2020 Post-Census Group Quarters Review

2020 Post-Census Group Quarters Review
Participants Guide
May 2022
OMB Control No. XX
Expiration Date XX

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TABLE OF CONTENTS
Background ..............................................................................................................................1
A.
B.
C.
D.
E.

Operation Overview ....................................................................................................... 1
Eligible Governmental Units ........................................................................................... 2
Case Type ....................................................................................................................... 2
Supporting Documentation ............................................................................................ 3
Getting Help and Using this Guide ................................................................................. 4

Chapter 1 - Introduction to 2020 PCGQR ..................................................................................5
Chapter 2 - Tools and Materials for 2020 PCGQR.................................................................... 10
Chapter 3 – 2020 PCGQR Digital Participants.......................................................................... 17
Chapter 4 – 2020 PCGQR Paper Participants........................................................................... 26
Next Steps for 2020 PCGQR .................................................................................................... 28
Appendix A
A1
A2
A3

Other Materials Available for the 2020 PCGQR .............................................. A-1

2020 Census P.L. 94-171 Redistricting Data Files ....................................................... A-1
2020 Census Group Quarters Definitions and Code List ............................................. A-2
TIGERweb ................................................................................................................... A-7

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LIST OF TABLES
Table 1: Locating a GU's 2020 Census Counts for 2020 PCGQR ................................................................ 5
Table 2: Details Regarding the Required GQ Name tab in the 2020 PCGQR Response Template ........... 11
Table 3: Details Regarding the Optional GQ Client Data in the 2020 PCGQR Response Template .......... 13
Table 4: Using the Census Geocoder to identify State, County, Block and Track codes .......................... 15
Table 5. How to Create a .zip File ............................................................................................................ 18
Table 6. How to Submit a Case Using SWIM ........................................................................................... 21

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BACKGROUND
The Census Bureau estimates that completing this program will take 5.2 hours on average. Send
comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to . This
collection has been approved by the Office of Management and Budget (OMB). The eight-digit OMB
approval number that appears on the introductory email/letter and on the cover page of this material
confirms this approval. If this number were not displayed, the Census Bureau could not conduct this
operation. The Census Bureau conducts this operation under the legal authority of the Title 13 U.S.
Code, Section 6.

A.

Operation Overview

In TBD 2022, the U.S. Census Bureau announced the 2020 Post-Census Group Quarters Review (2020
PCGQR) by distributing an introduction letter and flyer to the highest elected or appointed official in
eligible tribal, state, and local governmental units (GUs) in the United States, including the District of
Columbia and Puerto Rico. This operation is open for voluntary participation from June X, 2022 through
June 30, 2023.
The 2020 PCGQR provides a mechanism for GUs to request the Census Bureau review their 2020
Census population counts for group quarters facilities for a specific block. Specifically, tribal
chairpersons and the highest elected officials (or their representative) from tribal, state, and local GUs
in the 50 states, the District of Columbia, and Puerto Rico may submit a 2020 PCGQR case and
supporting documentation to request a review of their official 2020 Census population count of group
quarters. The 2020 PCGQR is focused on group quarters facilities1 population count2 for specific 2020
tabulation blocks identified by the GU.
Through this formal process, the Census Bureau reviews cases received to determine if the group
quarters population counts submitted by the GU and the documentation are valid. If the Census
Bureau makes updates, the revised counts will be provided to the Population Estimates Program for
incorporation into the base population for upcoming vintages of estimates, as the production schedule
allows.
The population estimates developed from the updated population base will also be used by the
American Community Survey (ACS) and the Puerto Rico Community Survey (PRCS) as survey controls so
that the population totals from the survey conform to the updated population estimates. The Census
Bureau will not incorporate 2020 PCGQR revisions into the 2020 Census data summary files and tables,
or re-tabulate any of the other 2020 Census data products.

1

Group quarters include such places as college residence halls, residential treatment centers, skilled nursing facilities, group
homes, military barracks, correctional facilities, and workers’ dormitories. For detailed descriptions of group quarters types
and codes, refer to the 2020 Census Group Quarters Definitions and Code List.
2
Population counts for census blocks or other geographic units below the state level may seem inaccurate due to disclosure
avoidance measures the Census Bureau applies to the published data. Population counts at the block level have the most
“noise” of any geographic level due to use of differential privacy to protect against data disclosure. Additional information
on both disclosure avoidance and differential privacy is available at the following .
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B.

Eligible Governmental Units

The Census Bureau will only accept cases from the eligible GUs listed below. A list of eligible GUs,
including the entity identification codes, are available for reference on the 2020 PCGQR website
https://www.census.gov/programs-surveys/decennial-census/decade/2020/planningmanagement/evaluate/pcgqr.html
•

Tribal areas, including federally recognized American Indian tribes with reservation and/or offreservation trust lands, Alaska Native Regional Corporations, and Alaska Native villages.

•

States and equivalent entities (e.g., District of Columbia and Puerto Rico).

•

Counties and equivalent entities (e.g., parishes in Louisiana, boroughs in Alaska, municipios in
Puerto Rico).

•

Minor civil divisions (e.g., townships).

•

Consolidated cities.

•

Incorporated places (e.g., villages, towns, cities).

Note: Hyperlinks only open in Microsoft Edge or Chrome. Also, you can copy and paste the link in the
web browser.

C.

Case Type

Governmental units (GUs) request a Census Bureau review of their population counts for a group
quarters that existed and was available for occupancy on April 1, 2020. Corrections submitted should
be consistent with the 2020 Census Residence Criteria and Residence Situations
and additional guidance provided by the Census Bureau
due to the COVID-19 pandemic .
The 2020 PCGQR will only accept cases for GQ types in-scope below:
• Correctional Facilities for Adults (Type code 101-106)
• Juvenile Facilities (Type code 201-203)
• Nursing Facilities/Skilled-Nursing Facilities (Type code 301)
• Other Institutional Facilities (Type code 401-405)
• College/University Student Housing (Type code 501-502)
• Military Quarters (Type code 601-602)
• Emergency and Transitional Shelters (with Sleeping Facilities) for People Experiencing
Homelessness (Type code 701)
• Group Homes Intended for Adults (Type code 801)
• Residential Treatment Centers for Adults (Type code 802)
• Workers’ Group Living Quarters and Job Corps Centers (Type code 901)
• Living Quarters for Victims of Natural Disasters (Type code 903)

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The GQ types not included are service-based locations such as Soup Kitchens (702), Regularly
Scheduled Mobile Food Vans (704), Targeted Non-Sheltered Outdoor Locations (706) and Other
Noninstitutional Group Quarters (904).
Service-based locations do not record the number of people who show up at the location on Census
Day for service. Enumerators counted everyone who was in line for service or counted them where
they were sleeping. However, Emergency and Transitional Shelters (with Sleeping Facilities) For People
Experiencing Homelessness (701), are in scope.
Detailed definitions of each valid group quarters for the 2020 PCGQR can be found in the Appendix A2.
Group quarters population count cases must include:
•

A digital list (EXCEL spreadsheet file or PDF) that includes the corrected GQ population counts
as of April 1, 2020, and the address information for the specific GQ. This list must follow the
style from the 2020 PCGQR Response Template provided by the Census Bureau as detailed in
section 2.1.

•

Population counts to represent GQ residents who lived at the GQ on Census Day (April 1, 2020)
and is consistent with the 2020 Census Residence Criteria and Residence Situations and
additional guidance provided by the Census Bureau due to the COVID-19 pandemic.

•

Supporting documentation, as described in section D.

The GUs have the option to submit supplemental demographic data (such as name, age, race, Hispanic
origin) for the residents/clients who lived at the GQ on Census Day (April 1, 2020) and is consistent
with the 2020 Census Residence Criteria and Residence Situations and additional guidance provided by
the Census Bureau due to the COVID-19 pandemic.

D.

Supporting Documentation

The Census Bureau requires specific information from the GU before committing resources to
investigate a 2020 PCGQR case. The Census Bureau labels this specific information as supporting
documentation. In general, supporting documentation includes information or details that assist the
Census Bureau with reviewing and processing a 2020 PCGQR case. GUs should include supporting
documentation with the 2020 PCGQR case submission .zip file. The bullets below serve as a checklist
when preparing the supporting documentation for a 2020 PCGQR case submission.
Supporting documentation for a group quarters population count case includes:
•

Written correspondence from the highest elected or appointed official, or their designated
representative, that:
▪ Include a summary of the contents of the submission, i.e., report from facility or its
governing institution, letter from qualified administrator stating count and date of
count, and other reports, etc.
▪ Provide as much detail as possible about the group quarters count discrepancy to assist
the Census Bureau with its research of the GU’s case.

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▪

▪

▪
▪
•

E.

Discusses and certifies the accuracy and validity of the source materials used to prepare
the case by including information on the creation date/timeframe, usual use, and
maintenance cycle.
Source(s) to revise the group quarters counts must include the addresses as of April 1,
2020. More recent source material must include a way to determine the addresses that
were valid on April 1, 2020.
Confirms that the updated count information includes only group quarters addresses
that existed and were available for occupancy on April 1, 2020.
When applicable, specify additional information such as whether the group quarters are
all male or female and include supporting documentation.

Consider inclusion of documentation such as:
▪ Official reports from a Licensing Agency, Funding Agency, facility, or its governing
institution.
▪ Letter from qualified administrator stating count and date of count.
▪ Other reports.

Getting Help and Using this Guide

The 2020 PCGQR website provides useful content on 2020
PCGQR. For questions not covered in the materials available online or in this guide, contact the Census
Bureau by email at or by phone at 1(844) 242-1765.
This guide provides specific instructions to create a 2020 PCGQR case. Chapter 1 introduces the
operation itself. Chapter 2 describes the available tools to prepare a 2020 PCGQR case. Chapter 3
focuses on digital participation, while Chapter 4 covers paper participation. The Next Steps section will
offer what to expect after a case is submitted. Lastly, the Appendix A provides important,
supplemental information. All participants use the information within Chapter 1-2. Digital participants
use specific instructions from Chapter 3 while paper participants use the instructions in Chapter 4.

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CHAPTER 1 - INTRODUCTION TO 2020 PCGQR
This first part of the guide begins by detailing the initial step, reviewing the overall 2020 Census group
quarters population counts. Subsequent chapters in this guide details the tools and materials for use in
2020 PCGQR.
The initial step for 2020 PCGQR is to review your GU’s overall 2020 Census group quarters population
counts to determine if they align with your GU’s expectations. Table 1 provides the steps to locate the
2020 Census results using the website.

Table 1: Locating a GU's 2020 Census Counts for 2020 PCGQR
Step

Action and Result(s)
Access and choose Advanced Search.

Step 1

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Step

Action and Result(s)
From the left margin of the page beneath Browse Filters, choose Surveys. This allows for the selection of
the proper dataset to use to conduct your search.

Step 2

In the list of surveys that appear, scroll down to select Decennial Census then select Redistricting Data
(P.L. 94-171).

Step 3

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Step

Action and Result(s)
With the Redistricting Data (P.L. 94-171) survey still selected, choose the Geography filter along the left
margin of the window and click on Summary Levels.

Step 4

Choose the level of geography that matches your GU and continue to select the subsequent levels of
information until you reach the list with your GU. Select Search.
In the example below, Texas is selected in the summary level (second) column, and then rather than
scrolling through the entire list of places in Texas, the image shows “Grand” entered as a search method
in the top of the third column. This reduces the number of places to scroll through and allows for easier
selection of “Grandview city, Texas.” It is important to note that multiple selections can be made prior to
choosing Search.

Step 5

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Step

Action and Result(s)
Choose the results for the 2020 Census. Select Search.

Step 6

A new window appears with the results of the search. Table P1 – Race includes the total population
while Table H1 – Occupancy Status includes the total housing unit count.

Step 7

U.S. Census Bureau

Not shown in the screenshot above is a new table for 2020 known as Table P5 – Group Quarters
Population by Major Group Quarters Type. Shown in the image below taken from the 2020 Census
State (P.L. 94-171) Redistricting Summary File Technical Documentation, includes 10 fields of
information and the total group quarters population by the major group quarters types. This Table
should be used to determine group quarters population counts for the GUs.

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Step

Action and Result(s)
The Clear all button at the top left of the menu clears all selections (geography and survey) so GUs can
begin again at Step 2 with reselecting the Survey (e.g., Decennial Census - Redistricting Data (P.L. 94171)) and then reselecting the Geography.

The total group quarters addresses can be obtained using the Address Count Listing files.
These
files are available for download from our file transfer protocol (FTP) site. The files include total housing
units (including transitory units) and total group quarters counts, by 2020 Census tabulation block.
These housing unit and group quarters counts represent final counts for the 2020 Census. Group
Quarters are not available by type (i.e. university student housing, correctional facilities, etc.)
After reviewing the official 2020 Census results using the process described above, and a GU believes
its official 2020 Census group quarters results are inaccurate, they may use information presented in
Chapter 3 (digital participants), and Chapter 4 (paper participants) of this guide to submit a 2020
PCGQR case.

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CHAPTER 2 - TOOLS AND MATERIALS FOR 2020 PCGQR
This chapter discusses the preferred tools and materials available to conduct a review of the 2020
Census results and to prepare a case for digital and paper participants. Appendix A describes
additional materials available for use in 2020 PCGQR.
The 2020 PCGQR website https://www.census.gov/programs-surveys/decennialcensus/decade/2020/planning-management/evaluate/pcgqr.html provides links to all these materials.
GUs can contact the Census Bureau by phone at 1 (844) 242-1765 or by email at
if they are unable to download the materials from the
website.
The Census Bureau recommends the creation of a local directory on a local computer workstation or
perhaps on a shared network storage area (e.g., a folder named “2020 PCGQR”) to organize the 2020
PCGQR materials. Save the materials, whether downloaded from the 2020 PCGQR website or received
in another manner from the Census Bureau, in the newly created directory.

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2.1

2020 PCGQR Response Template

The 2020 PCGQR Response Template is the tool that the GU representative will use to submit a 2020
PCGQR case. Users of this tool will enter the necessary details of a GQ and supporting resident/client
data to submit a case. The template is in a Microsoft EXCEL file and can be downloaded from the 2020
PCGQR website .
Only population count submissions for in-scope group quarters will be accepted by the 2020 PCGQR
and should be reported in the GQ Name tab of the 2020 PCGQR Response Template. Supplemental
demographic data (such as name, age, race, Hispanic origin) are OPTIONAL. Supplemental
demographic data can be provided for all residents of a GQ within the Resident/Client Data tab of the
Template or summary demographic information for a GQ can be provided as supplemental
documentation. Population counts for GQs and their corresponding demographic data for GQ residents
should be consistent with the 2020 Census Residence Criteria
and additional guidance provided by the Census Bureau due to the COVID-19 pandemic
.
Table 2 and

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Table 3 provide details of the information to the GU representative should provide within the 2020
PCGQR Response Template as part of their case.
Table 2: Details Regarding the Required GQ Name tab in the 2020 PCGQR Response Template

Field Name

Field Description

2020 Census CQR
submission

Was this GQ submitted to 2020 Census CQR? If this GQ was submitted as part of
2020 Census Count Question Resolution operation case, please select YES.
https://www.census.gov/programs-surveys/decennialcensus/decade/2020/planning-management/evaluate/cqr.html

Required
(Yes or
Recommended)
Recommended

2020 Census CQR
case number
GQ Name

If the answer to the previous question is YES, please include the CQR case
Recommended
number.
The actual building name where residents, clients and/or staff live or stay is
Yes
considered the GQ. Include institution name for additional information if possible.
GQ Type Description The group quarters type code and description. (See 2020 Group Quarters Code
Yes
List Attached)
GQ Address Number Address number of the actual physical location hosting the residents or clients.
Yes
GQ Street Name

Street name of the actual physical location hosting the residents or clients.

Yes

GQ City

City of the actual physical location hosting the residents or clients.

Yes

GQ State

State of the actual physical location hosting the residents or clients.

Yes

GQ ZIP Code

ZIP Code of the actual physical location hosting the residents or clients.

Yes

GQ Location
Description

Location description (if there is no address) of the actual physical location hosting Recommended.
the residents or clients. If available, include latitude/longitude when Address
Required, if there
Number and Street Name is not available.
is no address
available

Field Name

Field Description

GQ Population on
Census Day

The number of persons that were living or staying in this building on Census Day
(April 1, 2020). This should be consistent with the 2020 Census Residence Criteria
and Residence Situations and additional guidance provided by the Census Bureau
due to the COVID-19 pandemic.

Required
(Yes, No or
Recommended)
Yes

For example, include students who would have been living in this
college/university student housing GQ on April 1, 2020 if not for the COVID-19
pandemic. College students should be counted where they usually live, even if
they were temporarily staying elsewhere while their school was closed because
of COVID-19.

State FIPS code

[Note: Federal prisoners detained in state and local correctional facilities (GQ
Type Codes 103, 104, 105, and 203), are counted by the particular federal
agencies that have jurisdiction over those federal detainees. Therefore, any
known federal detainees should not be reported for these GQ Type Codes.]
State FIPS code. For example, the State FIPS Code for Arizona is 04

Yes

County FIPS code

County FIPS code

Yes

Census tract code

Census Track code

Yes

Census block code Census Block code

Yes

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GQ POC

Data Source

Point of Contact (POC) at the GQ, if applicable. If you obtained data from the GQ
POC, please provide the name of the POC for the case.
For example: Jane Doe, administrator GQ.
What source did you use to provide the population count/demographic data?
For example: Jane Doe, administrator GQ.

Submitter's Name Person that submitted the 2020 PCGQR case.
and Title
For Example: John Doe, Mayor of Anywhere City.
Notes:
Include any additional notes you understand that would help the Census Bureau
to conduct research related to this GQ.

Yes

Yes
Yes
Recommended

Group Quarters population counts (required), and demographic data (optional) should be submitted to
represent residents/clients who lived or who would have been living at the GQ on Census Day (April 1, 2020).
They should be consistent with the 2020 Census Residence Criteria and Residence Situations and additional
guidance provided by the Census Bureau due to the COVID-19 pandemic.

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Table 3: Details Regarding the Optional GQ Resident/Client Data in the 2020 PCGQR Response
Template
Field Name

Field Description

GQ Name

The actual building name where residents, clients and/or staff live or stay.

First Name

First name

Middle Initial

Middle initial

Last Name(s)

Last name(s)
[Note: If person uses "Junior" or "Senior" in their name, enter the last name and the suffix
(for example: Smith Jr) in the Last Name(s) field.]

Sex

What is this person's sex? (Male or Female)
[Note: Please report the person's biological sex as Male or Female. If this information is not
available, please leave the field blank.]

Date of Birth

What is this person's date of birth? If you know the date of birth, enter it. If you do not know
the exact date of birth, enter as much as you know.

Month of Birth

Provide month of birth in numeric format as two digits.

Day of Birth

Provide day of birth in numeric format as two digits.

Year of Birth

Provide four-digit year of birth.

Age on April 1, 2020

What was this person's age (in years) on Census Day (April 1, 2020)?
[Note: Enter age, as of April 1, 2020. For babies less than 1 year old, do not enter the age in
months. Enter 0 as the age. Do not round the age up if the person was close to having a
birthday on April 1, 2020. If this information is not available, please leave the field blank.]

Hispanic, Latino, or
Spanish Origin

Is the person of Hispanic, Latino, or Spanish origin? (Yes or No)
[Note: Please answer BOTH Questions about Hispanic origin and race. For this census,
Hispanic origins are not races.]

Hispanic, Latino, or
Spanish Origin Details

If Yes, please provide details. For example, Mexican, Mexican Am, Chicano, Puerto Rican,
Cuban, Salvadoran, Dominican, Colombian, Guatemalan, Spaniard, Ecuadorian, or Another
Hispanic, Latino, or Spanish origin.

Race

What is this person's race?
You may report more than one group. (White, Black or African Am, American Indian or Alaska
Native, Chinese, Filipino, Asian Indian, Vietnamese, Korean, Japanese, Other Asian, Native
Hawaiian, Samoan, Chamorro, Other Pacific Islander, or Some other race)

Race Details

Please provide details. See the examples below.
White - For example, German, Irish, English, Italian, Lebanese, Egyptian, etc.
Black or African American - For example, African American, Jamaican, Haitian, Nigerian,

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Field Name

Field Description
Ethiopian, Somali, etc.
American Indian or Alaska Native - Name of enrolled or principal tribe(s), for example, Navajo
Nation, Blackfeet Tribe, Mayan, Aztec, Native Village of Barrow Inupiat Traditional
Government, Nome Eskimo Community, etc.
Other Asian - For example, Pakistani, Cambodian, Hmong, etc.
Other Pacific Islander - For example, Tongan, Fijian, Marshallese, etc.
Some other race - Provide race or origin.

Lived or Stayed at GQ
Most of Time

Did the person live or stay at this GQ most of the time? (Yes or No)
Select "Yes" if this person lived (or would have lived) and slept at this GQ more often than
any other place as of Census Day (April 1, 2020).

Alternate Address:
Address Number

Address number of another place where person sometimes lived or stayed when not at this
GQ.
[Note: If person never stayed at any place other than this GQ, leave the Alternate Address
blank. If person had more than one alternate address, enter the address of the place where
they lived or stayed more often.]

Alternate Address:
Street Name

Street name of another place where person sometimes lived or stayed when not at this GQ.

Alternate Address:
Apt / Unit

Apartment or Unit (if applicable) of another place where person sometimes lived or stayed
when not at this GQ.

Alternate Address:
Rural Route Address

Rural Route address (if applicable, and no street address is available) of another place where
person sometimes lived or stayed when not at this GQ.

Alternate Address: City

City of another place where person sometimes lived or stayed when not at this GQ.

Alternate Address:
State

State of another place where person sometimes lived or stayed when not at this GQ.

Alternate Address:

ZIP Code of another place where person sometimes lived or stayed when not at this GQ.

ZIP Code
Alternate Address:
Location Description

IMPORTANT:

U.S. Census Bureau

Location description (if there is no address) of another place where person sometimes lived
or stayed when not at this GQ.

All fields within this file, or within a file created by the GU, must remain in Text format. This is
critical for fields that may include numbers with leading and trailing zeros (e.g., the State FIPS
code, County FIPS code, Tract code, Block code, and the two ZIP Code related fields) to ensure
no information is lost.

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2.2

Census Geocoder

The Census Geocoder is an address look-up tool that converts your address to an approximate
coordinate (longitude/latitude) and returns information about the address range that includes the
address and the census geography for the address. The geocoder is available as a web interface and as
an API (Representational State Transfer - REST - web-based service).
The tool allows you to look-up a single address. Users can find the location of an address using the
“Find Locations” option. Also, you can find the census geographic entities for an address using the
“Find Geographies” option. The “Find Geographies” option returns the state, county, census tract, and
block for each address.
To be able to submit your case you will need to provide specific geographical information in the 2020
PCGQR Response Template such as: State and County FIPS codes, and Census Tract and Block codes.
Follow the steps in Table 4 to use the Geocoder to search for the codes related to the GQ that you will
include in the case. If you are including more than one GQ in your case, you need to follow these steps
for each of the GQs.
Table 4: Using the Census Geocoder to identify State, County, Census Tract and codes

Step

Action and Result(s)

Step 1

Access:

Step 2

Under Find Geographies select One Line Address Processing.

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Step
Step 3

Step 4

Step 5

U.S. Census Bureau

Action and Result(s)
Find Address Geographies box will appear.
Enter address number, street name, and zip code on the One Line Address field.
On the Benchmark field: select Public_AR_Current.
On the Vintage field: select Current_Current.
Click Get Results.

Different geographical information will be displayed. Scroll down until you find 2020 Census Blocks.

Highlighted are the fields needed to fill out the following information on the 2020 PCGQR Response
Template GQ Name tab: State code, County code, Census Tract code, and Census Block Code.

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CHAPTER 3 – 2020 PCGQR DIGITAL PARTICIPANTS
Once your GU determines a 2020 PCGQR case is necessary and wants to participate digitally, use the
guidance in this chapter of the guide to prepare and submit your 2020 PCGQR case to the Census
Bureau. Participating digitally in 2020 PCGQR means a GU will supply digital related materials (i.e., a
2020 PCGQR Response Template to support a group quarters population count case) with their 2020
PCGQR case submission.
GUs must use the Secure Web Incoming Module (SWIM) to submit their 2020 PCGQR case.
3.1 Preparing a Digital Case
3.1.1 Preparing a Digital Case with a Group Quarters Population Count Discrepancy
As first introduced in the Case Types, section C , for the Census Bureau to successfully review and
process a digital case with a group quarters population count discrepancy, it must include the following
items:
•

A completed 2020 PCGQR Response Template. The GQ Name tab is required and must be
provided in order for your case to be considered. The Resident/Client Data tab is optional. If
you want the Census Bureau to review the demographic information for the GQ that you are
submitting in the case, please fill the Resident/Client Data tab.

•

Supporting documentation, as detailed in section D.

•

Any additional documentation that you understand could help the Census Bureau to review
your case (e.g., summary demographic information about residents of a GQ).

3.2 Conducting Quality Checks and Finalizing a Digital Submission
After completing the 2020 PCGQR Response Template, perform quality checks on the file(s). Navigate
to the local directory where the digital case materials are saved (e.g., 2020 PCGQR). Quality Checks for
a Digital Case with a Group Quarters Population Count Discrepancy
•

Open the 2020 PCGQR Response Template to confirm preservation of leading and trailing zeros,
if applicable, on the State FIPS code, County FIPS code, Census Tract code, Census Block code,
and Zip code (only for Puerto Rico) fields.

•

Be sure only include qualifying group quarters (i.e., that existed and were available for
occupancy on April 1, 2020).

•

Ensure the inclusion of all supporting documentation as described in section D.

•

Ensure to list the information for all the required fields shown in Table 2.

3.2.1 Finalizing a Digital Submission
Once satisfied with the quality checks and content of the 2020 PCGQR case materials, GUs that intend
to use the Secure Web Incoming Module (SWIM) to provide their 2020 PCGQR case submission must
create a .zip file that includes all components of the case. The recommended naming convention of the
.zip file is as follows: 2020pcgqr___submission.zip.
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3.3 Creating a case .zip file
To submit a case using SWIM, the GU representative needs to create a .zip file with all the
documentation related to the case.
Include the following in the .zip file:
•
•

All relevant supporting documentation
The 2020 PCGQR Response Template (Naming convention:
2020pcgqr_Entityname._EntityID._.csv (or .xlsx)).

Table 5 shows the steps that you should follow to create the file.
Table 5. How to Create a .zip File
Step
Step 1

U.S. Census Bureau

Action and Result(s)
Select all documents to be zipped, right click, scroll down to WinZip, Select Add/Move to WinZip file.

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Step
Step 2

Step 3

Action and Result(s)
The name of the file will be displayed on the File name field. Please update the name
following the recommended naming convention: 2020pcgqr___submission.zip. Then click Add to create the .zip file.

Your .zip file will show on your list of files. If you don’t see your file refresh the page.

With the .zip file created, proceed to section 3.4 for instructions on submitting a digital case. Retain a
copy of the submission for your records and to facilitate communication with the Census Bureau if
questions arise.

3.4 Submitting a Digital Case
Digital participants must submit their case to the Census Bureau using the Secure Web Incoming
Module (SWIM).
3.4.1 Using the Secure Web Incoming Module (SWIM)
Use the information in this section to establish or access an existing SWIM account and to provide the
exported .zip file(s) generated in Section 3.3. Some GUs may have staff with an established SWIM
account from other Census geography programs. If so, that person may submit the GU’s 2020 PCGQR
case submission using their existing account. GUs without an established account, contact the Census

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Bureau by email at or by phone at (844) 242-1765 to
request a registration token.
To check for the existence of an existing SWIM account, or to reset a password of an established
account, choose “Forgot your password?” on the main SWIM page and enter the email address in
question to check for the existence of an account. If SWIM locates an account, it asks the established
security question for the account, for which the answer is not case-sensitive, and sends an email to
reset the forgotten password. If SWIM does not locate an account associated with the email address, it
returns the following message, “No account registered for this email address. The email address
associated with the account is case sensitive. Try again with the proper case or go to Account
Registration to register for a SWIM account. Choosing the Account Registration link opens another
window to establish a SWIM account; however, the GU staff person must have a registration token to
proceed.
Note:

The components of both the email address and the password of SWIM accounts are case-sensitive.
Make note of the format used when establishing the SWIM account (e.g., [email protected] or
[email protected] or [email protected]). The Census Bureau recommends use of lowercase
letters and safe retention of this information for future reference.

SWIM allows four attempts to login before it temporarily locks the account for 15 minutes. After the
lock expires, try to login again, or reset the password using the aforementioned “Forgot your
password?” link on the login page. Once reset and logged into SWIM, account holders may modify their
password and security answer by selecting “Change Security” link along the top, right side of the
window.
If login issues persist, confirm the vintage of internet browser version. SWIM runs on the two most
recent versions of each of the major internet browsers, Microsoft Internet Explorer®, Microsoft Edge®,
Google Chrome®, Mozilla Firefox®, and Apple Safari®. If the browser version is older, upgrade the
version. If problems still occur with SWIM, contact the Census Bureau by phone at (844) 242-1765. It
may be necessary to create a new SWIM account.
Access SWIM from the following website: and follow the screen
instructions to choose the operation and type of entity being reported as well as the actual entity and
file location information.
SWIM file requirements include submission of .zip file format. The .zip file may not include another .zip
file as a component and it must not be larger than 250 megabytes. Do not create separate .zip files for
supporting documentation, or any other relevant case information. Include all materials in one .zip file.
Follow the steps below for instructions on using SWIM to submit your GU’s 2020 PCGQR case
submission.

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Table 6. How to Submit a Case Using SWIM
Step
Step 1

Action and Result(s)
Open a new browser window and enter the SWIM URL .
For persons with an existing SWIM account, enter the email address and password associated with the
account and choose the Login button. Skip to step 3.

Step 2

For persons without an existing SWIM account, have the 12-digit registration token provided by the
Census Bureau ready for account registration. Select the Register Account button to open the “Account
Registration” screen. All fields within this screen are required.
• The password must be at least 8-characters in length and have at least one uppercase character, one
lowercase character, one number, and one special character. (Valid special characters are limited to
the #, !, $, *, &, ?, and ~.
• Establish a security question associated with the account. Expand the choices arrow to the right of
the Security Question field and select a question from the drop-down menu. Enter an answer in the
Answer field. Select the Submit button. A “Success!” pop-up window appears confirming successful
account registration.
• Select Login from the “Success!” pop-up window to return to the SWIM Login screen to enter the
newly established account login and password information.

Note: Email addresses and passwords are case sensitive and must be entered as they were when the account was created.
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Step

Action and Result(s)

Step 3

With a valid login and password, the “Welcome” screen opens.
**If the account has uploaded other files for different geography programs administered by the Census
Bureau, a list of files previously uploaded by the SWIM user displays. The list includes the creation date of
the file upload, the name of the file, and the corresponding size of the .zip file. To submit your GU’s 2020
PCGQR submission .zip file, choose the Start New Upload button at the bottom of the “Welcome” screen.

Step 4

From the “What Census program are you reporting data for?” screen, choose the Post-Census Group
Quarters Review (2020 PCGQR) radio button and choose Next.

.

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Step 5

From the “What type of 2020 PCGQR entity are you reporting for?” screen choose the entity choice that
aligns with your GU’s entity type. If uncertain of the correct choice, contact the Census Bureau by email
at or by phone at 1 (844) 242-1765. Choose the entity
radio button and Click Next.

Step

Action and Result(s)

Step 6

Completing the subsequent windows associated with the GU’s entity type opens the “Select a .ZIP file to
upload” screen. Select the +Add File button and the “Choose File to Upload” screen opens.

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Step 7

From the “Choose File to Upload” screen, navigate to the directory location of the 2020 PCGQR case .zip
file (e.g., likely the “2020 PCGQR” local directory). Click Open.

Step 8

Upon completion, the Status field shows Success, and the name of the file appears in the File(s) field. Add
additional, pertinent information to the Comments section if possible. Select the Next button to proceed
with the upload.

Step

Action and Result(s)
The “Thank You” screen appears and indicates a forthcoming email once the transfer completes. GUs can
expect to receive the email within a business day of uploading the submission. Choose either Upload
Form or Log Out option from the “Thank You” screen message.

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The export process changes the status in the list to “Pending.” The 2020 PCGQR team will review it
and either accept it or send it back for corrections.
If GUs want to ship their 2020 PCGQR case submission (i.e., paper participation) rather than using
SWIM, please continue to the next chapter; otherwise, skip to Next Steps for the 2020 PCGQR
section.

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CHAPTER 4 – 2020 PCGQR PAPER PARTICIPANTS
The Census Bureau understands paper participation may be the best option for certain GUs (e.g.,
smaller population and/or smaller geographic area). Once your GU determines a 2020 PCGQR case is
necessary and wants to participate using paper, use the guidance in this chapter of the guide to
prepare and submit your 2020 PCGQR case to the Census Bureau.
Using paper to participate in 2020 PCGQR means a GU will supply paper (hard copy) address-related
materials (i.e., a group quarters population count case) with their 2020 PCGQR case submission. Using
paper address materials does not prohibit a GU from submitting a case; however, additional steps are
required to prepare and submit materials. For GUs choosing paper participation, the Census Bureau
strongly encourages GUs to prepare an all-paper submission to simplify the process by not creating a
mixed media submission.
4.1 Preparing a Paper Case with a Group Quarters Population Count Discrepancy
As first introduced in the Case Type, section C, for the Census Bureau to successfully review and
process a paper case with a group quarters population count discrepancy, it must include the following
items:
•

A completed 2020 PCGQR Response Template. GQ Name tab is required and must be provided
in order to consider your case. Resident/Client Data tab is optional. If you want the Census
Bureau to review the demographic information for the GQ that you are submitting in the case,
please complete the Resident/Client Data tab.
o For a paper submission you must print ALL the correspondent pages, from both the GQ
Name tab and the Resident/Client Data tab (if appropriate). Please identify each page
with the Entity Name and ID.
o You may complete the 2020 PCGQR Response Template by filling in the printed pages or
by completing the template digitally and then printing all of the pages.

•

Supporting documentation, as detailed in section D.

•

Any additional documentation that you understand could help the Census Bureau to review
your case (e.g., summary demographic information about residents of a GQ).

For those planning to handwrite the corrected count information:
1. Print the pages that contain the group quarters population discrepant counts identified.
2. Handwrite the correct group quarters population count for the group quarters identified with
discrepant counts into the respective fields.
3. Prepare and assemble the supporting documentation following guidance in section D.
4. Stage the handwritten pages and supporting documentation for quality checks and assemble
as described in section 4.2.
When preparing the paper submission please use either blue or black ink (DO NOT USE PENCIL), ensure
your handwriting is legible, and number the pages.
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4.2 Conducting Quality Checks and Finalizing a Paper Submission
After completing the process of updating the group quarters counts perform quality checks on the
page(s). The quality checks vary based upon the type of case. Assemble the completed paper materials
or navigate to the local directory where the paper case materials are saved (e.g., 2020 PCGQR). You
must still use the Geocoder (Section 2.2) to fill out the 2020 PCGQR Response Template.
4.2.1 Quality Checks for a Paper Case with a Group Quarters Population Count
•

Ensure to only include qualifying group quarters (i.e., that existed and were available for
occupancy on April 1, 2020).

•

Ensure the inclusion of all supporting documentation as described in section D.

•

Ensure to include the information for all the required fields.

4.2.2 Finalizing a Paper Submission
Once satisfied with the content and quality of the 2020 PCGQR case materials, proceed with assembly
and packaging following the guidance below. Retain a copy for your records and to facilitate
communication with the Census Bureau if questions arise.
1. Locate the staged materials.
2. Double wrap the hard copy materials using an inner and outer envelope (or container); one
within the other.
3. Label both sides of the inner envelope/container with the notice,
“DISCLOSURE PROHIBITED BY TITLE 13 U.S.C.”
4. Place the inner envelope/container into the outer envelope/container.
5. Include all relevant, hard copy supporting documentation.
4.3 Submitting a Paper Case
After completing the assembly of materials, paper participants should ship their 2020 PCGQR case to
the Census Bureau’s National Processing Center. The Census Bureau recommends using a service that
provides tracking information, such as the United States Postal Service (USPS) traceable delivery,
FedEx, United Parcel Service (UPS), or similar service. Retain the tracking information as proof of
delivery.
Ship the 2020 PCGQR case submission to the following address:
U.S. Census Bureau
National Processing Center
1201 East 10th Street
Jeffersonville, IN 47132
Retain the tracking information as proof of delivery and to facilitate communication with the Census
Bureau if questions arise

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NEXT STEPS FOR 2020 PCGQR
The Census Bureau will respond to all cases, even if the case is considered ineligible for 2020 PCGQR
and notify the affected governmental units of any updates resulting from a 2020 PCGQR decision in the
form of an official determination letter.

If the Census Bureau makes updates, the revised group quarters population counts will be provided to
the Population Estimates Program for incorporation into the base population for upcoming vintages of
estimates, as the production schedule allows. The population estimates developed from the updated
population base will also be used by the ACS and the PRCS as survey controls so that the population
totals from the survey conform to the updated population estimates. The Census Bureau will not
incorporate 2020 PCGQR revisions into the 2020 Census data summary files and tables, or re-tabulate
any of the other 2020 Census data products.

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APPENDIX A
A1

OTHER MATERIALS AVAILABLE FOR THE 2020 PCGQR

2020 Census P.L. 94-171 Redistricting Data Files

These materials, as directed by Public Law (P.L.) 94-171, were the first materials released by the Census
Bureau, other than Apportionment, with the 2020 Census results. They include data files and
geographic products (e.g., maps, block equivalency files, and shapefiles), that the 50 states, District of
Columbia, and Puerto Rico use for legislative redistricting.
The redistricting data files contain block level 2020 Census results that include people and housing
characteristics for specific geographic areas. GUs may review Table P1 – Race to determine if their
overall, total population aligns with their expectations. If not, GUs may review Table H1 – Occupancy
Status and P5 – Group Quarters Population by Major Group Quarters Type in their state’s data file.
The universe table for Table P5 – Group Quarters Population by Major Group Quarters Type is
population in group quarters. Table P5 contains the total population living in group quarters. This
count is further disaggregated into institutionalized and noninstitutionalized group quarters population
counts. Table P5 does not contain demographic characteristics.
To learn more about all the redistricting materials, navigate to the main Redistricting Data Office
website: .
The 2020 redistricting materials are located beneath the “2020” tab.

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A2

2020 Census Group Quarters Definitions and Code List

2020 Census Group Quarters Definitions and Code List
(For Data Collection Only)
Group Quarters:
A group quarters is a place where people live or stay, in a group living arrangement that is owned or managed
by an entity or organization providing housing and/or services for the residents. These services may include
custodial or medical care as well as other types of assistance, and residency is commonly restricted to those
receiving these services. This is not a typical household-type living arrangement. People living in group
quarters are usually not related to each other.
Group quarters include such places as college residence halls, residential treatment centers, skilled-nursing
facilities, group homes, military barracks, correctional facilities, and workers’ dormitories.

Institutional Group Quarters:
Facilities that house those who are primarily ineligible, unable, or unlikely to participate in the labor force
while residents.
CORRECTIONAL FACILITIES FOR ADULTS
Type Code: 101
Federal Detention Centers:
Stand alone, generally multi-level, federally operated correctional facilities
that provide “short-term” confinement or custody of adults pending
adjudication or sentencing. These facilities may hold pretrial detainees,
holdovers, sentenced offenders, and Immigration and Customs Enforcement
(ICE) inmates, formerly called Immigration and Naturalization Service (INS)
inmates. These facilities include: Metropolitan Correctional Centers (MCCs),
Metropolitan Detention Centers (MDCs), Federal Detention Centers (FDCs),
Bureau of Indian Affairs Detention Centers, ICE Service Processing Centers,
and ICE contract detention facilities.
Type Code: 102 Federal
Prisons
Type Code: 103 State Prisons

U.S. Census Bureau

Federal and State Prisons:
Adult correctional facilities where people convicted of crimes serve their
sentences. Common names include: prison, penitentiary, correctional
institution, federal or state correctional facility, and conservation camp. The
prisons are classified by two types of control: (1) “federal” (operated by or
for the Bureau of Prisons of the Department of Justice) and (2) “state.”
Residents who are forensic patients or criminally insane are classified on the
basis of where they resided at the time of enumeration. Patients in hospitals
(units, wings, or floors) operated by or for federal or state correctional
authorities are counted in the prison population. Other forensic patients will
be enumerated in psychiatric hospital units and floors for long-term nonacute patients. This category may include privately operated correctional
facilities.

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Type Code: 104

Local Jails and Other Municipal Confinement Facilities:

Type Code: 105

Correctional facilities operated by or for counties, cities, and American Indian
and Alaska Native tribal governments. These facilities hold adults detained
pending adjudication and/or people committed after adjudication. This
category also includes work farms and camps used to hold people awaiting
trial or serving time on relatively short sentences. Residents who are
forensic patients or criminally insane are classified on the basis of where they
resided at the time of enumeration. Patients in hospitals (units, wings, or
floors) operated by or for local correctional authorities are counted in the jail
population. Other forensic patients will be enumerated in psychiatric
hospital units and floors for long-term non-acute patients. This category may
include privately operated correctional facilities.
Correctional Residential Facilities:
These are community-based facilities operated for correctional purposes.
The facility residents may be allowed extensive contact with the community,
such as for employment or attending school, but are obligated to occupy the
premises at night.

Type Code: 106

Examples are halfway houses, restitution centers, and prerelease, work
release, and study centers.
Military Disciplinary Barracks and Jails:
Correctional facilities managed by the military to hold those awaiting trial or
convicted of crimes.

JUVENILE FACILITIES
Type Code: 201

Group Homes for Juveniles (non-correctional):
Includes community-based group living arrangements for youth in residential
settings that are able to accommodate three or more clients of a service
provider. The group home provides room and board and services, including
behavioral, psychological, or social programs. Generally, clients are not
related to the care giver or to each other.

Type Code: 202

Examples are maternity homes for unwed mothers, orphanages, and homes
for abused and neglected children in need of services. Group homes for
juveniles do not include residential treatment centers for juveniles or group
homes operated by or for correctional authorities.
Residential Treatment Centers for Juveniles (non-correctional):
Includes facilities that primarily serve youth that provide services on-site in a
highly structured live-in environment for the treatment of drug/alcohol
abuse, mental illness, and emotional/behavioral disorders. These facilities
are staffed 24-hours a day. The focus of a residential treatment center is on
the treatment program. Residential treatment centers for juveniles do not
include facilities operated by or for correctional authorities.

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Type Code: 203

Correctional Facilities Intended for Juveniles:
Includes specialized facilities that provide strict confinement for its residents
and detain juveniles awaiting adjudication, commitment or placement,
and/or those being held for diagnosis or classification. Also included are
correctional facilities where residents are permitted contact with the
community, for purposes such as attending school or holding a job.
Examples are residential training schools and farms, reception and diagnostic
centers, group homes operated by or for correctional authorities, detention
centers, and boot camps for juvenile delinquents.

NURSING FACILITIES/SKILLED-NURSING FACILITIES
Type Code: 301

Nursing Facilities/Skilled-Nursing Facilities:
Includes facilities licensed to provide medical care with seven-day, twentyfour hour coverage for people requiring long-term non-acute care. People in
these facilities require nursing care, regardless of age. Either of these types
of facilities may be referred to as nursing homes.

OTHER INSTITUTIONAL FACILITIES
Type Code: 401

Mental (Psychiatric) Hospitals and Psychiatric Units in Other Hospitals:
Includes psychiatric hospitals, units and floors for long-term non-acute care
patients. The primary function of the hospital, unit, or floor is to provide
diagnostic and treatment services for long-term non-acute patients who
have psychiatric-related illness. All patients are enumerated in this category.

Type Code: 402

Hospitals with Patients Who Have No Usual Home Elsewhere:

Type Code: 403

Includes hospitals if they have any patients who have no exit or disposition
plan, or who are known as "boarder patients" or "boarder babies." All
hospitals are eligible for inclusion in this category except psychiatric
hospitals, units, wings or floors operated by federal, state or local
correctional authorities. Patients in hospitals operated by these correctional
authorities will be counted in the prison or jail population. Psychiatric units
and hospice units in hospitals are also excluded. Only patients with no usual
home elsewhere are enumerated in this category.
In-Patient Hospice Facilities:
Includes in-patient hospice facilities (both free-standing and units in
hospitals) that provide palliative, comfort, and supportive care for the
terminally ill patient and their families. Only patients with no usual home
elsewhere are tabulated in this category.

Type Code: 404

Military Treatment Facilities with Assigned Patients:
These facilities include military hospitals and medical centers with active
duty patients assigned to the facility. Only these patients are enumerated in
this category.

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Type Code: 405

Residential Schools for People with Disabilities:
Includes schools that provide the teaching of skills for daily living, education
programs, and care for students with disabilities in a live-in environment.
Examples are residential schools for the physically or developmentally
disabled.

Noninstitutional Group Quarters:
Facilities that house those who are primarily eligible, able, or likely to participate in the labor force while
residents.
COLLEGE/UNIVERSITY STUDENT HOUSING
Type Code: 501

College/University Student Housing (owned/leased/managed by a
college/university):
Includes residence halls, and other buildings, including apartment-style
student housing, designed primarily to house college and university students
in a group living arrangement either on or off campus. These facilities are
owned, leased, or managed by a college, university, or seminary. Fraternity
and sorority housing recognized by the college or university are included as
college student housing.

Type Code: 502

Students attending the U.S. Naval Academy, the U.S. Military Academy (West
Point), the U.S. Coast Guard Academy, and the U.S. Air Force Academy are
counted in military group quarters.
College/University Student Housing (owned/leased/managed by a private
company/agency):
Includes buildings designed primarily to house college and university
students in a group living arrangement either on or off campus. These
facilities are owned, leased, or managed by a private company or agency
(i.e., not owned/leased/managed by a college/university). This category
includes apartment-style student housing. Residents typically enter into “by
the bed” leases (i.e., single-liability leases).

MILITARY QUARTERS
Type Code: 601 Military
Quarters

Military Quarters:
These facilities include military personnel living in barracks (including “open”
barrack transient quarters) and dormitories and military ships. Patients
assigned to Military Treatment Facilities and people being held in military
disciplinary barracks and jails are not enumerated in this category. Patients
in Military Treatment Facilities with no usual home elsewhere are not
enumerated in this category.

Type Code: 602 Military Ships

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OTHER NONINSTITUTIONAL FACILITIES*
Type Code: 701
Emergency and Transitional Shelters (with Sleeping Facilities) for People
Experiencing Homelessness:
Facilities where people experiencing homelessness stay overnight. These include:
1) shelters that operate on a first-come, first-serve basis where people must leave
in the morning and have no guaranteed bed for the next night;
2) shelters where people know that they have a bed for a specified period of time
(even if they leave the building every day); and
3) shelters that provide temporary shelter during extremely cold weather (such as
churches). This category does not include shelters that operate only in the event
of a natural disaster.

Type Code: 801

Examples are emergency and transitional shelters; missions; hotels and motels
used to shelter people experiencing homelessness; shelters for children who are
runaways, neglected or experiencing homelessness; and similar places known to
have people experiencing homelessness.
Group Homes Intended for Adults:
Group homes are community-based group living arrangements in residential
settings that are able to accommodate three or more clients of a service provider.
The group home provides room and board and services, including behavioral,
psychological, or social programs. Generally, clients are not related to the care
giver or to each other. Group homes do not include residential treatment centers
or facilities operated by or for correctional authorities.

Type Code: 802

Residential Treatment Centers for Adults:
Residential facilities that provide treatment on-site in a highly structured live-in
environment for the treatment of drug/alcohol abuse, mental illness, and
emotional/behavioral disorders. They are staffed 24-hours a day. The focus of a
residential treatment center is on the treatment program. Residential treatment
centers do not include facilities operated by or for correctional authorities.

Type Code: 901

Workers’ Group Living Quarters and Job Corps Centers:
Includes facilities such as dormitories, bunkhouses, and similar types of group
living arrangements for agricultural and non-agricultural workers. This category
also includes facilities that provide a full-time, year-round residential program
offering a vocational training and employment program that helps young people
16-to-24 years old learn a trade, earn a high school diploma or GED and get help
finding a job.

Type Code: 903

Examples are group living quarters at migratory farmworker camps, construction
workers’ camps, Job Corps centers and vocational training facilities.
Living Quarters for Victims of Natural Disasters: These are temporary group living
arrangements established as a result of natural disasters.

*Note: Out-of-scope Service Based locations are: Soup Kitchens (702), Regularly Scheduled Mobile Food Vans (704), and Targeted Non-Sheltered Outdoor
Locations (706). Also, out-of-scope are Other Noninstitutional Group Quarters (904)

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A3

TIGERweb

Another tool GUs may use is TIGERweb. TIGERweb is a web-based system that allows users to visualize
our TIGER (Topologically Integrated Geographic Encoding and Referencing database) data in several
ways:
•
•
•

TIGERweb Applications
TIGERweb WMS
TIGERweb REST Services

The applications allow users to select features and view their attributes, to search for features by name
or geocode, and to identify features by selecting them from a map. The TIGERweb applications provide
a simple way to view our TIGER data without Geographic Information System (GIS) software and
without downloading data. The applications use our TIGERweb REST Services.
The TIGERweb WMS and TIGERweb REST Services allow users to integrate our data into their own GIS
or custom web-based applications. Users may access TIGERweb from the following website:
.

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