number (Hummingbird assigns a unique case number (HB-000000) to all cases)

• IVIS Case Number (Special Immigrant Visa’s Immigrant Visa Information System number, if applicable)

• USCIS Form I-360, Petition for Amerasian, Widow(er), or Special Immigrant, Receipt Number

• Phase (auto-updates based on the completion of activities in the Activity Records)

• Processing Location and Dates (i.e., safe haven)

• Processing Delay (used to indicate if a case is experiencing a delay in processing)

• English Interpretation Required (Yes/No)

• Results of Security Screening

• Vulnerability (used to indicate instances where a case has particular protection, medical, or other vulnerability concerns that may affect processing)

• MMR Vaccination Dates

• Self-Reported Medical Condition

• Resettlement Preference

• Final Destination Airport Code

• Resettlement Agency

• Affiliate (when the Resettlement Agency has assigned the case to one of its Affiliates)

• Assurance Requested (Yes/No)

• Assurance Received (Yes/No)

• Attached Minor on Case

• View Related Cases (used to link cases in system, for example between family units)

• U.S. Point of Contact Information (e.g., name, address, contact information, relationships to individual)

Activity Records:

• Hummingbird Case Number

• Intake Date and Location

• Processing Date and Location

• Pre-Flight Medicals Completed (Yes/No)

• Lodging Assignment

• Self-Reported Medicals

• Vaccinations

• COVID-19 Testing

• Work Authorization

• Biometric Appointment

• Out-Processing Information

• Departure and Travel Information