ACDBE Annual Report and Shortfall Analysis - FAACivilRightsConnect_UserGuide

FAA Connect

FAA Civil Rights Connect Airport User Guide

How to Complete and Submit the ACDBE Uniform Form Report and Firms Data
1. Website https://faa.civilrightsconnect.com/FAA/login.asp
2. The ACDBE Report is due March 1. Reports cover the previous fiscal year. Fiscal years run
from October 1 through September 30.
3. Go to your Dashboard ACDBE Part 23 Achievement Reports. Click on View next to the Fiscal
Year Report that you want to access. Click on Edit Uniform Report to Complete.

OR,
1. Click on Airports (left menu) – find the Airport and click View
2. Click on ACDBE Goals and Reports tab. If the goals and reports tab does not appear,
please contact your FAA DBE Compliance.
3. To Add a uniform form report, go to the fiscal year Report and click Submit. (For example,
an FY-2019 report would be years 10/01/2018 – 09/30/2019. If the report for a fiscal
year is missing, please contact your regional FAA DBE Compliance Specialist.

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How to complete and submit the ACDBE Uniform Form Report and Firms Data (continued)

4.
5.
6.
7.

Enter all data as required. Some boxes auto calculate based on other data entered.
The goal data may already be populated. If it is not entered, please enter the goal.
Select what the goal is based on. For Non-Car Rental, select Gross Receipts.
If the goal is not required (average annual gross receipts do not exceed $200,000), select goal not
required.

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How to Complete and Submit the ACDBE Uniform Form Report and Firms Data (continued)
8. Blank fields must be filled in with zeros. Click on Fill in Blank Fields with Zeros.
9. Click Validate and Save Draft every few minutes to ensure you do not lose the data in case of
an unlikely lost session. When you are done entering data, click Validate and Save Draft. If
the totals and percentages don't appear, click Validate and Save Draft again.
10. The system will provide alert information if any data does not appear correct.
11. To make corrections, click on Edit and Revalidate.
12. Make corrections and click on Validate and Save Draft.
13. Next, click Save Draft and Continue.
14. Add Firms information. For the ACDBE Firms, you must manually enter the firm’s information
(required by 49 CFR Part 23). You can copy (and edit) the firms from the previous year if you added
the firms the previous year. The data and information you enter on the firm’s form must equal the
data you enter on the uniform form.
15. How to copy and add ACDBE firms:

a. Click on Add ACDBEs. The system provides the option to Copy ACDBEs from the Prior
Report. To copy ACDBEs from the prior report, click Copy ACDBEs from the Prior Report. (If
you do not have ACDBEs to copy from the prior year Click on Add ACDBE).
b. Click on Copy Previous ACDBEs. The firms are now copied into the form.
c. Click the box next to each ACDBE that you need to copy or click Select All.
d. Enter the gross receipts applicable to the reporting period.
e. Click on Copy Previous ACDBEs (at the bottom of the screen.)
f. If you need to Edit the firm’s information (business type, etc.), click Edit. Make the changes
and click Save ACDBE.
g. If you need to add the same ACDBE again (for example the same ACDBE for another
concession), click on Save ACDBE and Use ACDBE Again.
h. If you have additional ACDBE firms to enter, click on Save ACDBE and Add New ACDBE.
i. When done entering ACDBE firms, click on Save ACDBE.
j. Click Return to return to uniform form submittal screen.

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How to Complete and Submit the ACDBE Uniform Form Report and Firms Data (continued)

Make sure the data you entered matches the ACDBE Uniform Form data. Also, make sure that
the category you select for the ACDBE firms matches the category that you entered the data on
the uniform form. You will receive an error message in red lettering if it does not match. You
must correct the data before you can submit the report.

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How to Complete and Submit the ACDBE Uniform Form Report and Firms Data (continued)

16. If there is a goal shortfall, you may attach a file with the shortfall analysis (does not have to
be attached at the time of submission of the report, however, CORE airports are required
to submit the goal shortfall analysis to FAA by April 1.) Other airports must prepare a
shortfall analysis and keep it on file at the airport for 3 years and provide it to FAA if
requested. FAA Connect includes shortfall analysis tips and a template letter that can be
used to prepare and submit the shortfall analysis.
17. One more step to fully submit.
18. Click Submit this Report for Review.
19. Popup window states: Submit this Report for Review. Click OK.
20. After Submitting, the Report states Under Review and can be viewed from your Dashboard.
21. While the report is Under Review, you can still make changes to the report. From
your Dashboard, click on View next to the Report (it says Under Review).
22. On the next screen, click on WithdrawReport.
23. Click on OK on the popup window.
24. Click on View Uniform Report.
25. Click on Edit and Validate at the bottom of the form.
26. After Submitting, The Report is now pending review by the FAA Compliance Specialist.
27. You will receive an email message when the Report has been returned for corrections or
approved by FAA. After the report is approved by FAA, if you need to make changes,
contact your regional FAA Compliance Specialist (to Undo Approval).
28. If you are not required to submit an ACDBE Report, for example, if there are no concessions at
the airport, please contact your FAA Compliance Specialist.
29. To view history reports, go to the Airport file and click on ACDBE Goals and Reports. Find
the Fiscal Year Report and Click View. Next, click View Uniform Form.

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