SSN Justification

SECNAV 5213-1 (Exp 11/31/2019)
SECNAVINST 5213.16

SSN REDUCTION REVIEW
DATE COMPLETED:

EMAIL
SUBMIT
Form Number:

Submission for (Check one):

FORM

IT SYSTEM

NAVMC 10469

Form Revision Date:

02 Sep 2022

SHARE DRIVE / WEB PORTAL

Requiring Document: MCO

1130.76C

FEB 2022
SECTION 1

TO BE COMPLETED BY FORM ORIGINATOR/SPONSOR. Forms that collect and retrieve by SSN/PII must be covered by a System of Record
Notice (SORN), be call for within a requiring document, and have Privacy Act Officer approval for Privacy Act Statements. Return
completed packages that contain the SSN Reduction Review Form, Justification, and if need the DD 67 to the
cognizant forms manager.
1. Is the form covered by a System of Record Notice (SORN)?
a. If yes, what is the SORN number?
M01133-3

YES

NO

b. If no, contact the Privacy Act Officer for instructions.
YES

NO

YES

NO

b. If no, contact the Privacy Act Officer for instructions.
3. Is the SSN Field needed?

YES

NO

a. If no, complete DD67 to request revision of the form.
4. Could an alternative to the SSN be used?

YES

2. Does the form contain a Privacy Act Statement (PAS)?
a. If yes, has the PAS been approved by a Privacy Act Officer?

NO

a. If yes, complete DD67 to request revision of the form.
YES

NO

a. If yes, is the SSN field masked or truncated?

YES

NO

b. If no, could it be?

YES

NO

YES

NO

YES

NO

YES

NO

5. Is this form electronic?

6. Is this form part of an IT system?
a. If yes, what is the IT System name and DITPR DON ID?

DITPR DON ID 4665 (MCRISS)

b. If yes, does the IT System mask or truncate the display of the SSN on the form?
c. If no, Could it be?

YES

7. Is Justification Memorandum for the Record attached?

NO

CONTACT INFORMATION - IT System Owner or Form Originator/Sponsor
Name, Code, Mailing Address

Office Telephone Number:

Mark P. Jovich, G-3, Marine Corps Recruiting Command

(703) 432-9649
E-mail Address

[email protected]

SECTION 2 TO BE COMPLETED BY PRIVACY ACT OFFICER

To verify information given in Section 1 is accurate, is in compliance with Privacy Act Regulations, and meets requirements of the
SSN Reduction Plan.
1. Is Privacy Act Statement (PAS) correct?

YES

NO

2. If there is not a PAS, is one needed?

YES

NO

3. If a PAS needed, what is the correct PAS? (Originator/owner of form/IT system will work with the Privacy Act Officer to draft a PAS if needed) (Field will expand
to fit typed data))

4. Is the System of Records Notice (SORN) number cited in Section 1 correct?

YES

NO

5. Does a SORN need to be initiated?

YES

NO

YES

NO

(Determination of need for SORN will be worked between the originator/owner of form/IT system and Command Privacy Act Office)

6. Is use of SSN Justification Form complete and approved?
APPROVED
DISAPPROVED

Deborah Contaoi
Privacy Act Officer Printed Name

Digitally signed by CONTAOI.TERI.DEBORAH
CONTAOI.TERI.DEBORAH
VANNEWKIRK.1176225200
VANNEWKIRK.1176225200
Date: 2022.06.15 14:53:10 -04'00'
Privacy Act Officer Signature

15 Jun 2022
Date

SECTION 3 - COMMAND FORMS MANAGER
APPROVED
DISAPPROVED

Ernest W Williams
Forms Manager Printed Name

SECNAV 5213/1 (REV Oct 2019)

WILLIAMS.ERNEST.WARREN. Digitally signed by
WILLIAMS.ERNEST.WARREN.1243220595
1243220595
Date: 2022.06.15 15:07:06 -04'00'
Forms Manager Approval Signature

15 Jun 2022
Date:
Page 1 of 4

SECNAV 5213-1 (Exp 11/31/2019)
SECNAVINST 5213.16
NOTES:

(1) For IT systems / applications, this completed SECNAV 5213/1 will be posted in the DOC tab of DITPR DON / DADMS respectively.
(2) For forms, post the date this SECNAV 5213/1 is approved in Naval Forms Online https://navalforms.documentservices.dla.mil/web/public/home.
and maintain the SECNAV 5213/1 in the form's history/case file.
(3) Approved share drive / web portal forms will be maintained locally by the share drive / web portal owner.

SECNAV 5213/1 (REV Oct 2019)

Page 2 of 4

SECNAV 5213-1 (Exp 11/31/2019)
SECNAVINST 5213.16

SSN USE REVIEW AND JUSTIFICATION FOR FORMS

09 Feb 2022
Date

MEMORANDUM FOR THE RECORD
Subj: JUSTIFICATION FOR THE USE OF THE SOCIAL SECURITY NUMBER (SSN)
1. What is the purpose of this form?

NAVMC 10469
This form is required to determine a student's eligibility for admission or retention in the United States
Marine Corps Commissioning Programs.

2. Why is collection of the SSN necessary?

The social security number is used as a unique identifier for the universities or colleges to identify students
when verifying their education status. It is requested that the social security number be used on the form in
order to accurately identify students. Using the social security number will ensure the correctness of the
form. While not every applicant might have a driver's license, state identification
card, or passport, every applicant has either an SSN or an Alien Registration
Number (ARN). Therefore, in order to ensure that every applicant is who they
claim to be, to prevent disqualified applicants from enlisting fraudulently
under a false identity, the continued use of SSNs is essential. If the use of
the SSN were to be eliminated, it would compromise the integrity of Marine
Corps accession data and inhibit the recruiting process.
3. List the acceptable use criteria for the SSN (found at this link: http://www.doncio.navy.mil/ContentView.aspx?ID=1833)

-Confirmation of Employment Eligibility. Federal statute requires that all
persons employed within the United States provide an SSN or comparable
identifier to prove that they are eligible to work for or with the U.S.
Government. Any system that deals with employment eligibility may contain the
SSN
-The SSN is the common link across all documents within the officer application process. Per DoDI
1000.30, the SSN is authorized to serve as an organizations unique identifier for law enforcement checks,
security clearances, and computer matching. In the case of Marine Corps Recruiting, prior to a candidate
being issues an EDIPI, the only number we can use to identify a candidate with a definite level of accuracy
is the SSN. This number is also the unique identifier within the Marine Corps Recruiting Information
Support System (this instance fall under "Computer Matching" per the DoDI 1000.30).
4. If collection of the SSN is no longer necessary and a unique identifier can be substituted for the SSN or the SSN can be eliminated,
on what date will either the substitution or elimination occur?

SSN is still necessary.

SECNAV 5213/1 (REV Oct 2019)

Page 3 of 4

SECNAV 5213-1 (Exp 11/31/2019)
SECNAVINST 5213.16
signed by
MUNOZ.MANUEL.FRAN Digitally
MUNOZ.MANUEL.FRANCISCO.1015181350
Date:
2022.02.09
15:43:16 -05'00'
CISCO.1015181350

Commanding Officer

SECNAV 5213/1 (REV Oct 2019)

LTCOL/USMC, AC/S G-1, Marine Corps Recruiting
Command/Activity

Page 4 of 4