Appendix C Burden Table (June 2022)

Appendix C Burden Table (June 2022).xlsx

Federal Collection Methods for Supplemental Nutrition Assistance Program Recipient Claims

Appendix C Burden Table (June 2022)

OMB: 0584-0446

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Sheet1
NEW (2)
NEW
Sheet4
Sheet1 (2)
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Sheet 1: Sheet1

USDA - RUS Title of Information Document




OMB No.










0584-0446
0584-0446

Summary of Information Collections
Federal Collection Methods for Food Stamp Program Recipient




Month/Year











Oct-15

IDENTIFICATION OF REPORTING AND RECORDKEEPPING REQUIREMENTS





ANNUAL BURDEN






FORM

REPORTING



RECORDKEEPING



NO(s) NO. OF NO. OF TOTAL HOURS TOTAL NO. OF ANNUAL TOTAL HOURS TOTAL
SECTION
(If "none" RESPON- RESPONSES ANNUAL PER HOURS RECORD- RECORDS RECORDS PER RECORD-
OF REG DESCRIPTION so state) DENTS PER RESPONSES RESPONSE (Col. f & g) KEEPERS PER PER RECORD KEEPING
Households (Debtors)











A. Due-Process Notice Requirements







Reading State Issued Notice n/a 237,014 1.00 237,014 0.08 19,790.67





Informal Inquiries to State n/a 16,591 1.00 16,591 0.25 4,147.75





Formal Appeals to State n/a 1,421 1.00 1,421 0.50 710.50





Reading FNS issued letter to Federal employees n/a 3,000 1.00 3,000 0.0835 250.5





Phone Inquires and informal appeals for FNS letter n/a 900 1.00 900 0.25 225





Formal appeals to FNS n/a 20 1.00 20 0.5 10




Totals

237,014 1.09 258,946 0.097064326152943 25,134.42

















State Agencies











A. Due-Process Notice Requirements







State Notice Production n/a 53 4,471.96 237,014 0.02 3,958.13




Responding to State Phone/informal Inquires n/a 53 313.04 16,591 0.25 4,147.75
Responding to State Formal Appeals n/a 53 26.81132 1,421 0.50 710.50

Providing documents for formal appeals to FNS n/a 53 0.3773584 20 0.5 10




B. State Agency Reporting



Certification Letter n/a 53 1.00 53 0.50 26.50
C. TOP Automated Data Processing












System Compatibility File n/a 53 1.00 53 11.50 609.50





Address File n/a 53 8.00 424 1.63 693.07





Collections File n/a 53 8.00 424 6.50 2,756.00





State Agency Profile n/a 53 1.00 53 0.25 13.25





Testing New System n/a 5 1.00 5 7.00 35.00





Weekly Files n/a 53 52.00 2,756 1.50 4,134.00 53 52 2,756 0.25 689.00

Weekly Files - Post TOP Data n/a 53 52.00 2,756 1.50 4,134.00




Totals

53 4,935.28 261,570 0.08 21,227.70

















Overall Totals

237,067 2.20 520,516 0.09 46,362
2,756 0.25 689



Page __1__ of __1__


TOTAL NO. RESPONDENTS 237,067 83-I 13(a) Total (d) - Respondent is only counted once

(237014/Debtor + 53/SA = 237067 Respondents)





AVERAGE NO. OF RESPONSES PER RESPONDENT 2.20
Total (f)/Total (d) = Total (e)







TOTAL ANNUAL RESPONSES 521,205 83-I 13 (b) Total (f) + total (k) = Sum







AVERAGE HOURS PER RESPONSE 0.09
Total (h)/Total (f) = Total (g)







TOTAL ANNUAL BURDEN (Annual Hours Requested) 47,051 83-I 13(c ) Total (h) + Total (m) = Sum







CURRENT OMB INVENTORY 47,601 83-I 13(d)








DIFFERENCE -550 83-I 13(e)


































Sheet 2: NEW (2)

SECTION OF REG DESCRIPTION NO. OF RESPONDENTS NO. OF RESPONSES PER RESPONDENT TOTAL ANNUAL RESPONSES HOURS PER RESPONSE TOTAL ANNUAL BURDEN HOURS hourly cost to respondent estimated cost to respondent with fully loaded wage






Households (Debtors)















A. Due-Process Notice Requirements
















Reading State Issued Notice 249,953 1.00 249,953 0.0835 20,871.10 $7.25 $151,315.50








Informal Inquiries to State 17,497 1.00 17,497 0.25 4,374.19 $7.25 $31,712.87








Formal Appeals to State 1,499 1.00 1,499 0.50 749.29 $7.25 $5,432.34







273.18(n)(2) Reading FNS issued letter to Federal employees 2,458 1.00 2,458 0.0835 205.28 $7.25 $1,488.25








Phone Inquires and informal appeals for FNS letter 738 1.00 738 0.25 184.38 $7.25 $1,336.75








Formal appeals to FNS 16 1.00 16 0.5 8.19 $7.25 $59.41







Totals
272,161 1.00 272,161 0.096973606843372 26,392.43 $7.25 $191,345.12 $254,489.01























State Agencies















A. Due-Process Notice Requirements
















State Notice Production 53 4,716.10 249,953 0.0167 4,174.22 $11.40 $47,586.12








Responding to State Phone/informal Inquires 53 330.13 17,497 0.25 4,374.19 $11.40 $49,865.75







273.18(n)(2) Responding to State Formal Appeals 53 28.28 1,499 0.50 749.29 $11.40 $8,541.89








Providing documents for formal appeals to FNS 53 0.31 16 0.50 8.19 $11.40 $93.42







B. State Agency Reporting













273.18(n)(1)(ii) Certification Letter 53 1.00 53 0.50 26.50 $11.40 $302.10







State Agency Total
53 5,075.81 269,018 0.03 9,332.39 $11.40 $106,389.27 $141,497.73






C. TOP Automated Data Processing/3rd Party Reporting













$339,571.38 $344,150.84

System Compatibility File 53 1.00 53 11.50 609.50 $11.40 $6,948.30

268,965


$839,571.38

Address File 53 8.00 424 1.6346 693.07 $11.40 $7,901.00

541,126




273.18(n)(1) Collections File 53 8.00 424 6.50 2,756.00 $11.40 $31,418.40

35,698.32




273.18(n)(4) State Agency Profile 53 1.00 53 0.25 13.25 $11.40 $151.05

1,737.52





Testing New System 5 1.00 5 7.00 35.00 $11.40 $399.00








Weekly Files 53 52.00 2,756 1.50 4,134.00 $11.40 $47,127.60








Weekly Files - Post TOP Data 53 52.00 2,756 1.50 4,134.00 $11.40 $47,127.60








Total 3rd Party Reporting



12,374.82 $11.40 $141,072.95 $187,627.03






Totals
53 5,197.91 275,489 0.08 21,707.21 $11.40 $247,462.23 $329,124.76























Overall Totals
272,214 2.01 547,650 0.09 48,099.64
$438,807.35 $583,613.77











































RECORDKEEPING













NO. OF ANNUAL TOTAL HOURS TOTAL











RECORD- RECORDS RECORDS PER RECORD-




47051
1,049



KEEPERS PER PER RECORD KEEPING hourly cost to respondent estimated cost estimated cost with fringe benefits








53 52 2,756 0.25 689.00 $11.40 $7,854.60 $10,446.62















































48,788.64










Sheet 3: NEW

SECTION OF REG DESCRIPTION NO. OF RESPONDENTS NO. OF RESPONSES PER RESPONDENT TOTAL ANNUAL RESPONSES HOURS PER RESPONSE TOTAL ANNUAL BURDEN HOURS hourly cost to respondent estimated cost to respondent with fully loaded wage



Households (Debtors)












A. Due-Process Notice Requirements













Reading State Issued Notice 249,953 1.00 249,953 0.0835 20,871.10 $7.25 $151,315.50





Informal Inquiries to State 17,497 1.00 17,497 0.25 4,374.19 $7.25 $31,712.87





Formal Appeals to State 1,499 1.00 1,499 0.50 749.29 $7.25 $5,432.34




273.18(n)(2) Reading FNS issued letter to Federal employees 2,458 1.00 2,458 0.0835 205.28 $7.25 $1,488.25





Phone Inquires and informal appeals for FNS letter 738 1.00 738 0.25 184.38 $7.25 $1,336.75





Formal appeals to FNS 16 1.00 16 0.5 8.19 $7.25 $59.41




Totals
272,161 1.00 272,161 0.096973606843372 26,392.43 $7.25 $191,345.12 $254,489.01

















State Agencies












A. Due-Process Notice Requirements













State Notice Production 53 4,716.10 249,953 0.0167 4,174.22 $11.33 $47,293.92





Responding to State Phone/informal Inquires 53 330.13 17,497 0.25 4,374.19 $11.33 $49,559.56




273.18(n)(2) Responding to State Formal Appeals 53 28.28 1,499 0.50 749.29 $11.33 $8,489.44





Providing documents for formal appeals to FNS 53 0.31 16 0.50 8.19 $11.33 $92.85




B. State Agency Reporting










273.18(n)(1)(ii) Certification Letter 53 1.00 53 0.50 26.50 $11.33 $300.25




C. TOP Automated Data Processing













System Compatibility File 53 1.00 53 11.50 609.50 $11.33 $6,905.64

268,965


Address File 53 8.00 424 1.6346 693.07 $11.33 $7,852.49

541,126

273.18(n)(1) Collections File 53 8.00 424 6.50 2,756.00 $11.33 $31,225.48

35,698.32

273.18(n)(4) State Agency Profile 53 1.00 53 0.25 13.25 $11.33 $150.12

1,737.52


Testing New System 5 1.00 5 7.00 35.00 $11.33 $396.55





Weekly Files 53 52.00 2,756 1.50 4,134.00 $11.33 $46,838.22





Weekly Files - Post TOP Data 53 52.00 2,756 1.50 4,134.00 $11.33 $46,838.22




Totals
53 5,197.91 275,489 0.08 21,707.21 $11.33 $245,942.72 $327,103.82

















Overall Totals
272,214 2.01 547,650 0.09 48,099.64
$437,287.84 $581,592.83


































RECORDKEEPING










NO. OF ANNUAL TOTAL HOURS TOTAL








RECORD- RECORDS RECORDS PER RECORD- Hourly cost total


47051
1,049

KEEPERS PER PER RECORD KEEPING








53 52 2,756 0.25 689.00









































48,788.64







Sheet 4: Sheet4

TOP 60 Day Notice Burden











Based on average number of records for claims States sent to TOP for calendar years 2012,2013,2014




2019 2022




agneices will produce and hhs will read: HH STATE 237014

4471.96226415094
305,020 249,953




so











phone and informal inquiries HH STATE 16591 0.070000084383201
313.037735849057
21351.425738564 17496.7544251957




appeals HH STATE 1421 0.005995426430506


1828.72496983301 1498.5768210598




additional notices to Fed employees regarding offset of salary HH 3000 0.009835420628156



2458.3961707429




30 percent will result in phone inquiry HH 900




737.518851222871




20 (?) result in formal appeal HH, STATE 20 0.022222222222222



16.3893078049527

















so, totals











hh responses 258946 258946









state responses 255046 255046
























































































































































TOP 60 Day Notice Burden











Based on average number of records for claims States sent to TOP for calendar years 2016, 2017, 2018











agencies will produce and hhs will read:











and FNS will send this many to fed employees












































































TOP State level submissions











0.5 hours per state agency











26.5









2012
didn't change









240,901











16863 0.069999709424203
TOP AUTOMATED DATA PROCESSING Burden









1445 0.005998314660379
didn't change











12374.82 for reporting











689 for recordkeeping - 52 weeks per SA, 15 mins each 689





































































































Past Changes 60 day notice portion state level submit adp total estimated notices






2012 -1803.55 0 0 47600.6 240,901






2015 -549.48 0 0 47051 237014










-549.599999999999








Sheet 5: Sheet1 (2)

Debts added to TOP

TOP Collections


Debts added to TOP
TOP Collections
2009 198,654
$94,686,415.44

2009 198,654
$94,686,415.44
2010 271,360
$89,417,529.39

2010 271,360
$89,417,529.39
2011 252,731
$109,393,275.67

2011 252,731
$109,393,275.67
2012 240,833
$124,792,648.86

2012 240,833
$124,792,648.86
2013 240,833
$126,390,808.63

2013 240,833
$126,390,808.63
2014 284,815
$140,948,441.85

2014 284,815
$140,948,441.85
2015 271,762
$160,706,300.37

2015 271,762
$160,706,300.37
2016 280,018
$170,682,666.32

2016 280,018
$170,682,666.32
2017 373,002
$189,847,063.17

2017 373,002
$189,847,063.17
2018 295,296
$216,733,984.84

2018 295,296
$216,733,984.84






2019 284,338
$215,044,128.14






2020 170,226
$178,438,244.73






2021 71,329
$155,761,713.45
2012 Notice:








2009, 2010, 2011 average:

According to above data:

2022 Notice:


240901

240,915


249,953











2015 Notice:








2012, 2013, 2014 average:








237014

255,494















2019 Notice:








2015, 2016, 2017, 2018 average:











305,020





15, 16, 17:











308,261





16, 17, 18:











316,105






Sheet 6: Sheet2

2015 271,762
2016 280,018
2017 373,002
2018 295,296





305,020
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