DoD Cyber Scholarship Program Grant Proposals

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Department of Defense
Cyber Scholarship Program (CySP)

DoD CySP Proposal Preparation Instructions
ATTACHMENT A
PROPOSAL FORMAT
All proposals must consist of a written technical and cost proposal as well as supporting
Federal grant forms. Proposals must adequately describe the scholarship and capacity building
objectives/approaches. All submissions will be evaluated by technical reviewers in accordance with
the evaluation criteria during the selection process.

All provided forms must be used. Submissions not utilizing the required or
provided forms will deemed incomplete and immediately disqualified and not
considered for award.
1. The proposal must be clear, readily legible, and conform to the following requirements:
a. Use one of the following typefaces identified below:
i. Arial, Courier New, or Palatino Linotype at a font size of 10 points of larger
ii. Times New Roman at a font size of 11 points or larger
iii. Computer Modern family of fonts at a font size of 11 points or larger
iv. NOTE: A font size of less than 10 points may be used for mathematical formulas or
equations, figure, table or diagram captions and when using a Symbol font to insert
Greek letters or special characters. Principal Investigator (PI), are cautioned, however,
that the text must still be readable;
b. No more than 6 lines of text within a vertical space of 1 inch; and
c. Margins, in all direction, must be at least an inch.
d. Digital signatures where applicable are acceptable.
2. The proposal will consist of the following documents in this order:
a. Proposal Cover Page (Form 1)
i. School Name
ii. University Address
iii. Name and Email Address of the Principal Investigator (PI), Project Director (PD), or Technical
POC. If a grant is awarded this person will be listed on the grant.
iv. Pre Grant Negotiations Point of Contact(s): Name and Email Address

v. Post Grant Issues (INOVICES) Point of Contact(s): Name and Email Address
b. Proposal Summary: (continuation of Form 1)
i. Funds Requested:
1. Basic Technical Proposal/ Recruitment Scholarship
2. Annex I / Retention Scholarship
3. Annex II/Capacity Building
4. Total
ii. Annex II / Capacity Building: Identify which category you are responding to :
1. Outreach to DoD
2. Outreach to Academia
iii. MANDATORY - Required Codes / Registrations (Provide a response for each)
1. Unique Entity Identifier (UEI)
2. DUNS and Bradstreet - Data universal numbering system (DUNS) Number
3. Commercial and Government Entity (CAGE) Code
4. Taxpayer Identification Number (TIN) or Employer Identification Number (EIN)
5. Federal Interagency Committee on Education (FICE) Code
6. Identify the Congressional District the institution is located in.
iv. MANDATORY - Verify that the institution is registered and/or registration is current.
1. System for Award Management (SAM) https://www.acquisition.gov (printed
copy of registration is required – this can be a screen shot or email)
2. Acquisition Resource Center Registration (ARC) http://www.nsaarc.net/Index
(printed copy of registration is required – this can be a screen shot or email)
v. Provide PDF copy of most recent A-133 Summary of Auditor’s Results. This should be
at least one page but could be as many as 3 or 5. NO WEB LINKS WILL BE ACCEPTED.
vi. Signature of the Authorized University Official and the Date - Digital signatures are
acceptable.
c. Sign and attach - Certifications 2023 (Attachment B) (This is not the NCAE-C designation certificate)
d. Technical Proposal - Offerors shall mark their proposals to indicate the use of proprietary
information and/or data. No more than 15 pages for each proposed. Be clear and concise.
i. Recruitment Program - Provide an overview of the program offered by the institution and
how the students will be supported. The overview should include a description of the
program advertisement and the student selection process.
ii. Retention Program – Provide an overview of the program offered by the institution and
how the students will be supported.
iii. Capacity Building Proposal – Additional information can be found in the ANNEX II section.
Proposals should refrain from including extraneous information or lengthy discussions
that do not pertain to the proposed project. Clear and concise and to the point
e. Cost Proposal
i. Cost Form (Attachment E)
ii. Offerors will submit a separate written cost proposal for: (no page limit on written cost
proposal) If a cost is not identified in the written document it may be removed from
award.
1. Recruitment/Basic Scholarship Program
2. Retention/Annex I Scholarship Program
3. Capacity Building Project(s)

OCTOBER 2022

f.

CVs / Resumes are limited to 1 page per faculty member. CVs / Resumes are not included
in page count limits.
g. Recruitment / Basic Student Applications:
i. NCAE-Cs must review all the applications.
ii. See student preparation instructions
iii. New Scholars: NCAE-C will submit their student selection summary for new applicants
only through the new DoD CySP online application tool.
https://www.avuedigitalservices.com/casting/aiportal/control/mainmenu?agency=DDW
&portal=CYSP
1. No copies (soft / hard) are required to be submitted. The DoD CySP Program
Office has access to them through the tool)
iv. DoD CySP 22 Cohort Scholars: NCAE-Cs do not have to endorse returning scholars in the
online tool.
1. No copies (soft / hard) are required to be submitted. The DoD CySP Program
Office has access to them through the tool)
v. Paper-Based DoD CySP Returning Scholars: NCAE-Cs do not have to rank or endorse
these students.
1. A soft copy and one hard copy should be provided to the DoD CySP Program
Office.
3. Submission Format- 28 February 2023:

Academic submission must arrive in both

electronic and paper copy. Any submission not arriving in both formats will be considered
incomplete and not considered for award.
a. Proposals may be sent via email to: [email protected] The DoD CySP Program Office will confirm
receipt within 24 hours. If you do not receive a confirmation email, please contact the DoD CySP
Program Office as soon as possible to determine the status.
b. You may split the files up across multiple emails. The DoD CySP Program Office will confirm the
number of emails and documents received.
c. You may also send the documents via a link to a shared drive or folder, zipped files, or any other
type of document sharing web interface.
d. Paper Copies: DO NOT SEND thumb drives, CDs, DVDs, or any other type of removable media.
Copies may be held together by a paperclip or binder clip. Please do not staple documents or
place them in a binder or clip folder. Hard copy proposals should be sent to the address below:

OCTOBER 2022

DOD CySP Submission Format
Electronic Copy
Single Separate
PDF File
File

Document Name

Paper Copy
# Copies

File Name

Proposal Cover Page and Summary – Form 1

2

Attachment B - Certifications 2023

2

A-133 Summary of Auditor’s Results

2

Recruitment / Basic Scholarship – Technical Proposal
Recruitment / Basic Scholarship – Written Cost Proposal

University Name_DoD CySP 2023

1 - PDF

2
2

Retention / Annex I Scholarship – Technical Proposal

2

Retention / Annex I Scholarship – Written Cost Proposal

2

CVs

2

Capacity Building / Annex II – Technical Proposal - Outreach to DoD
Capacity Building / Annex II – Written Cost Proposal - Outreach to DoD

1 PDF

University Name_DoD CySP Annex II DoD

1 PDF
1 Excel
1 PDF

University Name_DoD CySP Annex II Academia

Capacity Building / Annex II – Technical Proposal - Outreach to Academia
Capacity Building / Annex II – Written Cost Proposal - Outreach to Academia
Attachment E – Cost Form 2022-2022 (Excel Format)
Returning DoD CySP Scholar Applications (One File for Each Student)

2
2

University Name_Attachment E DoD CYSP

2

LASTNAME_First Name_University_Returning

1

Submissions must received in both electronic and paper format!

DEADLINES
Institutionally approved, signed, completed proposals which include all items listed above and all
student applications must be postmarked or emailed on/before Tuesday, 28 February 2023. The
entire proposal, containing all items listed above is to be mailed to:
DoD CySP National Security Agency
Attn: A206, Suite 6804, Fanx 2
9800 Savage Road
Fort George G. Meade, MD 20755-6810
If you are having the package sent via commercial courier (FedEx, UPS, DHL, etc.), the package shall be delivered
to the following address (DO NOT HAND DELIVER TO THIS ADDRESS OR TO 9800 SAVAGE ROAD):
NSA
1472 Dorsey Road, Door 1, 2 or 3
Hanover, MD 21076-6744 Attn: DoD CySP, A29 Suite 6810
Phone: (410) 854-6206

The NCAE-C is responsible for submitting the proposal and student materials to the DoD CySP
Program Office at the National Security Agency by the date and time specified.
Proposals or student materials that are postmarked after the deadline of 28 February 2023, are “late”
and will not be considered for an award or scholarship.
The DoD CySP Program Office will confirm receipt of a submission within 24 hours. If you do not receive
an email confirmation within 24 hours, please contact the DoD CySP Program Office immediately.

INCOMPLETE SUBMISSION
Proposals or student materials submitted in the wrong format, using wrong forms, or missing items
will be deemed incomplete and will not be considered for an award of scholarship program
selection.
OCTOBER 2022

Student Application Preparation Instructions
New Recruitment Student Applicants:
1. New Recruitment Students must use the new DoD CySP online application tool.
https://www.avuedigitalservices.com/casting/aiportal/control/mainmenu?agency=DDW&portal=CYSP
2. Applications missing any required documents will automatically be disqualified
3. Students who are currently receiving funds from another scholarship program or who have a
service obligation upon graduation are not eligible to apply for the DoD CySP.
4. Anticipated Final Graduation Date is for the degree program you are applying for scholarship
support. Any applications that indicates a graduation date of January through September of the
current year will not be eligible.
5. Transcripts: Students may submit either official or unofficial transcripts.
6. Students should not attach copies/pictures of social security cards, driver’s license, passports,
military identification, credit cards, degrees, certificates, and any other type of personally
identifiable information.
7. Letters of Recommendation should be a PDF copy of the original version uploaded through the
new application tool. Letters should be on official company/institution letterhead, include the
contact information to confirm the letter is valid (full name, mailing address, phone number, email
address) and must be signed by the author. Emailed letters will not be accepted.
8. Traditional resumes will not be submitted. The new DoD CySP application tool will prompt students
to fill in the required resume information. Students will be asked to provide the following:
a. Education: include degrees, institutions, location, date of graduation (or expected date of
graduation); major/minor fields; GPA
b. Experience: jobs, internships, and/or volunteer work. Include name of company, position,
and dates employed. List at least three important tasks, accomplishments, or skills gained
at each job. Also identify any clearance level held. It is important that you identify the
number of hours per week you worked.
c. Skills: include computer systems; programs which you are proficient. Include foreign
languages. List any other skills, certifications, clearance levels you may hold.
9. Paper applications for new students will not be accepted.
10. Students are responsible for submitting a complete application through the new application tool
by 11:59 PM East Standard Time on 01 February 2023. Students will not have access to the
application on 02 February 2023.
DoD CySP 2022 Returning Student Applicants who applied through the online tool:
1. Current DoD CySP Scholars reapplying for additional years of support will login to their same AVUE
account and validate all information is still current and correct. Scholars will also submit:
a. Current Transcripts
b. 1 Letter of Reference
DoD CySP Scholars – Selected prior to 2022 – Paper Based.
1. Current DoD CySP Scholars reapplying for additional years of support will continue to use the paper
copy application provided by the DoD CySP Program Office. The application will consist of :
OCTOBER 2022






DoD CySP Returning Student Application Form (7 pages)
Official Transcripts
Resume
1 Letter of Reference

2. Current DoD CySP Scholars should save their application as a PDF (no PDF portfolios) and provide it to their
DoD CySP On-Campus Point of Contact by 15 February 2023. Students should use the following naming
structure to save their PDF: LAST NAME_First Name_University_Returning

OCTOBER 2022