| Attachment G: Rent Policy Implementation Data Tracking Tool |
| OMB Control Number: |
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Public Reporting Burden for this information collection is estimated to average 9 hours per respondent, including time for reviewing the instructions and completing the questionnaire. The Stepped and Tiered Rent Demonstration Study is being conducted in 10 cities to study the impact of alternative rent policies on voucher holders’ self-sufficiency outcomes and experiences with the rent policy and the housing authorities’ experiences administering these policies. This information is being collected on families enrolled in the Stepped and Tiered Rent Demonstration Study to track hardship requests and collect updated contact information for ongoing communications. Respondents are not required to respond. The information requested under this collection is protected and held confidential in accordance with 5 U.S.C. § 552a (Privacy Act of 1974) and OMB Circular No. A-130.
Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions to reduce this burden, to Anna P. Guido, Reports Management Officer, QDAM, Department of Housing and Urban Development, 451 7th Street SW, Room 8210, Washington, DC 20410–5000. When providing comments, please refer to OMB Control No. XXX. HUD may not conduct and sponsor, and a person is not required to respond to a collection of information unless the collection displays a valid OMB Control Number. |
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| Field_Name |
Description |
Research-Related Field vs. Needed for Operating New Rent Policies |
| STRD_NonStudyGroup |
This field flags households in the system as eligible or ineligible for the study. |
Research |
| RESID |
Research Id which will appear in random assignment system and will be included in extracts for matching purposes. |
Research |
| Research_Status |
For Tiered Rent PHAs, values should be Tiered Rent Rules Group and Current Rent Rules Group. For Stepped Rent PHAs, values should be Stepped Rent rules Group and Current Rent Rules Group. |
Research |
| OptOut |
This field will identify households who did not provide informed consent for data collection activities. These households will be excluded from the individual-level extracts that MDRC will receive, but will still be subject to the rent rules assigned during enrollment. |
Research |
| HH_ID |
PHA-designated household identifier |
PHA Operations |
| Former_HoH_Name |
Name of the previous head of household |
PHA Operations |
| Former_HoH_DoB |
Date of birth of the previous head of household. |
PHA Operations |
| CertificationIdentifier |
Unique Certification Id |
PHA Operations |
| CertificationReason |
An action/certification level field that supplements the information found in 2A (Type of Action Codes) and 2x (interim Reexamination reasons). The field will be a drop down menu showing the following options: Initial Triennial (for tiered rent); Initial recertification (for stepped rent); Subsequent Triennial review (for stepped rent); Automatic hardship start; Non-automatic hardship start; End or Hardship; |
PHA Operations |
| RentRuleType |
Field indicates which set of rent rules is being used for calculating the households' TTP and subsidy values for that action/certification. |
PHA Operations |
| AnnualRetroBeforeExclusion |
Cumulative retro income amount before exclusions. |
PHA Operations |
| AnnualRetroAfterExclusions |
Cumulative retro income amount after exclusions. |
PHA Operations |
| EndDate |
Last day of the retro income period. |
PHA Operations |
| CurrentIncomeBeforeExclusions |
Cumulative current/anticipated income before exclusions |
PHA Operations |
| CurrentIncomeAfterExclusions |
Cumulative current/anticipated income after exclusions |
PHA Operations |
| Hardship exemption status |
A dropdown showing hardship hearing outcome: Approved/denied/pending |
PHA Operations |
| Hardship Type |
Dropdown for hardship type for granted hardship: "Minimum rent waiver," "Extenuating circumstances," "Tiered/stepped rent hardship" |
PHA Operations |
| STR Hardship Type |
"automatic hardship exemption at initial or triennial cert" or " household-requested hardship" |
PHA Operations |
| Household-specific reason for hardship |
A text field for PHA use |
PHA Operations |
| Hardship duration |
Length of hardship duration if granted |
PHA Operations |
| Hardship TTP |
Hardship flag which indicates "Yes" for 50058 interim certifications that are submited to implement the hardship exemption. When the hardship exemption expires and the interim 50058 is submitted to reinstate the non-hardship TTP, this HardshipTTP field must indicate "no." |
PHA Operations |
| Hardship child care expense |
Child care expenses amount |
PHA Operations |
| Hardship dependent deduction |
Dependent deduction amount |
PHA Operations |
| Hardship other deductions/expenses |
Other deductions/expenses |
PHA Operations |
| Phone number 1 |
Phone number (home) |
PHA Operations |
| Phoen number 2 |
Phone number (cell) |
PHA Operations |
| e-mail |
e-mail address |
PHA Operations |
| Min_Rent_Waiver |
Flag indicating that TTP is set below minimum rent due to allocation of minimum rent waiver. |
PHA Operations |
| PHA_Approval_Date |
Date 50058 was approved by PHA |
PHA Operations |
| HUD_Submission_Date |
Date 50058 was submitted to HUD |
PHA Operations |
| Update_Date |
Date record was last updated |
PHA Operations |
| Created_Date |
Date record was created |
PHA Operations |
| Created_By |
User that created record |
PHA Operations |