ACF American Rescue Plan Tribal Learning Collaborative:
Leveraging Grant Flexibilities and Promoting Innovation in Pandemic Recovery
Formative Data Collections for Program Support
0970 – 0531
Supporting Statement
Part A - Justification
May 2022
Submitted By:
Administration For Native Americans
Administration for Children and Families
U.S. Department of Health and Human Services
4th Floor, Mary E. Switzer Building
330 C Street, SW
Washington, D.C. 20201
A1. Necessity for the Data Collection
The Administration for Children and Families (ACF) at the U.S. Department of Health and Human Services (HHS) seeks approval to ask targeted questions and collect feedback from ACF American Rescue Plan (ARP) grant recipients during virtual Zoom breakout sessions as part of the ACF ARP Tribal Learning Collaborative Webinar to inform technical assistance and other support follow-up for ARP Tribal and Native American grant recipients.
Across ACF, the following program offices awarded and administer ARP funds to Tribal and Native American Grant Recipients: Office of Child Care (OCC), Early Childhood Development (ECD), Family and Youth Services Bureau (FYSB) (Family Violence Prevention and Services Act (FVSPA)), Office of Head Start (OHS), Office of Community Services (OCS), Office of Family Assistance (OFA), and Administration for Native Americans (ANA). Representatives from each of these program offices will be present to hear from the ARP Tribal and Native American grant recipient attendees during the webinar.
There are no legal or administrative requirements that necessitate the collection. ACF is undertaking the collection at the discretion of the agency.
A2. Purpose of Survey and Data Collection Procedures
Overview of Purpose and Use
Region 1 (Boston) & Region 2 (New York)
The Office of Regional Operation’s Boston office serves Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont
The Office of Regional Operation's New York City office serves New Jersey, New York, Puerto Rico and the U.S. Virgin Islands.
Region 3 (Philadelphia) & Region 5 (Chicago)
The Office of Regional Operation's Philadelphia office serves Delaware, the District of Columbia, Maryland, Pennsylvania, Virginia, and West Virginia.
The Office of Regional Operation’s Chicago office serves Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin
Region 4 (Atlanta) & Region 7 (Kansas City)
The Office of Regional Operation’s Atlanta office serves Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee
The Office of Regional Operation’s Kanas City office serves Iowa, Kansas, Missouri, and Nebraska.
Region 6 (Dallas) & Region 9 (San Francisco)
The Office of Regional Operation’s Dallas office serves Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.
The Office of Regional Operations' San Francisco office serves Arizona, California, Hawaii, Nevada, American Samoa, Federated States of Micronesia, Guam, Marshall Islands, Republic of Palau, and Commonwealth of the Northern Mariana Islands.
Region 8 (Denver) & Region 10 (Seattle)
The Office of Regional Operation’s Denver office serves Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming.
The Office of Regional Operation’s Seattle office serves Alaska, Idaho, Oregon, and Washington.
Delivery of targeted assistance related to program implementation or the development or refinement of program and grantee processes, and the development and refinement of communication systems.
Planning for provision of programmatic training or technical assistance (T/TA).
Processes for Information Collection
During the ACF ARP Tribal Learning Collaborative Webinar, grant recipient attendees will be broken out into five breakout sessions based on their respective geographic location. Each breakout session will include a designated that ACF federal staff member facilitator to discuss questions related to ARP funding. The universe of proposed questions is included in Attachment A (ACF ARP Tribal Learning Collaborative Webinar Facilitators Guide). The facilitator will pose each question to initiate responses and sharing between the ARP grant recipient attendees and ACF staff.
A3. Improved Information Technology to Reduce Burden
Grant recipients will be asked a set number of questions during the virtual breakout sessions. ACF staff will document the information/responses shared by attendees in Word document format and summarize the general findings during the report out session when all attendees rejoin the main Zoom room. The breakout sessions will be recorded, with participant approval, if allowed by the Zoom platform system to support record management.
A4. Efforts to Identify Duplication
Because this is a new activity for all ACF ARP Tribal and Native American grant recipients, there is no existing data to provide this information.
A5. Involvement of Small Organizations
No small businesses will be involved with this information collection.
A6. Consequences of Less Frequent Data Collection
Given the timeframe to obligate or draw down ARP funds by the end of the FY 2022, it is necessary for ACF to gather this data quickly in order to communicate program-specific flexibilities and TA resources to ACF ARP grant recipients.
A7. Special Circumstances
There are no special circumstances for the proposed data collection efforts.
A8. Federal Register Notice and Consultation
Federal Register Notice and Comments
On January 28, 2022, ACF a notice (87 FR 4603) providing a sixty-day period related to an extension request to this umbrella clearance. No comments were received. ACF will submit a request to extend approval and publish an additional notice allowing a thirty-day period for public comment prior to July 31, 2022.
No consultations have taken place with experts outside of the project team.
A9. Tokens of Appreciation for Respondents
No incentives for respondents are proposed for this information collection.
A10. Privacy of Respondents
Information collected will be kept private to the extent permitted by law. Respondents will be informed of all planned uses of data, that their participation is voluntary, and that their information will be kept private to the extent permitted by law.
A11. Sensitive Questions
There are no sensitive questions in this data collection.
A12. Estimation of Information Collection Burden
Burden Estimates
Information will be collected from ARP Tribal and Native American grant recipients during the breakout sessions. Attendees will be participating in the breakout sessions for about 30 minutes to collect each of their responses.
Cost Estimates
The cost to respondents was calculated based on using the Bureau of Labor Statistics (BLS) job code for Social and Human Services Assistants [21-1093] and wage data from May 2021, which is $19.45 per hour. To account for the fringe benefits and overhead, the rate was multiplied by two which is $38.90. https://www.bls.gov/oes/current/oes_stru.htm
Instrument |
Total Number of Respondents |
Total Number of Responses Per Respondent |
Average Burden Hours Per Response |
Total Burden Hours |
Average Hourly Wage |
Total Annual Cost |
ACF ARP Tribal Learning Collaborative Webinar Facilitator Guide (Tab A) |
450 |
1 |
.75 |
337.5 |
$38.90 |
$13,128.75 |
A13. Cost Burden to Respondents or Record Keepers
There are no additional costs to respondents.
A14. Estimate of Cost to the Federal Government
The total cost for the data collection activities under this current request will be $300.00.
This represents the total number of staff hours (2 hours x 5 federal staff facilitating the breakout sessions during the two-hour webinar) by $30.00 per hour.
A15. Change in Burden
This is for an individual information collection under the umbrella formative generic clearance for program support (0970-0531).
A16. Plan and Time Schedule for Information Collection, Tabulation and Publication
ACF plans to collect this information on June 9, 2022, pending OMB approval.
A17. Reasons Not to Display OMB Expiration Date
All instruments will display the expiration date for OMB approval.
A18. Exceptions to Certification for Paperwork Reduction Act Submissions
No exceptions are necessary for this information collection.
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Title | OPRE OMB Clearance Manual |
Author | DHHS |
File Modified | 0000-00-00 |
File Created | 2022-07-04 |