Remote Video Inspection (RVI)

REAC INSPECTION CHECKLIST

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TAC (Technical Assistance Center) Phone: 888-245-4860

1. CONFIRM INSPECTION. Provide proper notification of inspection. Confirm date, time, and meeting location in advance. Remind
property to notify residents. Download inspection prior to arrival. Arrive on time. If more than 1 hour late, call TAC and obtain a
reference #. Display the HUD ID badge at all times. Use the latest version of the inspection software and Compilation Bulletin.

2. REQUEST RESIDENT NOTIFICATION LETTER. If residents have not been notified, call TAC for instructions and reference number.
3. RECORD QA/IA INSPECTOR AS PRESENT. (If applicable).
4. REQUEST RENT ROLL. Request a rent roll including bdrm., vacancy, 504 unit, and bed bug info. Request site map if applicable.
5. RECORD PROPERTY INFORMATION/ NUMBER OF OCCUPIED UNITS / RECORD BED BUG INFORMATION. The main property address
should be a physical address and not a P.O. Box. Refer to Inspector Notice No. 2010-01 for guidance.

6. RECORD PARTICIPANT INFORMATION. Record 3 participants. One participant must be designated as “Primary Contact” and one
must be designated as “Present During Inspection”.
7. RECORD CERTIFICATES. The construction year must be prior to 1978 for Lead Based Paint to be applicable. If built prior to 1978,
record “YES” or “NO” for LBP Inspection Report and LBP Disclosure Forms regardless of the housing type (elderly, nursing, etc.).
Request generator run-up records, if applicable.

8. RECORD AREA MEASURES. Enter POA provided calculations or prepare “guesstimate” during visual verification process.
9. VERIFY EACH CORRECT BUILDING ADDRESS, BLDG.TYPE, # OF FLOORS, CONSTRUCTION YEAR, AND # OF UNITS IN EACH

BUILDING. Each building must have a unique address. If addresses are the same, place a unique identifier (such as garage, shed, etc.)
in address line #2.
Does the property have an active HUD insured loan / mortgage, have Section 8 units, or receive other HUD assistance?
Are there any non-revenue units, such as the site manager or maintenance personnel living in units that are not listed on rent
roll?
Are there any temporary or permanent offline buildings or units?
Have any units been converted to an office, commercial space, a police sub-station, or other common areas – or 2 units into 1
unit?
Are there any other conditions or changes related to the property or inspection that I should be made aware of?

10. VISUAL VERIFICATION OF PROPERTY. Inspector must be accompanied by a POA. Verify the building/unit count, building type,
addresses, and identify offline buildings and / or units. Inspector must get into a position to SEE all sides of every building.

11. MAKE CORRECTIONS TO THE PROFILE IN YOUR DCD BEFORE GENERATING THE SAMPLE. If the building or unit count has changed
from the inspection download, call TAC to record a profile change and to obtain reference #.
12. GENERATE THE SAMPLE. While entering sample units into the DCD the inspector may suggest that the POA secures keys, light
bulbs, etc.

13. IDENTIFY SAMPLE BUILDINGS AND ENTER SAMPLE UNITS. Identify alternate units.
14. PROVIDE A LIST OF SAMPLE UNITS ONLY IF PROPERTY DOES NOT HAVE A MASTER KEY.
15. EXPLAIN TO ESCORTS ALLOWABLE REPAIRS AND HOW THE INSPECTION WILL BE CONDUCTED. Statements may include:
A property representative is required to accompany me at all times while on the property.
I would like to request that property representatives enter buildings and units first.
Upon entering a room or unit, I will test the door then move in the same direction throughout the perimeter of the room or unit. If
you would like to help speed up the process, I will request that drapes, blinds, and personal items are cleared from windows so
that I may test their operation and doors are cleared of personal items, unlocked, open, and physically accessible to allow testing.
I am not allowed to open bathroom or bedroom doors in units. A property representative or resident is required to assist.
I will need to see behind all doors in units and common areas, there are no exceptions, so please be prepared with keys.
I will identify each deficiency verbally along with the level (L1, L2, L3, or H&S). Please feel free to ask questions regarding a
deficiency or stop me if you would like to discuss the issue. If I am making an error, let me know and I will correct it.
A notepad (and camera) will be helpful for the property representatives to record deficiencies.
I must personally perform the physical inspection of items below 8 feet, and a property representative may be required to test
items more than 8’ above the floor (such as smoke detectors, emergency lighting and exit signs).
A property representative is required to turn the stove/oven on and off in my presence.
During the inspection, a property representative may install light bulbs to prove a fixture works, plug in bathroom exhaust fans,
light gas stoves if the pilot light is out. If all burner(s) are operable after re-lighting the pilot record a L1 deficiency. If a burner(s)
still does not function after re-lighting, record a Level 2 or Level 3 deficiency as applicable.
I will request that property reps. refrain from fixing inspectable items before I’ve had the opportunity to make an assessment.
Discuss elevator equipment room and off site monitored and tested systems (e.g., Call for Aid, Smoke Detectors etc.)

16. PROCEED WITH INSPECTION.
17. COMPLETE EH&S FORM. Generate the EH&S form upon conclusion of inspection, or at the end of each day of a multi- day
inspection. Explain HUD requirements for mitigation of hazards. Request a signature from POA. Inspector must keep original form, POA
should retain a copy. If POA refuses to sign, make a note on the form, leave a copy with POA, and keep original for 6 months.

18. CHECK FOR INCOMPLETE ITEMS. FINISH INSPECTION AND SAVE.

19. UPLOAD COMPLETED INSPECTION TO PASS WITHIN 24 HOURS. Archive inspection once accepted.
HUD REAC Inspection Checklist V3 10/28/17