Solicitation for Proposals

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Department of Defense
Cyber Scholarship Program
Sponsored by the
DoD Chief Information Officer

SOLICITATION FOR PROPOSALS
From
Universities designated under the
National Centers of Academic Excellence in Cybersecurity (NCAE-C)
which includes
National Centers of Academic Excellence in Cyber Defense Education and
National Centers of Academic Excellence – Research,
and
National Centers of Academic Excellence – Cyber Operations
(herein after referred to as NCAE-Cs)

Issued by the National Security Agency on behalf of the Department of Defense

SUBJECT TO AVAILABILITY OF FUNDS

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I.

INTRODUCTION

The Department of Defense (DoD) Cyber Scholarship Program (CySP) is authorized by Chapter 112 of title 10,
United States Code, Section 2200. The purpose of the program is to support the recruitment of new cyber talent
and the retention of current highly skilled professionals within the DoD cyber workforce. Additionally, this program
serves to enhance the national pipeline for the development of cyber personnel by providing grants to institutions
of higher education.
Regionally and nationally accredited U.S. institutions of higher education, designated under the National Centers of
Academic Excellence in Cybersecurity (NCAE-C) and known as National Centers of Academic Excellence in Cyber
Defense Education or Research, and/or National Centers of Academic Excellence – Cyber Operations (hereinafter
referred to as NCAE-Cs) are invited to submit proposals for developing and managing a full-time, institution-based,
grant-funded scholarship program in cyber-related disciplines for Academic Year 2023- 2024. NCAE-Cs may propose
collaboration with other accredited institutions, and are encouraged to include accredited post-secondary minority
institutions. NCAE-Cs must be in good standing with the NCAE-C Program Office and not be delinquent on any required
documentation by the NCAE-C Program Office.
Consistent with 10 U.S.C. 2200b, NCAE-C proposals to this solicitation may also request modest collateral support
for purposes of institutional capacity building to include faculty development, laboratory improvements, and/or
curriculum development, in cyber-related topics to providing a strong foundation for a DoD CySP. [Special note:
Requirements for proposing modest capacity building support are detailed in ANNEX II.]
To continue the development of a strong foundation for recruitment scholarship program during the Academic Year
2023-2024, students falling into one of the following categories may apply:
 Rising second-year NCAE-C Community College (pilot program) students who will be transitioning into a
bachelor’s degree program at a 4-year NCAE-C
 Juniors or Seniors pursuing a bachelor's degree (Sophomore's promoting to a Junior in Fall 2023 are eligible to
apply)
 Students in their first or second year of a master's degree; or
 Students pursuing doctoral degrees.
Application retention/ANNEX I scholars apply directly through their DoD Agency / Component. NCAE-Cs are not
required to forward their applications.
II.

TERMINOLOGY

A. DoD Cyber Workforce: For purposes of this program, the term DoD cyber workforce refers to personnel who build,
secure, operate, defend, and protect DoD and U.S. cyberspace resources; conduct related intelligence activities;
enable future operations; and project power in or through cyberspace. It is comprised of personnel assigned to
the areas of cyber effects, cybersecurity, cyber IT, and portions of the intelligence workforces. The four workforce
categories are:
 Cybersecurity workforce. Personnel who secure, defend, and preserve data, networks, net-centric
capabilities, and other designated systems by ensuring appropriate security controls and measures are in
place, and taking internal defense actions. This includes access to system controls, monitoring,
administration, and integration of cybersecurity into all aspects of engineering and acquisition of
cyberspace capabilities.

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




Cyber Effects workforce. Personnel who plan, support, and execute cyberspace capabilities where the
primary purpose is to externally defend or conduct force projection in or through cyberspace.
Cyber IT workforce. Personnel who design, build, configure, operate, and maintain IT, networks, and
capabilities. This includes actions to prioritize portfolio investments; architect, engineer, acquire,
implement, evaluate, and dispose of IT, as well as information resource management; and the
management, storage, transmission, and display of data and information.
Intelligence workforce (cyber). Personnel who collect, process, analyze, and disseminate information
from all sources of intelligence on foreign actors’ cyber programs, intentions, capabilities, research and
development, and operational activities.

B. Cybersecurity encompasses the scientific, technical, and management disciplines required to ensure computer and
network security, including the following functions:
 System/network administration and operations
 Systems security engineering
 Information assurance systems and product acquisition
 Cryptography
 Threat and vulnerability assessment, to include risk management
 Web security
 Operations of computer emergency response teams
 Computer forensics
 Defensive information operations
 Critical information infrastructure assurance
C. Relevant cyber-related academic disciplines, with concentrations in cyber security, would include, but are not
limited to:
Biometrics
Business Management or Administration
Business Process Analysis
Computer Crime Investigations Computer Engineering
Computer Programming
Computer Science
Computer Systems Analysis Cyber Operations
Cybersecurity
Cybersecurity Policy
Database Administration
Data Management

III.

Data Science
Digital and Multimedia Forensics Electrical Engineering
Electronics Engineering
Information Security (Assurance)
Information Systems
Information Technology Acquisition
IT Program/Project Management
Mathematics
Network Management/Operations
Software Engineering
Systems Engineering

OVERVIEW OF PROGRAM SCOPE

The key elements of the DoD CySP, and the NCAE-C’s role in the process, are addressed in the subsections that
follow. University grantees will be required, as a condition of grant award, to establish and manage the program,
including disbursement of scholarship funds to students. Grant awards are made to the universities, not directly to
the students.

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A. Recruitment / Basic Scholarships - Academic Year 2023-2024 The DoD estimates awarding scholarships (via
grant awards) for a period of one year (beginning with the Fall 2023 semester) to designated NCAE-Cs,
operating independently or in collaboration with other accredited institutions, including accredited
postsecondary minority institutions. The purpose is to lay a sound foundation for the development of a robust
cyber program for undergraduate and graduate students enrolled in the NCAE-C or its collaborating
institutions’ degree and graduate certificate cyber programs. To this end, institutions receiving grants will be
required to conduct a self-evaluation to identify improvements in program design and management for
implementation in future years. In addition to proposing establishment of a scholarship program within the
university, NCAE-Cs may also request funds for capacity building activities. Grant awards are contingent upon
availability of funds.
(1) DoD Component / Agency Role: NCAE-Cs are required to provide an assessment of each recruitment
applicant which will be used by the DoD Component/Agency representatives reviewing student
application. The actual selection of student scholars will be made by these DoD Component/Agency
representatives. By selecting a student, a DoD Component/Agency agrees to provide clearance
processing, a summer internship (if required), and full-time placement upon graduation. Selecting
agencies will also provide sponsors who will maintain contact with the student during the scholarship
period, and who will facilitate the student’s entry into internships, if applicable, and eventually into
DoD employment.
(2) Selected Recruitment Scholars Role:
(a) Students selected as Cyber Scholars will receive the full cost of tuition, books (from the
institution/degree specific required book list, not books which are optional for the class), required
fees (including health care), and a stipend to cover room and board. The stipend levels are
$22,000 for community college students (pilot program), $27,000 for undergraduate students and
$32,000 for graduate (Master’s/PhD) students. Awards will be made via a grant to the NCAE-Cs.
(b) Students selected to participate in the DoD CySP will be required to sign a written agreement
obligating them to work for the DoD, as a civilian employee for one calendar year for each year of
scholarship assistance. This agreement is provided to the selecting agency for their records to
ensure compliance with the service commitment.
(c) Students will be required to serve in internship positions, if timing permits, with the selecting DoD
organization during the time they are receiving scholarship support until they complete the course
of study provided for by the scholarship. These internships will be arranged by the DoD
organizations to occur during the summer or other breaks between school terms, as appropriate
to the individual’s circumstances and the institution’s calendar. The internship does not count
toward satisfying the period of obligated service incurred by accepting the CySP scholarship.
(d) Students will be required to formally accept or decline the scholarship within 15 days of
notification. Non-acceptance by this date will mean the scholarship will be offered to the next
available student.
(e) Students will be required to complete a security investigation questionnaire to initiate the process
for a background investigation in preparation for their internships, if applicable, and as a condition
of future employment with the DoD. Drug tests or other suitability processing will occur as
appropriate.
(f) Students will be required to sign an agreement stating that they will accept assignments requiring
travel or change of duty stations as interns or employees. Individuals who voluntarily terminate
employment during intern appointments or before the end of the period of obligated service
required by the terms of Chapter 112, title 10, United States Code, will be required to refund the
United States, in whole or in part, the cost of the educational assistance provided to them. Web
pages have been provided in the Application Background and Application Package for review

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about security clearances to assist both the principle investigator and the students in
understanding these requirements before they apply.
(g) An opportunity also exists for scholarship payback through military service. Individuals choosing to
enlist or accept a commission to serve on active duty in one of the Military Services shall incur a
service obligation of a minimum of 4 years on active duty in that Service upon graduation. The
Military Services may establish a service obligation longer than 4 years, depending on the
occupational specialty and type of enlistment or commissioning program selected.
(h) Community College (pilot program) and Undergraduate scholarship recipients will be required to
maintain a 3.2 out of 4.0 grade point average or the equivalent; graduate students will be required
to maintain an overall 3.5 out of a 4.0 grade point average, or equivalent. Failure to maintain
satisfactory academic progress will constitute grounds for termination of financial assistance and
termination of internship and/or employment appointment.
(i) Students who fail to complete the degree program satisfactorily or to fulfill the service
commitment upon graduation shall be required to reimburse the United States, in whole or in
part, the cost of the financial (scholarship) assistance provided to them.
(j) Students will be required to agree to a code of conduct. A student handbook that includes the
code of conduct rules will be provided to each selected student.
(k) Except for small achievement awards, not to exceed $6,000 in an academic year, a student may
not accept simultaneous remuneration from another scholarship or fellowship. The DoD CySP is a
first pay scholarship program.
(3) NCAE-C Role: Announcing and Promoting the Program: NCAE-Cs wishing to submit a proposal will be
expected to take the following actions, at a minimum, to promote student interest in the DoD CySP
opportunity:
(a) Determine, communicate and publish to the relevant student populations web links, due dates,
and Applicant Quick Start guide pertaining to the DoD CySP application cycle.
(b) Manage the Application Review and Candidate Assessment Process: NCAE-Cs electing to propose
establishment of a recruitment/basic scholarship program are required to verify each applicant’s
eligibility for scholarship and academic sufficiency, to evaluate each eligible candidate’s
knowledge and ability in certain competency areas important to successful cyber work, and to
provide a relative endorsement level for each eligible candidate. NCAE-Cs may determine the
procedures to be followed in conducting the evaluation, including records verification, individual
interviews, faculty review panels, as long as all applicants are afforded full and equal opportunity
for consideration in appropriate review phases. All recommendation and KSA reviews will be done
in the online DoD CySP Application tool.
(c) NCAE-C Endorsement. The NCAE-C will use the DoD CySP online application tool
(https://www.avuedigitalservices.com/casting/aiportal/control/mainmenu?agency=DDW&portal=CYSP) to
endorse all applying students. The endorsement for each applicant must include their
administrative and academic sufficiency requirements that is based on the overall evaluation of all
applicant materials, including the competency evaluations described above. In addition to a brief
statement about each student, NCAE-Cs shall indicate only one of the following three levels of
endorsement for each applicant:
1. Not Recommended
2. Recommended
3. Highly Recommended
(b) Submitting Student Scholarship Applications and NCAE-C Review and Endorsement: NCAE-Cs that
propose to support the recruitment/basic scholarship program are required to review all
applications in response to the announcement and to evaluate the applicants as described in
detail above. Applications must be reviewed 28 February 2023 through the DoD CySP Online

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Application Tool. https://www.avuedigitalservices.com/casting/aiportal/control/mainmenu?agency=DDW&portal=CYSP The tool does not have a traditional “submit” button. As long as
the NCAE-C has provided a ranking and recommendation statement by 28 February 2023, the
student applicant will be considered for a scholarship. Additional instructions on requirements
and submission formats are included in Attachment A, Proposal Preparation Instructions.
B. Retention / Annex I Scholarships – Academic Year 2023-2024

(1) DoD Component / Agency Role – DoD Components and Agencies will nominate permanent DoD
civilian and active duty military members according to the published DoD memo for one of following
two programs:
a) Community College Scholarships: Active duty military members, Reservists, National Guard
members, as well as permanent DoD civilian employees seeking to enhance their cyber skills and
knowledge may pursue an associate’s degree at a community college designated as a National
Center of Academic Excellence in Cyber Defense. Students selected to participate in the DoD CySP
will be required to sign a written agreement obligating them to work for the DoD. Additional
information about obligations can be found in the Guidelines for DoD Civilians and Military
Personnel.
b) Graduate Programs: Active duty military members as well as permanent DoD civilian employees
seeking to obtain a Master’s or PhD at either the Naval Postgraduate School or the Air Force
Institute of Technology may be nominated by their parent organization to be considered for a
scholarship. Retention students do not apply directly to the NCAE-C.
(2) Selected Retention Scholars Role: Students selected as Cyber Scholars will receive the full cost of tuition,
books (from the institution/degree specific required book list, not books which are optional for the class),
required fees, and potential travel for degree specific events. Students selected to participate in the DoD
CySP will be required to sign a written agreement obligating them to work for the DoD. Additional
information about obligations can be found in the Guidelines for DoD Civilians and Military Personnel
Academic Opportunities for Calendar Year 2022. Retention Scholars will continue to receive their
DoD/Military pay and will be required to perform a service obligation to their parent agency/component.
Returning retention students will not be required to re-apply but must show progression in their degree
program at the required GPA levels (3.0 for those pursing the community college option and a 3.2 for
graduate programs (Air Force Institute of Technology, Naval Postgraduate School.)
(3) NCAE-C Role:
a) Community College: NCAE-Cs wishing to host retention scholars shall provide a written explanation of
the course of study, if the program is in-resident or virtual/distance learning, how many students can
be accommodated and how the NCAE-C will promote success with the retention students. Community
College NCAE-Cs who do not currently have such students should provide an estimated price per
student (See Excel Spreadsheet – Attachment E), with a breakout of in-state/out-of-state (as
applicable), and indicate the maximum number of students you can accept during each year.
b) NCAE-C Partnership with National Defense University, College for Information and Cyberspace:
NCAE-Cs wishing to partner with the NDU/CIC will be required to accept the DoD civilian employees or
military officers into their graduate programs, who have successfully completed the CIC graduate level
certificate program requirements. Requirements for addressing the NDU/CIC partnership option is
described in Annex I, and should be responded to accordingly. Administrative costs allowed for the
program should include a visit to the CIC, for one overnight if necessary (if you are not in the local

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area). Please use Attachment E – Cost Form to identify costs per student, with a breakout of instate/out-of-state (as applicable), MS and PhD/Doctorate (if both), and indicate the maximum number
of partnership students you can accept during an academic year. The requirements for the student
application nomination and review process described below and in the accompanying Student
Application materials for the DoD CySP do not apply to current DoD/Federal civilian employees or
military personnel whose applications for this program will be handled directly by the DoD as
described in Annex I.
C. Capacity Building – Academic Year 2023-2024 This particular area is subject to the availability of funds. In
accordance with 10 U.S.C. 2200b, NCAE-Cs may request modest support for building the institution’s capacity
for cybersecurity research and education in cyber-related disciplines in addition to the scholarship proposals.
The DoD has determined focus areas for this opportunity. Proposals submitted should reflect student
engagement: opportunities for the NCAE-C students to participate and gain additional understanding of cyber
and cybersecurity as they relate to the extended community and DoD. Two main focus areas are DoD
Partnerships and Outreach to Technical Colleges, Community Colleges, and/or Minority Serving Institutions.
Details for all activities will be described in ANNEX II. NCAE-C requests for capacity building support should be
part of the overall institutional submission, but identified in the “how” section of the submission. Narratives
for the scholarship and capacity building portions should be severable from each other
IV.

CONDITIONS OF THE GRANT COMPETITION

In order to be competitive in this grant solicitation, Academic institutions holding a current NCAE-C designation
in good standing are eligible to participate in this grant offer. Performance on previous grant awards will be
considered. To be considered in good standing, the institution must meet the following qualifications:







Current on all reporting requirements, to include annual reports and reports required by previously
assigned DoD CySP, GenCyber, or other NCAE-C grant opportunities;
Timely submission of invoices for previous grant awards;
Zero or minimal (under $1000) funding returned to the DoD on previous grants;
Attendance at required NCAE-C meetings and events; and
Minimum participation in NCAE-C activities, committees or working groups
The NCAE-C will only accept one submission from the designated NCAE-C program(s) at the
institution regardless of the number of designations (NCAE-CD, NCAE-R, NCAE-CO).

NCAE-Cs must be willing to advertise and manage a competition for scholarship applicants; conduct an
evaluation of applicants’ qualifications and abilities; and submit all the applications received to the DoD, along
with the NCAE-C’s assessment and recommendation of each proposed scholar’s capabilities and potential.
NCAE-Cs will have four weeks to review all student applications (2 -28 February 2023) and are reminded to
submit all required documentation by the due date 28 February 2023. Addressed below in paragraph VII are the
specific requirements for advertising the scholarship among the candidate student populations, assessing
student applications, and reporting on the process.
V.

TECHNICAL PROPOSALS

See instructions on requirements and submissions in Attachment A, Proposal Preparation Instructions.

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VI.

COST PROPOSALS

The cost proposal information can be found in Attachment A, Proposal Preparation Instructions.
VII.

GRANT PROPOSAL EVALUATION CRITERIA AND SELECTION PROCESS

A. The designated NCAE-C program on campus may nominate students outside the designated program of study as
long as the degree program is cyber-related. The NCAE-C point of contact (lead for the NCAE-C designation) does
not have to act as the principal investigator but they should be involved in some capacity.
B. Recruitment/Basic Student Applications:
a. First-Time Applies or New Students will answer several questions within the online application tool to
determine eligibility. Once eligibility is determined, the student will submit their application to the NCAE-C
through the DoD CySP online application tool. NCAE-Cs will perform their review and provide the written
recommendation within the same online application tool. Each DoD Component/Agency will have access to
the tool to review applications based on the rules and policies that govern their agency.
b. Returning DoD CySP Scholars who applied through the tool in 2022: These students will log-in to their
original account and upload the required documents.
c. Returning DoD CySP Scholars who were paper based in 2022: These students will continue to be paper
based.
C. Scholarship Proposals: Proposals will be evaluated by a panel of Department of Defense cyber professionals drawn
from the Military Departments, the Office of the DoD Chief Information Officer, the National Security Agency, and
other DoD Components.
a. Proposals will be evaluated against the following criteria:
 The merits of the institution’s proposed approach to designing and developing a robust DoD CySP
and the likelihood of its producing the highest quality Cyber Scholars for the DoD employment.
 The quality of the institution’s process for promoting and advertising the DoD CySP opportunity
and evaluating students for scholarship and the DoD appointment, and the effectiveness of this
process in producing well-qualified candidates for the DoD selection.
 The proposed program’s congruence with statutory intent, the requirements of the DoD, and its
relevance and potential contribution to the DoD mission needs.
 The qualifications of key faculty, staff and advisors, and their proposed role in the scholarship
program.
 The adequacy of the institution’s existing resources to accomplish the program objectives.
 The realism and reasonableness of the cost proposal.
b. Proposals must include the following:
 Identified Programs of Study for the students
 Proposed plan of how to manage the students. Include any required meetings and events.
 A copy of the institutions student code of conduct
D. Capacity Building Proposals: Proposals will be evaluated by a panel of Department of Defense cyber professionals
drawn from the Military Departments, the Office of the DoD Chief Information Officer, the National Security
Agency, and other DoD Components. Proposals will be evaluated against the following criteria: (Criteria is also
addressed in ANNEX II Institutional Capacity Building)

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1. Sound & Reasonable Methodology - Institution demonstrates a sound method for achieving the stated
goals. A timeline of activities is included.
2. Benefit to the NCAE-C: Institution demonstrates a clear benefit to the NCAE-C.
3. Development Opportunities: Institution demonstrates or outlines development opportunities for faculty
and students of the NCAE-C.
4. Benefit to the NCAE-C Network and Cybersecurity Education: Institution includes a plan to disseminate
results of the proposed project to strengthen the Cybersecurity Education programs within and outside of
the NCAE-C network.
5. Student Interaction: Institutions describes how students will play an active role in the project.
6. Identified Partners: Institutions provide contact information for project partners or those who will benefit
from the project.
7. DoD Partnerships: Proposal should support key DoD priorities, including but not limited to: artificial
intelligence and cybersecurity, cloud computing, mobile technology, or other emerging needs as well as
military organizations and support groups.
8. Outreach to Minority Institutions: Proposals should include the development of meaningful, sustainable,
results-oriented partnerships; or collaborations with minority institutions.
9. Support to DoD CySP: Proposals should include the development of an annual DoD CySP Scholar
Symposium.
10. Project Innovation: Institution describes how this project is innovative.
11. Costs: Institution describes how the costs are reasonable in proportion to the scope of the proposal.
VIII.

PROPOSAL FORMATS

Attachment A Proposal Preparation Instructions - identifies proposals formats. At a minimum, the proposal must
respond to either:
 Establishment/continuation of a DoD Cyber Scholarship Program (Recruitment/Basic),
 Establishment/continuation of a DoD Cyber Scholarship Program (Retention/Annex I).
One or both scholarship options must be submitted as part of the proposal in order to be eligible for any ANNEX
II/Capacity Building opportunities.

APPLICATION DUE DATES:

IX.








New and returning 22-Cohort Recruitment Applications will have until 01 February 2023 to submit their
application through the DoD CySP online tool.
https://www.avuedigitalservices.com/casting/aiportal/control/mainmenu?agency=DDW&portal=CYSP
Paper based returning DoD CySP Recruitment Scholars will have until 15 February 2022 to submit their
paper applications to their DoD CySP On-Campus-Point of Contact. Returning Recruitment Scholars are not
included in the online tool.
NCAE-Cs are required complete all new recruitment applicant reviews in the online tool by 28
February 2023. Early review and submission of the student applications is acceptable. NCAE-Cs are
required to submit all grant paperwork to include returning recruitment student paper applications via
softcopy to [email protected] by 28 February 2023. Following the soft copy submissions, NCAE-Cs are
asked to mail two hard copy submissions. They may be mailed to the DoD CySP Program Office
(mailing address listed below). The hard copies may arrive within a week or so of the due date as long
as the school submitted the softcopy filed by 28 February 2023.
See Attachment A – Proposal Preparation Instructions for more guidance.

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X.

AWARDS

Recruitment Scholarship notifications for students will be announced to the NCAE-Cs in the April 2023 timeframe. The
grants will be awarded in the August 2023 timeframe. Awards will be made for one year only with a 15 month period
of performance. Based on scholarship selections, the DoD may award a lower level of funding than what was
proposed.
The DoD recognizes the considerable NCAE-C investment required to conduct the student recruitment and
assessment process, and to develop and submit a competitive proposal in this competition. Depending on the
availability of funds, the DoD may elect to award capacity grants to NCAE-Cs that have submitted outstanding
proposals, and have managed the recruitment and assessment process in an exceptional manner, but whose
student candidates may not be selected in the competition for scholarship and DoD appointments. These program
awards should enable NCAE-Cs to complete planning for implementing a comprehensive scholarship program and
be prepared to manage succeeding rounds of student recruitment.
However, as in the case of the capacity grants described above, the institution’s technical proposal must demonstrate
exceptional merit and potential for full implementation in succeeding phases of student recruitment and selection.

XI.

OTHER ITEMS

Individuals supported by a grant awarded as a result of this solicitation must be U.S. Citizens, or permanent
residents admitted to the U.S. for permanent residence prior to award.
To be eligible for an award, an organization must submit a certificate of Assurance or Compliance with Title VI of
the Civil Rights Act of 1964 and be constantly in compliance with the Act.
As indicated in Executive Order 12549, “...Executive departments and agencies shall participate in a government
wide system for non-procurement debarment and suspension. A person who is debarred or suspended shall be
excluded from Federal financial and non-financial assistance benefits under Federal programs and activities.
Debarment or suspension of a participant in a program by one agency shall have a government wide effect.”

XII.

SYSTEM OF AWARD MANAGEMENT (SAM)

SAM is the primary Government repository for prospective federal awardee information and the centralized
Government system for certain contracting, grants, and other assistance related processes. All contractors
must be registered in the SAM to receive solicitations, awards, or payments. To register in the SAM, you may
use any one of the following methods:
 Telephone: 1-866-606-8220;
 SAM Website: https://www.acquisition.gov. Processing time for registration of an application
submitting an application may take up to five (5) business days.
Should you need additional information, visit their home page at: http://www.sam.gov

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ACQUISITION RESOURCE CENTER (ARC)

XIII.

Acquisition Resource Center (ARC) Business Registry means the primary Maryland Procurement Office (MPO)
repository for contractor information required for the conduct of business with MPO. “Registered in the ARC
Business Registry,” means that all mandatory information is included in the ARC Business Registry. By submission of
an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the ARC
Business Registry prior to award, during performance, and through payment of any contract resulting from this
solicitation. Lack of registration in the ARC Business Registry shall make an offeror ineligible for award. MPO
established a goal of registering all contractors in the ARC Business Registry to provide a market research tool and to
facilitate communication between the MPO and the contractor community. Offerors that are not already registered
in the ARC should apply for registration immediately upon receipt of this solicitation. The offeror is responsible for
the accuracy and completeness of the data within the ARC, and of any liability resulting from the Government's
reliance on inaccurate or incomplete data. The Contractor agrees to periodically update information when previously
provided information changes. To remain registered in the ARC Business Registry after the initial registration, the
Contractor is required to confirm annually on or before the anniversary of the initial registration that the information
is accurate and complete. Offerors that are not already registered in the ARC Business Registry shall register via the
internet at: http://www.nsaarc.net/

XIV.

ELECTRONIC INVOICING:

Effective 2018 January 1, per 17(b) of the standard Terms and Conditions incorporated into all grants, invoices must
be submitted electronically through the Maryland Procurement Office (MPO) website. Invoice submission through
the MPO website is MANDATORY for organizations that have grants with National Security Agency (NSA). Grantees
must have a current PKI Certificate to utilize this function. Hardcopy invoice will no longer be accepted after this
date. Be advised that hardcopy invoices will be rejected unless otherwise approved by the Office of Contracting and
Accounts Payable.
Access to the MPO website requires an External Certificate Authority/Interim External Certificate Authority
(ECA/IECA) PKI Certificate. Information on purchasing an ECA/IECA Certificate, including its initial and annual cost, is
available on the internet at: http:// iase.disa.mil/pki/eca (must be a Medium Assurance Certificate). The grantee
shall contact the Electronic Commerce Office at (410) 854-5445 if they need additional information. After obtaining
the ECA/IECA certificate, the grantee must contact the Electronic Commerce Office to obtain an account if one does
not currently exist.
Steps for Obtaining a PKI and Instructions for Invoicing Electronically:





Obtain an ECA Medium Assurance Certificate through either ORC, Identrust, or DoD. Certificates come
in three forms either software (browser based), token (preloaded USB device), or hardware (CAC card
loaded). It is the grant awardee’s preference what form of the ECA certificate that is chosen. Costs
range from $100 - $300 (per year). This process normally takes one to one-and-a-half weeks to receive
the certificate. Costs may be charged as a direct or indirect cost. No additional funds will be allocated
to the grant as a result of this action.
Once the certificate is received, contact the MPO Help Desk to request an account.
Contact can be via email at [email protected] or phone at (410) 854-5445. It takes about 20-25
minutes to create the account.

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XV.

You will receive a welcome email entitled Welcome to the MPO Website that includes the user ID,
password, and instructions on getting started.
The MPO Help Desk can provide any detailed support needed for access and submission of electronic
invoices through MPO.
Invoices MUST be submitted using Standard Form SF270 as 300 dpi black and white .TIF using Group
IV compression or as 300 dpi black-and-white .PDF images. Invoices shall be legible, quality, unskewed images. Invoices shall not contain smudges, markings, shading, writing, stamps, annotation,
coffee rings, highlighted data, circling, or redacted data.

DEADLINE FOR SUBMISSION

See the proposal preparation instructions for details on the submission of proposals. Institutionally approved,
signed, completed proposals which include all items listed above and all student applications must be
postmarked or emailed on/before Tuesday, 28 February 2023
XVI.

LATE SUBMISSIONS

The NCAE-C is responsible for electronically submitting the proposal and student materials to the DoD CySP Program
Office at the National Security Agency by the date and time specified.
Proposals or student materials emailed after the deadline of 28 February 2023 are “late,” and will not be considered
for an award or scholarship.
Hard copy materials may arrive after the posted electronic copy due date.
XVII.

INCOMPLETE PROPOSALS

Proposals or student materials submitted in the wrong format, using wrong forms, or missing items will be
deemed incomplete and will not be considered for an award of scholarship program selection.
XVIII.

CONTACT INFORMATION

The central DoD CySP Points of Contact for information regarding this solicitation are:
DoD CySP Program Office
9800 Savage Road (Attn: A206)
Fort George G. Meade, MD 20755-6810
410-854-6206

e-mail: [email protected]

Department of Defense
Cyber Scholarship Program

Retention Scholarship Program
ANNEX I
Guidelines for DoD Civilian and Military Personnel Academic Opportunities
for Calendar Years 2023 and 2024
National Centers of Academic Excellence in Cybersecurity (NCAE-Cs) may, but are not
required to, address this section of the solicitation with a separate ANNEX I to their proposals
titled “Proposal for Annex I – Retention Scholarships.”
I. OVERVIEW
In addition to students who are not employed by the DoD at the time of application, the DoD
will award a number of scholarships to current DoD employees to pursue degrees in cyber–
related disciplines. Active duty military members (including active duty reservist and National
Guard members), as well as permanent DoD civilian employees are eligible to apply, but must
first be nominated by their Component. Nominated personnel shall be high performing
employees who are rated at the higher levels of the applicable performance appraisal system
and demonstrate sustained quality performance with the potential for increased
responsibilities. Scholarship applicants must meet all requirements for acceptance to the
specific institution they plan to attend. All eligibility criteria, especially academic credentials,
should be carefully reviewed, as DoD CySP requirements may be more stringent than general
academic enrollment criteria for a particular college/university. No waivers will be granted.
Two-year Degree Scholarships (Community College/Institutions who offer 2-year cyber-related
degrees): Active duty military members, Reservists, National Guard members, as well as
permanent DoD civilian employees seeking to enhance their cyber skills and knowledge may
pursue an associate’s degree at a community college or institution designated as a NCAE-Cs. A
list of those institutions can be found at:
https://www.iad.gov/NIETP/reports/cae_designated_institutions.cfm
a. NCAE-Cs who do not currently have such students should provide an estimated price
per student (See Attachment E - Excel Spreadsheet), with a breakout of in-state/outof-state (as applicable), and indicate the maximum number of students you can
accept during each year. The requirements for recruitment student application
nomination and the accompanying Student Application do not apply to current
DoD/Federal civilian employees or military personnel whose applications for this
program will be handled directly by the Department of Defense.
National Defense University / College for Information and Cyberspace Partnership, focuses on
DoD civilian employees and military officers who wish to pursue a full-time or part-time
master’s, PhD, or Doctorate in a cyber discipline. Applicants will be nominated to enter the
program in either September 2023 or January 2024. Selected students will complete the first

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part of their degree through NDU/CIC and then enter a partner NCAE-C university to complete
the remaining degree requirements.
 Full-time students complete one of the NDU/CIC cyber certificates at a 14-week inresident program at the Ft. McNair, Washington DC campus.
 Part-time NDU/CIC students may apply for the DoD CySP after they have completed 75%
of the required courses for completion of the cyber-certificate program.
 Students must complete all NDU/CIC certificate requirements prior to continuing their
study with one of the NCAE-C Partner Universities.

II. ANNEX I Technical Proposals
NCAE-Cs must be willing to consider acceptance of DoD-selected students who meet NCAE-C
college/university entrance requirements.
NCAE-Cs should briefly address the following:
a. number of credit hours required for degree completion;
b. estimated number of months to complete degree;
c. prerequisite qualifications required or desired (if any) of potential DoD students;
d. whether students will be required to attend courses on the college campuses or
whether there are alternative means (e.g. web-based or satellite-based distance
learning) through which students might participate in the CAE’s degree programs.
e. whether students will be eligible to attend courses part-time.
III. ANNEX I Cost Proposals:
NCAE-Cs wishing to partner with DoD in this effort should provide a separate cost ANNEX I in
support of their “Proposal for Annex I – Retention Scholarships.” In preparing this cost in
ANNEX I, NCAE-Cs should estimate the per student scholarship costs for DoD students (e.g.,
tuition, books, and select academic fees). Unlike non-DoD (recruitment) students participating
in the scholarship program, DoD retention students will not receive stipends. These scholarship
costs should be identified separately from any other direct costs associated with the
partnership proposed.
V. EVALUATION CRITERIA
The “Proposal for Annex I – Retention Scholarships” ANNEX I will be evaluated
separately from the rest of the NCAE-C’s proposal using the criteria below:
A. The merits of the NCAE-C’s proposed approach, and the ability of the institution to meet
the conditions imposed by DoD for a CIC/NDU partnership or community college
program.
B. The potential benefit of the program to DoD students and to meeting DoD mission
needs.
C. The realism and reasonableness of the cost proposal.

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Department of Defense
Cyber Scholarship Program

Institutional Capacity Building
ANNEX II
NCAE-Cs may, but are not required to, address this section of the solicitation with a separate
ANNEX II to their proposals titled “Proposal for Capacity Building.” Funds for ANNEX II may be
awarded only if the institution submits a qualified basic proposal. Specific projects should be
identified and addressed separately. This submission will be evaluated separately from the NCAE-C’s
basic proposal in response to the broader solicitation. While scholarships will be funded prior to
any capacity building, approximately $1,000,000, may be set aside for capacity building for
academic year 2023-2024.
NCAE-Cs may submit one proposal which provides a response to one or two focus areas
identified below. The total proposal submission per NCAE-C may not exceed $300,000.00
($150,000.00 for each project). Any proposals exceeding this limit will automatically be rejected.
As a result, all proposal(s) submitted should clearly articulate the expected benefits and impact to
the Department of Defense (DoD) and/or the broader community.

I.

OVERVIEW
In accordance with 10 U.S.C. 2200b, NCAE-Cs may request modest support for building the
Institution’s capacity for cybersecurity research and education in cyber-related disciplines. In
an effort to reduce redundancy and encourage collaboration, the DoD has determined focus
areas for this opportunity. Proposals submitted should reflect student engagement:
opportunities for the NCAE-C students to participate and gain additional understanding of
cybersecurity as it relates to the extended community and DoD.

1. DoD Partnerships: To increase the knowledge and skills of students & DoD partners in cyber
areas. The goals should include providing students & DoD partners with hands-on, real-world
opportunities, while improving existing DoD programs and projects.
a. Faculty Development: Provide experiential learning opportunities for cyber faculty and
students (i.e., hands-on training in the appropriate academic topics identified in Section
Terminology and/or including ethical hacking, SCADA, penetration testing, digital
forensics and social engineering); develop scenario-based exercises and simulation
tools.
b. Facility / Lab / Technology Development: Provide lab exercises and/or equipment
that may be accessible by other department and institutions & DoD partners (i.e., to
test software and/or provide hands-on instruction).
c. Community Outreach: Develop community outreach programs, such as partnerships
with Wounded Warrior Project, Soldier for Life, and/or other veteran organizations
and programs which help transition military members to non-military careers; K-12
STEM programs which lead to opportunities whit active duty military, Reserves, or
National Guard.

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2. Outreach to Technical Colleges, Community Colleges, and/or Minority Institutions1: To
increase the pipeline of students in the areas of cybersecurity. The goal should be to build
stronger education programs in these areas to advance the state of the nation and to grow
and expand the pool of qualified candidates for future employment. Proposals should
include short-term objectives and expected long-term benefits of the collaborative
partnerships with technical colleges, community colleges, or minority institutions.
a. Faculty Development: Provide experiential learning opportunities for cyber faculty
and students (i.e., hands-on training in the appropriate academic topics identified in
Section II. Terminology and/or including ethical hacking, SCADA, penetration testing,
digital forensics and social engineering); develop scenario-based exercises and
simulation tools
b. Facility/Lab/Technology Development: Provide lab exercises and/or equipment that
may be accessible by other department and institutions & DoD partners (i.e., to test
software and/or provide hands-on instruction).
c. Community Outreach: Develop community outreach programs, such as partnerships
with student and/or community organizations to encourage cyber and/or STEM
related activities with minority students. Proposals may also address the continuing
education and professional development of educators currently at the technical
colleges, community colleges, and/or minority intuitions.
d. Advanced Cyber Enrichment Activities: Building upon programs that provide cyber
activities, provide cyber learning activities to students at an advanced level.

II.
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1

Examples of Activities:
Laboratory equipment purchase and/or installation and lab exercises to be provided at nonNCAE-C institutions. These activities would afford the students from the different academic
populations to gain: hands-on experience; a better understanding of cyber career fields and
increased awareness of the potential security threats, vulnerabilities, and knowledge on
improving the security posture for themselves and others around them.
Faculty and student projects in cyber-related disciplines in order to develop a strong foundation
for a cybersecurity program.
Partnerships with DoD organizations and installations in the area of exercises and labs that
improve their ability to train and educate their cyber workforce.
Partnerships with the DoD Wounded Warriors and returning veterans organizations and
programs, which help transition military employees to non-military positions through training
and education in cybersecurity fields.
Support to the National Guard Bureau to improve their ability to train and educate their
cybersecurity workforce.
Partnership with a minority institution to identify under-served and under-utilized potential
students who need growth in their profession and/or identifying untapped professionals
needing/wanting a mid-career change.

The U. S. Department of Education reference for minority institutions is located at: http://www2.ed.gov/about/offices/list/ocr/edlite-minorityinst-listtab.html and the United States code 20 U.S.C. 1067k refers to the term "minority institution" as an institution of higher education whose enrollment of a
single minority or a combination of minorities include: American Indian, Alaskan Native, Black (not of Hispanic origin), Hispanic (including persons of
Mexican, Puerto Rican, Cuban, and Central or South American origin), or Pacific Islander.

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III.

ANNEX II Technical Proposals:

In proposing support for capacity building activity, NCAE-C technical proposals to ANNEX II must be clear
and to the point and identify which of the two focus areas they are addressing. The proposal must also clearly

address the following:
1. Sound & Reasonable Methodology - Institution demonstrates a sound method for
achieving the stated goals. A timeline of activities is included.
2. Benefit to the NCAE-C: Institution demonstrates a clear benefit to the NCAE-C.
3. Development Opportunities: Institution demonstrates or outlines development
opportunities for faculty and students of the NCAE-C.
4. Benefit to the NCAE-C Network and Cybersecurity Education: Institution includes a plan
to disseminate results of the proposed project to strengthen the cybersecurity education
programs within and outside of the NCAE-C network.
5. Student Interaction: Institution describes how students will play an active role in the
project.
6. Identified Partners: Institutions provide contact (full name, email address, phone
number, and mailing address) information for project partners or those who will benefit
from the project. If contact information is missing, the proposal will be deemed
incomplete.
7. DoD Partnerships: Proposal should support key DoD priorities, including but not limited
to: cloud computing, mobile technology, or other emerging needs as well as military
organizations and support groups.
8. Outreach to Minority Institutions: Proposals should include the development of
meaningful, sustainable, results-oriented partnerships; or collaborations with minority
institutions.
9. Project Innovation: Institution describes how this project is innovative.
10. Costs: Institution describes how the costs are reasonable in proportion to the scope of
the proposal.

IV.

ANNEX II Cost Proposals:

Cost supporting ANNEX II should be identified separately from scholarship costs and should
detail salaries, materials, equipment, and related direct and indirect costs for supporting the initiative(s)
proposed. NCAE-Cs are advised that the request shall be limited to $3000,000 or less in total
($150,000.00 per project). Only one proposal per focus area may be submitted.

V.

EVALUATION CRITERIA:
The ANNEX II “Proposal for Institutional Capacity Building” will be evaluated separately from
the rest of the NCAE-C’s proposal package using the criteria identified in section III. Annex II
Technical Proposals above as well as the following:

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A. The designated NCAE-C program on campus must submit all proposals. The NCAE-C point of contact does
not have to act as the principal investigator but they should be involved in some capacity.

B. The NCAE-C’s current academic programs and proposed enhancements provide significant
benefits to potential Cyber Scholarship students and support DoD mission needs. The NCAEC should identify key activities (e.g., programs, forums or partnerships with DoD, other
government agencies, academia or private industry) that enhance its cybersecurity academic
credentials and contribute to faculty, staff, and student awareness and experiences in
current cybersecurity trends. Requested research funding should align with DoD areas of
interest and provide meaningful learning opportunities for both faculty and CySP
students. Lab activities and curricula enhancements should provide students with critical
cyber skills and knowledge. Diversity of student population and potential scholarship
applicants should be supported through student demographics and partnerships with
historically under-represented colleges and universities.
C. The costs of the proposal have been clearly articulated. Cost summations should be provided
for total funding request for the proposal.
D. Factors that will reduce the total evaluation score (if applicable). Those factors are:
a. Failure to provide adequate administrative and/or academic support to current DoD
CySP students enrolled at the NCAE-C institution.
i. score reduction of 5 points
b. Failure to properly invoice for previous NCAE-C, GenCyber, or DoD CySP Grants within
the allotted funding time.
i. score reduction of 5 points for any grant older than 6 months with more than 50%
funding remaining,
ii. score reduction of 10 points for any funding over $10k returned on a grant within
the past 3 years
c. Failure to submit annual reports (NCAE-C Annual Application reports as well as NCAE-C,
GenCyber, or DoD CySP Grant reports) as required.
i. score reduction of 5 points for each missing grant report
ii. score reduction of 5 points for each missing NCAE-C Annual Report (For future
grant solicitations, if the NCAE-C has failed to submit the annual report two years
in a row, the NCAE-C will be ineligible to apply for the DoD CySP: scholarships and
capacity building)

All Annex II proposals must be part of the larger
university scholarship proposal and postmarked
on/before Tuesday, 28 February 2023.